The URL can be used to link to this page

Home My WebLink About07/04/16 Special Joint JOINT SPECIAL MEETING OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION AND RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION AGENDA �"Nj SPECIAL MEETING April 16, 2007 6:00 p.m. Celebration Hall — Victoria Gardens Cultural Center 12505 Cultural Center Drive Rancho Cucamonga, CA 91730 Community Foundation Members Harvey Cohen, M.D., Chair Judy Gibson, Member Chuck Buquet, Member Angela Knox, Member Patricia Carlson, Secretary Tony Mize, Vice Chair Jo Dutton, Ph.D., Member Marian Nelson, Member Harry Gibson, Member David Parker, Member Library Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa A. Akahoshi, Member Dominic Melillo, Member Bruce Bowne, Member Ron Sakala, Member Stefani Carrasco, Member Gilda Silver, Member Rebecca Davies, Vice President Paul Williams, Member Gino L. Filippi, Member Ravenel Wimberly, Member City Offices: (909)477-2760 Library Offices: (909) 477-2720 COMMUNITY FOUNDATION DECLARATION OF POSTING OF AGENDA MELISSA MORALES states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on April 11, 2007, at 5:00 p.m. I posted a true and correct copy of the Special Community Foundation meeting agenda attached to this declaration and marked Exhibit "A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on April 11, 2007, at City of Rancho Cucamonga, California. Melissa Morales Senior Administrative Secretary City of Rancho Cucamonga Community Services Department JOINT COMMUNITY FOUNDATION AND LIBRARY FOUNDATION MEETING ,RANCHO April 16, 2007 2 CUCAMONGA w "` 7 A. -Calf to Order 1 Pledge of Allegiance 2 Roll Call COMMUNITY FOUNDATION Harvey Cohen, M D _ Judy Gibson Chuck Buquet _ Angela Knox Patricia Carlson Tony Mize Jo Dutton, Ph D Marian Nelson _ Harry Gibson David Parker LIBRARY FOUNDATION Ruth Leal Frances Howdyshell Teresa A Akahoshi Dominic Melillo Bruce Bowne Ron Sakala Stefani Carrasco Gilda Silver _ Rebecca Davies Paul Williams Gino L Filippi Ravenel Wimberly Gb*i6iyaWatidnts frim the Public=- m This is the time and place for the general public to address the Community Foundation and Library Foundation State law prohibits the Board from addressing any issue not previously included on the Agenda The Boards may receive testimony and set the matter for a subsequent meeting Comments are to be limited to five minutes per individual The following items are not public hearing items, although the Chairs may open the meeting for public input 1 Overview of plans for the Rancho Cucamonga Public Library Oral Report Telethon to be held April 20-22, 2007 2 Review of Promoting Arts and Literacy (PAL) Campaign Page 1-2 Financial Status 3 Preliminary discussion of Proposed Joint Foundations 3 Strategy Session to Plan for the Future of the PAL Campaign JOINT COMMUNITY FOUNDATION AND LIBRARY FOUNDATION MEETING .Iviceo April 16, 2007 3 CUCAMONGA y I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation and Library Foundation agenda was posted on April 11, 2007, seventy-two (72) hours prior to the meeting per A B 2674 at 12505 Cultural Center Drive, Rancho Cucamonga, CA STAFF REPORT - GommuNITy SERVICES DEPARTMENT RANCHO Date: April 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation Rancho Cucamonga Library Foundation From: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director By: Paula Pachon, Management Analyst III Subject: Review of Promoting Arts and Literacy (PAL) Campaign Financial Status Attached is a PAL Financial Status report that shows the total pledge amount for the Campaign, expenditures as of February 27, 2007, balance by fund, fund development allocation as adopted by the joint Foundations in April 2003 as a part of the Fund Development Plan, and the total fund balance. This item will be reviewed with the Boards in greater detail at the joint meeting. Resp c Ilysu m' Kevin r e Deborah Kay C rk Community Services Director Library Direct Attachment I:ICOMMSERV1Council&BoardslCommunityFoundationlStaff Reports12007Uoint MeetingslFinancia/StatusReport.4.16.07.doc 1 PAL ' FINANCIAL SUMMARY SHEET Status as of February 27, 2007 Performing Arts Construction Fund Cultural Center Fund Library Book Fund Fund Total Pledge Amount $1,933,100* $2,327,344*** $360,169 $323,828 $49,444,441 Costs to Date** $1,933,100* $224,403**** $308,867 $110,725 Balance by Fund $0 $2,102,941 $51,302 $213,103 $2,367,346 Fund Develo men Plan Allocation ($1,000,000) $500,000 $500,000 Total Fund Balamce $1,102,941 $551,302 $713,103 $2,367,346 * Includes $900,000 from Supervisor Biane that was credited as a PAL contribution but was never deposited through PAL. The funds were deposited directly into contruction accounts. ** Includes expenditures from October 27, 2003 through February 27, 2007. *** Includes $330,000 received from the 2006 PAL House Raffle. **** Includes $150,000 seed money to PAL House Raffle that will be retained by the House Raffle Committee. N STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: April 16, 2007 CUCAMONGA To: Rancho Cucamonga Community Foundation Rancho Cucamonga Public Library Foundation From: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director By: Paula Pachon, Management Analyst III Subject: Preliminary Discussion of Proposed Joint Foundations Strategy Session to Plan for the Future of the PAL Campaign Building upon the success of Phase I of the Promoting Arts and Literacy (PAL) Campaign it is now time to define the future activities and operations of the Campaign. There have been recent discussions of possible organizational changes that may be in order to more efficiently and effectively operate to ensure even greater success in the future. Staff feels that it is important, however, before any changes are discussed or made to evaluate our current strengths, weaknesses, opportunities and threats. This analysis will assist the Boards in achieving a clearer understanding of our current status and where we should go from here. The intent of tonight's meeting is to introduce the concept of a strategy session to the Boards and to encourage members of both Foundations to evaluate their thoughts on the topic and to prepare for a future workshop where an outside consultant will guide us through this very important process. Respec ully submitted, Kevin cArdle Deborah Kay Cl k Community Services Director Library Director I:ICOMMSEROCouncilBBoardslCommunityFoundationlStaff Reports12007Voint MeetingslPrepforStategySession.4.16.07.doc 3 PAL Campaign Fundraising Goal Statement When the PAL Campaign was originally approved by the Library and Community Foundations in 2003, a fundraising goal of$2 million was set to establish an Endowment Fund, as well as to provide for programming support of the Lewis Family Playhouse and the Biane Library. As plans for the Victoria Gardens Cultural Center became public, the excitement for the project grew dramatically and the initial fundraising efforts were extremely successful. At the same time, it became necessary to obtain additional construction funding for the Cultural Center project to be able to include highly desirable amenities such as the Library Tree of Knowledge and the Celebration Mural in the Celebration Hall Lobby. With these issues in mind, the Library and Community Foundations decided to increase the PAL Campaign fundraising goal to $5 million, in order to continue to build the Endowment Fund and assist with the themed construction items within the Cultural Center. With the ongoing public support of the PAL Campaign, fueled by the tremendous success of the 2006 House Raffle activity, the goal of reaching the $5 million fundraising target was reached and celebrated at the December, 2006 Foundation Gala. There is still a very strong need to grow the Cultural Center Endowment Fund to a point where the earnings from the fund can support future exciting joint programs between the Levis Family Playhouse and the Biane Library. These future programs can be expected to significantly enhance the vision of the Cultural Center, "where arts and knowledge hang dreams to life". To meet this need, the Library and Community Foundations have expanded their vision for the PAL Campaign to reach a new fundraising goal of$7 million, which would include the funding of the Endowment Fund at $3 million. PAL FINANCIAL SUMMARY SHEET (Status as of February 27,2007) Construction Fund Cultural Center Fund Library Book Fund Performing Arts Fund Total Pledge Amount $1,933,100' $2,327,344"' $360,169 $323,828 $4,944,441 Costs to Date" $1,933,100' $224,403"" $308,867 $110,725 Balance by Fund $0 $2,102,941 $51,302 $213,103 $2,367,346 Fund Develo men Plan Allocation 51.000.000 $500,000 $500,000 Total Fund Balamce $1,102,941 $551,302 $713,103 $2,367,346 Includes$900,000 from Supervisor Biane that was credited as a PAL contribution but was never deposited through PAL. The funds were deposited directly into contruction accounts. Includes expenditures from October 27,2003 through February 27,2007. Includes$330,000 received from the 2006 PAL House Raffle. Includes$150,000 seed money to PAL House Raffle that will be retained by the House Raffle Committee. r`LOtaJSERVLaaeiIBBOWa'Lommwryfcutlam!LJICCFWCvnygn'PNFIwelY.9unmarr$ImL]Yt 07 W 3