HomeMy WebLinkAbout07/12/12 Fnd COMMUNITY FOUNDATION
BOARD OF DIRECTORS
AGENDA
CITY OF RANCHO CUCAMONGA
SPECIAL MEETING
December 12, 2007
5:30 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Board Members
David Parker, Chair
Harvey Cohen, M.D., Member
Charles Buquet, Member
Thomas Galindo, Treasurer/Secretary
Tony Mize, Vice Chair
Marian Nelson, Member
City Offices: (909)477-2760
COMMUNITY FO UNDA TION
DECLARATION OF POSTING OF AGENDA
MELISSA MORALES, states and declares as follows:
I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga
Community Foundation.
Acting in that capacity, on December 5, 2007, at 5:00 p.m. I posted a true and correct copy of
the Regular Community Foundation meeting agenda attached to this declaration and marked Exhibit "A"
at 10500 Civic Center Drive, Rancho Cucamonga, California.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was
executed on December 5, 2007, at City of Rancho Cucamonga, California.
W '-k &?a�
Melissa Morales
Senior Administrative Secretary
City of Rancho Cucamonga
Community Services Department
COMMUNITY FOUNDATION
RANCHO BOARD OF DIRECTORS 2
CUCAMONGA December 12, 2007
F
ledge of Allegiance
oll Call:
Chuck Buquet Tony Mize
Harvey Cohen Marian Nelson _
Thomas Galindo David Parker
None
This is the time and place for the general public to address the
Community Foundation. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
The Board may receive testimony and set the matter for a
subsequent meeting. Comments are to be limited to five
minutes per individual.
The following Consent Calendar items are expected to be
routine and non-controversial. They will be acted upon by the
Board at one time without discussion. Any item may be
removed by a Boardmember or member of the audience for
discussion:
1. Approval of the Minutes of the Special Community Agenda pages
Foundation Meeting held November 27, 2007. 1-5
2. Approval of Renewal of Directors and Officers Liability 6-8
Insurance for 2008.
FARMCHO'
COMMUNITY FOUNDATION
BOARD OF DIRECTORS 3
CUC&MONCA December 12, 2007
The following items are not public hearing items, although the
Chair may open the meeting for public input:
1. Update from the Community Foundation's PAL Campaign 9
Cabinet representatives regarding discussion with the Library
Foundation representatives pertaining to the status of the
PAL Campaign.
COMMUNITY FOUNDATION
RANCHO. BOARD OF DIRECTORS 4
CUC ONG" December 12, 2007
2. Development of an updated Major Donor Prospect List for 10-11
Solicitation for the Promoting Arts and Literacy (PAL)
Campaign.
5. Status review of the Rancho Cucamonga Community 14-17
Foundation Work Plan.
This is the time for the Board to identify the items they wish to
discuss at the next meeting. These items will not be discussed
at this meeting, only identified for a future meeting:
I, Melissa Morales, Community Foundation Secretary, hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on December 5, 2007, seventy-two (72) hours
prior to the meeting per A.B. 2674 at 10500 Civic Center Drive,
Rancho Cucamonga, California.
STAFF REPORT -
COMMUNITY SERvias DEPARTMENT
RANCHO
Date: December 12, 2007 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III ey
Subject: APPROVALOF RENEWAL OF DIRECTORS AND OFFICERS
LIABILITY INSURANCE FOR 2008
RECOMMENDATION:
Staff recommends that the Community Foundation approve the renewal of their Directors and
Officers Liability Insurance policy based upon a quote received for an annual premium of$1,475.
BACKGROUND:
Staff has received a renewal notice for the Foundation's Directors and Officers Liability insurance.
Based upon the quotation received from ALTRU for coverage through Arch Insurance Company
(rated A "Excellent" by A.M. Best) an annual premium of $1,475 is due by no later than January 8,
2008. The limit of liability on the policy is $1,000,000 aggregate. The retention (deductible) is
$3,000 per claim. The terms of the renewal notice are the same as last year in regard to premium,
retention, and limit of liability.
The Directors and Officers insurance purchased through this policy is a non-profit organization and
management liability policy; it does not cover special events hosted/sponsored by the Foundation.
Should the Foundation require special event insurance for such events as the Gala for the Arts,
such insurance coverage could be purchased through the City.
Staff recommends that the Foundation Board approve the renewal for Directors and Officers
Liability insurance and direct staff to pay the required annual premium of$1,475.
Resp tfully submitted,
Kevin cArdle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports12007VnsuranceRenewal.12.12.07.doc
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Non-Prstlt Insurance
October 29, 2007
Ms. Paula Pachon
Rancho Cucamonga Community Foundation
RANCHO CUCAMONGA COMMUNITY FOUNDATION
NON-PROFIT ORGANIZATION AND MANAGEMENT LIABILITY
Dear Paula,
We are pleased to offer the following indication of terms, valid until 1/9/08:
INSURER: Arch Insurance Company (admitted, rated A"Excellent" by A.M. Best)
LIMIT OF LIABILITY: $1,000,000 Aggregate
SELF-INSURED RETENTION: $3,000 per claim
PREMIUM: $1,475
POLICY FORM OPTIONS:
1. ALTRU Non-profit Organization and Management Liability Insurance Policy—Carrier's Duty to Defend"EXPIRING"
2. ALTRU Non-profit Organization and Management Liability Insurance Policy—insured's Duty to Defend
POLICY PERIOD: One Year
RETROACTIVE DATE: None (full prior acts coverage)
PRIOR/PENDING CLAIM DATE: 1/9/02
CONDITIONS:
1. Endorsements as expiring.
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If the characteristics of the risk change between the time of quoting and binding, terms are subject
to change.
In addition to the conditions set forth above, in order to bind the policy, we will need a check for the
premium.
Please call if you have any questions.
Regards,
�A , ,
Melissa A. Black
Underwriter
(513) 878-3263 direct
(513) 271-8899 fax
mblack(cDaltru.com
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STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: December 12, 2007 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III Py
Subject: UPDATE FROM THE COMMUNITY FOUNDATION'S PAL CAMPAIGN CABINET
REPRESENTATIVES REGARDING DISCUSSION WITH THE LIBRARY
FOUNDATION REPRESENTATIVES PERTAINING TO THE STATUS OF THE
PAL CAMPAIGN
BACKGROUND/ANALYSIS:
Board Members Parker, Mize and Cohen, who represent the Community Foundation at the
Promoting Arts and Literacy (PAL) Campaign Cabinet meetings, will provide the Board with an
update regarding the discussion that took place this afternoon with representatives from the Library
Foundation pertaining to the future status of the partnership between the Community and Library
Foundations for the PAL Campaign.
Respec Ily sub
Kevin Ardle
Community Services Director
I:ICOMMSERVICouncil&BoardsICommunityFoundationIStaff Reportsl20071UpdateStatusPALCampaign.12.12.07.doc
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STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: December 12, 2007 C,UCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III Qv
Subject: DEVELOPMENT OF AN UPDATED MAJOR DONOR PROSPECT LIST FOR
SOLICITATION FOR THE PROMOTING ARTS AND LITERACY (PAL)
CAMPAIGN
RECOMMENDATION:
It is recommended that the Foundation Board Members review and expand the attached proposed
donor prospect list for future major solicitation efforts for the Promoting Arts and Literacy (PAL)
Campaign.
BAC KG RO U N D/ANALYSIS:
At the Foundation's November Board Meeting, the Board reaffirmed the importance of continuing its
fundraising efforts in order to ensure the development of a healthy endowment fund for the Cultural
Center. At the same time, the Fund Development Sub-Committee (Mize, Galindo and Nelson) has
met over the past several months and has developed a preliminary list of potential major donors for
the PAL Campaign.
It is recommended that Board at their December meeting review the list of prospects identified by
the Fund Development Sub-Committee, adding additional prospects by the remainder of the Board
and selecting businesses/individuals that they will take responsibility for cultivating as future PAL
donors.
It is also recommended that Board Members continue to regularly discuss their fundraising efforts,
share current strategies and seek input from fellow Board Members regarding challenging
prospects at their future Board meetings.
Respec Ily submitted,
Kevin McArdle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120070onor.Prospect.List.12.12.07.doc
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Rancho Cucamonga Community Foundation
Fund Development Prospect List'Phase 2PAL
;1 TRW
NAN
,P1,
1 Scheu Steel 8830 Vineyard Ave RG CA Galindo/Mize
2 Stater Bros. Susan PO Box 150 Colton CA 92324 909-783-5038 Galindo
3 Farmer Bovs Brown Galindo
4 Holiday Trucking Galindo
5 Emrise Corp. 9485 Haven Ave. RC CA 91730
Suite 100 CA 91730 909-987-9220 Galindo
6 Universal Technical Institute 9494 Haven Ave RC
(UTI) 909-484-1929
7 Honeyville Grain Inc. 11600 Dayton St RC CA 91730 909-980-9500
8 West End Material Supply 11839 8th St RC CA 91730
9 Verizon 10428 Foothill Blvd RC CA 91730 Mize
10 Reliant Energy Etiwanda LLC 8996 Etiwanda Ave RC CA 91730 Nielsen/Kurth
1.1 Living Spaces 12649 Foothill Blvd RC CA 91739 909-463-2200
rA
CA
Bass Pro Shops Outdoor 7777 Victoria C Nielsen/Kurth
12 World Gardens Lane RC CA 91739 1 909-922-5500 Nielsen/Kurth
13 Paul's TV Galindo
14 Davis Framing
15 AMR Diane McCafferty 7925 Center Ave RC CA 91730 909-948-1714 Mize
Pioneer Electronics
16 Technology Inc. Christine Gonzales 1800 W. Holt Avenue Pomona CA 91768 909-623-3271 Gibson
Dr. & Mrs. Chandrahas
17 Agarwal 3811 Elmira Avenue Claremont CA 91711 Cohen
18 Coca Cola 10670 6th St RC CA 91730 909-980-3121 Mize
19 PFF Bank&Trust Galindo
20 Bakers Galindo
21 Liberty Mutual
22
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Pronpon{Lint.10.15.07.x|n; 12/3/2007; 7:42PW1
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STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: December 12, 2007 C;UCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III jay
Subject: DEVELOPMENT OF A BOARD MEMBER PROSPECT LIST FOR THE COMMUNITY
FOUNDATION'S BOARD OF DIRECTORS
RECOMMENDATION:
Staff recommends that the Community Foundation Board make a concerted effort to identify
potential candidates to join their Board of Directors.
BACKGROUND/ANALYSIS:
Currently there are 6 Board Members on the Rancho Cucamonga Community Foundation's Board
of Directors. In addition, there is one candidate pending Council ratification. The present By-Laws
of the Foundation allow for up to thirty Board Members. Given the Foundation's challenging work
plan, the Board has expressed a desire to increase their membership in order to operate efficiently
and effectively.
In an attempt to address this goal, over the past several months the Membership/Nominating Sub-
Committee (Cohen, Galindo and Parker) has met and has developed a matrix of potential
candidates to be approached to serve on the Foundation's Board of Directors. It is recommended
that the full Board at their December meeting review this list and add additional prospects if at all
possible. Once a comprehensive board prospect list has been developed, staff would recommend
that candidates' interest and availability been verified by individual Board Members, with interested
candidates' names being forwarded to the Membership/Nominating Sub-Committee for further
consideration.
Respe ully ubmitted,
Kevin cArd
Community Services Director
1:ICOMMSERVICouncil&BoardslCommunityFoundationlStaf/Reports12007'BoardProspects.12.12.07.doc
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STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: December 12, 2007 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III {�v
Subject: UPDATE AND DISCUSSION ON THE STATUS OF THE 2007 PAL HOUSE
RAFFLE
RECOMMENDATION:
It is recommended that Vice-Chair, Tony Mize provide the Board with a verbal update on the status
2007 Promoting Arts and Literacy(PAL) House Raffle.
BACKGROUNWANALYSIS:
As the Foundation is aware, Vice-Chair Tony Mize over the past year has worked closely with
members from the Library Foundation to raise funds for the Cultural Center through the Promoting
Arts and Literacy(PAL) House Raffle Committee. Last year, this effort resulted in a donation to the
Cultural Center of over$300,000.
This past Tuesday, December 4, 2007, was the cut off date for the public to purchase raffle tickets
for the 2007 PAL House Raffle. This coming Saturday, December 15`h from 2:00 p.m. until
approximately 6:00 p.m. at the Paul Biane Library at the Cultural Center, the final drawing of over
200 cash prizes for the Raffle will take place.
Staff recommends that Member Mize provide the Board an update on the status of the Raffle and
solicit any needed volunteer assistance for the final drawing.
Respec ully submitted,
Kevin c rdle
Community Services Director
I:ICCMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120071UpdateResultsPALHous Raffle.12.12.07.doc
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STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: December 12, 2007 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III Q_/
Subject: STATUS REVIEW OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION
WORK PLAN
RECOMMENDATION:
Staff recommends that the Board review on a regular basis the Foundation's Work Plan.
BACKGROUND/ANALYSIS:
At the February 2007, Board meeting, the Foundation approved a work plan to guide the activities
and direction of the Foundation for the 2007 calendar year. The plan provided the Board with a
meeting schedule for the year for the full Board, the Executive Committee, PAL Campaign Cabinet
and for the Board's three Sub-Committees (Membership/Nominating, Finance and Fund
Development). In addition the work plan provided action steps for the operation of the Foundation
and for items requiring coordination with the Library Foundation.
The attached copy of the Work Plan has been updated to include a meeting schedule for 2008
(Board meetings, as well as meeting schedules for the Executive Committee and the Board's three
Sub-Committees) as well as items that are outstanding on the Plan that either need to be
addressed or revised in the upcoming year.
It is recommended that the Foundation review their Work Plan on a regular basis to ensure that
progress is being made to address the Foundation's identified action steps and those items
requiring coordination with the Library Foundation.
Res ully b d,
Kevin cArdle
Community Services Director
Attachment
I:ICOMMSERVICouncil88oardslCommunityFoundationl Sta%Reportsl20071 StatusReviewWorkPlan.12.12.07.doc
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RANCHO CUCAMONGA COMMUNITY FOUNDATION
2007- 2008 FOUNDATION WORK PLAN
1. 2007 —2008 COMMUNITY FOUNDATION MEETINGS
• Full Board Meeting Schedule:
Wednesday, December 12, 2007, 5:30-7:30 pm
Wednesday, February 20, 2008, 5:30-7:30 pm
Wednesday, June 18, 2008, 5:30-7:30 pm (Annual Meeting)
Wednesday, October 15, 2008, 5:30-7:30 pm
• Executive Committee Schedule:
(Includes Chair, Vice-Chair and 3 Committee Chairs)
Wednesday, March 12, 2008, 9:00 — 10:30 am
Wednesday, June 11, 2008, 9:00— 10:30 am
Wednesday, Septemberl0, 2008, 9:00 — 10:30 am
Wednesday, December 10, 2008, 9"00 — 10:30 am
• PAL Campaign Cabinet Schedule:
(Includes President and 2 appointed Members.
2^' Wednesdays of the month)
Wednesday, December 12, 2007 4:00 — 5:00 pm
Meetings to be scheduled as needed during 2008.
• Membership/Nominating Sub-Committee - (Sub-Committee meets as scheduled)
January 23, 2008 — 3:00 pm
February 27, 2008 — 3:00 pm
March 26, 2008 — 3:00 pm
Meetings for the remainder of the year will be scheduled on an as needed basis.
• Finance Sub-Committee -(Sub-Committee meets as scheduled)
Next meeting recommended for May, 2008
• Fund Development Sub-Committee - (Sub-Committee meets as scheduled)
New meeting date/time to be scheduled with Sub-Committee Members after the
beginning of the year.
• PAL House Raffle Committee-- (Committee meets as scheduled)
2. COMMUNITY FOUNDATION WORK PLAN ITEMS
• Re-establish the Membership/Nominating Committee, the Finance Committee and
the Fund Development Committee. Set 2007 goals for each Committee and
establish a meeting schedule (February/March)
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• Appoint representatives from the Community Foundation to actively work on the
2007 Joint Foundation House Raffle Committee (February)
• Discuss schedule and potential program format for future Galas (March)
• Approve a plan for the scheduling and goals for future Gala for the Arts events, in
coordination with the Library Telethons (June)
• Provide strong support to the Library Foundation with their 2007 Library
Telethon (March/ApH6
• Invite a guest speaker to the annual June Board meeting to provide a presentation
on fundraising success (June)
• Conduct a brainstorming session to identify potential new donors, within specified
donor categories (June)
• Approve a 2007-08 Budget for the Community Foundation (June)
• Develop a plan to reach out to the over 300 Playhouse volunteers to assist as
fundraising Ambassadors (Augus6
• Organize a "hands-on" fundraising training session for Board Members and
interested Playhouse volunteers (September)
• Develop a Vision Statement for the role of the Community Foundation over the
next five years (Octobe�
• Maximize the involvement of all Community Foundation Board Members in
fundraising efforts and work to expand the Board with new, committed Members
(Continuous)
3. JOINT WORK PLAN ITEMS WITH THE LIBRARY FOUNDATION
• Clarify the role and responsibilities of the PAL Cabinet, in relationship to the two
Foundation Boards (March)
• Conduct an annual joint coordination meeting with the Library Foundation Board
(March)
• Consider an alternative organizational model for PAL fundraising (March/April)
• Approve a plan for the distribution and expenditure of the PAL Program and
Endowment Funds (April)
• Approve a plan for PAL Phase II major fundraising efforts (April)
• Approve a revised fundraising goal statement for the PAL Campaign (April)
• Aggressively pursue those major fundraising efforts identified in the PAL Phase II
plan (April through December)
• Approve a 2007-08 Budget for the PAL Campaign (June)
2
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• Approve a fundraising distribution plan for the proceeds of the 2007 House Raffle
(June)
• Research and develop a Planned Giving program for the PAL Campaign (October)
• Actively work to support the efforts and success of the 2007 Joint House Raffle
Committee (Continuous)
• Continue to aggressively promote PAL Phase I remaining fundraising efforts,
including sale of bricks, Theatre seats, Library tables, etc.(Continuous)
I:\COMMSERV\Council&Boards\CommunityFoundation\Ambassadors\2007 Work Plan\Foundation Work Plan2007.2008.doc
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Rancho Cucamonga
Community Foundation
Board Matrix
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Current Boardmembers
David Parker n/a Management/Target Y Y RC
Harvey Cohen Physician/Cohen Medical Y Y RC/Upland
n/a Center
Chuck Buquet Gov't Relations/President
Charles Joseph Associates
n/a Y Y Y Y RC
Thomas Galindo n/a Banker/Bank of America Y Y RC
Marian Nelsen n/a ConsultantlEvent Planner Y Y Access To RC
Tony Mize Affordable Housing Y Y Y RC
Developer/WORKFORCE
n/a HOMEBUILDERS LLC
Prospective Members
Marketing/School Sales-
Lu a Jaramillo Tony Mize USA Today N N N ? Y N N N Rancho Cucamonga
Attorney-Best,Best&
Mario Martinez Thomas Galindo Krieger Y Y Y Chino Hills
Howard Borenstein Harvey Cohen Tax Attorney Y Y Upland
Glen Miller Stag Francie Palmer Victoria Gardens
Dennis Frankeber er Thomas Galindo CPA Y Y Y Chino Hills
David Kamath Thomas Galindo CPA/SLGG Y Y Y Chino Hills
Pete Pitassi Harvey Cohen Architect
Jim Milton Harvey Cohen Physical Therapy Y Y Y Chino Hills/Ontario
Jim Fisher Harvey Cohen Financial Planner Y Ontario
Bob McClure Thomas Galindo Investment Manager Y
? TBD Bass Pro
? TBD Estate Planner
BoardMalrixl 1.07.xls; 12/6/2007; 1:29 PM