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Home My WebLink About07/10/10 Fnd. COMMUNITY FOUNDATION BOARD OF DIRECTORS Ori AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING October 10, 2007 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members David Parker, Chair Harvey Cohen, M.D., Member Charles Buquet, Member Thomas Galindo, Member Harry Gibson, Secretary/Treasurer Judy Gibson, Vice Chair Tony Mize, Member Marian Nelson, Member City Offices: (909)477-2760 COMMUNITY FOUNDATION DECLARATION OF POSTING OF AGENDA MELISSA MORALES states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on October 4, 2007 , at 5:00 p.m. I posted a true and correct copy of the Regular Community Foundation meeting agenda attached to this declaration and marked Exhibit"A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on October 4. 2007, at City of Rancho Cucamonga, California. Melissa Morales Senior Administrative Secretary City of Rancho Cucamonga Community Services Department COMMUNITY FOUNDATION FF,ANCHOBOARD OF DIRECTORS 2 CUCAMONrA October 10, 2007 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Judy Gibson Harvey Cohen Tony Mize Thomas Galindo Marian Nelson _ Harry Gibson David Parker None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Community Agenda pages Foundation Meeting held July 16, 2007. 1-5 2. Receive and file Treasurer's Reports for the months of July 6-17 and August 2007 and PAL Cash Reports for the months of June, July and August 2007. COMMUNITY FOUNDATION CUCAMONGAZ_ RANCHOZOctober 10, 2007BOARD OF DIRECTORS The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Community Foundation Strategic Thinking Process. 18 2. Request to schedule a special meeting of the Rancho Cucamonga Community Foundation. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on October 4, 2007, seventy-two(72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. "• .. . A t RANICI 10 O c MOND �'. , t, NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN THAT DUE TO A KNOWN LACK OF QUORUM, THE REGULAR COMMUNITY FOUNDATION MEETING SCHEDULED FOR WEDNESDAY, OCTOBER 10, 2007, AT 5:00 P.M., TO BE HELD IN THE RANCHO CUCAMONGA CIVIC CENTER, 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, HAS BEEN CANCELLED. Melissa Morales Senior Administrative Secretary October 10, 2007 4 Melissa Morales, City of Rancho Cucamonga Community Foundation Secretary, hereby certify that/posted a copy of the Notice of Cancellation at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA. Said notice was posted on October 11, 2007. Date. �� l �y7 I opoo CITY OF RANCHO CUCAMONGA COMMUNITY FOUNDATION MINUTES OF THE JULY 16, 2007 SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, July 16, 2007, in Celebration Hall, Victoria Gardens Cultural Center, located at 12505 Cultural Center Dr., Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. by Chair Cohen. Present were: Board Members: Buquet, H. Gibson, J. Gibson, Nelson, Parker, Mize and Cohen. Absent: Galindo. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon; Management Analyst III and Crystal Zuniga, Acting Office Specialist ll. B. ANNOUNCEMENTS/PRESENTATIONS There were no announcements or presentations. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Rancho Cucamonga Community Foundation meeting held February 21, 2007 and Special Joint meeting of the Rancho Cucamonga Foundation and Rancho Cucamonga Library Foundation held April 16, 2007. 2. To receive and file Treasurer's Report for the months of February through June 2007 and PAL Cash Reports for February through May 2007. 3. To adopt the Fiscal Year 2007-2008 Rancho Cucamonga Community Foundation Budget. 4. To adopt the Fiscal Year 2007-2008 Promoting Arts and Literacy (PAL) Campaign Operating Budget. MOTION: Moved by Member H. Gibson, seconded by Vice Chair Mize, to approve the Consent Calendar, as submitted. Motion carried: 7-0-1 (Absent: Galindo). July 10, 2UU1 P1 E. FOUNDATION BUSINESS 1. Review of the Draft Fundraising Plan for Phase II of the Promoting Arts and Literacy (PAL) Campaign was opened for discussion. Director McArdle was called upon to update the board. He referenced staffs report which included the proposed plan that encompasses the next phase's purpose, transition from Phase I, goal statement; timeframes and marketing/soliciting efforts. He informed the Board that the endowment fund is approximately$1 million more than anticipated and a goal of$3 million on paper is recommended though $4 million should also be a target. He distributed a PAL financial summary and recommended that a slight refinement to the PAL Campaign be made moving away from small fundraising efforts and towards a fundraising program that includes for Phase II spotlight donors. He noted that the fundraising allocation policy will remain the same as the original policy. In addition, Director McArdle displayed samples of various types of outdoor statues and informed the Board of a new fund appeal that would include the purchasing and engraving of the statutes to be placed in the courtyard of the Victoria Gardens Cultural Center. MOTION: Moved by Member Buquet, seconded by Vice Chair Mize, to approve Phase II of the Promoting Arts and Literacy(PAL) Campaign. Motion carried: 7-0-1 (Absent: Galindo). 2. Chair Cohen opened the update on plans for an upcoming joint strategic planning session for the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Library Foundation. Director McArdle reviewed previous discussions in support of conducting joint meetings with the Library Foundation. He noted that the Library Foundation is currently undergoing a reorganization and timing may be right to look at the strengths and weaknesses of both Foundations and PAL Campaign. Analyst Pachon was called upon to further report. She explained that she will be contacting a number of consultants to possibly help facilitate the planning sessions. She noted that one of the candidates she is focusing on has previous experience with organizational development and will identify areas that may need improvement within the Foundations. The consultant will also examine the Foundations' goals and determine the direction the Foundation is headed, where they should be headed, and the best possible strategy to get them to where they need to be. Following staffs updates, the report was received and filed and no other action taken. 3. Staff was called upon for a review and status report of the Rancho Cucamonga Community Foundation Work Plan. Director McArdle gave an overview of the Work Plan that was previously approved by the Board which includes upcoming meetings, action items be addressed and joint meetings with the Library Foundation. He announced that the next regular meeting of the full Board is October 10th, and September 12th for the Executive Committee. July 10, 2UU1 P2 Discussion on plans for the annual Gala of the Arts ensued. Director McArdle stated that no action was needed for this item and suggested that the Board consider re- formatting and rearranging the schedule of the Gala and the Library Telethon. He recalled that in previous meetings and discussions, staff had suggested alternating between the Gala and Telethon each year. The Board expressed their support of hosting a Gala every year to help with continued fundraising goals and raising awareness of the Cultural Center. Members inquired as to the importance of having the Gala in April and a suggestion was made that the Gala be moved six months apart from the Telethon which staff pointed out could conflict with summer vacations. Members suggested that depending on the success of 2008 Gala the event may be switched to alternating years. Chair Cohen asked that further discussion be held during the next agenda item discussion. Director McArdle continued with the Work Plan and noted that the Community Foundation is moving forward with Committee meetings and starting to enlist volunteers to help out with fundraising. He noted that there are joint work plan items with the Library Foundation that are falling behind schedule, however staff is working hard to make these things happen. A joint meeting will be scheduled. No further discussion was held. No further action was taken. 4. Discussion of plans for the April 2008 Gala of the Arts continued from the item above and was opened for discussion. Analyst Pachon was called on to report. She briefed the Board on the event's status including Member Nelson's willingness to serve as Chair of the 2008 Gala. She spoke of staffs support of Member Nelson's role, especially in light of her expertise in the area of fundraising events. Member Nelson expressed her excitement in being involved and informed the Board that the staff and Executive Committee should take a lesser role and the Subcommittee and volunteers a greater role. She spoke of her intent to invite First Lady Maria Shriver to speak at the Gala, and another focal point will be on sponsorship involvement during the event. Member J. Gibson also volunteered to be on the Committee. Staff commented that while there is concern about the timing of the Gala, Member Nelson will continue to plan and focus on making this an excellent event. Members comments included support in making the event more fundraising in nature than previous Galas and obtaining $1,000 table sponsorships should be the goal. In addition, Members suggested that both silent and live auctions be conducted and for staff to research whether to host the event on the weekend vs. a week day to increase attendance. Suggestions were noted. No further discussion was held or action taken. 5. Election of Officers for the Rancho Cucamonga Community Foundation for 2007-08 Fiscal Year was opened by Chair Cohen who thanked the Foundation for their support and assistance. Nominations were then opened: Chair Cohen nominated Member Parker for Chairman of the Rancho Cucamonga Community Foundation. No other nominations were made and the Board took the following action: uy 10, 2UU1 P3 MOTION: Moved by Chair Cohen, seconded by Vice Chair Mize, to appoint Member Parker as Chair of the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Vice Chair were opened. Member Parker nominated Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action: MOTION: Moved by Member Parker, seconded by Member Buquet, to appoint Member Judy Gibson as Vice Chair of the Rancho Cucamonga Community Foundation Board of Directors. Motion carried: 7-0-1 (Absent: Galindo). Nominations for Treasurer/Secretary were opened. Chair Cohen nominated Harry Gibson as Treasurer/Secretary of the Rancho Cucamonga Community Foundation Board. No other nominations were made and the Board took the following action: MOTION: Moved by Chair Cohen, seconded by Member Parker, to approve Member Harry Gibson as Treasurer/Secretary for the Rancho Cucamonga Community Foundation Board. Motion carried: 7-0-1 (Absent: Galindo). 6. Chair Cohen opened the updates on the various Community Foundation subcommittees. Analyst Pachon informed the Board that three of the four sub- committees had met and asked for the Chairs to present their updates: Member Parker, Chair of the Membership/Nominating Subcommittee, announced that Thomas Galindo had been appointed to serve on the Board and commended his work at Bank of America. Member Nelson reported on Fund Development Subcommittee activities and was pleased to report that some current donors have added to their original donations and that new donations are continuing to come in. She also spoke of the Subcommittees intent to work with Henry's Market on exploring sponsorship opportunities. Vice Chair Mize reported on the progress of the PAL House Raffle Subcommittee including the sale of 600 tickets to date which is slightly less than last year's raffle. He commented that the Subcommittee will continue to monitor and tract the ticket sales as the fundraiser progress. Manager Palmer informed the Board that the House Raffle has received many on-line "hits' following a recent article. No further discussion was held or action taken. 7. Consideration of appointments to various Rancho Cucamonga Foundation Subcommittees was opened. Thomas Galindo was recommended to be appointed to the Finance Subcommittee and Chair Cohen the Fund Development and Membership/Nominating Subcommittees. The Board took the following action: July 10, 2UU1 P4 MOTION: Moved by Vice Chair Mize, seconded by Member Buquet, to approve appointments to the various Rancho Cucamonga Foundation Subcommittees as indicated above. Motion carried: 7-0-1 (Absent: Galindo). 8. Update on the PAL Campaign was opened for discussion. Analyst Pachon was called upon for staffs update. She informed the Board that a check was received from San Antonio Hospital and that Target has donated additional monies changing their donor level to Diamond Donor. She reported on the successful fundraiser at Fleming's Restaurant, but noted concern expressed regarding empty seats. Members suggested that future fundraisers include sending out more invitations and that an up-to-date RSVP list be kept. Director McArdle clarified that staff did not want to over sell the event so only a certain number of invites were distributed. The Board also commented favorably regarding the excellent service Fleming's provided. No further discussion was held or action taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Update on plans for the 2008 Gala for the Arts. G. ADJOURNMENT MOTION: Moved by Vice Chair Mize, seconded by Member Nelson, to adjourn the Special Community Foundation Meeting. Motion carried: 7-0-1 (Absent: Galindo). Meeting adjourned at 7:30 p.m. Respectfully submitted, Crystal Zuniga Acting Office Specialist II July P5 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: AUGUST 9, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-JULY 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,538.96 $65.67 $0.00 $18,604.63 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,102.43 0.00 0.00 27,102.43 SENIOR CENTER FUND 34,679.63 100.00 (45.65) 34,733.98 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $111,817.68 $165.67 ($45.65) $111,937.70 RECONCILIATION Checking Account Balance 7/31/07 $107,259.56 Less Outstanding Checks - Investments- LAIF 4.678.14 BALANCE $111,937.70 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,495,838.34 10500 Civic Center Dr. • P.O.Box 807• Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760 •Fax 909477-2761 •v .RCpark.com �ps JULY 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.70 LAIF- Interest 60.97 Total General Fund $65.67 SENIOR CENTER FUND Various Donations $100.00 Total Senior Center Fund $100.00 TOTAL REVENUES $165.67 EXPENDITURES SENIOR CENTER FUND Gabel&Schubert, Inc. -Legacy Tree Items & Engraving $45.65 Total Senior Center Fund $45.65 TOTAL EXPENDITURES $45.65 P7 Bankof America 1%j H Your Bank of America Business Interest _ 0056 P P Checking Statement 1 1-4 — Statement Period: _ June 30 through July 31, 2007 Ilrlrtoll 111111111Lll1till rgill r16fr6fflllffr6111111111 Account Number: 00567.00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 — Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 06/30/07 $107,200.51 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 100.00 Interest paid year-to-date $30.96 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees -45.65 Interest Paid + 4.70 Number of electronic checks paid 0 Number of 24 Hour Customer Service Calls Ending Balance $107,259.56 Self-Service 0 Assisted 0 ❑ Bank of America News Not currently processing credit cards with Bank of America? Switch your Merchant Card Processing and save. We will Meet or Beat your current price or pay you $50. To learn more and to obtain a customized solution for your business needs visit www.bankofamerica.com/merchantservices or call 1.800.955.8488 and reference offer code #157. ❑ Account Activity Date Posted Description Reference# Debits Credits Daily Balance 07/18 Check# 704 $ 45.65 07/31 Deposit $107,154.86 $ 07/31 Interest Paid from 06/30/07 Through 07/31/07 100.004.70 $107,259.56 The original check(s)or image(s)will nut be Included in this statement for chuckle)processed electronically. If your check was not returned at the time of purchase,you will need to contact the merchant for a copy. Continued on next page 0053248.001.Z23.8 California Page 1 of 4 Rx .flea COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: SEPTEMBER 17, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-AUGUST 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,604.63 $4.67 $0.00 $18,609.30 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,102.43 7,260.60 0.00 34,363.03 SENIOR CENTER FUND 34,733.98 0.00 (11.78) 34,722.20 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $111,937.70 $7,265.27 ($11.78) $119,191.19 RECONCILIATION Checking Account Balance 8/31/07 $114,513.05 Less Outstanding Checks - Investments-LAIF 4.678.14 BALANCE $119,191.19 Note: RCCF Invests PAL revenue with LAIF in the amount of$2,495,838.34 10500 Civic Center Dr. • P.O.Box 807• Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •v ..RCpark.com V9 AUGUST 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.67 Total General Fund $4.67 RC ANIMAL SHELTER Various Donations7$ .260.60 Total RC Animal Shelter $7,260.60 TOTAL REVENUES $7,265.27 EXPENDITURES SENIOR CENTER FUND Gabel &Schubert-Engraving, Senior Center Legacy Tree1$ 1.78 Total Senior Center Fund $11.78 TOTAL EXPENDITURES $11.78 P1O Bankof America l%j • H Your Bank of America Business Interest — 0056 P P Checking Statement I 1 — Statement Period: August 1 through August 31, 2007 _ �( )tfttt))'fttj t)t�lt)rt)(trt)t It'(ttt� tt�j)rtt( ())tttl Account Number: 00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 — RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your — business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 08/01/07 $107,259.56 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 7,260.60 Interest paid year-to-date $35.63 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees - 11.78 Number of electronic checks paid 0 Interest Paid + 4.67 Number of 24 Hour Customer Service Calls Ending Balance $114,513.05 Self-Service 0 Assisted 0 ❑ Bank of America News Bank of America is proud to sponsor THE WAR, a Ken Burns film on WWII, which airs on PBS on Sunday, 9/23. As a Bank of America Customer, you are eligible for a 20% discount on the DVD, CD or book when using code BOA201 (Code is limited to one per customer& cannot be combined with any other offer). Visit www.bankofamerica.com/ww2 to learn more. ❑ Account Activity Date Posted Description Reference# Debits Credits Daily Balance 08/02 Deposit $ 2,694.60 08/14 Check# 705 $ 11.78 $109,954.16 08/29 Deposit $4,566.00 $109,942.38 08/31 Interest Paid from 08/01/07 Through 08/31/07 $ 4.67 $114,508.38 $114,513.05 The original check(s)or image(s)will not be included in this statement for check(s)processed electronically. If your check was not returned at the time of purchase,you will need to contact the merchant for a copy. Continued on next page 0052779.001.223 9 California Page 1 of 4 aRatycletjj?fi PAL CASH REPORT JUNE 2007 Beginning Cash Balance $ 877,968.48 Deposits 6/11/2007 67,750.00 6/11/2007 1,250.00 69,000.00 Merchant Service Fees (204.33) Merchant Service Fee Credit 162.38 Less Checks #2086 (54.02) Kevin McArdle-Rmb.Meeting Exp. #2087 (15,000.00) City of R.C.-Lewis Sponsorship #2088 (50,000.00) City of R.C.-Target Sponsorship #2089 (25,000.00) City of R.C.-Lewis Sponsorship #2090 (6,000.00) City of R.C.-BofA Sponsorship (96,054.02) Ending Cash Balance 850,872.51 Checking Account Balance $ 850,926.53 Less Outstanding Checks #2086 (54.02) Adjusted Bank Balance $ 850,872.51 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,327,494.02 P12 BankofAmerica H - BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 150107 CONCORD, CA 94520-2445 Last Statement: 05/31/2007 This Statement: 06/29/2007 Customer Service — RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION — DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 06/01/2007 - 06/29/2007 Statement Beginning Balance 882,440.35 Number of Deposits/Credits 4 Amount of Deposits/Credits 69,162.38 Number of C.eck� 7 Amount of Checks 100,471.87 Number of Other Debits Amount of Other Debits 204.33 Statement Ending Balance 850,926.53 Number of Enclosures 7 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 06/04 162.38 aQtgC-Adjustments : Reversing Merchant Fees for Ma123302460001007 07 06/12 100.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533363002474156 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000716300247415607061222 06/13 1,150.00 CA VAULT DEPOSIT 152105560461238 06/13 67,750.00 CA VAULT DEPOSIT 152105560461225 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2083 33.34 06/13 1392826027 2088 50,000.00 06/28 6460262235 2084 142.53 06/18 6660015226 2089 25,000.00 06/28 6460262237 2085 4,296.00 06/11 6660473261 2090 6,000.00 06/28 6460262234 20873E 15,000.00 06/28 6460262236 Other Debits Date Customer Bank Posted Referen-e Amoimt Descrinticn Reference 06/01 162.38 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 52001834263 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000715200183426307060127 06/29 41 .95 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 80009124473 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000718000912447307062927 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/31 882,440.35 882,440 .35 06/11 878,144.35 878,144.35 06/01 882,277.97 882,277.97 06/12 878,244.35 878,244.35 06/04 882,440.35 882,440 .35 06/13 947,111 . 01 878,617.97 * The preceding check(s) is still outstanding or has been included in a previous GR` pw statement or is included in the 'Other Debits' section as an ACH paperless transactiFN.$ PAL CASH REPORT JULY 2007 Beginning Cash Balance $ 850,872.51 Deposits 7/18/2007 213,116.00 7/18/2007 550.00 7/24/2007 1,034.33 7/25/2007 456.73 215,157.06 Merchant Service Fees - Merchant Service Fee Credit 41.95 Less Checks #2091 (65.41) Metal D6cor-Nameplates Donor Wall #2092 (34.21) Metal Decor-Nameplates Donor Wall #2093 (9,832.00) City of San Bernardino-Telecommunications-Telethon (9,931.62) Ending Cash Balance 1,056,139.90 Checking Account Balance $ 1,056,139.90 Less Outstanding Checks Adjusted Bank Balance $ 1,056,139.90 Pal Laif Investment through RCCF-$1,495,838.34 Pal Total Account Balance-$2,551,978.24 i Bankof America �%j BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 143821 E# 4 CONCORD, CA 94520-2445 Last Statement: 06/29/2007 This Statement: 07/31/2007 i Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 06/30/2007 - 07/31/2007 Statement Beginning Balance 850,926.53 Number of Deposits/Credits 8 Amount of Deposits/Credits 215,199.01 Number of Checks 4 Amount of Checks 9,985.64 Number of Other Debits 0 Amount of Other Debits .00 Statement Ending Balance 1,056,139.90 Number of Enclosures 4 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 07/03 41 .95 aRJfx-Adjustments : Reversing Merchant Fees for Ju123302460001191 ne 07 07/19 200. 00 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153330000667178 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720000667178907071922 07/24 350.00 CA VAULT DEPOSIT 15210546082892; 07/24 213,116.00 CA VAULT DEPOSIT 15210546082890( 07/25 276 .00 CA VAULT DEPOSIT 15210646015742; 07/25 758.33 BOFA MS 1922 DES:MERCH SETL ID:43013231359104153330600195504; INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720600195504207072522 07/26 25.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533307006475441 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000720700647544807072622 07/31 431 .73 CA VAULT DEPOSIT 152105360985001 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2086 54.02 07/18 4392861762 2092 34.21 07/30 3092562116 2091* 65.41 07/30 3092562117 2093 9,832.00 07/31 3692060249 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 06/29 850,926.53 850,926.53 07/25 1,065,614.79 1,054,398.79 07/03 850,968.48 850,968.48 07/26 1,065,639.79 1,065,639.79 07/18 850,914.46 850,914.46 07/30 1,065,540.17 1,065,540.17 07/19 851,114.46 851,114.46 07/31 1,056,139.90 1,055,783.17 - 07/24 1,064,580.46 852,264.46 * The preceding check(s) is still outstanding or has been included in a previous �1Rayde0P0 statement or is included in the 'Other Debits' section as an ACH paperless transactiF4.5 PAL CASH REPORT AUGUST 2007 Beginning Cash Balance $ 1,056,139.90 Deposits 8/7/2007 100,092.00 8/8/2007 6,700.00 106,792.00 Deposit to LAW (1,000,000.00) Merchant Service Fees - (61.49) (40.00) (101.49) Merchant Service Fee Credit 61.49 Less Checks #2094 (150.00) Dwight Osborne-Brick Refund #2095 (92.00) V.G.Cultural Ctr-Thank You Gift-BofA-Christi Gordon (242.00) Ending Cash Balance 162,649.90 Checking Account Balance $ 162,649.90 Less Outstanding Checks - Adjusted Bank Balance $ 162,649.90 Pal Laif Investment through RCCF-$2,495,838.34 Pal Total Account Balance-$2,658,488.24 Y i Bankof America —%j • H - BANK OF AMERICA, N.A. Account Number 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 154402 E 2 CONCORD, CA 94520-2445 Last Statement: 07/31/2007 This Statement: 08/31/2007 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING _ Account Summary Information Statement Period 08/01/2007 - 08/31/2007 Statement Beginning Balance 1,056,139.90 Number of Deposits/Credits 3 Amount of Deposits/Credits 106,853.49 Number of Checks 2 Amount of Checks 242.00 Number of Other Debits 3 Amount of Other Debits 1,000,101.49 Statement Ending Balance 162,649.90 Number of Enclosures 2 Service Charge .00 Deposits and Credits � Date Customer Bank Posted Reference Amount Description Refe ence 08/02 61.49 aRjPb-Adjustments : Reversing Merchant Fees for Ju123302460000957 08/091Y07 6,700.00 CA VAULT DEPOSIT 152105560148588 08/09 100,092.00 CA VAULT DEPOSIT 152105560148585 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number _ Amount Posted Reference Number Amount Posted Reference 2094 150.00 08/08 6360559010 2095 92.00 08/23 6560934486 Other Debits Date Customer Bank Posted Reference Amount Description Reference 08/01 61 .49 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 12013404405 INDN:PAL CAMPAIGN CO ID:3210001922 CCD 08/09 REF:00145951338712110825000721201340440507080127 1,000,000.00 Bank Adjustment FUNDS TRANSFER DEBIT 04503040277 08/31 FDES NNF 0001304 NBKMIJH 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 43010941479 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000724301094147%07083127 Daily Balances Date Ledger Balance Collected Balance Date Led er Balance Collected Balance 07/31 1,056,139.90 1,055,783.17 08/10 162,781 .90 57,531.90 08/01 11056,078.41 11055,746.68 08/13 162,781 .90 162,781 .90 08/02 1,056,139 .90 1,056,139.90 08/23 162,689.90 162,689.90 08/08 1,055,989.90 1,055,989.90 08/31 162,649.90 162,649.90 08/09 162,781 .90 56,181.90 0 p�P17 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 10, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: Community Foundation Strategic Thinking Process RECOMMENDATION: It is recommended that the Board devote their October meeting to developing and sharing their thoughts for their Strategic Thinking Process for the Rancho Cucamonga Community Foundation. BACKGROUND: Over the past 4 years the Community Foundation has focused its efforts in support of the Promoting Arts and Literacy(PAL) Campaign. Together with the Library Foundation, the Rancho Cucamonga Community Foundation has been extremely successful in identifying donors and raising pledges/funds for this Campaign that supports the Victoria Gardens Cultural Center. With the completion of Phase I of the Campaign, and the introduction of Phase II, now is an appropriate time for the Board to reflect on the past and to develop and share their thoughts for the future through a Strategic Thinking Process. The goals of the Strategic Thinking Process are to: ➢ develop a vision of future success for the Community Foundation; ➢ identify what the current strengths, weaknesses, opportunities and threats of Foundation are; ➢ identify possible methods for addressing the Foundation's strengths, weaknesses, opportunities and threats are in a positive manner; and ➢ identify short and long term strategies to enable the Foundation to succeed with their vision of the ideal future. To expedite discussion at the October 10th Board Meeting staff prepared two short exercises for the Board to complete prior to the meeting that addressed the first 2 goals listed above. These exercises were e-mailed and placed in the regular mailed on September 27th to the Board Members. Information was requested to be returned to staff by October 8th so responses could be compiled, as submitted. This information will be shared with the full Board at their October 10th meeting. The oard will then have the opportunity to discuss the compiled results, as well as to begin to ad ss me and strategies that will enable the Foundation to succeed with their vision of the 4ideutur r the oundation. Resps itte ,evin le, mmunity Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationl Staff Reports120071StrategicThinkingProcess.10.f 0.07.doc P18 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 10, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: Request to Schedule a Special Meeting of the Rancho Cucamonga Community Foundation RECOMMENDATION: It is recommended that the Board establish a meeting date during the month of November 2007, to address a number of business items that were deferred as a result of the focused discussion that occurred at the October 10, 2007, regular Board Meeting. Board Members are requested to bring t4darsem on October 10`h to facilitate the scheduling of this special meeting. , unity Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120071ScheduleSpecialMeeting.10.10.07.doc P19