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Home My WebLink About05/11/09 Fdn COMMUNITY FOUNDATION BOARD OF DIRECTORS OMVa m AGENDA File CITY OF RANCHO CUCAMONGA SPECIAL MEETING November 9, 2005 3:00 p.m. Victoria Gardens Cultural Center 12505 Cultural Center Drive Rancho Cucamonga, CA 91730 Board Members Harvey Cohen, M.D., Chair Tony Mize, Vice Chair Charles Buquet, Member Patricia Carlson, SecretafWTreasurer Jo Dutton, Ph.D., Member Harry Gibson, Member Judy Gibson, Member Angela Knox, Member Marian Nelson, Member David Parker, Member Steve Wysocki, Ph.D., Member City Offices: (909)477-2760 ' COMMUNITY FOUNDATION BOARD OF DIRECTORS RANCHO CMON November 9, 2005 2 CUCAMONGA A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Angela Knox Patricia Carlson Tony Mize Harvey Cohen Marian Nelson Jo Dutton David Parker Harry Gibson Steve Wysocki Judy Gibson B. Communications from the Public This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. Foundation Business The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update and tour of the Victoria Gardens Cultural Center Oral Project. (Tour will take place from approximately 3:00 p.m. to 4:30 p.m. Reminder of meeting to take place at City construction trailer located west of the Cultural Center.) 2. Discussion relating to fundraising efforts and strategies Oral regarding the PAL(Promoting Arts and Literacy)Campaign. 3. Discussion of operating budget fundraising ideas. 1-2 4. Discussion regarding filling a vacancy on the Executive 3 Committee. D. Adjournment I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Special Community Foundation agenda was posted on November 3, 2005, seventy-two(72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. R A N C H O C U C A M O N G A COMMUNITY SERVICES Staff Report DATE: November 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III t y SUBJECT. DISCUSSION OF OPERATING BUDGET FUNDRAISING IDEAS RECOMMENDATION: Staff recommends that the Foundation discuss fundraising ideas for their operating budget. BACKGROUND: At the Foundation's annual meeting that was held on July 19, 2005, the Board approved their Fiscal Year 2005-2006 budget (see attachement). At the time the budget was presented staff brought to the Board's attention that since Foundation's fundraising efforts the past two years have focused on raising money for the Promoting Arts and Literacy (PAL) Campaign for the Cultural Center rather than for the operating costs of the Foundation that undesignated funds for the Foundation are growing low. As was discussed at our October Board meeting, staff recommends that the Board discuss options that could be taken by the Foundation to simultaneously raise funds for their current operating budget while at the same time still soliciting major donations to support the PAL Campaign. Respectf Ily submitted, Kevin M Ardle Community Services Director Attachment: FY 2005-2006 Community Foundation Budget I:ICOMMSERV(Council&BoardskcommunityFoundationlStafl Reports120051Brainstorming.OperatingBudgetFundraising.11.9.05.doc Rancho Cucamonga Community Foundation Fiscal Year 2005-2006 Operating Budget Approved: July 19, 2005 Cash Balance $61,688.24 (As of April 2005 Cash Report) Restricted Funds: Endowment/Deferred Giving Balance $19,885.75 Designated Funds Cash Balance $37,411.64 Jack McNay Memorial $ 1,463.16 Youth Achievement $ 171.40 Learn Not to Burn $ 1,860.00 Off Park Dog Leash $ 125.00 James Curatalo Memorial $ 6,251.84 Ralph M. Lewis $ 660.51 Senior Center Fund $ 26,189.73 Pacific Electric Trail Fund $ 626.00 Wildland Interface Fund $ 64.00 General/Operating Reserve Balance $ 4,390.85 General Fund $ 390.85 Operating Reserve Balance $ 4,000.00 Projected Revenue $ 8,680.00 Donations $ 8,000.00 Grapevine Donations $ 500.00 LAIF Interest $ 180.00 Projected Expenditures $ 8,150.00 Local Travel & Meetings $ 500.00 Publications $ 300.00 Office Supplies $ 300.00 Board Development $ 500.00 Liability Insurance $ 1,500.00 Community Theatre Production Support $ 4,000.00 Tax Return Preparation $ 1,000.00 Federal/State Filings $ 50.00 General Fund Sub Total $4,920.85 Net Foundation Cash Balance $62,218.24 Z R A N C H O C U C A M O N G A COMMUNITY BERVICEAS Staff Report DATE: November 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III QY SUBJECT. DISCUSSION REGARDING FILLING A VACANCY ON THE EXECUTIVE COMMITTEE RECOMMENDATION: It is recommended that the Foundation appoint a Boardmember to fill the current vacancy on the Executive Committee. BRC KG RO U N D/ANA LYSIS: In 2004, as a part of the Board's restructuring plan, an Executive Committee was established to assist with the business operations of the Foundation. The Executive Committee, which meets quarterly at 9:00 a.m. on 2nd Wednesday during the months of March, June, September and December, consists of the Board Chairman, Vice- Chairman and the Chairpersons of the Foundation's three committees: Finance, Fund Development and Membership/Nominating. With the resignation of Darren Vilardo from the Board, the Chairman position of the Finance Committee is vacant. Currently, the Committee is comprised of the following boardmembers: Chuck Buquet, Harry Gibson and Judy Gibson. The Finance Committee meets as needed and their areas of responsibility include: budget oversight and development and oversight of fund investment policies. Staff recommends that the Board appoint a new Chairperson for the Finance Committee who in-turn will fill the vacancy on the Foundation's Executive Committee. Respectfully submitted, Kevin M r e Community Services Director I:I COMMSERV I CouncilBBoardsl communityFoundationl Staff Reports12005lVacancyExecutiveCommittee.11.9.05.doc