The URL can be used to link to this page

Home My WebLink About07/11/27 Fnd. COMMUNITY FOUNDATION BOARD OF DIRECTORS AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING November 27, 2007 6:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members David Parker, Chair Harvey Cohen, M.D., Member Charles Buquet, Member Thomas Galindo, Member Tony Mize, Member Marian Nelson, Member City Offices: (909)477-2760 COMMUNITY FOUNDATION DECLARATION OF POSTING OF AGENDA MELISSA MORALES states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on November 21, 2007, at 5:00 p.m. I posted a true and correct copy of the Special Community Foundation meeting agenda attached to this declaration and marked Exhibit "A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on November 21, 2007, at City of Rancho Cucamonga, California. Melissa Morales Senior Administrative Secretary City of Rancho Cucamonga Community Services Department COMMUNITY FOUNDATION BOARD OF DIRECTORS 2 CUFPR,ANC110 c November 27, 2007 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Tony Mize Harvey Cohen Marian Nelson Thomas Galindo David Parker a None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. z 4 The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Community Pages 1-5 Foundation Meeting held July 16, 2007. 2. Receive and file Treasurer's Reports for the months of July, Pages 6-24 August and September 2007 and PAL Cash Reports for the months of June, July,August,September and October 2007. FCOMMUNITY FOUNDATION t BOARD OF DIRECTORS 3 CUCAMONGA November 27, 2007 The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Community Foundation Strategic Thinking Process. Pages 25-36 2. Updates on Committee Activities. Page 37 3. Election of Officers for the Rancho Cucamonga Community Page 38 Foundation Board of Directors —Vice Chair and Secretary/ Treasurer. 4. Request to schedule a Special Meeting of Rancho Page 39 Cucamonga Community Foundation. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on November 21, 2007, seventy-two (72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. . 1��>•Pp'0� CITY OF RANCHO CUCAMONGA COMMUNITY FOUNDATION MINUTES OF THE JULY 16, 2007 SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, July 16, 2007, in Celebration Hall, Victoria Gardens Cultural Center, located at 12505 Cultural Center Dr., Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. by Chair Cohen. Present were: Board Members: Buquet, H. Gibson, J. Gibson, Nelson, Parker, Mize and Cohen. Absent: Galindo. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Crystal Zuniga, Acting Office Specialist II. B. ANNOUNCEMENTS/PRESENTATIONS There were no announcements or presentations. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Rancho Cucamonga Community Foundation meeting held February 21, 2007 and Special Joint meeting of the Rancho Cucamonga Foundation and Rancho Cucamonga Library Foundation held April 16, 2007. 2. To receive and file Treasurer's Report for the months of February through June 2007 and PAL Cash Reports for February through May 2007. 3. To adopt the Fiscal Year 2007-2008 Rancho Cucamonga Community Foundation Budget. 4. To adopt the Fiscal Year 2007-2008 Promoting Arts and Literacy (PAL) Campaign Operating Budget. MOTION: Moved by Member H. Gibson, seconded by Vice Chair Mize, to approve the Consent Calendar, as submitted. Motion carried: 7-0-1 (Absent: Galindo). July P1 E. FOUNDATION BUSINESS 1. Review of the Draft Fundraising Plan for Phase II of the Promoting Arts and Literacy (PAL) Campaign was opened for discussion. Director McArdle was called upon to update the board. He referenced staffs report which included the proposed plan that encompasses the next phase's purpose, transition from Phase I, goal statement; timeframes and marketing/soliciting efforts. He informed the Board that the endowment fund is approximately$1 million more than anticipated and a goal of$3 million on paper is recommended though $4 million should also be a target. He distributed a PAL financial summary and recommended that a slight refinement to the PAL Campaign be made moving away from small fundraising efforts and towards a fundraising program that includes for Phase II spotlight donors. He noted that the fundraising allocation policy will remain the same as the original policy. In addition, Director McArdle displayed samples of various types of outdoor statues and informed the Board of a new fund appeal that would include the purchasing and engraving of the statutes to be placed in the courtyard of the Victoria Gardens Cultural Center. MOTION: Moved by Member Buquet, seconded by Vice Chair Mize,to approve Phase II of the Promoting Arts and Literacy (PAL) Campaign. Motion carried: 7-0-1 (Absent: Galindo). 2. Chair Cohen opened the update on plans for an upcoming joint strategic planning session for the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Library Foundation. Director McArdle reviewed previous discussions in support of conducting joint meetings with the Library Foundation. He noted that the Library Foundation is currently undergoing a reorganization and timing may be right to look at the strengths and weaknesses of both Foundations and PAL Campaign. Analyst Pachon was called upon to further report. She explained that she will be contacting a number of consultants to possibly help facilitate the planning sessions. She noted that one of the candidates she is focusing on has previous experience with organizational development and will identify areas that may need improvement within the Foundations. The consultant will also examine the Foundations' goals and determine the direction the Foundation is headed, where they should be headed, and the best possible strategy to get them to where they need to be. Following staffs updates, the report was received and filed and no other action taken. 3. Staff was called upon for a review and status report of the Rancho Cucamonga Community Foundation Work Plan. Director McArdle gave an overview of the Work Plan that was previously approved by the Board which includes upcoming meetings, action items be addressed and joint meetings with the Library Foundation. He announced that the next regular meeting of the full Board is October 10th, and September 12"' for the Executive Committee. July 10, P2 Discussion on plans for the annual Gala of the Arts ensued. Director McArdle stated that no action was needed for this item and suggested that the Board consider re- formatting and rearranging the schedule of the Gala and the Library Telethon. He recalled that in previous meetings and discussions, staff had suggested alternating between the Gala and Telethon each year. The Board expressed their support of hosting a Gala every year to help with continued fundraising goals and raising awareness of the Cultural Center. Members inquired as to the importance of having the Gala in April and a suggestion was made that the Gala be moved six months apart from the Telethon which staff pointed out could conflict with summer vacations. Members suggested that depending on the success of 2008 Gala the event may be switched to alternating years. Chair Cohen asked that further discussion be held during the next agenda item discussion. Director McArdle continued with the Work Plan and noted that the Community Foundation is moving forward with Committee meetings and starting to enlist volunteers to help out with fundraising. He noted that there are joint work plan items with the Library Foundation that are falling behind schedule, however staff is working hard to make these things happen. A joint meeting will be scheduled. No further discussion was held. No further action was taken. 4. Discussion of plans for the April 2008 Gala of the Arts continued from the item above and was opened for discussion. Analyst Pachon was called on to report. She briefed the Board on the event's status including Member Nelson's willingness to serve as Chair of the 2008 Gala. She spoke of staff's support of Member Nelson's role, especially in light of her expertise in the area of fundraising events. Member Nelson expressed her excitement in being involved and informed the Board that the staff and Executive Committee should take a lesser role and the Subcommittee and volunteers a greater role. She spoke of her intent to invite First Lady Maria Shriver to speak at the Gala, and another focal point will be on sponsorship involvement during the event. Member J. Gibson also volunteered to be on the Committee. Staff commented that while there is concern about the timing of the Gala, Member Nelson will continue to plan and focus on making this an excellent event. Members comments included support in making the event more fundraising in nature than previous Galas and obtaining $1,000 table sponsorships should be the goal. In addition, Members suggested that both silent and live auctions be conducted and for staff to research whether to host the event on the weekend vs. a week day to increase attendance. Suggestions were noted. No further discussion was held or action taken. 5. Election of Officers for the Rancho Cucamonga Community Foundation for 2007-08 Fiscal Year was opened by Chair Cohen who thanked the Foundation for their support and assistance. Nominations were then opened: Chair Cohen nominated Member Parker for Chairman of the Rancho Cucamonga Community Foundation. No other nominations were made and the Board took the following action: July 10, zUU P3 MOTION: Moved by Chair Cohen, seconded by Vice Chair Mize, to appoint Member Parker as Chair of the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Vice Chair were opened. Member Parker nominated Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action: MOTION: Moved by Member Parker, seconded by Member Buquet, to appoint Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Treasurer/Secretary were opened. Chair Cohen nominated Harry Gibson as Treasurer/Secretary of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action: MOTION: Moved by Chair Cohen, seconded by Member Parker, to approve Member Harry Gibson as Treasurer/Secretary for the Rancho Cucamonga Community Foundation Board. Motion carried: 7-0-1 (Absent: Galindo). 6. Chair Cohen opened the updates on the various Community Foundation subcommittees. Analyst Pachon informed the Board that three of the four sub- committees had met and asked for the Chairs to present their updates: Member Parker, Chair of the Membership/Nominating Subcommittee, announced that Thomas Galindo had been appointed to serve on the Board and commended his work at Bank of America. Member Nelson reported on Fund Development Subcommittee activities and was pleased to report that some current donors have added to their original donations and that new donations are continuing to come in. She also spoke of the Subcommittees intent to work with Henry's Market on exploring sponsorship opportunities. Vice Chair Mize reported on the progress of the PAL House Raffle Subcommittee including the sale of 600 tickets to date which is slightly less than last year's raffle. He commented that the Subcommittee will continue to monitor and tract the ticket sales as the fundraiser progress. Manager Palmer informed the Board that the House Raffle has received many on-line "hits" following a recent article. No further discussion was held or action taken. 7. Consideration of appointments to various Rancho Cucamonga Foundation Subcommittees was opened. Thomas Galindo was recommended to be appointed to the Finance Subcommittee and Chair Cohen the Fund Development and Membership/Nominating Subcommittees. The Board took the following action: July P4 MOTION: Moved by Vice Chair Mize, seconded by Member Buquet, to approve appointments to the various Rancho Cucamonga Foundation Subcommittees as indicated above. Motion carried: 7-0-1 (Absent: Galindo). 8. Update on the PAL Campaign was opened for discussion. Analyst Pachon was called upon for staffs update. She informed the Board that a check was received from San Antonio Hospital and that Target has donated additional monies changing their donor level to Diamond Donor. She reported on the successful fundraiser at Fleming's Restaurant, but noted concern expressed regarding empty seats. Members suggested that future fundraisers include sending out more invitations and that an up-to-date RSVP list be kept. Director McArdle clarified that staff did not want to over sell the event so only a certain number of invites were distributed. The Board also commented favorably regarding the excellent service Fleming's provided. No further discussion was held or action taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Update on plans for the 2008 Gala for the Arts. G. ADJOURNMENT MOTION: Moved by Vice Chair Mize, seconded by Member Nelson, to adjourn the Special Community Foundation Meeting. Motion carried: 7-0-1 (Absent: Galindo). Meeting adjourned at 7:30 p.m. Respectfully submitted, Crystal Zuniga Acting Office Specialist II July P5 I l s Z I COMMUNITY FOUNDATION I F RANCHO CUCAMONGA I i DATE: AUGUST 9, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN I i SUBJECT: CASH REPORT-JULY 2007 BEGINNING MTD MTD ENDING j CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,538.96 $65.67 $0.00 $18,604.63 I JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 I LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 i OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,102.43 0.00 0.00 27,102.43 SENIOR CENTER FUND 34,679.63 100.00 (45.65) 34,733.98 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $111,817.68 $165.67 ($45.65) $111,937.70 I RECONCILIATION Checking Account Balance 7/31/07 $107,259.56 Less Outstanding Checks - Investments- LAIF 4.678.14 BALANCE $111,937.70 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,495,638.34 10500 Civic Center Dr.•P.O.Box 807• Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760 •Fax 909-477-2761 •w .RCpark.com P6 JULY 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERAL FUND $4.70 Bank of America-Interest 60.97 LAIF- Interest $65.67 Total General Fund SENIOR CENTER FUND $100.00 Various Donations $100.00 Total Senior Center Fund TOTAL REVENUES $165.67 C EXPENDITURES SENIOR CENTER FUND 45.65 Gabel & Schubert, Inc.- Legacy Tree Items& Engraving S45.65 Total Senior Center Fund TOTAL EXPENDITURES $45.65 P7 BankofAmerica %j H Your Bank of America Business interest — 0056 P P Checking Statement _ 114 Statement Period: _ June 30 through July 31, 2007 Account Number: 00567.00824 II,Iftrfdl6rd1Kill III Kill rrLdtlLft 11 All RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call:909.865.2424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your businoss and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 06/30/07 $107,200.51 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 100.00 Interest paid year-to-date $30.96 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees -45.65 Number of electronic checks paid 0 Interest Paid + 4.70 Number of 24 Hour Customer Service Calls Ending Balance $107,259.56 Self-Service 0 Assisted 0 ❑ Bank of America News Not currently processing credit cards with Bank of America? Switch your Merchant Card Processing and save. We will Meet or Beat your current price or pay you $50. To learn more and to obtain a customized solution for your business needs visit , www.bankofamerica.com/merchantservices or call 1.800.955.8488 and reference offer code #157. ❑ Account Activity Date Posted Descnphon Reference fj Debits Credits Dally Balance 07/18 Check# 704 $ 45.65 $107,154.86 07/31 Deposit $ 100.00 07/31 Interest Paid from 06/30/07 Through 07/31/07 4.70 $107,259.56 The original check(s)or tmegels)will not be included in this statement for check(a) processed electronically. It your check was not returned at the time of purchase,you will need to contact the merchant for a copy. Continued on next page 0053248.001.223.8 California Page 1 of 4 P8 i f I COMMUNITY FOUNDATION RANCHO f CUCAMONGA I DATE: SEPTEMBER 17, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-AUGUST 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,604.63 $4.67 $0.00 $16,609.30 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,850.00 i OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,102.43 7,260.60 0.00 34,363.03 SENIOR CENTER FUND 34,733.98 0.00 (11.78) 34,722.20 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 i WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 i JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $111,937.70 $7,265.27 ($11.78) $119,191.19 RECONCILIATION Checking Account Balance 8/31/07 $114,513.05 Less Outstanding Checks - Investments- LAIF 4.678.14 BALANCE $119,191.19 Note: RCCF Invests PAL revenue with LAIF in the amount of$2,495,838.34 10500 Civic Center Dr. •P.O.Box 807•Rancho Cucamonga, CA 91729-0807•Tcl 9091477-2760• Fax 909-477-2761 •w .RCpark.com P9 AUGUST 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.67 Total General Fund $4.67 RC ANIMAL SHELTER Various Donations7$ 260.60 Total RC Animal Shelter $7,260.60 TOTAL REVENUES $7,265.27 EXPENDITURES SENIOR CENTER FUND Gabel & Schubert-Engraving, Senior Center Legacy Tree1� 1.78 Total Senior Center Fund $11.78 TOTAL EXPENDITURES $11.78 P1O - BankofAmerica %j H Your Bank of America Business Interest — 0056 P P Checking Statement _ 114 _ Statement Period: August 1 through August 31, 2007 _ Account Number: 00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call:909.865.2424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 08/01/07 $107,259.56 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 7,260.60 Interest paid year-to-date $35.63 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees - 11.78 Number of electronic checks paid 0 Interest Paid + 4.67 Number of 24 Hour Customer Service Calls Ending Balance $114,513.05 Self-Service 0 Assisted 0 ❑ Bank of America News Bank of America is proud to sponsor THE WAR, a Ken Burns film on WWII, which airs on - PBS on Sunday, 9/23. As a Bank of America Customer, you are eligible for a 20% discount on the DVD, CD or book when using code BOA201 (Code is limited to one per customer 8: cannot be combined with any other offer). Visit www.bankofamerica.com/ww2 to learn more. Q Account Activity Date Posted Des,mption Reference$ Debits Credits Dally Balance 08/02 Deposit $ 2,694.60 $709,954.76 08/14 Check#705 $ 11.78 $109,942.38 08/29 Deposit $ 4,566.00 $114,508.38 08/31 Interest Paid from 08/01/07 Through 08/31/07 $ 4.67 $774,513.05 The original checks) or imegets)will not be included in this statement for checks) processed electronically. If your check was not returned at the time of Purchase, you will need to contact the merchant for a copy. Continued on next page o0e2779MI2218 California Page 1 of 4 P11 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: OCTOBER 9, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-SEPTEMBER 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,609.30 $4.40 $0.00 $18,613.70 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 34,363.03 1,537.00 (432.93) 35,467.10 SENIOR CENTER FUND 34,722.20 0.00 0.00 34,722.20 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $119,191.19 $1,541.40 ($432.93) $120,299.66 RECONCILIATION Checking Account Balance 9/30/07 $115,635.52 Less Outstanding Checks #711 (14.00) Investments-LAIF 4,678.14 BALANCE $120,299.66 Note: RCCF Invests PAL revenue with LAIF in the amount of$2,495,838.34 10500 Civic Center Dr. •CO. Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •w .RCpark.com P12 SEPTEMBER 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.40 Total General Fund $4.40 RC ANIMAL SHELTER Various Donations1�537.00 Total RC Animal Shelter $1,537.00 TOTAL REVENUES $1,541.40 EXPENDITURES RC ANIMAL SHELTER Karen Widaman- Rmb gas to transport dogs to rescue $23.71 Janice Spence- Rmb gas to transport cats to clinic 37.46 Karen Widaman- Rmb gas to transport dogs to rescue 15.76 Pete Kirsch- Rmb gas to transport dog to rescue 28.00 Nalilee Carter-Foster kitten vet bill 314.00 Karen Widaman- Rmb gas to transport dogs to rescue 14_00 Total RC Animal Shelter $432.93 TOTAL EXPENDITURES $432.93 P13 Bankof America 1%j H Your Bank of America Business Interest — 0056 P P Checking Statement _ 1 5-4 Statement Period: _ September 1 through September 28, 2007 Account Number: 00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 16 months of this statement online. Enroll at www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 09/01/07 $114,513.05 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 1,537.00 Interest paid year-to-date $40.03 Total Checks, Withdrawals, Number of checks paid 5 Transfers, Account Fees -418.93 Number of electronic checks paid 0 Interest Paid + 4.40 Number of 24 Hour Customer Service Calls Ending Balance $115,635.52 Self-Service 0 Assisted 0 ❑ Bank of America News $50 for you. $50 for a friend. Recommend Bank of America business checking, and when the person you refer opens their new account, you can each get $50. The more you refer, the more $50 rewards you can get. Visit bankofamerica.com/businessbonus, or ask a representative for details today. ❑ Account Activity Date Posted Description Reference# Debits Credits Daily Balance 09/14 Check# 709 $ 28.00 $114,485.05 09/18 Check# 707 $ 37.46 $114,447.59 09/21 Check# 706 $ 23.71 09/21 Check# 708 15.76 $114,408.12 09/26 Deposit $ 1,537.00 $115,945.12 09/27 Check# 710 $ 314.00 Continued on next page 0053060,001223.8 California Page 1 of 4 P14 PAL CASH REPORT JUNE 2007 Beginning Cash Balance $ 877,968.48 Deposits 6/11/2007 67,750.00 6/11/2007 1,250.00 69,000.00 Merchant Service Fees (204.33) Merchant Service Fee Credit 162.38 Less Checks #2086 (54.02) Kevin McArdle-Rmb.Meeting Exp. #2087 (15,000.00) City of R.C.-Lewis Sponsorship #2088 (50,000.00) City of R.C.-Target Sponsorship #2089 (25,000.00) City of R.C.-Lewis Sponsorship #2090 (6,000.00) City of R.C.-SofA Sponsorship (96,054.02) Ending Cash Balance 850,872.51 Checking Account Balance $ 850,926.53 Less Outstanding Checks #2086 (54.02) Adjusted Bank Balance $ 850,872.51 Pal Laif Investment through RCCF -$1,476,621.51 Pal Total Account Balance- $2,327,494.02 P15 Bankof America ��j H — BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 150107 E# 7 CONCORD, CA 9452D-2445 Last Statement: 05/31/2007 This Statement: 06/29/2007 Customer service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION — RANCHO CUCAMONGA LIBRARY FOUNDATION Page 1 of 3 DBA PAL CAMPAIGN 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 — NON-PROFIT CHECKING Account Summary Information Statement Period 06/01/2007 - 06/29/2007 Statement Beginning Balance 882,440.35 Number of Deposits/Credits 4 Amount of Deposits Credits 169,662.388 Number of Check: 7 Amount of Checks '204.33 Number of Other Debits 'L Amount of Other Debits Statement Ending Balance 850,926.53 Number of Enclosures 7 .00 Service Charge Deposits and Credits Bank Date Customer Desc i tion Reference Posted Reference Amount 06/04 162.38 aQtgC-Adjustments : Reversing Merchant Fees for Mal23302460001007 06/12100.00 BDFA MS 1922 07 DES:MERCH SETL ID:430132313591041533363002474156 REFN00145951338712110825000716300247415607061222D 06/13 1,150.00 CA VAULT DEPOSIT 152105560461238 06/13 67,750.00 CA VAULT DEPOSIT 152105560461225 Withdrawals and Debits Checks Check Date Bank Check Date ed efeBRank Number Amount Posted Reference Number Amount Postrence 2083 33.34 06/13 1392826027 2088 50,000.00 06/28 6460262235 2084 142.53 06/18 6660015226 2090 26,000 .00 06/28 6460262200 00 06/28 34 2087* 15085 4,000.00 06/28 640 06/11 60262236 Other Debits Bank Date Customer Descri tics Reference Posted Reference Amount 06/01 162.38 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 52001834263 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000715200183426307060127 06/29 41 .95 BDFA MS 1922 DES:MERCH FEES ID:430132313591041 80009124473 REFN0014595M338712110825000718000912447307062927D Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/31 882,440.35 882,440.35 06/11 878,144.35 878,144.35 06/01 6821277 .97 882,277 .97 06/12 878,244.35 878,244.35 06/04 882,440 .35 882,440 .35 06/13 947,111.01 878,617.97 RocydeC Pep * The preceding check(s) is still outstanding or has been included in a previous statement or is included in the 'Other Debits' section as an ACH paperless transact'M s PAL CASH REPORT JULY 2007 Beginning Cash Balance $ 850,872.51 Deposits 7/18/2007 213,116.00 7/18/2007 550.00 7/24/2007 1,034.33 7/25/2007 456.73 215,157.06 Merchant Service Fees Merchant Service Fee Credit 41.95 Less Checks #2091 (65.41) Metal Decor-Nameplates Donor Wall #2092 (34.21) Metal Decor-Nameplates Donor Wall #2093 (9,832.00) City of San Bernardino-Telecommunications-Telethon (9,931.62) Ending Cash Balance 1,058,139.90 Checking Account Balance $ 1,056,139.90 Less Outstanding Checks Adjusted Bank Balance $ 1,056,139.90 Pat Laif Investment through RCCF-$1,495,838.34 Pal Total Account Balance-$2,551,976.24 i BankofAmerica �4WO _ BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR Ol 01 143821 E# 4 CONCORD, CA 94520-2445 Last Statement: 06/29/2007 This Statement: 07/31/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION — DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING = Account Summary Information Statement Period 06/30/2007 - 07/31/2007 Statement Beginnin Balance 850,926.53 Number of Deposits/Credits 8 Amount of DepositsCredits 215,199.01 Number of Checks 4 Amount of Checks 9,985.64 Number of Other Debits 0 Amount of Other Debits .00 Statement Ending Balance 1,056,139.90 Number of Enclosures 4 .00 Service Charge De ositc and Credits Date Customer Bank Reference Posted Reference Amount Description 07/03 41.95 aRJfx-Adjustments : Reversing Merchant Fees for Jul2330246000119; ne 07 07/19 200.00 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153330000667178 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720000667178907071922 15210546082892', 07/24 350.00 CA VAULT DEPOSIT 46082890 07/24 213,116.00 CA VAULT DEPOSIT 15210152105546015742; 07/25 276.00 CA VAULT DEPOSIT 07/25 758.33 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153330600195504; INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720600195504207072522 07/26 25.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533307006475441 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720700647544807072622 152105360985001 07/31 431.73 CA VAULT DEPOSIT Withdrawals and Debits Checks Check Date Bank Check Date Bank NumberAmount Posted Reference Number Amount Posted Reference 2086 54.02 07/18 4392861762 2092 34.21 07/30 3092562116 2091* 65.41 07/30 3092562117 2093 9,832.00 07/31 3692060249 Daily Balances Date Ledeer Balance Collected Balance Date Ledger Balance Collected Balance 06/29 850,926.53 850,926.53 07/25 1,065,614.79 1 ,054 1 398.79 07/03 850,968.48 850,968.48 07/26 1,065,639.79 1,065,639.79 07/18 850,914.46 8501914.46 07/30 1,065,540.17 11065 1 540.17 07/19 851,114.46 851,114.46 07/31 11056,139.90 1,055,783.17 07/24 1,064,580.46 852,264.46 * The preceding check(s) is still outstanding or has been included in a previous { Rah"etlP" statement or is included in the 'Other Debits' section as an ACH paperless transaction. PAL CASH REPORT AUGUST 2007 Beginning Cash Balance $ 1,056,139.90 Deposits 8/7/2007 100,092.00 8/8/2007 6,700.00 106,792.00 Deposit to LAIF (1,000,000.00) Merchant Service Fees (61.49) (40.00) (101.49) Merchant Service Fee Credit 61.49 Less Checks #2094 (150.00) Dwight Osborne-Brick Refund #2095 (92.00) V.G.Cultural Ctr-Thank You Gift-BofA-Christi Gordon (242.00) Ending Cash Balance 162,649.90 Checking Account Balance $ 162,649.90 Less Outstanding Checks Adjusted Bank Balance $ 162,649.90 Pal Laif Investment through RCCF-$2,495,838.34 Pal Total Account Balance-$2,658,488.24 'l7 j tD Bankof America 1%j BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 154402 E# 2 CONCORD, CA 9452D-2445 Last Statement: 07/31/2007 This Statement: 08/31/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING _ Account Summary Information Statement Period 08/01/2007 - 08/31/2007 Statement Beginning Balance 1,056,139.90 Number of Deposits/Credits 3 Amount of Deposits Credits 106,853.49 Number of Checks 2 Amount of Checks 242.00 Number of Other Debits 3 Amount of Other Debits 1,000,101.49 Statement Ending Balance 162,649.90 Number of Enclosures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 08/02 61.49 aRjPb-Adjustments : Reversing Merchant Fees for Ju123302460000957 1yO7 08/09 6,700.00 CA VAULT DEPOSIT 152105560148588 08/09 100,092.00 CA VAULT DEPOSIT 152105560148585 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2094 150.00 08/08 6360559010 2095 92. 00 08/23 6560934486 Other Debits Date Customer Bank Posted Reference Amount Description Reference 08/01 61.49 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 12013404405 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000721201340440507080127 08/09 1,000,000.00 Bank Adjustment FUNDS TRANSFER DEBIT 04503040277 FOES NNF 0001304 NBKMIJH 08/31 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 43010941479 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000724301094147%07083127 Dally Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 07/31 1 ,056,139.90 1,055,783. 17 08/10 162,781 .90 57,531.90 08/01 1,056,078.41 11055,746.68 08/13 162,781.90 162,781 .90 08/02 1,056,139.90 1,056,139.90 08/23 162,669.90 162,689.90 08/08 11055,989 .90 1,055,989.90 08/31 162,649.90 162,649.90 08/09 162,781 .90 56,181.90 P20 PAL CASH REPORT SEPTEMBER 2007 Beginning Cash Balance $ 162,649.90 Deposits Merchant Service Fees Merchant Service Fee Credit 40.00 Less Checks #2096 (753.17) Copies 8 Ink-Marketing Appeal Flyer #2097 (1,851.15) Alphagraphics-Marketing Mural Brochure #2098 (2,277.78) Fund Raiser, Ltd.- Bricks for Donor Brick Wall (4,882.10) Ending Cash Balance 157,807.80 Checking Account Balance $ 160,085.58 Less Outstanding Checks #2098 (2,277.78) Adjusted Bank Balance $ 157,807.80 Pal Laif Investment through RCCF - $2,495,838.34 Pal Total Account Balance- $2,653,646.14 N Bankof America %I — BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-IOTH FLOOR 81 01 147271 E# 2 CONCORD, CA 94520-2445 Last Statement: 08/31/2007 This Statement: 09/28/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION — RANCHO CUCAMONGA LIBRARY FOUNDATION Page 1 of 2 DBA PAL CAMPAIGN 10500 CIVIC DR P .O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 09/01/2007 - 09/28/2007 Statement Beginnin Balance 162,649.90 40.00 Number. of Deposits/Credits 1 Amount of DepositUCredits 2,604.32 Number of Checks 2 Amount of Checks .00 Number of Other Debits 0 Amount of Other Debits Statement Ending Balance 160,085.58 Number of Enclosures 2 .00 Service Charge Deposits and Credits Bank Date Customer Descriptio Reference Posted Reference Amount 09/05 40.00 aSBRe-Adjustments : Reversing Merchant Fees for Aul233C2460000983 gust 2007 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Re erence NumberAmount Posted Reference 2096 753.17 09/28 5560295090 2097 1,851.15 09/21 4560343658 Qaily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 08/31 162,649.90 162,649 .90 09/21 160,838.75 160,838.75 09/05 162,689.90 162,689.90 09/28 160,085.58 160,085.58 P22 PAL CASH REPORT OCTOBER 2007 Beginning Cash Balance $ 157,807.80 Deposits 10/3/2007 10,000.00 10/11/2007 9,747.59 10/31/2007 12,290.62 32,038.21 Merchant Service Fees (40.00) Merchant Service Fee Credit 40.00 Less Checks #2099 (656.25) Fund Raisers-Deposit Brick Order #2100 (57.14) Metal D6wr-Donor Wall Nameplates #2101 (231.00) City of Rancho Cucamonga-BofA Sponsorship #2102 (700.00) City of Rancho Cucamonga-BofA Sponsorship (1,644.39) Ending Cash Balance 188,201.62 Checking Account Balance $ 176,842.00 Deposit in Transit 12,290.62 Less Outstanding Checks #2101 (231.00) #2102 (700.00) (931.00) Adjusted Bank Balance $ 188,201.62 Pal Laif Investment through RCCF-$2,523,084.75 Pal Total Account Balance-$2,711,286.37 N W Bank®fAmerica �%j BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR Ol 01 154908 E# 3 CONCORD, CA 94520-2445 Last Statement: 09/28/2007 This Statement: 10/31/2007 Customer Service 1-888-400-9009 _ RANCHO CUCAMONGA COMM. FOUNDATION _ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 09/29/2007 - 10/31/2007 Statement Beginning Balance 160,085.58 Number of Deposits/Credits 4 Amount of Deposits/Credits 19,787.59 Number of Checks 3 Amount of Checks 2,991.17 Number of Other Debits 1 Amount of Other Debits 40.00 Statement Ending Balance 176,842.00 Number of Enclosures 3 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 10/02 40.00 aSYxA-Adjustments : Reversing Merchant Fees for Se123302460001101 10/04 10,000.00 CA7VAULT DEPOSIT 15210656045557( 10/12 100.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533385000832781 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF: 00145951338712110825000728500083278807101222 10/16 9,647.59 CA VAULT DEPOSIT 15210666030313-1- Withdrawals 5210666030313:Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2098 2,277.78 10/01 0892222769 2100 57.14 10/31 1392679872 2099 656.25 10/30 1092797225 Other Debits Date Customer Bank Posted Reference Amount Description Reference 10/01 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 74009089899 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000727400908989907100127 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 09/28 160,085.58 160,085.58 10/16 177,555.39 168,517.80 10/01 157,767.80 157,767.80 10/17 177,555.39 173,517.80 10/02 157,807.80 157,807.80 10/18 177,555.39 177,525.39 10/04 167,807.80 157,807.80 10/19 177,555.39 177,555.39 10/09 167,807.80 167,807.80 10/30 176,899.14 176,899.14 10/12 167,907.80 167,907.80 10/31 176,842.00 176,842.00 R.rytl P r P24 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: November 27, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III ?v Subject: Community Foundation Strategic Thinking Process RECOMMENDATION: It is recommended that the Board devote their November meeting to developing and sharing their thoughts for their Strategic Thinking Process for the Rancho Cucamonga Community Foundation. BACKGROUND: Over the past 4 years the Community Foundation has focused its efforts in support of the Promoting Arts and Literacy(PAL) Campaign. Together with the Library Foundation, the Rancho Cucamonga Community Foundation has been extremely successful in identifying donors and raising pledges/funds for this Campaign that supports the Victoria Gardens Cultural Center. With the completion of Phase I of the Campaign, and the introduction of Phase ll, now is an appropriate time for the Board to reflect on the past and to develop and share their thoughts for the future through a Strategic Thinking Process. The goals of the Strategic Thinking Process are to: ➢ develop a vision of future success for the Community Foundation; ➢ identify what the current strengths, weaknesses, opportunities and threats of Foundation are; ➢ identify possible methods for addressing the Foundation's strengths, weaknesses, opportunities and threats are in a positive manner; and ➢ identify short and long term strategies to enable the Foundation to succeed with their vision of the ideal future. To expedite discussion at the November 27'h Board Meeting staff prepared two short exercises for the Board to complete prior to the meeting that addressed the first 2 goals listed above. These exercises were e-mailed and placed in the regular mailed on September 27th to the Board Members. Information was requested to be returned to staff by October 8th so responses could be compiled, as submitted. To date, two of the six Board Members have submitted their responses as shown on the attached tables. At the November Board Meeting, the Board will have the opportunity to discuss the compiled results, as well as to add additional information necessary to begin to address thods and strategies that will enable the Foundation to succeed with their vision of the ideal fut for the oundation. RespWcle, e , Kevinmmunity Services Director I:ICOMMSERVICounciiBBoardslCommunityFoundationIStaff Reportsl20071StrategicThinkingProcess.11.27.07.doc P25 Community Foundation Strategic Thinking Process The information below is to provide you an outline of steps that the Community Foundation will be using to develop and share their thoughts for their Strategic Thinking Process. Steps 1 &2 as outlined below are for the Foundation Members to complete prior to their October 10'h Board meeting. We request that your completed information on the attached Worksheet be returned to staff by no later than Monday, October 8ih. You may mail, e-mail or fax your completed Worksheet to Paula Pachon at: City of Rancho Cucamonga, PO Box 807, Rancho Cucamonga, CA 91729; or to yyachon(d),cityofrc com ; or by fax to(909)477-2761. Individual responses will be kept confidential. All responses will be recorded autonomously as submitted and will be presented to the full Board at your October 10`h Board Meeting. Purposes and Goals for Strategic Thinking Process • To `paint a picture"of the future success for the Community Foundation • To honestly assess the current strengths, weaknesses, opportunities and threats of the Communitv Foundation • To identify possible methods for addressing the Foundation's strengths, weaknesses, opportunities and threats in a positive manner • To identify short and long term strategies to enable the Foundation to succeed with the vision of the ideal future Step 1 —Describe the ideal vision of success for the Community Foundation for the next 5-10 years (see attached Worksheet) • Foundation Board Members to answer visioning exercise questions and return them to staff for compilation and distribution prior to the October 10 Board meeting. • Board Members will discuss the compiled results at the October 10 meeting and develop some consensus on a vision of success for the future. Step 2 —Identify the current strengths,weaknesses, opportunities and threats of the Community Foundation (see attached Worksheet) • Foundation Board Members to complete the SWOT chart exercise and return it to staff for compilation prior to the October 10 Board meeting. • Board Members will discuss the compiled results and the October 10 meeting and develop some consensus on the SWOT list. Step 3 —Identify potential actions for each SWOT which would effectively move the Foundation towards the ideal vision of success • At the October 10 Board meeting, Members will discuss each SWOT and brainstorm potential actions relating to each issue which might have a positive impact on the future of the Foundation. All suggestions will be listed for consideration. • Following the brainstorming/listing of all ideas, Board Members may utilize a consensus building exercise and follow-up discussion to identify preferred actions for working with the SWOT list. P26 Community Foundation Strategic Thinking Process Step 4 —Identification of future strategies of the Community Foundation to accomplish the ideal vision of the future • At the October 10 meeting, or at a follow-up meeting if necessary, Board Members will utilize the vision for an ideal future and the identified SWOT action items to create a list of strategies to guide future planning. This discussion might be effective in smaller groups, with each group sharing their suggested strategies for consensus building with all Board Members. I:ICO6fMSERI'ICouncil&RoardsICommuniNFoundationISmffRepora120071CommuniN Foundation Strategic Thinking Process.doc 2 P27 Rancho Cucamonga Community Foundation Strategic Thinking Process Worksheet Describe your ideal vision of success for the Community Foundation for the next 5-10 years: 1. If the Community Foundation continues to successful, how will others describe the Foundation in 10 years? ➢ Others will describe the Community Foundation as the driving force of promoting the Arts in RC and its surrounding areas. ➢ I believe it will be an organization that the entire community knows about along with the projects we have been involved in making successful. It will also be an organization that the community at large brings suggestions and ideas for us to bring forth to the community. P28 2. How will the Foundation know if it is successful? Is it community involvement; money; leadership; publicity; other factors? ➢ It is all of the above because they are interrelated and interdependent. ➢ Since a large part of our"purpose" is to raise an endowment, money would obviously be a major factor. I also believe that quantity and types of projects we can assist with along with the community response (turnout) to these events. 2 P29 3. What are the specific goals for the Community Foundation for the next 5-10 years? ➢ Cultivating a new base of support and involvement from those in the community who are supportive of the arts and related programs. With a result of a four fold increase in the foundation's mailing list and donor base. ➢ I believe that years 1-5 will still be primarily focused on the Center. Following that I do not have a vision. 3 P30 4. How can the Foundation Board best evolve in the future to best represent and access the full community? ➢ The foundation should seek input from parts of the community that seek to serve such as art, music and theatre patrons. ➢ As we continue to build the Endowment, how, Who determines the use of the money I think we would want and need input from the Community at Large, perhaps some Public type of meetings, or an online survey? 4 P31 5. How do you see the relationship evolving between the City and the Foundation in the future? ➢ No response provided. ➢ I do not see any changes to the relationship. I believe that it is important that what has worked well up to now continue. 5 P32 6. What other elements are a part of your vision of the future for the Foundation? ➢ The Community Foundation should grow according to its name by not being limited to events at the Cultural Center. For example, an Art in the Park display at Central Park. ➢ None, but am open to suggestions. 6 P33 7. For you as an individual, what will motivate you to be the most effective Board Member you can be in the future? ➢ New and exciting programs. ➢ Continue success in our Purpose along with projects and other activities that are driven by the funding of the Board. 7 P34 Identify the current strengths, weaknesses, opportunities and threats of the Community Foundation. As identified in the Rancho Cucamonga Community Foundation's By-Laws, the purpose of the Foundation is "to establish a permanent endowment fund to assist the City in improving the cultural and recreational services to the citizens of Rancho Cucamonga." Since April 2003, the Community Foundation together with the Rancho Cucamonga Public Library Foundation, have focused their efforts to raise funds in support of the Victoria Gardens Cultural Center. Given the current operations of the Community Foundation, Board Members are requested to share their opinions of the current Strengths, Weaknesses, Opportunities and Threats of the Community Foundation, using the table below. 8 P35 Strengths Weaknesses -What is the Foundation doing well? -What limitations does the Foundation have? -what unique resources does the Foundation have to draw on? -What could the Foundation improve on? •What do others see as the Foundation's strengths? -What are others likely to see as the Foundation's weaknesses? -Where does the Foundation have fewer resources than other • Soliciting large Corporate sponsors. organizations? • Well connected leaders. ➢Raising money. ➢Little support in RC from the small to mid-level donor ➢Working in tandem with both the City and Library range. Board. ➢Needs to increase audience. ➢Small mailing list. ➢Community knowledge of what the Foundation does. Opportunities Threats -What good opportunities are there for the Foundation? -What threats do the Foundation's weaknesses expose them to? -Mat trends could the Foundations take advantage of? -Mat trends could harm the Foundation? -How can the Foundation turn their strengths into opportunities? -What are other organizations doing that the Foundation can not do? ➢Programs are already in place such as bricks and ➢ Relying on a small community of supporters will seats to attract potential mid level donors and eventually exhaust the patrons. supporters. ➢ Every other city is copying the Cultural Center and ➢More opportunities exist to solicit support from arts going to the same small group, i.e., Fontana & Chino. patrons living in our community not yet involved. ➢ Not sure. Not sure? 9 P36 STAFF REPORT Z COMMUNITY SERVICES DEPARTMENT RANCHO Date: November 27, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst II I Subject: Updates on Committee Activities RECOMMENDATION It is recommended that representatives from the Membership/Nominating Committee, the Fund Development Committee, the Gala Committee, the PAL House Raffle Committee and the Finance Committee provide a brief update to the Board regarding their activities over the past couple of months. BACKGROUND/ANALYSIS As the Membership/Nominating Committee, the Fund Development Committee, the Gala Committee, the PAL House Raffle Committee and the Finance Committee have recently met it is recommended that representatives from these Committees provide the Community Foundation Board of Directors with an update on their activities. Listed below are recommended presenters from each of the Committees. Membership/Nominating Committee --- Harvey Cohen, M.D. ➢ Fund Development Committee ---- Tony Mize ➢ Gala Committee --- Marian Nelsen ➢ PAL House Raffle Committee ---- Tony Mize ➢ Finance Committee ---- Chuck Buquet AResullysule Community Services Director l ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reportsl20071CommitteeUpdates.11,27.07.doc P37 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: November 27, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD OF DIRECTORS — VICE CHAIR AND SECRETARY/ TREASURER RECOMMENDATION Staff recommends the Community Foundation elect a Vice Chair and Secretary/ Treasurer to complete the one-year term vacated by Members Judy and Harry Gibson. BACKGROUND At the Board's last meeting election of officers was held and Members Judy and Harry Gibson were appointed Vice Chair and Secretary/Treasurer respectively. Unfortunately, as the Board may be aware, the Gibson's recently decided to resign their positions on the Boar. In order to facilitate the continued operation of the Board of Directors, filling of the Vice Chair and Secretary/Treasurer seats is in order. Resp tfully s mitted, Kevin cAr le Community Services Director P38 i STAFF REPORT z COMMUNITY SERVICES DEPARTMENT RANCHO Date: November 27, 2007 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: Request to Schedule a Special Meeting of the Rancho Cucamonga Community Foundation RECOMMENDATION: It is recommended that the Board establish a special meeting date in the near future to address a number of business items that were deferred as a result of the focused discussion that will take place at the Board's November 27th meeting. Board Members are requested to bring their calendars with them to facilitate the scheduling of this special meeting. Resp tfully submitted, Kevin cArdle, Community Services Director P39