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HomeMy WebLinkAbout07/12/12 Fnd COMMUNITY FOUNDATION BOARD OF DIRECTORS AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING December 12, 2007 5:30 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members David Parker, Chair Harvey Cohen, M.D., Member Charles Buquet, Member Thomas Galindo, Treasurer/Secretary Tony Mize, Vice Chair Marian Nelson, Member City Offices: (909)477-2760 COMMUNITY FO UNDA TION DECLARATION OF POSTING OF AGENDA MELISSA MORALES, states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on December 5, 2007, at 5:00 p.m. I posted a true and correct copy of the Regular Community Foundation meeting agenda attached to this declaration and marked Exhibit "A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on December 5, 2007, at City of Rancho Cucamonga, California. W '-k &?a� Melissa Morales Senior Administrative Secretary City of Rancho Cucamonga Community Services Department COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 2 CUCAMONGA December 12, 2007 F ledge of Allegiance oll Call: Chuck Buquet Tony Mize Harvey Cohen Marian Nelson _ Thomas Galindo David Parker None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Community Agenda pages Foundation Meeting held November 27, 2007. 1-5 2. Approval of Renewal of Directors and Officers Liability 6-8 Insurance for 2008. FARMCHO' COMMUNITY FOUNDATION BOARD OF DIRECTORS 3 CUC&MONCA December 12, 2007 The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update from the Community Foundation's PAL Campaign 9 Cabinet representatives regarding discussion with the Library Foundation representatives pertaining to the status of the PAL Campaign. COMMUNITY FOUNDATION RANCHO. BOARD OF DIRECTORS 4 CUC ONG" December 12, 2007 2. Development of an updated Major Donor Prospect List for 10-11 Solicitation for the Promoting Arts and Literacy (PAL) Campaign. 5. Status review of the Rancho Cucamonga Community 14-17 Foundation Work Plan. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on December 5, 2007, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. STAFF REPORT - COMMUNITY SERvias DEPARTMENT RANCHO Date: December 12, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III ey Subject: APPROVALOF RENEWAL OF DIRECTORS AND OFFICERS LIABILITY INSURANCE FOR 2008 RECOMMENDATION: Staff recommends that the Community Foundation approve the renewal of their Directors and Officers Liability Insurance policy based upon a quote received for an annual premium of$1,475. BACKGROUND: Staff has received a renewal notice for the Foundation's Directors and Officers Liability insurance. Based upon the quotation received from ALTRU for coverage through Arch Insurance Company (rated A "Excellent" by A.M. Best) an annual premium of $1,475 is due by no later than January 8, 2008. The limit of liability on the policy is $1,000,000 aggregate. The retention (deductible) is $3,000 per claim. The terms of the renewal notice are the same as last year in regard to premium, retention, and limit of liability. The Directors and Officers insurance purchased through this policy is a non-profit organization and management liability policy; it does not cover special events hosted/sponsored by the Foundation. Should the Foundation require special event insurance for such events as the Gala for the Arts, such insurance coverage could be purchased through the City. Staff recommends that the Foundation Board approve the renewal for Directors and Officers Liability insurance and direct staff to pay the required annual premium of$1,475. Resp tfully submitted, Kevin cArdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports12007VnsuranceRenewal.12.12.07.doc PIS Non-Prstlt Insurance October 29, 2007 Ms. Paula Pachon Rancho Cucamonga Community Foundation RANCHO CUCAMONGA COMMUNITY FOUNDATION NON-PROFIT ORGANIZATION AND MANAGEMENT LIABILITY Dear Paula, We are pleased to offer the following indication of terms, valid until 1/9/08: INSURER: Arch Insurance Company (admitted, rated A"Excellent" by A.M. Best) LIMIT OF LIABILITY: $1,000,000 Aggregate SELF-INSURED RETENTION: $3,000 per claim PREMIUM: $1,475 POLICY FORM OPTIONS: 1. ALTRU Non-profit Organization and Management Liability Insurance Policy—Carrier's Duty to Defend"EXPIRING" 2. ALTRU Non-profit Organization and Management Liability Insurance Policy—insured's Duty to Defend POLICY PERIOD: One Year RETROACTIVE DATE: None (full prior acts coverage) PRIOR/PENDING CLAIM DATE: 1/9/02 CONDITIONS: 1. Endorsements as expiring. P7 If the characteristics of the risk change between the time of quoting and binding, terms are subject to change. In addition to the conditions set forth above, in order to bind the policy, we will need a check for the premium. Please call if you have any questions. Regards, �A , , Melissa A. Black Underwriter (513) 878-3263 direct (513) 271-8899 fax mblack(cDaltru.com P8 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: December 12, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Py Subject: UPDATE FROM THE COMMUNITY FOUNDATION'S PAL CAMPAIGN CABINET REPRESENTATIVES REGARDING DISCUSSION WITH THE LIBRARY FOUNDATION REPRESENTATIVES PERTAINING TO THE STATUS OF THE PAL CAMPAIGN BACKGROUND/ANALYSIS: Board Members Parker, Mize and Cohen, who represent the Community Foundation at the Promoting Arts and Literacy (PAL) Campaign Cabinet meetings, will provide the Board with an update regarding the discussion that took place this afternoon with representatives from the Library Foundation pertaining to the future status of the partnership between the Community and Library Foundations for the PAL Campaign. Respec Ily sub Kevin Ardle Community Services Director I:ICOMMSERVICouncil&BoardsICommunityFoundationIStaff Reportsl20071UpdateStatusPALCampaign.12.12.07.doc P9 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: December 12, 2007 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Qv Subject: DEVELOPMENT OF AN UPDATED MAJOR DONOR PROSPECT LIST FOR SOLICITATION FOR THE PROMOTING ARTS AND LITERACY (PAL) CAMPAIGN RECOMMENDATION: It is recommended that the Foundation Board Members review and expand the attached proposed donor prospect list for future major solicitation efforts for the Promoting Arts and Literacy (PAL) Campaign. BAC KG RO U N D/ANALYSIS: At the Foundation's November Board Meeting, the Board reaffirmed the importance of continuing its fundraising efforts in order to ensure the development of a healthy endowment fund for the Cultural Center. At the same time, the Fund Development Sub-Committee (Mize, Galindo and Nelson) has met over the past several months and has developed a preliminary list of potential major donors for the PAL Campaign. It is recommended that Board at their December meeting review the list of prospects identified by the Fund Development Sub-Committee, adding additional prospects by the remainder of the Board and selecting businesses/individuals that they will take responsibility for cultivating as future PAL donors. It is also recommended that Board Members continue to regularly discuss their fundraising efforts, share current strategies and seek input from fellow Board Members regarding challenging prospects at their future Board meetings. Respec Ily submitted, Kevin McArdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120070onor.Prospect.List.12.12.07.doc P10 Rancho Cucamonga Community Foundation Fund Development Prospect List'Phase 2PAL ;1 TRW NAN ,P1, 1 Scheu Steel 8830 Vineyard Ave RG CA Galindo/Mize 2 Stater Bros. Susan PO Box 150 Colton CA 92324 909-783-5038 Galindo 3 Farmer Bovs Brown Galindo 4 Holiday Trucking Galindo 5 Emrise Corp. 9485 Haven Ave. RC CA 91730 Suite 100 CA 91730 909-987-9220 Galindo 6 Universal Technical Institute 9494 Haven Ave RC (UTI) 909-484-1929 7 Honeyville Grain Inc. 11600 Dayton St RC CA 91730 909-980-9500 8 West End Material Supply 11839 8th St RC CA 91730 9 Verizon 10428 Foothill Blvd RC CA 91730 Mize 10 Reliant Energy Etiwanda LLC 8996 Etiwanda Ave RC CA 91730 Nielsen/Kurth 1.1 Living Spaces 12649 Foothill Blvd RC CA 91739 909-463-2200 rA CA Bass Pro Shops Outdoor 7777 Victoria C Nielsen/Kurth 12 World Gardens Lane RC CA 91739 1 909-922-5500 Nielsen/Kurth 13 Paul's TV Galindo 14 Davis Framing 15 AMR Diane McCafferty 7925 Center Ave RC CA 91730 909-948-1714 Mize Pioneer Electronics 16 Technology Inc. Christine Gonzales 1800 W. Holt Avenue Pomona CA 91768 909-623-3271 Gibson Dr. & Mrs. Chandrahas 17 Agarwal 3811 Elmira Avenue Claremont CA 91711 Cohen 18 Coca Cola 10670 6th St RC CA 91730 909-980-3121 Mize 19 PFF Bank&Trust Galindo 20 Bakers Galindo 21 Liberty Mutual 22 23 Pronpon{Lint.10.15.07.x|n; 12/3/2007; 7:42PW1 � � � STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: December 12, 2007 C;UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III jay Subject: DEVELOPMENT OF A BOARD MEMBER PROSPECT LIST FOR THE COMMUNITY FOUNDATION'S BOARD OF DIRECTORS RECOMMENDATION: Staff recommends that the Community Foundation Board make a concerted effort to identify potential candidates to join their Board of Directors. BACKGROUND/ANALYSIS: Currently there are 6 Board Members on the Rancho Cucamonga Community Foundation's Board of Directors. In addition, there is one candidate pending Council ratification. The present By-Laws of the Foundation allow for up to thirty Board Members. Given the Foundation's challenging work plan, the Board has expressed a desire to increase their membership in order to operate efficiently and effectively. In an attempt to address this goal, over the past several months the Membership/Nominating Sub- Committee (Cohen, Galindo and Parker) has met and has developed a matrix of potential candidates to be approached to serve on the Foundation's Board of Directors. It is recommended that the full Board at their December meeting review this list and add additional prospects if at all possible. Once a comprehensive board prospect list has been developed, staff would recommend that candidates' interest and availability been verified by individual Board Members, with interested candidates' names being forwarded to the Membership/Nominating Sub-Committee for further consideration. Respe ully ubmitted, Kevin cArd Community Services Director 1:ICOMMSERVICouncil&BoardslCommunityFoundationlStaf/Reports12007'BoardProspects.12.12.07.doc P12 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: December 12, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III {�v Subject: UPDATE AND DISCUSSION ON THE STATUS OF THE 2007 PAL HOUSE RAFFLE RECOMMENDATION: It is recommended that Vice-Chair, Tony Mize provide the Board with a verbal update on the status 2007 Promoting Arts and Literacy(PAL) House Raffle. BACKGROUNWANALYSIS: As the Foundation is aware, Vice-Chair Tony Mize over the past year has worked closely with members from the Library Foundation to raise funds for the Cultural Center through the Promoting Arts and Literacy(PAL) House Raffle Committee. Last year, this effort resulted in a donation to the Cultural Center of over$300,000. This past Tuesday, December 4, 2007, was the cut off date for the public to purchase raffle tickets for the 2007 PAL House Raffle. This coming Saturday, December 15`h from 2:00 p.m. until approximately 6:00 p.m. at the Paul Biane Library at the Cultural Center, the final drawing of over 200 cash prizes for the Raffle will take place. Staff recommends that Member Mize provide the Board an update on the status of the Raffle and solicit any needed volunteer assistance for the final drawing. Respec ully submitted, Kevin c rdle Community Services Director I:ICCMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120071UpdateResultsPALHous Raffle.12.12.07.doc P13 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: December 12, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Q_/ Subject: STATUS REVIEW OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION WORK PLAN RECOMMENDATION: Staff recommends that the Board review on a regular basis the Foundation's Work Plan. BACKGROUND/ANALYSIS: At the February 2007, Board meeting, the Foundation approved a work plan to guide the activities and direction of the Foundation for the 2007 calendar year. The plan provided the Board with a meeting schedule for the year for the full Board, the Executive Committee, PAL Campaign Cabinet and for the Board's three Sub-Committees (Membership/Nominating, Finance and Fund Development). In addition the work plan provided action steps for the operation of the Foundation and for items requiring coordination with the Library Foundation. The attached copy of the Work Plan has been updated to include a meeting schedule for 2008 (Board meetings, as well as meeting schedules for the Executive Committee and the Board's three Sub-Committees) as well as items that are outstanding on the Plan that either need to be addressed or revised in the upcoming year. It is recommended that the Foundation review their Work Plan on a regular basis to ensure that progress is being made to address the Foundation's identified action steps and those items requiring coordination with the Library Foundation. Res ully b d, Kevin cArdle Community Services Director Attachment I:ICOMMSERVICouncil88oardslCommunityFoundationl Sta%Reportsl20071 StatusReviewWorkPlan.12.12.07.doc P14 RANCHO CUCAMONGA COMMUNITY FOUNDATION 2007- 2008 FOUNDATION WORK PLAN 1. 2007 —2008 COMMUNITY FOUNDATION MEETINGS • Full Board Meeting Schedule: Wednesday, December 12, 2007, 5:30-7:30 pm Wednesday, February 20, 2008, 5:30-7:30 pm Wednesday, June 18, 2008, 5:30-7:30 pm (Annual Meeting) Wednesday, October 15, 2008, 5:30-7:30 pm • Executive Committee Schedule: (Includes Chair, Vice-Chair and 3 Committee Chairs) Wednesday, March 12, 2008, 9:00 — 10:30 am Wednesday, June 11, 2008, 9:00— 10:30 am Wednesday, Septemberl0, 2008, 9:00 — 10:30 am Wednesday, December 10, 2008, 9"00 — 10:30 am • PAL Campaign Cabinet Schedule: (Includes President and 2 appointed Members. 2^' Wednesdays of the month) Wednesday, December 12, 2007 4:00 — 5:00 pm Meetings to be scheduled as needed during 2008. • Membership/Nominating Sub-Committee - (Sub-Committee meets as scheduled) January 23, 2008 — 3:00 pm February 27, 2008 — 3:00 pm March 26, 2008 — 3:00 pm Meetings for the remainder of the year will be scheduled on an as needed basis. • Finance Sub-Committee -(Sub-Committee meets as scheduled) Next meeting recommended for May, 2008 • Fund Development Sub-Committee - (Sub-Committee meets as scheduled) New meeting date/time to be scheduled with Sub-Committee Members after the beginning of the year. • PAL House Raffle Committee-- (Committee meets as scheduled) 2. COMMUNITY FOUNDATION WORK PLAN ITEMS • Re-establish the Membership/Nominating Committee, the Finance Committee and the Fund Development Committee. Set 2007 goals for each Committee and establish a meeting schedule (February/March) P15 • Appoint representatives from the Community Foundation to actively work on the 2007 Joint Foundation House Raffle Committee (February) • Discuss schedule and potential program format for future Galas (March) • Approve a plan for the scheduling and goals for future Gala for the Arts events, in coordination with the Library Telethons (June) • Provide strong support to the Library Foundation with their 2007 Library Telethon (March/ApH6 • Invite a guest speaker to the annual June Board meeting to provide a presentation on fundraising success (June) • Conduct a brainstorming session to identify potential new donors, within specified donor categories (June) • Approve a 2007-08 Budget for the Community Foundation (June) • Develop a plan to reach out to the over 300 Playhouse volunteers to assist as fundraising Ambassadors (Augus6 • Organize a "hands-on" fundraising training session for Board Members and interested Playhouse volunteers (September) • Develop a Vision Statement for the role of the Community Foundation over the next five years (Octobe� • Maximize the involvement of all Community Foundation Board Members in fundraising efforts and work to expand the Board with new, committed Members (Continuous) 3. JOINT WORK PLAN ITEMS WITH THE LIBRARY FOUNDATION • Clarify the role and responsibilities of the PAL Cabinet, in relationship to the two Foundation Boards (March) • Conduct an annual joint coordination meeting with the Library Foundation Board (March) • Consider an alternative organizational model for PAL fundraising (March/April) • Approve a plan for the distribution and expenditure of the PAL Program and Endowment Funds (April) • Approve a plan for PAL Phase II major fundraising efforts (April) • Approve a revised fundraising goal statement for the PAL Campaign (April) • Aggressively pursue those major fundraising efforts identified in the PAL Phase II plan (April through December) • Approve a 2007-08 Budget for the PAL Campaign (June) 2 P16 • Approve a fundraising distribution plan for the proceeds of the 2007 House Raffle (June) • Research and develop a Planned Giving program for the PAL Campaign (October) • Actively work to support the efforts and success of the 2007 Joint House Raffle Committee (Continuous) • Continue to aggressively promote PAL Phase I remaining fundraising efforts, including sale of bricks, Theatre seats, Library tables, etc.(Continuous) I:\COMMSERV\Council&Boards\CommunityFoundation\Ambassadors\2007 Work Plan\Foundation Work Plan2007.2008.doc 3 P17 Rancho Cucamonga Community Foundation Board Matrix e� i` °c ¢aa c �a a e e \\ash e� ea �¢ ° as ad p°c a��Oc q�° N Qr�l Fe a�a e°Q aX-VQ Qyo e¢yy ° g�P °�� i`��ea °�a Current Boardmembers David Parker n/a Management/Target Y Y RC Harvey Cohen Physician/Cohen Medical Y Y RC/Upland n/a Center Chuck Buquet Gov't Relations/President Charles Joseph Associates n/a Y Y Y Y RC Thomas Galindo n/a Banker/Bank of America Y Y RC Marian Nelsen n/a ConsultantlEvent Planner Y Y Access To RC Tony Mize Affordable Housing Y Y Y RC Developer/WORKFORCE n/a HOMEBUILDERS LLC Prospective Members Marketing/School Sales- Lu a Jaramillo Tony Mize USA Today N N N ? Y N N N Rancho Cucamonga Attorney-Best,Best& Mario Martinez Thomas Galindo Krieger Y Y Y Chino Hills Howard Borenstein Harvey Cohen Tax Attorney Y Y Upland Glen Miller Stag Francie Palmer Victoria Gardens Dennis Frankeber er Thomas Galindo CPA Y Y Y Chino Hills David Kamath Thomas Galindo CPA/SLGG Y Y Y Chino Hills Pete Pitassi Harvey Cohen Architect Jim Milton Harvey Cohen Physical Therapy Y Y Y Chino Hills/Ontario Jim Fisher Harvey Cohen Financial Planner Y Ontario Bob McClure Thomas Galindo Investment Manager Y ? TBD Bass Pro ? TBD Estate Planner BoardMalrixl 1.07.xls; 12/6/2007; 1:29 PM