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Home My WebLink About07/07/16 Fdn COMMUNITY FOUNDATION BOARD OF DIRECTORS AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING July 16, 2007 6:00 p.m. Celebration Hall — Victoria Gardens Cultural Center 12505 Cultural Cetner Drive Rancho Cucamonga, CA 91730 Board Members Harvey Cohen, M.D., Chair Charles Buquet, Member Harry Gibson, Member Judy Gibson, Member Tony Mize, Vice Chair Marian Nelson, Member David Parker, Member City Offices: (909)477-2760 CHO CRA, NOTICE OF CANCELLATION UORNICAMONGA ALIFORNIA C NOTICE IS HEREBY GIVEN THAT THE REGULAR RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD OF DIRECTORS MEETING SCHEDULED FOR WEDNESDAY, JUNE 13, 2007, 5:00 P.M., HAS BEEN CANCELLED DUE TO A KNOWN LACK OF A QUORUM. IT IS ANTICIPATED A SPECIAL MEETING WILL BE HELD ON JULY 16, 2007, AT 6:00 P.M. AT A LOCATION TO BE DETERMINED IN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. ��uyz� �6/4 M lissa Morales Administrative Secretary June 11, 2007 1, Melissa Morales City of Rancho Cucamonga Park and Recreation Commission Secretary, hereby certify that/posted a copy of the Notice of Cancellation at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA. Said notice was posted on June 77, 2007. ��QDtAX 7 Date: COMMUNITY FOUNDATION DECLARATION OF POSTING OF AGENDA MELISSA MORALES states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on July 11, 2007, at 5:00 p.m. I posted a true and correct copy of the Special Community Foundation meeting agenda attached to this declaration and marked Exhibit"A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on July 11, 2007, at City of Rancho Cucamonga, California. r�U11A Melissa Morales f Senior Administrative Secretary City of Rancho Cucamonga Community Services Department COMMUNITY FOUNDATION Wwceo BOARD OF DIRECTORS 2 CUCAMONGA July 16, 2007 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Judy Gibson Harvey Cohen Tony Mize Harry Gibson Marian Nelson _ David Parker None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Rancho Cucamonga Agenda pages Community Foundation meeting held February 21,2007, and 1-7 Special Joint Meeting of the Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation held April 16, 2007. 2. Receive and file Treasurer's Report for the months of 8-31 February through June 2007 and PAL Cash Reports for February through May 2007. 3. Adoption of the Fiscal Year 2007-2008 Rancho Cucamonga 32-33 Community Foundation Budget. COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 3 CtCAMONOA July 16, 2007 4. Adoption of the Fiscal Year 2007-2008 Promoting Arts and 34-36 Literacy(PAL) Campaign Operating Budget. The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Review of Draft Fundraising Plan for Phase II of the 37-53 Promoting Arts and Literacy(PAL) Campaign. 2. Update on plans for an upcoming joint strategic planning 54-57 session for the Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation. 3. Status review of the Rancho Cucamonga Community 58-61 Foundation Work Plan. 4. Discussion of plans for the April 2008 Gala for the Arts. 62 5. Election of Officers for the Rancho Cucamonga Community 63 Foundation for 2007-08 Fiscal Year. 6. Updates on Committee Activities. 64 7. Consideration of appointments to various Rancho 65 Cucamonga Foundation Committees. 8. Update on the status of the Promoting Arts and Literacy 66 (PAL) Campaign. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: Rte; '. .x ..�,w :4. I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on July 11, 2007, seventy-two(72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY FOUNDATION MINUTES OF THE SPECIAL MEETING HELD FEBRUARY 21, 2007 A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, February 21, 2007, in the Tri-Communities Room, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:05 p.m. by Chair Cohen. Present were: Board Members: Buquet (arrived at 5:19 p.m.) Carlson, H. Gibson, J. Gibson, Mize, Nelson, and Cohen. Absent: Dutton, Knox and Parker. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC None D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Rancho Cucamonga Community Foundation Meeting held October 11, 2006. 2. To receive and file Treasurer's Reports for the months of October, November and December 2006 and PAL Cash Reports for January 2006 through January 2007. MOTION: Moved by Vice Chair Mize, seconded by Secretary Carlson, to approve the Consent Calendar, as submitted. Motion carried: 6-0-4(Absent: Buquet, Dutton, Knox and Parker). E. FOUNDATION BUSINESS 1. Review and approval of 2007 Rancho Cucamonga Community Foundation Work Plan was opened. Director McArdle was called upon for staffs report. He addressed the Board on the three aspects of the proposed Plan which are: Community Foundation meetings for 2007; action steps to take for the Foundation's continued operation and coordination items in conjunction with the Rancho Cucamonga Library Foundation. e ruary 27, TOM In the area of meetings, Director McArdle recommended the full Board meetings continue to be held tri-annually; the Executive Committee meetings be increased to quarterly; the PAL Cabinet meetings be reduced to bi-monthly and the committee meetings begin to be held more frequently. Discussion held included support in leaving the PAL Cabinet meetings monthly recognizing that not all Members are available to attend each meeting. Vice Chair Mize did ask if the next Cabinet meeting could be rescheduled due to a conflict with his schedule. Concern was also expressed regarding the number of items to be addressed at the annual Board meeting in June. Staff was asked to balance the large agenda including possibly scheduling a speaker. Director McArdle then addressed operational work plan items. Included were: re- establishing the committees and setting 2007 goals; coordinating with the Library Foundation schedules and goals for future galas and telethons; providing Board member support at the upcoming telethon; developing a plan to have the Playhouse volunteers assist as Ambassadors; conducting hands-on fundraising training; creating a vision statement for the Foundation's role over the next five years and maximizing the involvement of all Board Members in fundraising efforts while expanding the Board. Comments in this area included support of utilizing Playhouse volunteers. Staff was also requested to provide to the Members a report on the current financial status of the PAL Campaign including donations received vs donations pledged and monies that may be spent. Clarification on the goals for the PAL Campaign was requested and Director McArdle responded that the Cabinet's March meeting will include address the matter. The third component of the work plan as recommended by staff consisted of items including coordination with the Library Foundation in areas including clarifying the role and responsibility of the PAL Cabinet; conducting a joint annual coordination meeting; considering an alternative organizational model for potential future House Raffles; approving a plan for distributing and expending PAL Program and Endowment Funds; approving a revised fundraising goal statement forthe PAL Campaign; approving plans for PAL Phase II major fundraising efforts; continuing to aggressively promote the various PAL Phase I fundraising efforts and actively working to support the efforts and success of the 2007 Joint House Raffle Committee. Vice Chair Mize added to Director McArdle's comments and informed the Board that the Cabinet would be discussing the possibility of forming another foundation to facilitate the house raffle and other fundraising endeavors with monies to be earmarked for the Community and Library Foundations, as well as possibly other non-profit organizations. In conclusion, amendments to the proposed plan were: to re-institute monthly meetings for the PAL Cabinet meetings and to change consideration of an alternative organizational model from potential future House Raffles only to all future fundraising endeavors. Following their discussion, the Board took action as follows: MOTION: Moved by Member Buquet, seconded by Vice Chair Mize, to adopt the tentative work plan, as amended, and direct staff to proceed as needed. Motion carried: 7-0-3 (Absent: Dutton, Knox and Parker). e ruary 27, zuul z 2. Update on Committee Membership was presented by Analyst Pachon. She reviewed the current membership on the Finance, Fund Development and Membership/ Nominating Committees and asked for the Board's comments and direction. Members confirmed that they wish to remain on their respective committees. A suggestion was made that the Membership/Nominating Committee help coordinate reaching out to the Playhouse volunteers that may be interested in serving as Foundation Ambassadors. Following their comments, the Board took action as follows: MOTION: Moved by Secretary Carlson, seconded by Member Buquet to re-confirm the Committee Membership as it currently stands. Motion carried: 7-0-3(Absent: Dutton, Knox and Parker). 3. Chair Cohen called on Analyst Pachon for her update and status of the Promoting Arts and Literacy(PAL) Campaign. Analyst Pachon distributed a current donation pledge summary and reviewed the available appeals. A question was raised on the status of matching gift donations and the matter was forwarded to the Fund Development Committee to address how to increase the number of businesses willing to match employee donations. No other discussion was held, and the report was received and filed. 4. Update and discussion on the results of the 2006 Promoting Arts and Literacy(PAL) Campaign House Raffle was opened. Vice Chair Mize distributed a financial report for the fundraiser and informed the Board that$546,000 had been awarded in prizes and the PAL Campaign net $327,000. He indicated that support has been expressed to conduct the fundraiser again this year with the suggestion that the builder donate monies and become more of a partner rather than receive free advertising. He noted the possibility of Shea Homes involvement. He commented that even greater success is expected this year, partly due to the database of donors that has been established. Questions were raised by the Board regarding when the House Raffle will be held this year; start-up monies; marketing and the Foundation's role. Vice Chair Mize responded that the Raffle will probably take place during the same period as last year; $150,000 seed money is already allocated; the Committee is now more experienced at promoting the fundraiser and increased Community Foundation involvement is needed. A concern was also expressed on expenses incurred for the fundraiser and suggestion made to look at reducing costs. The following action was taken: MOTION: Moved by Secretary Carlson, seconded by Member Buquet, to support conducting a second House Raffle and to appoint a new House Raffle Committee with Mize serving as Chair, and Nelson, Harry and Judy Gibson serving as Members. Motion carried: 7-0-3 (Absent: Dutton, Knox and Parker) e ruary 3 5. Director McArdle reviewed a proposed schedule for future Rancho Cucamonga Community Foundation Gala and Rancho Cucamonga Library Foundation fundraisers. This included hosting a Gala for the Arts in December 2006, April 2008 and 2010. Library Telethons were recommended to be held in April 2007 and April 2009. Comments by the Board included concern with relying on two distinctly different events as main fundraisers and losing momentum by not hosting at least the Gala annually which could serve as the City's social event of the year. Director McArdle noted that a reception would still be held annually with the season announcement, but concern has been identified by holding two large fundraisers each year in competing for donations. Additional discussion addressed the need to have assistance coordinating any future galas including forming a Gala committee. In addition, the Membership/Nominating Committee was given the task to address securing more volunteers to help with the effort. Following their discussion, report was received and filed. 6. Chair Cohen opened the update on plans for the 2007 Rancho Cucamonga Library Foundation Telethon and support by the Rancho Cucamonga Community Foundation. Analyst Pachon was called upon to report. She distributed information concerning the upcoming fundraiser and suggested the Community Foundation support the effort by taking an active role. A question was raised on areas the Board may assist in and Analyst Pachon responded that manning of phones and taking pledges could be areas where assistance is needed. Staff was requested to forward to the Board, a list of areas of assistance needed for the upcoming telethon. No other action was taken. 7. Update on current solicitation efforts for the Promoting Arts and Literacy (PAL) Campaign was opened. Members gave their updates on current asks and pledges. Member Buquet report on a $10,000 donation received from Victoria Promenade; Chair Cohen an additional $5,000 donation from Howard and Sharon Borenstein and Member Judy Gibson reported that the annual Realty Executive golf tournament she helps coordinate will again make a donation towards the PAL Campaign. No other action was taken and the updates received and filed. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. The upcoming Season Announcement event for the Lewis Family Playhouse was announced. In response to a question on purchasing priority, Director McArdle briefing described the change to the priority purchasing procedures. G. ADJOURNMENT The Special Community Foundation Meeting was adjourned at 6:33 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary e ruary 27, 2VV1 4 1 *van, MINUTES OF THE APRIL 16, 2007, JOINT SPECIAL MEETING OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION AND RANCHO CUCAMONGA LIBRARY FOUNDATION A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation was held on Monday, April 16, 2007, in the Celebration Hall Meeting Room at the Victoria Gardens Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. by Chair Cohen and President Leal. Present were: Community Foundation Board Members: Buquet, Carlson, H. Gibson, J. Gibson, Knox, Mize, Nelson, Parker and Cohen. Absent: Dutton. Library Foundation Board Members: Akahoshi, Bowne, Carrasco, Howdyshell, Melillo, Silver, Williams, Wimberly and Leal. Absent: Davies, Filippi and Sakala. Staff: Kevin McArdle, Community Services Director; Deborah Clark, Library Director; Robert Karatsu, Assistant Library Director; Michelle Perera, Library Services Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III; Vivian Garcia, Senior Administrative Secretary and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. FOUNDATION BUSINESS 1. An overview of plans for the Rancho Cucamonga Public Library Telethon to be held April 20—22, 2007, was introduced by Director Clark. She briefed the Boardmembers on various programming elements and called on staff to report further. Assistant Director Karatsu was joined by Manager Perera in discussing aspects of the telethon and showing various video clips to be used during the event. Director McArdle also reminded the Boards of the April 19th Season Announcement Event to be held at the Cultural Center to kickoff the second season of the Lewis Family Playhouse. Following staffs updates, the report was received and filed and no other action was taken. 2. Review of the Promoting Arts and Literacy(PAL)Campaign Financial Status. Director McArdle thanked the Boardmembers for their attendance. He distributed a revised PAL financial summary sheet which included pledge amounts, costs to date, balances and fund development plan allocation forthe following funds: Construction, Cultural Center, Library Book and Performing Arts. He indicated that the PAL Cabinet was discussing the possibility of the Cultural Center Fund becoming an endowment fund. He also expressed the Cabinet's goal to grow the Endowment Fund to $3 million. Director Clark stressed the importance for all of the Boardmembers to present the same message concerning the campaign's financial goals when soliciting for sponsorships. 5 Boardmember discussion ensued. A suggestion was made to establish the proposed new fountain's sponsorship amount at $250,000 and a question was raised on the status of funding for the second floor of the new library. Director McArdle responded that staff was currently working on Phase II giving options. Director Clark reported that staff is continuing to explore funding mechanisms including Redevelopment Agency and County funds, as well as considering possible Library Foundation fundraising events. Director McArdle distributed a draft PAL Campaign Fundraising Goal Statement, as well as a description of the four funds that PAL Campaign monies could be allocated to. He suggested this information be used by all of the Boardmembers when soliciting sponsorships and added that the Goal Statement is a work in progress. A suggestion was made to change the words "specialized" and "extraordinary" when describing the programs supported by the Endowment Fund as future Title 1 funding might be affected. Director McArdle continued by reporting the PAL Cabinet's support of a new fundraising goal of $7 million. Director McArdle assured the Board that any future expenditure of funds from the PAL accounts must be approved by the Boards. A proposed goal date for the new fundraising goal was asked and Director McArdle responded that the Boards need to continue with their incremental successes and set realistic goals. A request was made that the Boards be provided with an itemized list of all of the PAL expenditures. Following their discussion, the Boards concurred with using the goal statement presented that evening and to amend the wording of the fund description, as suggested. No other action was taken. President Leal left the meeting at 6:55 p.m. 3. Preliminary discussion of proposed Joint Foundations Session to plan for the future of the Promoting Arts and Literacy(PAL) Campaign was opened by Director McArdle. He updated the Boards on discussions held at the Cabinet level concerning the suggestion for strategic planning with a consultant . He expressed his support of a workshop to discuss and analyze the campaign's strengths, weaknesses, opportunities and threats. He suggested that after the telethon is completed, the Boards consider the joint meeting. Director Clark added that the workshop should also focus on creating a process where all the Boardmembers are comfortable with the information they are telling the prospective donors. A question was raised on who would facilitate the discussion and staff expressed their support that an independent consultant should be called in. Boardmember discussion included the suggestion that the issue of legalized gambling using the Community Foundation's non-profit status be addressed including possibly separating the house raffle into a separate non-profit entity. This new "PAL" Foundation could also operate other fundraisers that don't fit into the 501(3)c category. The need to have good City administrative participation with any new Foundations was expressed, but the need to keep the public's perception of there being separate entities JU11VI Apra 10, 200 1 6 was also noted. A suggestion was given to include consideration of staffing needs if a new Foundation is formed. A comment was also made that the PAL House Raffle needed a manager to coordinate that endeavor. In conclusion, the Boardmembers present concurred with meeting in a workshop setting in early June to discuss various aspects of the PAL Campaign. No other action was taken and the matter was received and filed. D. ADJOURNMENT The Special Joint Community Foundation and Library Foundation Meeting was officially adjourned at 7:30 p.m. with all Members present except Dutton, Davies, Filippi, Leal and Sakala. Respectfully submitted, Melissa Morales Senior Administrative Secretary Vivian Garcia Senior Administrative Secretary 7 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: MARCH 12,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-FEBRUARY 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND I GENERAL $21,172.12 $34.05 $0.00 $21,206.17 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 i RC ANIMAL SHELTER 22,337.02 918.79 0.00 23,255.81 SENIOR CENTER FUND 34,293.44 0.00 0.00 34,293.44 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $109,299.24 $952.84 $0.00 $110,252.08 RECONCILIATION Checking Account Balance 2/28/07 $105,693.41 Less Outstanding Checks - Investments-LAIF 4.556.67 BALANCE $110,252.08 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,458,044.69 10500 Civic Center Dr. • P.O. Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760• Fax 909-077-2761 •w .RCpark.com 8 • FEBRUARY 2007 REVENUE DETAIL REVENUES GENERALFUND Bank of America-Interest $4.05 Various Donations 30_00 Total General Fund $34.05 RC ANIMAL SHELTER Various Donations9$ 18.79 Total RC Animal Shelter $918.79 TOTAL REVENUES $952.84 9 maRKOTAmerica Your Bank of America Business Interest _ 0056 a P Checking Statement _ EO-3 Statement Period: February 1 through February 28, 2007 Account Number: 00567.00824 RANCHO CUCAMONGA COMMUNITY FOUNDATION At Your Service PO BOX 807 Call: 909.865.2424 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online ows ou to check balanes, trak account actvity. pay bils and more. Banking to 18 months lof this statement online• Enrollcat www.bankolfame ica.olm/s alibusin With Online Banking _ ❑ Summary of Your Business Interest Checking Account FE nning Balance on 02/01/07 $104,740.57 Annual Percentage Yield earned this period 0.05% Deposits and Credits + 948.79 Interest paid year-to-date est Paid $8.07+ 4.05 Number of 24 Hour Customer Service Callsg Balance Self-Service 0 $105,693.41 Assisted 0 ❑ Important Information About Your Account Total interest paid to your account in 2006 : $61.10 ❑ Bank of America News Bank of America is proud to be the Corporate Sponsor of the Dead Sea Scrolls exhibit at the San Diego Museum of Natural History 6/29/07 - 12/31/07. Bank associates and customers receive $4 off the price of admission by purchasing online at https://tickets.sdnhm.org/public/ (no limit) and entering the code DSSBAI at checkout. Visit www.sdscralls.org. 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Continued on next page 0073576.001.723.8 California Page 1 of 3 irl R.c .P,p 10 41 • • I ti COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: APRIL 10,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-MARCH 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $21,206.17 $5.39 ($85.00) $21,126.56 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 23,255.81 3,845.83 0.00 27,101.64 I SENIOR CENTER FUND 34,293.44 100.00 0.00 34,393.44 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $110,252.08 $3,951.22 ($85.00) $114,118.30 ' RECONCILIATION Checking Account Balance 3/31/07 $109,644.63 Less Outstanding Checks #693 (75.00) #694 110.00) (85.00) Investments-LAIF 4,558.67 BALANCE $114,118.30 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,458,044.69 10500 Civic Center Dr. •P.O. Box 807 • Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760• Fax 909-477-2761 •w .RCpark.cotn ®� ' • MARCH 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $4.39 Various Donations 1.00 Total General Fund $5.39 RC ANIMAL SHELTER Various Donations $3,845.83 Total RC Animal Shelter $3,845.83 SENIOR CENTER FUND Various Donations $100.00 Total Senior Center Fund $100.00 TOTAL REVENUES $3,951.22 EXPENDITURES GENERALFUND Registry of Charitable Trusts-CA Registration/Renewal Fee Report $75.00 Franchise Tax Board-CA Exempt Organization Annual Info Return 10_00 Total General Fund $85.00 TOTAL EXPENDITURES $85.00 12 Bank®fAmeirica - H Your Bank of America Business Interest - 0056 P P Checking Statement _ EO-3 Statement Period: - March 1 through March 30, 2007 - Account Number: 00567.00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Ca11: 909.865.2424 - PO BOX 807 Written Inquiries RANCHO CUCAMONGA CA 91729-0807 Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 03/01/07 $105,693.41 Annual Percentage Yield earned this period 0.050% Total Deposits and Credits + 3,946.83 Interest paid year-to-date $12.46 Interest Paid + 4.39 Number of 24 Hour Customer Service Calls Self-Service 0 Ending Balance $109,644.63 Assisted 0 ❑ Important Information About Your Account Total interest paid to your account in 2006 : $61.10 ❑ Bank of America News Not currently processing credit cards with Bank of America? Switch your Merchant Card Processing and save. We will Meet or Beat your current price or pay you $50. Visit www.bankofamerica.com/merchants to learn more and to obtain a customized solution for your business needs or call 1.877.837.9022 and reference offer code#142. Tax-Advantaged Savings - Start Today. A Simplified Employee Pension (SEP) IRA Plan is ideal for self-employed individuals and businesses with few employees and unpredictable cash flows. Please consult your tax advisor regarding tax advantages. To start saving today, visit www.bankofamerica.com or call 1.800.242.2632. ❑ Account Activity Date Reference# Debits Credits Daily Balance Posted Description 03/05 Deposit $ 1.00 $105.694.41 03/12 Deposit $ 1,720.83 $107,415.24 03/13 Deposit $ 100.00 Continued on next page Page 1 of 3 0088380.001.723.8 California R¢cyC; 13 Z_COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: May 7,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN i SUBJECT: CASH REPORT-APRIL 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $21,126.56 $99.15 $0.00 $21,225.71 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,101.64 0.00 0.00 27,101.64 SENIOR CENTER FUND 34,393.44 0.00 (13.81) 34,379.63 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $114,118.30 $99.15 ($13.81) $114,203.64 RECONCILIATION Checking Account Balance 4/30/07 $109,586.47 Less Outstanding Checks - Investments- LAIF 4.617.17 BALANCE $114,203.64 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,476,621.51 10500 Civic Center Dc•EO.Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •w .RCpuk.com e14 APRIL 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.65 LAIF- Interest 58.50 Various Donations 36_00 Total General Fund $99.15 TOTAL REVENUES $99.15 EXPENDITURES SENIOR CENTER FUND Gabel& Schubert-Engraving Donor Leaf $13.81 Total Senior Center Fund $13.81 TOTAL EXPENDITURES $13.81 15 Bankof America —%j - H Your Bank of America Business Interest 0056 P P Checking Statement 134 _ Statement Period: March 31 through April 30, 2007 Account Number:00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 — RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your — business and we enjoy serving you. — Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 03/31/07 $109,644.63 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 36.00 Interest paid year-to-date $17.11 Total Checks, Withdrawals, Number of checks paid - 3 Transfers, Account Fees -98.81 Number of electronic checks paid 0 Interest Paid + 4.65 Number of 24 Hour Customer Service Calls Ending Balance $109,586.47 Self-Service 0 Assisted 0 ❑ Bank of America News Not currently processing credit cards with Bank of America? Switch your Merchant Card Processing and save. We will Meet or Beat your current price or pay you $50.To learn more and to obtain a customized solution for your business needs visit www.bankofamerica.com/merchantservices or call 1.877.837.9022 and reference offer code #142. ❑ Account Activity Date Posted Description Reference tj Debits Credits Daily Balance 04/04 Check#694 $ 10.00 04/10 Check#695 $ 13.81 $109,634.63 04/11 Deposit $ 36.00 $109,620.82 04/12 Check# 693 $ 75.00 $109,656.82 04/30 Interest Paid from 03/31/07 Through 04/30/07 $ 4.65 $109,581.82 $109,586.47 Continued on next page o0e7752.001.z23.8 California Page 1 of 4 i i COMMUNITY FOUNDATION i RANCHO CUCAMONGA j DATE: JUNE 14, 2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-MAY 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $21,225.71 $13,593.34 ($16,188.46) $18,630.59 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 RC ANIMAL SHELTER 27,101.64 1,193.00 (158.00) 28,136.64 SENIOR CENTER FUND 34,379.63 300.00 0.00 34,679.63 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 I RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $114,203.64 $15,086.34 ($16,346.46) $112,943.52 RECONCILIATION Checking Account Balance 5/31/07 $108,326.35 Less Outstanding Checks - Investments- LAIF 4,617.17 BALANCE $112,943.52 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,476,621.51 10500 Civic Center Dr. • P.O. Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760• Fax 909-477-2761 •w %RCpark.com J7 MAY 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4.88 Various- Deposits made in error(Refunded to City of R.C.) 13,583.46 Bank of America-Credit Returned Check Fee 5.00 Total General Fund $13,593.34 RC ANIMAL SHELTER Various Donations $1,193.00 Total RC Animal Shelter $1,193.00 SENIOR CENTER FUND Various Donations $300.00 Total Senior Center Fund $300.00 TOTAL REVENUES $15,086.34 EXPENDITURES GENERALFUND Lance, Soll & Lunghard-Prepare Tax Returns $2,600.00 Bank of America- Returned Check Fee 5.00 Bank of America- Returned Check 250.00 City of Rancho Cucamonga-Rmb. Class Registration 13.333.46 Total General Fund $16,188.46 RC ANIMAL SHELTER Kim Meidl-Rmb. Foster Kitten Vet Bill1$ 58.00 Total RC Animal Shelter $158.00 TOTAL EXPENDITURES $16,346.46 18 l COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: JULY 9,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD l FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN f SUBJECT: CASH REPORT•JUNE 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,630.59 $4.27 ($95.90) $18,538.96 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 I RC ANIMAL SHELTER 28,136.64 0.00 (1,034.21) 27,102.43 SENIOR CENTER FUND 34,679.63 0.00 0.00 34,679.63 i PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 1,000.00 0.00 0.00 1,000.00 l RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $112,943.52 $4.27 ($1,130.11) $111,817.68 RECONCILIATION Checking Account Balance 6/30/07 $107,200.51 Less Outstanding Checks - Investments-LAIF 4,617.17 BALANCE $111,817.68 Note: RCCF Invests PAL revenue with LAIF in the amount of$1,476,621.51 10500 Civic Center Dr. • PO. Box 807•Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •w .RCpark.com ®19 JUNE 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America- Interest $4_27 Total General Fund $4.27 TOTAL REVENUES $4.27 EXPENDITURES GENERALFUND City of Rancho Cucamonga- Rmb. For Board Meeting9$ 5.90 Total General Fund $95.90 RC ANIMAL SHELTER Janice Spence- Rmb. Gas to transport dogs to rescue $17.13 City of Rancho Cucamonga-Jacobs donation for HSUS Conference 1,000.00 David Gulla-Gas rmb. To transport dog to rescue 17_08 Total RC Animal Shelter $1,034.21 TOTAL EXPENDITURES $1,130.11 20 Bank of America - H Your Bank of America Business Interest _ 0056 P P Checking Statement _ 144 Statement Period: June 1 through June 29, 2007 1111111111H 11111"r'ttilrrr'r+,t1' rrittt'I'trr'rrr"I'1rI Account Number: 00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America . Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 06/01/07 $108,326.35 Annual Percentage Yield earned this period 0.05% Total Checks, Withdrawals, Interest paid year-to-date $26.26 Transfers, Account Fees - 1,130.11 Number of checks paid 4 Interest Paid + 4.27 Number of electronic checks paid 0 Ending Balance $107,200.51 Number of 24 Hour Customer Service Calls Self-Service 0 Assisted 0 ❑ Bank of America News Not currently processing credit cards with Bank of America? Switch your Merchant Card Processing and save. We will Meet or Beat your current price or pay you$50.To learn more and to obtain a customized solution for your business needs visit www.bankofamerica.com/merchantservices or call 1.800.955.8488 and reference offer code #157. ❑ Account Activity Date Posted Description Reference# Debits Credits Daily Balance 06/07 Check#701 $ 1,000.00 $107,326.35 06/11 Check#700 $ 17.13 $107,309.22 06/18 Check#702 $ 95.90 $107,213.32 06/27 Check# 703 $ 17.08 $107,196.24 06/29 Interest Paid from 06/01/07 Through 06/29/07 $ 4.27 $107,200.51 Continued on next page 0054584.001.223.0 California Page 1 of 4 0 Reryd P21 PAL CASH REPORT FEBRUARY 2007 Beginning Cash Balance $ 515,608.97 i �. Deposits 2/12/2007 564.78 2/20/2007 18,150.00 212212007 5,169.09 2/27/2007 208.33 24,092.20 Merchant Service Fee (53.25) Merchant Service Fee Credit 53.25 Less Checks #2078 (64.64) Best Buy-Quicken Software #2079 (161.42) Metal Decor-Painting of Letters on Donor Wall (226.06) E Ending Cash Balance 539,475.11 f , � I Checking Account Balance $ 539,535.53 Less Outstanding Checks 92079 (161.42) (161.42) Adjusted Bank Balance $ 539,475.11 Pal Laif Investment through RCCF-$1,458,044.69 Pal Total Account Balance-$1,997,519.80 22 Bank of America BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 136987 E# 2 CONCORD, CA 94520-2445 Last Statement: 01/31/2007 This Statement: 02/28/2007 Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION — DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING _ Account Summary Information Statement Period 02/01/2007 - 02/28/2007 Statement BeginuinBalance 515,682.78 Number of Deposits/Credits 7 Amount of DepositsMedits 24,145.45 Number of Checks 2 Amount of Checks 138.45 Number of Other Debits 1 Amount of Other Debits 53.25 Statement Ending Balance 539,636.53 Number of Enclosures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 02/02 53.25 aPOkR-Adjustments : Reversing merchant fees for Jal23302460001599 nuary 2007 02/13 264.78 CA VAULT DEPOSIT 152106460532500 02/13 300. 00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533344002795509 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000704400279550907021322 02/21 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533352006585501 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000705200658550107022122 02/21 18,000.00 CA VAULT DEPOSIT 15210566D82481B 02/26 5,169.09 CA VAULT DEPOSIT 152106260053889 02/28 208.33 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533359010634618 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000705901063461807022822 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2077 73.81 02/01 5760472053 2078 64.64 02/28 0692334308 Other Debits Date Customer Bank Posted Reference Amount Description Reference 02/01 53.25 BDFA MS 1922 DES:MERCH FEES ID:430132313591041 32008099944 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF: 00145951338712110825000703200809994407020127 Daily Balances Date Ledeer Balance Collected Balance Date Ledzer Balance Collected Balance 01/31 515,682.78 515,682.78 02/02 515,608.97 515,608.97 02/01 515,555.72 515,555.72 02/13 516,173.75 516,173.75 i PAL CASH REPORT MARCH 2007 I Beginning Cash Balance $ 539,475.11 ; Deposits 3/22/2007 546.00 546.00 Merchant Service Fee (55.55) Merchant Service Fee Credit 55.55 Less Checks - I t i Ending Cash Balance 540,021.11 i Checking Account Balance $ 540,021.11 Less Outstanding Checks - j Adjusted Bank Balance $ 540,021.11 Pal Laif Investment through RCCF - $1,458,044.69 Pal Total Account Balance - $1,998,065.80 24 j1an,k of America %j _ a — BANK OF AMERICA, N,A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 152993 E# 1 CONCORD, CA 94520-2445 Last Statement: 02/28/2007 This Statement: 03/30/2007 Customer Service 1-888-400-9009 — RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information I Statement Period '03/01/2007 - 03/30/2007 Statement Beginnin Balance 539,636.53 Number of Deposits/Credits 2 Amount of Deposits�Credits 601.55 Number of Checks 1 Amount of Checks 161.42 Number of Other Debits 1 Amount of Other Debits 55.55 Statement Ending Balance 540,021. 11 Number of Enclosures 1 Service Charge .00 , Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 03/02 55.55 aPRak-Adjustments Reversing merchant fees for Fe12330246000139E bruary 2007 03/22 546.00 CA VAULT DEPOSIT 152106360165826 Withdrawals and Debits Checks Check Date Bank Cbeck Date Bank Number Amount Posted Reference Number Amount Posted Reference 2079 161.42 03/05 0892346191 Other Debits Date Customer Bank Posted Reference Amount Description Reference 03/01 55.55 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 6009)6546 651 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000706000654665107030127 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 02/28 539,636.53 539,636 .53 03/05 539,475.11 539,475.11 03/01 539,580.98 539,580.98 03/22 540,021.11 540,021.11 03/02 539,636.53 539,636.53 03/30 540,021.11 540,021.11 m N PAL CASH REPORT APRIL 2007 Beginning Cash Balance $ 540.021.11 Deposits 419/2007 330,541.97 4/9/2007 816.00 - 4/10/2007 358.33 4/20/2007 1.00 4/20/2007 1,810.00 4/21/2007 3,310.00 336,837.30 Merchant Service Fee (40.00) Merchant Service Fee Credit 40.00 Less Checks #2080 (37.75) Metal 136cor-Donor Wall Nameplate (37.75) Ending Cash Balance 876,820.66 Checking Account Balance $ 876,820.66 Deposit in Transit - Adjusted Bank Balance $ 876,820.66 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,353,442.17 BankefAmerica BANK OF A'MERICA, .N.A. Account Number 1459513387 1.655 GRANT. STREET BLDG A-10TH FLOOR 01 01 141006 E# 1 CONCORD; CA 9452.0-2445 Last Statement: 03130/2007 This Statement: 04/30-/2007 Customer service 1=,888-400-9009. RANCHO CUCAMONGA COMM. FOUNDATION RANCHO. CUCAMONGA LIBRARY FOUNDATION D.BA PAL CAMPAIGN Page 1 of 3 10300 'CIVIC DR P. O. BOX 807 RANCHO CUCAMON,GA CA 91729-0807 NON-PROFIT CHECKING- Account Summary Information statement Period 03,/31/2007 .--04/30/2007. Statement 'BeginninBalance 540,021.11 4umber of Deposits/Credits 7 Amount of DepositsKed'its 336,.877.30 Qumber ;of Checks 1 Amount of "Checks 37.75 Dumber of 'Other Debits 1 Amount of 'Dther .Debits 40.00 Statement Ending Balance 87-6,820.66 Zumber of Enclosures 1 Service Charge .00 Deposits and Credits )ate Customer Bank ?osted Reference Amount Description Reference )4/03 40. 0.0 ePxAf-Adjustments : 'Reversing Merchan .Fees for Mar12330246'0001719 ch 2007 )4/10 358.33 BOFA MS 1922 DES:MERCH SETL "ID:430132313591041533300009708405 INDN:P.AL CAMPAIGN CO ID:1210001922 CCD REF.00145951338712110825000710000970840507041022 )4/11 816. 00 CA NIGHT `DEPOSIT 152106560074100 )4/11 330,541.97 CA VAULT DEPOSIT 15210656`0074284 )4/20 1.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533310902863211 INDN:PAL CAMPAIGN CO ID.1210001922 CCD REF:00145951338712110825000711000286321107042022 14/23 1,810.00 BOFA MS 1922 DES:MERCH SETL ID430132313591041533313007137002 INDN:PAL CAMPAIGN CO ID:121'00.01922 CCD REF:00145951338712110825000711300713700207042322 14/23 3,310. 00 .BOFA MS 1922 DES:MERCH SETL ID:430.132313591041533313007161388 INDN:PAL CAMPAIGN CO ID:1210001922 CCD ,REF:00145951338712110825000711300716138807042322 Withdrawals and Debits :hecks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount posted Re er nc 2080 37.75 04/25 0692509616 ether Debits late Customer Bank 'osted Reference Amount Description Reference 4/02 40.00 BOFA MS 1922 DES:MERCH FEES ID:4301323.13591041 92003678097 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000709200367809707040227 0 �7 - t PAL CASH REPORT MAY 2007 i Beginning Cash Balance 5 876,820.66 Deposits 5/8/2007 3,158.33 5/10/2007 1,630.16 5/10/2007 150.00 5/31/2007 1,000.00 5,938.49 Merchant Service Fee (175.80) Merchant Service Fee Credit 175.80 Less Checks #2081 (118.80) Metal Decor-Donor Plaques ' 92082 (200.OD) Lance,Soll a Lunghetd-House Rare 1099 Prep #2083 (33.34) Metal 06mr-Donor Plaques #2084 (142.53) Cly of R.C.-Rmo.ComMLlb Fnd.Mtg. #2085 (4,296.00) City of R.C.-Ticket Sponsorships (4,790.67) l Ending Cash Balance 877,968.48 r, Checking Account Balance S 862,440.35 i Less Outstanding Checks #2083 (33.34) #2DB4 (142.53) 92085 (4,296.00) (4,471.87) Adjusted Bank Balance $ 877,968.48 Pal Leif Investment through RCCF-$1,476,621.51 Pel Total Account Balance-$2,354,589.99 I I I I 28 Bankof America H - BANK OF AMERICA,- N.A. Account. Number. 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR' 01:" .01 `-144532 .E# 2 CONCORD, CA 94520-2445 Last Statement: 04J30/2007 This Statement: 05/31/2007 Customer.Service 1-888=400-9009 RA'NCH0 CUCAMO'NGA COMM. FOUNDATION - RANCHO CUCA'MONGA LIBRARY FOUNDATIDN DBA PAL CAMPAIGN Page 1 of 3 10500 CIVIC DR P. O.. BOX 807 RANCHO CUCA'MONGA CA 91729-0807 NON-PROFIT '.CHEMONG - Account Summa Information Statement Period 05/01/2007 05/31/2007 Statement Beginnin Balance 876,820.66 Number of DeposltsjCreflits 3" Amount of"DepositUcredits 87f' 820.66 Number of Checks 2 Amount of 'Checks 318.80 Number of Other Debits 1 Amount -of'Other -Debits 175.80 Statement Ending Balance 882,440.35 Number of Enclosures 2 Service Charge ,DD Deposits and Credits Date Customer Hank Posted Reference Amount Description Reference 05/02 175.80 aQP89-Adjustments Reversing Merchant Fees for Ap1233B2460002ID4 ril 2007 05/09 3,158.33 BOFA MS 1922 DES:MERCH SETL ID:43D132313591041533329D01ZO49.85 INDN:PAL .CAMPAIGN - CO ID:1210001922 CCD REF:0014595133871211082500071290012D49B8070BD9.22 05/11 150.00 SOFA MS 1922 DES:MERCH SETL ID:430132313591'041533331OD93'65381 INDN:PAL CAMPAIGN CO ID:1210001922 CCD 05/16 REF:00145951338712110825000713100936538lt705llZ2 1,630.16 CA VAULT DEPOSIT 132105360600529 05/31 1,000.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041.533351007111742 INDN:PAL CAMPAIGN CO ID,:121-0;0039.22 'CCD REF:00145951338712110825DO0715100711174207053122 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2D81 118.88 .05/14 4760774931 2082 200,00 5560191619 Other Debits Date Customer Bank Posted Reference Amount Description Reference 05/01 175.80 BOFA MS 1922 DES:MERCH FEES ID:4301.32313591041 21004874524 'INDN:PAL CAMPAIGN - -CO ID:3210001922 CCD REF: 00145951338712110825000712100487452407050127 Daily Balances Date Leder Balance Collected Balance Date Ledger Balance Collected Balance 04/30 876,820.66 876,820.66 05/11 880,128.99 880,128.99 05/01 876,644.86 876,644.86 05/14 879,810.19 879,810.19 05/02 876,820.66 876,820.66 05/16 881,440.35 880,440.35 05/09 879,978.99 679,978.99 05/18 .881,440.35 881,440..35 RecxleC P.29 I f PAL CASH REPORT JUNE 2007 Beginning Cash Balance $ 877,968.48 Deposits 6/11/2007 67,750.00 611112007 1,250.00 69,000.00 Merchant Service Fees (204.33) Merchant Service Fee Credit 162.38 Less Checks #2086 (54.02) Kevin McArdle-Rmb.Meeting Ery. #2087 (15,000.00) City of R.C.-Levds Sponsorship #2088 (50,000.00) City of R.C.-Target Sponsorship #2089 (25,000.00) City of R.C.-Lewis Sponsorship #2090 (6,000.00) City of R.C.-BofA Sponsorship (96,054.02) Ending Cash Balance 850,872.51 i Checking Account Balance $ 850,926.53 Less Outstanding Checks #2086 (54.02) i Adjusted Bank Balance $ 850,872.51 Pal Laif Investment through RCCF-$1,476,621.51 Pal Total Account Balance-$2,327,494.02 i 30 Baink®f America H - BANK OF .AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 150107 ES 7 CONCORD, CA 94520-2445 Last Statement: 05,/31/2007 This Statement: 06/29/2007 j i customer service 1-888-400-9009 RANCHO CUCAMONGA COMM.. FOUMDATION — RANCHO CUCAMONGA LIBRARY FOUNDATION — DBA PAL CAMPAIGM Page 1 of 3 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NO_ N-PROFIT CHECKING Account Summary Infounatio.n Statement .Period 06/0V200.7 - 06/29./2003- Statement Begiunin Balance 882,440.35 Number of Deposits/Credit '4' Amount of Deposits/Credits 6'9,162.'38 Number of Checks 7 Amount of -Checks 100,471.87 I Number of Other Debits 2 Amount of-Other Debits 204.33 Statement Ending Balance 850,926.53 Number of Enclosures 7 Service Charge .00 , Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 06/04 162.38 aQtgC-Adjustments : Reversing Merchant Fees for Mal23302460001007 y 07 06/12 100.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533363002474156 INDN:.PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000716300247415607061222 06/13 1,150.00 CA VAULT DEPOSIT 152105560461238 06/13 67,750.00 CA VAULT DEPOSIT 152105560461225 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 2083 33.34 06/13 1392826027 2088 50,000.00 06/28 6460262235 2084 14.2.53 06/18 666DO15.226 2089 25,000.00 06/28 6460262237 2085 4,296 .00 D6/11 6660473261 2090 6,000.00 D6/26 6460262234 20B73E 15,000.00 06/28 6460262236 Other Debits Date Customer Bank Posted Reference Amount Descrt^tion Reference 06/01 162.38 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 52001834263 INDN:PAL CAMPAIGN CO ID:321.0001922 CCD REF:0D145951338712110825000715200183426307060127 06/29 41 .95 SOFA MS 1922 DES:MERCH FEES ID:430132313591041 80009124473 INDN:PAL CAMPAIGN CO ID:.3210001922 CCD REF:00345951338712110825000718000912447307062927 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/31 882,440.35 882,440 .35 06/11 878,144.35 8.78,144.35 06/01 882,277.97 882,277.97 06/12 878,244.35 878,244.35 06/04 882,440.35 882,440.35 06/13 947,111.01 878,617.97 The preceding check(s) is still outstanding or has been included in a previous R°�"etlPeq statement or is included in the `Other Debits` section as an ACH paperless transactioel STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III P;�- Subject: Adoption of Fiscal Year 2007-2008 Community Foundation Budget RECOMMENDATION Staff recommends that the Foundation review and approve the attached draft Operating Budget for FY 2007-2008. BACKGROUNDIANALYSIS As noted in the Foundation's by-laws, the Foundation is required to adopt an annual operating budget. The attached proposed budget includes the Foundation's cash balance as of April 2007, projected revenue and anticipated expenditures for the next fiscal year. Staff recommends that the Foundation Board review and approve the attached draft Operating Budget for FY 2007-2008. Resp c Ily subm' ed, Kevin Ardle Community Services Director Attachment I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reportsk2007kRCCFBudget.07.08.doc 32 Rancho Cucamonga Community Foundation Print Fiscal Year 2007-2008 Operating Budget Cash Balance $114,203.64 (As of April 2007 Cash Report) Restricted Funds: Endowment/Deferred Giving Balance $19,885.75 Designated Funds Cash Balance $72,092.18 Jack McNay Memorial $ 1,463.16 Youth Achievement $ 171.40 Learn Not to Burn $ 1,860.00 Off Park Dog Leash $ 125.00 RC Animal Shelter $ 27,101.64 James Curatalo Memorial $ 6,251.84 Ralph M. Lewis $ 660.51 Senior Center Fund $ 34,379:63 Pacific Electric Trail Fund $ 15.00 Wildland Interface Fund $ 64.00 General/Operating Reserve Balance $22,225.71 General Fund $21,225.71 Operating Reserve Balance $ 1,000.00 Operating Budget 2007-2008 Projected Revenue 2007-2008 $17,900.00 Gala Auction $ 15,000.00 Misc. Donations $ 2,000.00 Grapevine Donations $ 500.00 LAIF Interest $ 300.00 Bank of America Interest $ 100.00 Projected Expenditures 2007-2008 ($7,405.00) Gala Auction ($ 2,000.00) Office Supplies ($ 500.00) Liability Insurance ($ 1,500.00) Tax Return Preparation ($ 3,000.00) Federal/State Filings ($ 105.00) Board Meeting Hospitality ($ 300.00) Operating Budget Sub Total $10,495.00 Projected Year End Cash Balance $124,698.64 t:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120071RCCFBudgetFY07.08.doc Last printed 7/3/20072:00:00 PM 33 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III elk Subject: Adoption of the Fiscal Year 2007-2008 Promoting Arts and Literacy (PAL) Campaign Operating Budget RECOMMENDATION It is recommended that the Rancho Cucamonga Community Foundation review and approve the proposed Promoting Arts and Literacy(PAL) Campaign operating budget for fiscal year 2007-2008. BACKGROUND/ANALYSIS With the start of the 2007-2008 fiscal year it is time to adopt a new operating budget for the PAL Campaign. The attached budget reflects a 12-month budget for anticipated expenditures and revenues for the Campaign. On June 20, 2007, the PAL Campaign Cabinet briefly reviewed the PAL operating budget for fiscal year 2007-2008. It is anticipated that at their July 11th meeting the Cabinet will approve staffs recommended budget. As you may recall, the Foundation's Work Plan calls for the PAL operating budget to also be approved by both the Community and Library Foundations. Therefore, staff recommends that the Community Foundation review and take action to adopt this budget for the operations of the PAL Campaign for fiscal year 2007-2008. Should any changes be made to staff's proposed budget at the JUly 11th Cabinet meeting, a revised copy of the PAL operating budget will be presented to the Foundation at their July 16'h meeting. Sincerely, KevinM rdle 0' Community Services Director Attachment I:ICOMMSER%ACouncii&BoardslCommunityFoundationl Staff Reports2007AdoptionPALBudget.7.16.07.doc 34 Promoting Arts and Literacy (PAL) Campaign Operating Budget Fiscal Year 2007/2008 �r ft 2007/2008 Projected Revenue New PAL Spotlight Donor Contributions $ 150,000 PAL Pledge Payments $ 425,084 (based upon anticipated payment schedule of pledges made to date) New PAL Appeals (bricks, seats, stacks, tables/chairs) $ 50,000 Gala for the Arts (April 2008) $ 121,000 House Raffle $2,400,000 Interest $ 50,000 Total Projected Revenue: $3,196,084 2007/2008 Projected Expenses Administrative Costs (duplicating, hospitality, etc.) $ 5,000 Marketing $ 17,700* Target Summer Reading Program $ 10,000 Gala for the Arts (April 2008) $ 63,000 Mark Christopher Charity Classic Volunteer Sponsorship $ 1,600 House Raffle** $ 1,851,542 Donor Recognition/Motivation $ 5,000 Total Projected Expenses: $1,953,842 Proiected 2007/2008 Net Amount 42 24 * See attached detail. ** An additional $150,000 was provided to the PAL House Raffle Committee in FY 2006-2007 and has been retained as start up funds for the 2007-2008 Raffle. Lest panted 7/3/2007 3:02:00 PM I:ICOMMSERVICouncilBBosrdslCommunityFoundationlStaff Reporta1200 ALBudget.20072008.doc 35 fi� * %_ Revd s Ao � GE wC°bens C��a Promoting Arts & Literacy Marketing Promotion & Campaign 2007 /2008 Timeline: Est. Cost June 2007 Brick / Library Stacks /Theatre Seats Flier Revise — $1,500 Design & Printing Jul — June PAL support for annual PAL Donor Newsletter $1,000 July 2007 General PAL Pamphlet— accomplishments / $2,000 opportunities — Design & Printing Jul — June Website exposure will incorporate on-line Pay Pal option August 2007 PAL Solicitation Slide Show Developed (bunch Sept) August 2007 PAL Solicitation Video 5-7 mins, professional narration — Approx. using existing footage $5,000 Sept 2007 PAL Phase II — "Building on the Excitement' campaign begins Sept 2007 Sponsorship Pamphlet— Spotlight & Smaller Items — $2,500 Endowment & Planned Giving Opportunities Design & Printing PAL Solicitation Slide Show on web Nov/ Dec Holiday Gift Ideas —Ads / Promotion — Design & Ad $2,000 2007 space will try to get in-kind donation of space) Minimal Promotion at Winery Event Nov 2007 Founders Day Booth Display Nov 2007 — "Follow the Red Brick Road" brick campaign $2,200 Apr 2008 . Fliers • Printing • Ad profiles / articles • Promo items Nov / Dec Planned Giving Brochure / Pamphlet $2,500 Jan 2008 Planned Giving Promotion Implementation to begin Aril 2008 Website on-line Pa Pal component to 2008 Gala July 2008 4 of July Booth Display Total Annual PAL Marketing Budget $18,700 36 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III V Subject: Review of Draft Fundraising Plan for Phase II of the Promoting Arts and Literacy (PAL) Campaign RECOMMENDATION It is recommended that the Rancho Cucamonga Community Foundation review and approve the draft fundraising plan for Phase II of the Promoting Arts and Literacy (PAL) Campaign. BACKGROUND/ANALYSIS Phase I of the PAL Campaign focused on providing major donors with facility related naming/presenting recognition opportunities at the Cultural Center. Due to the tremendous efforts of the Library and Community Foundations, the majority of the building sponsorships have been fulfilled. As the Campaign enters a new phase, it is recommended that fundraising efforts transition from a building/facility concentration to focus on motivating future donors to contribute on the now proven value of the programs and services offered at the Cultural Center. The attached draft fundraising plan for phase II of the Campaign outlines a course of action to achieve this new goal. On June 20, 2007, the PAL Campaign Cabinet briefly reviewed the draft fundraising plan for phase II of the Campaign. It is anticipated that at their July 11 " meeting the Cabinet will discuss and approve staffs recommended plan for fundraising for the Cultural Center. Staff recommends that the Community Foundation review and take action to approve the enclosed draft fundraising plan for Phase II of the PAL Campaign. Should any changes be made to staffs proposed plan at the July 11" Cabinet meeting, a revised copy of the plan will be presented to the Foundation at their July 16`" meeting. Since ly, Kevin rdle Community Services Director Attachment I:ICOMMSEROCouncil88oardslCommunityFoundationlStaff Reports120071FundmisingPlan_Phase2.7.16.07.doc 37 i Rancho Cucamonga Library and Community Foundations Promoting Arts and Literacy Campaign (Phase I1) PAL Campaign i I "Building on the Excitement" Draft Fundraising Plan Purpose of PAL Phase II Phase II of the PAL Campaign is truly just an extension and refinement of the very successful PAL Fundraising Campaign. The Phase II motto, "Building on the Excitement", reflects the fact that the PAL Campaign started in 2003 has been extremely successful, raising over $5 million through June, 2007. Now that the Cultural Center has ! been open for almost a year, and given the tremendous level of excitement generated in the first year, it is appropriate to slightly."re-tool" and re-energize the PAL Campaign in order to keep the fundraising excitement alive for the foreseeable future. Transitioning from PAL Phase I to Phase 11 Phase I of the PAL Campaign focused on providing major donors with facility related naming and presenting recognition opportunities at the Victoria Gardens Cultural Center. Due to the tremendous efforts of the Library and Community Foundations, the majority of the building sponsorships have been fulfilled. As the Campaign enters a new phase, fundraising efforts should now transition away from a building/facility naming concentration to focus on motivating future donors to contribute based upon the now- proven value of the programs and services offered at the Cultural Center. Obtaining this `value-driven' buy-in from donors will make it much more likely to obtain ongoing support throughout the upcoming years. PAL Phase II Campaign Fundraising Goal Statement When the PAL Campaign was originally approved by the Library and Community Foundations in 2003, a fundraising goal of$2 million was set to establish an Endowment Fund, as well as to provide for programming support of the Lewis Family Playhouse and the Paul A. Biane Library. A description of the various PAL Funds is included in this Plan as Exhibit A. As plans for the Victoria Gardens Cultural Center became public, the excitement for the project grew dramatically and the initial fundraising efforts were extremely successful. At the same time, it became necessary to obtain additional construction funding for the Cultural Center project to be able to include highly desirable amenities such as the Library Tree of Knowledge and the Celebration Mural in the Celebration Hall Lobby. With these issues in mind, the Library and Community Foundations decided to increase the PAL Campaign fundraising goal to $5 million, in order to continue to build the 1 38 _ I Endowment Fund and assist with the themed construction items within the Cultural 4 Center. i With the ongoing public support of the PAL Campaign, fueled by the tremendous success of the 2006 House Raffle activity, the goal of reaching the $5 million fundraising target 1 was reached and celebrated at the December;2006 Foundation Gala. t There is still a very strong need to grow the Cultural Center Endowment Fund to a point j where the earnings from the fund can support future exciting joint programs between the i Lewis Family Playhouse and the Paul A. Biane Library. These future programs can be expected to significantly enhance the vision of the Cultural Center, "where arts and knowledge bring dreams to life". To meet this need, the Library and Community Foundations have expanded their vision for the PAL Campaign to reach a new j fundraising goal of$7 million, which would include the funding of the Endowment Fund at $3 million. Timeframe I The official kickoff of the PAL "Building on the Excitement"Campaign will be concurrent with the start of the second House Raffle in June, 2007. The publicity portion of the Phase II Campaign (excluding the current House Raffle) will be rolled out concurrent with the opening of the second Playhouse season on September 14, 2007. The Phase II Campaign will continue at least until the Endowment fund reaches its goal of$3 million. Any contribution to PAL received after the April, 2007 Library Telethon will be recognized as part of this Phase II Campaign For future solicitation purposes, Board members will encourage prospective donors to make their contribution/pledge prior to the i April, 2008 Gala for the Arts so they can be officially recognized at that event. For donations received after the 2008 Gala, donors will be recognized at the April, 2009 Library Telethon. (Special note should be made of the revised donor recognition benefits associated with the Gala and the Telethon.) c PAL Phase U Fundraising Programs Phase II of the PAL Campaign will include the following fundraising programs and appeals: • Spotlight Donor Packages—This ongoing solicitation effort includes all donations of$5,000 and above, which will continue to be referred to as Spotlight Donors. The benefits provided to each of the Spotlight Donor giving levels have been modified from the Phase I benefits. The Phase II benefits are listed on the attached Exhibit B. Ruby through Diamond level donors are eligible for a naming,presenting, public art or programming partnership with the Cultural Center. Those partnership opportunities are detailed on the attached Exhibit C. • Individual Donor Appeals—As a continuation of the Phase I individual appeals, the Phase II Campaign will continue to solicit contributions through donor names on Courtyard Bricks ($150), Playhouse Seats ($250) and Library Stacks ($1,500). 2 39 i i i • Miscellaneous Contributions— Of course the Phase II Campaign will continue to encourage supporters to contribute funds of any amount to PAL, encouraging donors to strive to reach the Pearl Spotlight Donor level of$5,000 to obtain those I benefits. I • Endowment Fund Grant Applications— Selected Board members and staff will G research and submit applications for available grant funding from sources that support endowment funds. • Planned Giving Program—Board members will develop and promote a Planned Giving program for implementation by January 1, 2008. • Special Fundraising Events 0 2007 PAL House Raffle—The joint Foundation House Raffle Committee will conduct their second house raffle from June—October, 2007. The proceeds of the house raffle will be deposited in the Cultural Center i Endowment Fund. 0 2008 Gala for the Arts—The Gala will be held in April, 2008 and will serve as a fundraiser for the PAL Campaign, in addition to recognizing donors obtained since the 2007 Library Telethon. 0 2009 Library Telethon—The Telethon will be held in April, 2009 and will j serve as a fundraiser for the PAL Campaign, in addition to recognizing donors obtained since the 2008 Gala. Marketing Efforts Phase II of the PAL Campaign will include the following marketing and publicity efforts, funded in the annual budget process through the Cultural Center Fund: • A revised general PAL brochure,modified to reflect the Phase II program • A new PAL Planned Giving brochure (once this program is fully developed) • A new Spotlight Donor Packet will be developed for distribution to potential donors of$5,000 and above. Contents of this packet can be customized for the potential donor, and may include: o Personalized solicitation letter o The PAL Phase II general brochure or planned giving brochure o Specific Partnership Opportunities Insert Sheets, with photos, mock-ups and descriptions as listed on the Partnership Opportunities list(Exhibit C) o Samples of donor recognition materials • Section on Cultural Center web site, including a PAL solicitation slide show • PAL solicitation video on DVD, using existing video footage with a fundraising narrative • Creation of individual marketing plans for individual appeals including bricks, seats and Library stacks • Creation of individual marketing plans for special programs and events, including the House Raffle, Gala and Telethon. • Creation of a PAL Poster, to be placed in city facilities and in supportive businesses promoting support for the fundraising campaign. Donor Solicitation Efforts—Spotlight and Individual Donors 3 40 - i The following actions will be taken to maximize the fundraising efforts by the Board members for Spotlight and individual donor prospects: • Boards will create a new list of Spotlight Donor prospects for Phase II, including both current donors and new prospects. Prospects will be"adopted"by individual Board members or small groups of members, with representatives from both Foundations encouraged in these groups • A "refresher"training and idea sharing session will be scheduled to assist Board members with the dynamics of"The Ask" • Individual Board members or groups will mail out appropriate solicitation materials to their "adopted"prospects, and then follow up with in-person asks. •. The Boards will meet with their respective "Friends Volunteers" groups to solicit their help with fundraising efforts, especially with the promotion of the Individual Donor Appeals (Bricks, Playhouse Seats and Library Stacks). Fundraising Allocation Policy I The allocation of contributions into the various Campaign funds will continue to follow the original policy. All PAL Campaign contributions will be deposited into the Cultural Center Endowment Fund, unless the donor specifically directs that they be deposited into the Construction Fund, the Library Materials Fund or the Performing Arts Fund. Donor Approval Policy i The acceptance and approval of contributions from potential Spotlight Donors (55,000 and above) will continue to follow the original approval policy. A copy is attached as Exhibit D. PAL Campaign Financial Control Procedure The PAL Campaign will follow similar procedures as in the past related to financial controls. In June of each year, the PAL Campaign Cabinet will review and recommend an operating expense budget for the fiscal year beginning July 1. The recommended budget will be presented to and approved by both Foundation Boards. Staff is authorized to approve expenditures during the year in accordance with the approved budget. In the event changes are needed to the approved budget, the PAL Cabinet shall approve and document such changes. Staff will provide a summary of all expenses to date within each agenda packet for the Foundation Board meetings. Staff will present the Foundation Boards with a year-end financial summary in July of each year for the just ended fiscal year. PAL Phase II Policy Recommendations It is recommended that the PAL Phase II Fundraising Plan include approval of the - following policy issue(s): 4 41 i • Funding of Public Art and Program Partnerships— The donor recognition benefits for Ruby through Diamond Level Donors include the potential for a partnership in either a public art or program component. It is the fundraising goal for these partnerships to not only cover all of the costs associated with the implementation, acquisition and installation of these pieces/programs,but also to deposit an equal f amount or more into the Endowment Fund as a result of the partnership. In pricing these potential partnerships, policy will require the contribution amount to I be at least twice the amount actually required for expenses. PAL Phase II Plan Approval This Fundraising Plan will be forwarded to the City Council for their review and approval. f I II i I 5 42 I f ' i E i ' i . EXHIBITS i 43 EXHIBIT A Promoting Arts and Literacy (PAL) Fundraisiiiff CampaiLn Contributions to the PAL Campaign are deposited into one of four funds, as designated by the donor. Those funds are described below: Cultural Center Endowment Fund The Cultural Center Endowment is the primary fund of the PAL Campaign. All 4 contributions to the PAL Campaign, unless specifically donor-designated for a different purpose, are deposited into this Endowment Fund. The purpose of the Cultural Center Endowment Fund is to generate significant annual . revenues which can be used to provide financial support to joint special programming ; I efforts between the Lewis Family Playhouse and the Biane Library. The Endowment Fund supports programs which combine both performing arts and literacy components to enhance the primary programming vision of the Cultural Center, "where arts and knowledge bring dreams to life". Programs supported by the Endowment Fund are those j special activities for which on-going budget funding is not available. j The Boal of the PAL Campaign is to grow the Endowment Fund to a minimum of$3 million. Upon reaching that goal,the annual earnings from the fund may be allocated by i the Community and Library Foundations,through the PAL Campaign leadership, for approved programs meeting the fund's criteria. I � i . Library Materials Fund Donors to the PAL Campaign may elect to have their contribution deposited into the E Library Materials Fund. - i The purpose of the Library Materials Fund is to provide an on-going source of contributed funds to be used by the Biane Library staff to enhance and expand the Library's public collection of books, computer software, audio-visual materials, children's programming supplies, etc which support arts and literacy. Purchases supported by the Library Materials Fund are typically for specialized materials for which on-going funding is not available. I i Allocations from this fund must be approved by the PAL Campaign leadership, based i upon a collaborative partnership with the Biane Library staff. 44 i • Performing Arts Fund i Donors to the PAL Campaign may elect to have their contribution deposited into the Performing Arts Fund. i The purpose of the Performing Arts Fund is to provide an on-going source of contributed funds to be used by the Lewis Family Playhouse staff to enhance and expand the ff Playhouse's public programs which support arts and literacy. Expenses supported by the I Performing Arts Fund are typically for specialized programming for which on-going funding is not available. Allocations from this fund must be approved by the PAL Campaign leadership, based l. upon a collaborative partnership with the Lewis Family Playhouse staff. fl , Cultural Center Construction Fund I! On specific occasions, donors to the PAL Campaign may be interested in contributing funds to be used solely for the construction or acquisition of designated improvements to the Cultural Center.facilities. In this event, donors may elect to have their contribution deposited into the Cultural Center Construction Fund Expenses supported by the Cultural Center Construction Fund may only be used for facility related improvements at the Cultural Center, which have been approved in I' advance by the Rancho Cucamonga City Council. I, ,I Allocations from this fund must be approved by the PAL Campaign leadership, based upon a collaborative partnership with the Community Services and Library Directors. I i! �i . li I I. ' I �i I. , I I II 45 EXHIBIT B Victoria Gardens Cultural Center PAL Spotlight Donor Benefits — Phase II Pearl Level - ($5,000-9,999) (' • Name listing on Spotlight Donor Wall of Recognition • Playhouse Membership Package — Star Level (for two years) I • Sponsor designation for the Gala for the Arts (for one year) • Advertisement in the Gala for the Arts program (for one year) • Featured guest at the Gala for the Arts (for one year) • Segment Sponsor of the Library Telethon (for one year) L • Phone bank representation during segment broadcast for the Library Telethon (for one year) • Listing in the Playbill for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing on the Cultural Center website (for the duration of the PAL Campaign) f Ci Sapphire Level - ($10,000-$24,999) E� I' Individual recognition tile on the Spotlight Donor Wall of Recognition 'I • Large personalized brick paver for the Donor Walkway Playhouse Membership Package — Star Level (for three years) `. • Sponsor designation for the Gala for the Arts (for one year) Advertisement in the Gala for the Arts program (for one year) i • Featured guest at the Gala for the Arts (for one year) On-air interview during the Library Telethon (for one year) One-Day Sponsor of the Library Telethon (for one year) Two-hours per day phone bank representation for the Library Telethon (for one year) • Listing in the Playbill for the Lewis Family Playhouse (for the duration of the PAL Campaign) i Listing on the Cultural Center website (for the duration of the PAL Campaign) E Ruby Level - ($25,000-$49,999) Naming Presentation of a highly visible space at the Cultural Center or individual/group • project partnership at the Cultural Center . • Medium recognition tile on the Spotlight Donor Wall of Recognition • Large personalized brick paver for the Donor Walkway • Playhouse Membership Package — Producer Level (for four years) • Significant Sponsor designation of the Gala for the Arts (for one year) • Advertisement in the Gala for the Arts program (for one year) • Featured guest at the Gala for the Arts (for one year) • Two-Day Sponsor for the Library Telethon (for one year) • Two-minute personalized taped segment to be aired during two days of the Library Telethon (for one year) • Two-hours per day phone bank representation for the Library Telethon (for one year) 46 • Listing in the Playbill for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing in the Season Brochure for the Lewis Family Playhouse (for the duration of the PAL Campaign) �l • Listing on the Cultural Center website (for the duration of the PAL Campaign) i Emerald Level- ($50,000-$99,999) i; • Naming Presentation of a highly visible space at the Cultural Center(as available) or individual/group project partnership at the Cultural Center* • Large recognition tile on the Spotlight Donor Wall of Recognition • Large personalized brick paver for the Donor Walkway • Playhouse Membership Package — Producer Level (for five years) • Major Sponsor designation of the Gala for the Arts (for one year) • Advertisement in the program for the Gala for the Arts (for one year) • Featured guest at the Gala for the Arts (for one year) • Toteboard Sponsor for the Library Telethon (for one year) i • Four-minute personalized taped segment to be aired each day of the Library Telethon (for one year) • Two-hours per day phone bank representation for the Library Telethon (for one year) • Listing in the Playbill for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing in the Season Brochure for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing on the Cultural Center website (for the duration of the PAL Campaign) Diamond Level - ($100,000+) f' • Naming Presentation of a highly visible space at the Cultural Center(as available) or individual/group project partnership at the Cultural Center* • Name and Message from donor included on Diamond Donor Display to be located within the Cultural Center • Prominent star recognition tile on the Spotlight Donor Wall of Recognition • Presenting Sponsor designation for the Gala for the Arts (for one year) • Large personalized brick paver for the Donor Walkway !' • Playhouse Membership Package — Patron Level (for five years) • Advertisement in the program for the Gala for the Arts (for one year) • Featured guest at the Gala for the Arts (for one year) • Title Sponsor for the Library Telethon (for one year) • Seven-minute personalized taped segment to be aired each day of the Library Telethon (for one year) • Celebrity status phone bank representation for the Library Telethon (for one year) • Listing in the Playbill for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing in the Season Brochure for the Lewis Family Playhouse (for the duration of the PAL Campaign) • Listing on the Cultural Center website (for the duration of the PAL Campaign) 47 f * Ruby, Emerald and Diamond Donors may partner with the Cultural Center, either individually or with other donors to fund desired new facility amenities or ongoing series of programs. Examples of new facility amenities include: Sculpture Garden, Water Element, or a Sculpture in Crossroad Rotunda. Examples of programs include: Jazz jI Series, Story-telling, etc. These partnerships will also help support the Cultural Center Endowment Fund. kICOMMSERMULTURAL ARTS PROJECT1Fundraising Campaignldonorbenefifsbylevel.5.07.doc i, I' b ' i . { LI- I 1 48 't Victoria Gardens Cultural Center "Building on the Excitement" PAL Campaign Ruby throuah Diamond Donor Partnership Opportunities Opportunities Partner Recognition Information Insert Partnership Amount Facility Naming Opportunities Celebration Hall Partner's name incorporated Into Courtyard Naming Opportunities Insert $1 Million m architecture sign,plus an interior glass presentation Sheet with photos and mock up plaque with Partner's message w H Playhouse Lobby Partner's name incorporated into Lobby storefront Naming Opportunities Insert $500,000 H scene, plus an interior glass presentation plaque Sheet with photos and mock up with Partner's message Facility Presenting Opportunities Library Tree of Knowledge Highly visible interior glass presentation plaque with Presenting Opportunities Insert $100,000 Partner's message at Tree of Knowledge Sheet with photos Celebration Hall Patio Highly visible interior glass presentation plaque with Presenting Opportunities Insert $30,000 Partner's message in Celebration Hall Lobby Sheet with photos Library Circulation Desk Highly visible interior glass presentation plaque with Presenting Opportunities Insert $25,000 Partner's message at Circulation Desk Sheet with photos Library Information Desk Highly visible interior glass presentation plaque with Presenting Opportunities Insert $25,000 Pariner's message at Information Desk Sheet with photos Playhouse Green Room Highly visible interior glass presentation plaque with Presenting Opportunities Insert $25,000 Partner's message in Playhouse Lobby Sheet with photos Playhouse Dressing Room Highly visible interior glass presentation plaque with Presenting Opportunities Insert $20,000 Partner's message in Playhouse Lobby Sheet with photos A tO ,t Library J.K. Rowling Study Room Highly visible interior glass presentation plaque with Presenting Opportunities Insert $20,000 Partner's message at Study Room Sheet with photos Public Art Partnerships " Imagination Plaza Water Feature Oversized and highly visible bronze naming plaque Public Art Opportunities Insert $1 Million with Partner's message at water feature Sheet with descriptions - Crossroads Rotunda Sculpture Oversized and highly visible bronze naming plaque Public Art Opportunities Insert $500,000 with Partner's message in Crossroads Rotunda Sheet with descriptions Imagination Plaza Monument Sculpture Oversized and highly visible bronze naming plaque Public Art Opportunities Insert $400,000 with Partners message at sculpture Sheet with descriptions Cultural Center Garden Sculptures Highly visible bronze presenting plaque on sculpture Public Art Opportunities Insert $30,000-$300,000 Sheet with descriptions Prouram Partnerships ' Playhouse Jazz Series Jazz Series Presenting Sponsorship recognition on Program Partnerships Insert $400,000 all marketing materials(Three shows per season for Sheet with descriptions and 2 seasons) benefits Youth and Teen Literature Festival Literature Festival Presenting Sponsorship Program Partnerships Insert $300,000 recognition on all marketing materials(For two Sheet with descriptions and annual Festivals) benefits *Actual Public Art and Program Partnership funding amounts will provide complete funding for the art piece or program, plus an equal donation to the PAL Endowment Fund LM , 0 EXHIBIT D I Rancho Cucamonga Community and Library Foundations "Promoting Arts and Literacy Campaign" Sponsorship Approval Policv j PURPOSE: i The two Foundations have combined efforts in a joint Campaign to raise funds for the programming and operation of the future Cultural Center facility. This Campaign will include the solicitation of major contributions from Corporations and Foundations, as well as donations from community groups and individuals. A Donors' Recognition Program has been developed that includes naming rights opportunities, facility presentation options, amenity plaque options and donor wall listings. The purpose of this policy is to define what levels of approval are required for sponsorships and certain guidelines that must be considered during the solicitation and approval processes. APPROVAL REOUIREMENTS: The following chart identifies the various levels of potential sponsorships and the approval level that is required at each level. In general, the higher value sponsorships require a higher level of I approval due to the increasing level of public exposure, signage and possibly even naming rights options. Since the Cultural Center will be a public building owned and operated by the City of Rancho Cucamonga, it is necessary that policy maker approvals be obtained to insure compliance with the guidelines identified below. Following is a listing of the various sponsorship levels and required approvals: (Attached is a chart that more specifically details the sponsorship categories and associated benefits) • Individual Appeals i (Bricks, Playhouse seats, Library stacks, Library tables/chairs, Library books/magazines, Family Tile Wall, etc.) Approval requirements: Approval of inscription information by Department Director • Contributions up to $5.000 (For contributions under $5,000, not meeting the amount required for Spotlight Donor categories) Approval requirements: Approval of inscription information by Department Director • Spotlieht Donors — Pearl and Sapphire Levels (For contributions between $5,000 to $19,999) Approval requirements: Coordination with and approval by Department Director prior to securing donation 51 i i • Spotlight Donors — Ruby and Emerald Levels (For contributions between $25,000 to $99,000) i Approval requirements:: Coordination with and approval by 1) Department j Director; and 2) PAL Campaign Cabinet prior to securing donation f • Spotlight Donors —Diamond Level j (For contributions of$100,000 and up) Approval requirements: Coordination with and approval by 1) Department Director; 2) PAL Campaign Cabinet; and 3) City Council prior to securing donation ` SPONSORSHIP APPROVAL GUIDELINES: �I It is important that all approved sponsors for the Cultural Center meet certain guidelines to insure that the sponsor's purpose, mission and objectives are consistent with the values and mission of the Cultural Center and the City of Rancho Cucamonga. In considering the solicitation and subsequent approval of a potential sponsor,the following guidelines must be met: 1. The primary mission of the Cultural Center is to provide programs and services aimed at C families and youth. All potential sponsors, and all wording on donor I recognition/individual appeal plaques must encourage wholesome and healthy family- oriented values. In considering potential sponsorships, consideration should be given to issues such as: a. Sponsorships should not be considered that would promote unhealthy lifestyles, including, but not limited to tobacco products, alcoholic beverages, etc. b. Sponsorships should not be considered which would promote groups,programs or products that would not reasonably be considered as supporting positive family values and/or positive youth development. c. Sponsorships should not be considered from any donor whose purpose or conduct would reasonably demean the reputation, image or good-will of the Cultural Center. 2. Sponsorships, and wording on donor recognition/individual appeal plaques, should not be considered which could place the staff, Foundations, City Council or the City in any potential or perceived conflict of interest. 3. Sponsorships should only be approved with corporations, organizations or individuals who wish to contribute, based solely on their support of the mission and objectives of the Cultural Center. While acknowledgement of the sponsor's official business, name and/or affiliation is important for positive appreciation, the donor recognition program, including wording used on donor recognition/individual appeal plaques, shall not be allowed for marketing or advertisement of specific products, projects, campaigns, etc. The exception to this guideline would be in limited circumstances when the Cultural Center, or the PAL Campaign, specifically solicits and permits a designated product to be "the official product of the Cultural Center". 52 4. Potential sponsorships should be evaluated in terms of their possible negative impact on soliciting and obtaining additional sponsors in the future. Sponsors should not be considered if such approval would likely result in a significant reduction in future sponsors for the Cultural Center. /:ICOMMSERNCo"cil&BoardslCommunityFoumlationlStafjRepons120041PAL approval policy 6.8.04.doc +If I . I I 53 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: Update on Plans for an Upcoming Joint Strategic Planning Session for the Rancho Cucamonga Community and Library Foundations RECOMMENDATION This report is provided to the Rancho Cucamonga Community Foundation as an informational item; no action need be taken. BACKGROUND/ANALYSIS In April 2007, at a joint meeting of the Community and Library Foundations, preliminary discussion was held regarding a holding a joint Foundation strategy session to plan for the future of the PAL Campaign. At this meeting it was determined that prior to discussing any changes in format for the Campaign it was important to evaluate our current strengths, weaknesses, opportunities and threats. This analysis would then assist the Boards in achieving a clearer understanding of our current status and where we should go from here. It was felt that it was important to bring in an outside consultant to help guide the Foundations through this important process. At the April meeting staff requested that Boardmembers forward any recommendations that they may have regarding consultants who could work with the Foundations on this process. Two potential consultants have been identified and were presented to the PAL Campaign Cabinet at their June meeting. As one of the candidates has worked with the Foundations in the past and has both fundraising and organizational development experience, the Cabinet has recommended that staff bring back Monica Hubbard to be interviewed by the Campaign Cabinet representatives. Staff is currently in the process of setting up these interviews. Should the Campaign Cabinet determines that Ms. Hubbard possess the necessary skill set to work with the Foundations on this task, staff will obtain a cost estimate to be approved by the Cabinet. It is anticipated that the strategy session would be scheduled for early fall 2007. 4Ardle Community Services Director Attachment I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports12007UointStrategicPlanning.7.16.07.doc 54 i i manta 1 hubbarde MI if MONICA J. HUBBARD 1843 Pepper Drive, Altadena, California 91001-3436 626-797-5912 tel 626-797-0210 fax e-mail: consulting@mjhubbard.com Internet: www.mjhubbard.com Consultant Biography Monica Hubbard is a nonprofit consultant dedicated to serving educational, social service, and cultural public benefit organizations to helping them build healthy communities. i Ms. Hubbard and her network of associates provide comprehensive consulting services to nonprofit arts and social service organizations that assist them in increasing their effectiveness and leveraging their capabilities. Her professional background and experience as an artistic director spans thirty-five years and adds valuable perspectives and depth to her consulting services. Her leadership in fast- paced, diverse, creative environments helps clients evaluate and build on their current strengths. Key competencies include board recruitment and development, strategic planning, organizational capacity- building, fund development, volunteer coordination and event planning. EDUCATION Master of Arts, Occidental College, 1969 Standard Life Teaching Credential with Specialization in Secondary Teaching, 1966 Bachelor of Arts, Occidental College, 1965 (Major, choral conducting, organ; Minor, French) EXPERIENCE 1999- Consultant to arts and social service nonprofits 1972-1999 Choral Director, California Institute of Technology 1990-1995 Choral Music Director, Monrovia Unified School District 1985-1989 Director of Choral Music, Mayfield Senior School, Pasadena 1981-1986 Artistic Director, Pasadena Junior League Chorus 1967-1972 Director of Choral Music, Burbank Unified School District 1966-1967 Director of Choral Music, Spokane Unified School District ARTS SERVICE 1999-2004 Board of Directors, Pasadena Arts Council 1999-2002 Executive Secretary, Pacific Southwest Intercollegiate Choral Association 1997-2001 National Repertoire and Standards Chair for Women's Choirs, American Choral Directors Association 1996-2001 Choral Liaison & Board Member, International Alliance for Women in Music 1995-2001 Project Manager, Women's Chorus Archives, American Choral Directors Association 1995-2000 ChoralNet Advisory Group (management of international electronic mailing list) 1998-1999 Coordinator, National Women's Honor Choir, American Choral Directors Association, Chicago 1995-1997 Repertoire and Standards Chair for Women's Choirs, American Choral Directors Association, Western Division 1997 Choral Coordinator, 10th International Congress, International Alliance for Women in Music, California Institute of the Arts, Valencia, CA 1997- Founding member, Board of Directors, Vox Femina LA R&sum&Monica J. Hubbard Page 1 of 3 55 - I I I 1990-1993 Board of Directors, Pasadena Summer Youth Chamber Orchestra 1967-1991 Board of Directors, Pasadena Young Musician's Orchestra 1986-1987 President, Pacific Southwest Intercollegiate Choral Association 1985-1967 Founding member, Board of Directors, Los Angeles Children's Chorus i i AFFILIATIONS(past and present) American Association of University Professors j American Association of University Women American Choral Directors Association i Americans for the Arts ' American Symphony Orchestra League Association for Volunteer Administration Association of California Symphony Orchestras Association of Fundraising Professionals California Advocates for the Arts California Assembly of Local Arts Agencies California Lawyers for the Arts California Music Educator's Association Chorus America i International Alliance for Women in Music International Federation for Choral Music Music Educator's National Conference MUSICA International Opera America Southern California Early Music Society Southern California Vocal Association All Saints Church, Pasadena Communications Committee, Lay Ministry Core Team, Leadership Conference Planning Committee, Music Program Review, Stewardship Committee, Women's Council, Women's Issues Committee American Association of University Women Friends of the Commission on the Status of Women, Pasadena League of Women Voters, Board of Directors Pasadena Arts Council, Board of Trustees Pasadena Unified School District PTA offices (various) District, Burbank School, Eliot Middle School, John Muir High School; District and site level GATE committees; Music Boosters Eliot, John Muir High School; School Site Councils Eliot, John Muir Zonta Club of Pasadena, Board of Directors CONSULTING CLIENT LIST(partial) Arts: American Choral Directors Association, Angel City Chorale, California Alliance for Arts Education, California Institute of Technology Office of Public Events, Camerata Singers of Long Beach, Center for the Study of Political Graphics, Chorale Bel Canto, Chorus America, City of Pasadena Cultural Affairs Division, City of Pico Rivera Cultural Arts Committee, Guild Opera Company, Hollywood Brass Ensemble, Live Arts Group, Los Angeles Children's Chorus, Los Angeles County Arts Commission, Mount San Antonio College Performing Arts Center, Musica Angelica Baroque Orchestra, The Musical Theatre Guild, Pacific Pops String Orchestra, Pacific Serenades, Pasadena Performing Arts Foundation, Pasadena Playhouse, Peninsula Symphony, Peninsula Women's Chorus, Playhouse District Association, Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation, Rio Hondo Symphony Association, Santa Clarita Master Chorale, Ventura County Arts Council, Vox Femina LA. RAsumd Monica J. Hubbard Page 2 of 3 56 I Social Service: AIDS Service Center, All Saints Church, Castle Press, DOVIA - Los Angeles Chapter The Executive Coalition of Pasadena, Friends of the Los Angeles County Library, The GAIA, Girl Scouts, Mt. Wilson-Vista Council, National Alliance for the Mentally III, San Gabriel Valley Chapter, Occidental College, Pasadena Mental Health Association, Support Center for Nonprofit Innovation, Violence Intervention Program, Western Justice Center Foundation. I Workshop Participants: AMAN, Arroyo Repertory Theatre, Art Center College of Design, Arte Flamenco Dance Theatre, Boston Secession, City of Glendale, City of Rancho Cucamonga, City of Redondo Beach, City of Solana Beach, Concerts West, Foothill Summer Theater, Kan Zaman, Los Angeles Chamber Singers, Los Angeles Composers Forum, Los Angeles Music Academy, Long Beach Museum of Art, Los Angeles Jewish Symphony, MACHA Theatre Company, Old Town Conservatory of Music, Parsons Nose Productions, Pasadena Beautiful, Pasadena Dance Theatre, Pasadena Heritage, Pasadena Museum of California Art, Pasadena Museum of History, Pasadena Symphony, Pasadena Young Musicians Orchestra, Playhouse District Association, USC Thornton School of Music, Wagner Ensemble. I i I It I Rdsum6 Monica J. Hubbard Page 3 of 3 57 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 C;UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Py Subject: Status Review of the Rancho Cucamonga Community Foundation Work Plan RECOMMENDATION Staff recommends that the Board review on a regular basis the Foundation's 2007 Work Plan. BACKGROUND At the February 2007, Board meeting, the Foundation approved a work plan to guide the activities and direction of the Foundation for the 2007 calendar year. The plan provided the Board with a meeting schedule for the year for the full Board, the Executive Committee, PAL Campaign Cabinet and for the Board's three committees (Membership/Nominating, Finance and Fund Development). In addition the work plan provided action steps for the operation of the Foundation and for items requiring coordination with the Library Foundation. It is recommended that the Foundation review their 2007 Work Plan on a regular basis to ensure that progress is being made to address the Foundation's identified action steps and those items requiring coordination with the Library Foundation. Respectf ly submitted, Kevin M rdle Community Services Director Attachment I:ICOMMSERVICouncii&BoardslCommunityFoundationlStaff Reports1P007IStatusReviewWorkPlan.7.16.07.doc 58 RANCHO CUCAMONGA COMMUNITY FOUNDATION 2007 FOUNDATION WORK PLAN 1. 2007 COMMUNITY FOUNDATION MEETINGS • Full Board Meeting schedule: Wednesday, February 21, 5:00 — 7:00 pm Wednesday, June 13, 5:00 — 7:00 pm (Annual Meeting) Wednesday, October 10, 5:00 — 7:00 pm • Executive Committee schedule: (Includes Chair, Vice-Chair and 3 Committee Chairs) Wednesday, March 14, 9:00 — 10:30 am Wednesday, June 13, 9:00 — 10:30 am Wednesday, Septemberl2, 9:00 — 10:30 am Wednesday, December 12, 9:00 — 10:30 am • Pal Cabinet schedule: (Includes president and 2 appointed Members. 217d Wednesdays of the month) Wednesday, January 10, 4:00 — 5:00 pm Wednesday, February 14, 4:00 — 5:00 pm Wednesday, March 14, 4:00 — 5:00 pm Wednesday, April 11, 4:00 — 5:00 pm Wednesday, May 9, 4:00 — 5:00 pm Wednesday, June 13, 4:00 — 5:00 pm Wednesday, July 11, 4:00 — 5:00 pm Wednesday, August 8, 4:00 — 5:00 pm Wednesday, September 12, 4:00 — 5:00 pm Wednesday, October 10, 4:00 — 5:00 pm Wednesday, November 14, 4:00— 5:00 pm Wednesday, December 12, 4:00 — 5:00 pm • Membership/Nominating Committee (Committee meets as scheduled) • Finance Committee (Committee meets as scheduled) • Fund Development Committee (Committee meets as scheduled) • PAL House Raffle Committee (Committee meets as scheduled) 59 2. COMMUNITY FOUNDATION WORK PLAN ITEMS • Re-establish the Membership/Nominating Committee, the Finance Committee and the Fund Development Committee. Set 2007 goals for each Committee and establish a meeting schedule (February/March) • Appoint representatives from the Community Foundation to actively work on the 2007 Joint Foundation House Raffle Committee (Februar)� Discuss schedule and potential program format for future Galas (March) • Approve a plan for the scheduling and goals for future Gala for the Arts events, in coordination with the Library Telethons (June) • Provide strong support to the Library Foundation with their 2007 Library Telethon (March/Agri/ Invite a guest speaker to the annual June Board meeting to provide a presentation on fundraising success (June) • Conduct a brainstorming session to identify potential new donors, within specified donor categories (June) • Approve a 2007-08 Budget for the Community Foundation (June) • Develop a plan to reach out to the over 300 Playhouse volunteers to assist as fundraising Ambassadors (Augusij . • Organize a "hands-on" fundraising training session for Board Members and interested Playhouse volunteers (September] • Develop a Vision Statement for the role of the Community Foundation over the next five years (October] Maximize the involvement of all Community Foundation Board Members in fundraising efforts and work to expand the Board with new, committed Members (Continuous) 3. JOINT WORK PLAN ITEMS WITH THE LIBRARY FOUNDATION • Clarify the role and responsibilities of the PAL Cabinet, in relationship to the two Foundation Boards (March) • Conduct an annual joint coordination meeting with the Library Foundation Board (March) • Consider an alternative organizational model for PAL fundraising (March/April) • Approve a plan for the distribution and expenditure of the PAL Program and Endowment Funds (April) • Approve a revised fundraising goal statement for the PAL Campaign (April) 2 60 JOINT WORK PLAN ITEMS WITH THE LIBRARY FOUNDATION (continued) • Approve a plan for PAL Phase II major fundraising efforts (April) Aggressively pursue those major fundraising efforts identified in the PAL Phase II plan (April through December) • Approve a 2007-08 Budget for the PAL Campaign (June) • Approve a fundraising distribution plan for the proceeds of the 2007 House Raffle (June) • Research and develop a Planned Giving program for the PAL Campaign (October) • Actively work to support the efforts and success of the 2007 Joint House Raffle Committee (Continuous) • Continue to aggressively promote PAL Phase I remaining fundraising efforts, including sale of bricks, Theatre seats, Library tables, etc.(Continuous) I:\COMMSERV\Council&Boards\CommunityFoundation\Ambassadors\2007 Work Plan\Foundation Work Plan.doc 3 61 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Nettie Nielsen, Community Services Superintendent Subject: DISCUSSION OF PLANS FOR THE APRIL 2008 GALA FOR THE ARTS RECOMMENDATION Staff requests that the Foundation receive an oral report on the planning for the 2008 Gala for the Arts and adopt the recommended budget. BACKGROUND/ANALYSIS The signature event for the Community Foundation has been the "Gala for the Arts" a themed fundraising dinner. With the implementation of the Promoting Arts and Literacy (PAL) Campaign in 2003, the Gala was geared more at recognition and prospecting for the PAL Campaign donors. In December 2007, with the much anticipated opening of the Cultural Center, the Gala became a true celebration of this community milestone, and added a professional "headline' entertainer, Melissa Manchester, to perform at the event. In 2008 the Gala is anticipated to return to its fundraising roots, and capture the excitement of being in a live entertainment venue. A budget has been prepared to project revenues based on attendance and sponsorship for the event balanced against expenditures that will ensure the high quality experience that the Gala has become known for. *MArd tted, s Director I I:ICOMMSERINCouncil&BoardslCommunityFoundationlStaB Reports120071Discussionof2008Gaia7.16.07.doc 62 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY FOR 2007-08 FISCAL YEAR RECOMMENDATION Staff recommends the Community Foundation elect a Chair, Vice Chair and Secretary/ Treasurer to serve for a one-year period of time. BACKGROUND According to the Community Foundation's by-laws, election of officers should be conducted at the Board's annual meeting each year. The seats held by Members are Chair, Vice Chair and Secretary/Treasurer. In addition, as some Members may be aware, the City Council has determined that a Member may not serve as Chair for more than two consecutive years. The current officers were originally appointed to serve in 2005. This item has been placed on the Foundation's agenda for their consideration and action. VnArd ed, Community ServicesDirector 63 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III �y Subject: Updates on Committee Activities RECOMMENDATION It is recommended that representatives from the Membership/Nominating Committee, the Fund Development Committee and the PAL House Raffle Committee provide a brief update to the Board regarding their activities over the past several months. BACKGROUND/ANALYSIS As the Membership/Nominating Committee, the Fund Development Committee and the PAL House Raffle Committee have recently met it is recommended that representatives from these Committees provide the Community Foundation Board of Directors an update on their activities. Listed below are recommended presenters from each Committee. ➢ Membership/Nominating Committee -- David Parker ➢ Fund Development Committee ---- Marian Nelson i PAL House Raffle Committee -- Tony Mize Please note that the Finance Committee has not met but is anticipated to shortly. Respec Ily submitted, Kevin M Ardle Community Services Director Attachment I:ICOMMSERV1Council&BoardslCommunityFoundationlStaff ReportS120071CommitteaUpdates.7.16.07.doc 64 • STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III fyy Subject: Consideration of Appointments to Various Foundation Committees . RECOMMENDATION It is recommended that the Board review appointments made to the Foundation's Committees, making changes as needed. BACKGROUND/ANALYSIS In February 2005, the Foundation created three committees to assist with the activities and responsibilities of the Board. The information below summarizes the current meeting schedule, responsibilities and membership of each Committee: • Finance Committee — Meets as needed. Areas of responsibility include: budget oversight and fund investment policies. Chairman: Harry Gibson; Committee Members: Chuck Buquet and Judy Gibson. • Fund Development Committee: Meets as needed. Areas of responsibility include: identification of prospects, pledges, dollars-in and grants. Chairman —Tony Mize; Committee Members: Marian Nelson. • Membership/Nominating Committee — Meets as needed. Areas of responsibility include: board recruitment, retention and peer support. Chairman: Harvey Cohen; Committee Members: David Parker. This past year a PAL House Raffle Committee was established. The Committee meets weekly on Monday afternoons. Areas of responsibility include: coordination and implementation of fundraising efforts for the House Raffle. Currently Tony Mize sits on this Committee along with representatives from the Library Foundation. Respectf/rdle itted, Kevin M Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaff ReportsQO071CommitteeMembership.7.16.07.doc 65 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III rpY Subject: Update on the Status of the PAL Campaign BACKGROUND/ANALYSIS Staff will provide the Foundation with a status report on the progress of the Promoting Arts and Literacy(PAL) Campaign at the July Board meeting. RespertMIly submitted, AKevinrdle Community Services Director I:ICOMMSEROCouncil&Boardsl communityFoundationlStaff Reports120071UpdateStatusPALCampaign.7.16.07.doc SS MEMORANDUM ANIMAL CARE &SERVICES DEPARTMENT RANCHO Date: July 16, 2007 C;UCAMONGA To: Rancho Cucamonga Community Foundation From: Joe Pulcinella, Animal Care and Services Director Subject: ANIMAL CARE AND SERVICES DONATIONS AND SPONSORSHIP POLICY The City of Rancho Cucamonga's Animal Care and Services Department has affiliate status with the Rancho Cucamonga Community Foundation. Approximately $30,000 has been received in monetary donations since the City assumed responsibility for animal care services in May 2006. In addition, Animal Care and Services regularly receives donations of supplies that are included on a "wish list" that is advertised on the www.RCPets.info web site and in outreach materials. We wanted to inform the Community Foundation Board that the Animal Care and Services Department is now developing a more formal sponsorship program as well as expanding the fundraising opportunities for donors. One of the first areas of focus will be the Phase II improvements at the Animal Care and Adoption Center, which will include enhanced medical services areas and outdoor play areas. A "sneak peek" event will be held on August 5, 2007 from 6:30 to 8:00 p.m. in the lobby of the Animal Center to highlight the construction and opportunities for sponsorship of animal medical care, medical equipment, and supplies. Members of the Community Foundation Board of Directors are also invited to attend. In addition, the City Council adopted a more formal sponsorship approval policy for Animal Care and Services at its June 18, 2007 meeting. This policy was modeled after the Promoting Arts and Literacy (PAL) Campaign guidelines, although the recognitions and types of donations available will be specifically targeted to animal care and services. For example, recognitions are expected to include: pet memorial and pet tribute certificates, tags on donated animal medical equipment, and a donor wall at the Animal Care and Adoption Center. We appreciate the services provided by the Community Foundation and for your continued support of Animal Care and Services Programs. PAL FINANCIAL SUMMARY in Support of the Cultural Center (Status as of February 27,2007) Construction Fund Endowment Fund Library Material Fund Performing Arts Fund Planned Giving Fund Total Pledge Amount $993,100 $3,227,344 $360,169 $323,828 $100,000 $5,004,441 COVA to DNS $224,403 $308,867 $110,725 $0 $1,637,095 Balance by Fund $0 $3,002,941 $51,302 $213,103 $100,000 $3,367,346 Fund Develo men Plan Allocation -$1,000,000 $500,000 $500,000 $0 $0 Total Fund Balance 1 $2,002,941 $551,302 $713,103 $100,000 $3,367,346 "'_Mldtlps6` tro�00bb�'2T. We0L1�1Ya27.26Dt.. -._ _ - Includes$330,000 received from the 2006 PAL House Raffle. Includes$150,000 seed money to PAL House Raffle that will be retained by the House Raffle Committee. ICOMMSEFNLaunN6RisNa,CommwR,ieuM.WnlCuttCUFUMGmpegnNpLFwnwlSummerySMet 1 10 07 LL • Proposed Gala Budget April 2008 fl r dvio Revenue $121,000.00 Individual Tickets (8 @ $125) 1,000.00 Tables (34 @ $1,000) 34,000.00 Event Sponsors (12 @ $3,000) 36,000.00 Host Sponsors (10 @ $5,000) 50,000.00 Expenses $ 63,000.00 Reception (350 @ $12/person) $ 4,200.00 Dinner (350 @ $50/person) $17,500.00 Host Sponsors Meet & Greet $ 250.00 Save Date Cards/Invitations $ 2,500.00 Reception Entertainment $ 5,000.00 Performance in LFP $20,000.00 Back-line for Performance in LFP $ 5,000.00 Deco rations/Themeing $ 8,550.00 Net Revenue $ 58,000.00 I:\COMMSERV\Council&Boards\CommunityFoundadon\SpecialEvents\GALA\2008\Draft.Proposed Gala Budget.doc C. CC.....Y.A NOTICE OF CANCELLATION CUCAMONGA CALIFOR NOTICE 1S HEREBY GIVEN THAT THE REGULAR RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD OF DIRECTORS MEETING SCHEDULED FOR WEDNESDAY, JUNE 13, 2007, 5:00 P.M., HAS BEEN CANCELLED DUE TO A KNOWN LACK OF A QUORUM. IT IS ANTICIPATED A SPECIAL MEETING WILL BE HELD ON JULY 16, 2007, AT 6:00 P.M. AT A LOCATION TO BE DETERMINED 1N THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. �UY:Z=( 6&2 M lissa Morales Administrative Secretary June 11, 2007 1, Melissa Morales, City of Rancho Cucamonga Park and Recreation Commission Secretary, hereby certify that/posted a copy of the Notice of Cancellation at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA. Said notice was posted on June 11, 2007. ba�� Q��W Date: