HomeMy WebLinkAbout09-030 - Resolutions RESOLUTION NO. 09-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
RECORDS RETENTION SCHEDULE ADDITION FOR THE
ANIMAL CARE AND ADOPTION CENTER OF THE CITY OF
RANCHO CUCAMONGA
WHEREAS, it has been determined that the City records listed in Exhibit A,
attached, be retained for the designated periods of time based on their administrative,
fiscal, legal and historical values; and
WHEREAS, staff from the Animal Care and Adoption Center are
responsible for each record series and reviewed and approved the recommended
additions and to the retention schedule for that Department/Division; and
WHEREAS, the City Attorney's Office has determined that each
recommendation is legally compliant;
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That the proposed addition to the records retention schedule
included in Exhibit "A" attached hereto and made a part here
of are approved.
SECTION 2: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in
full force and effect.
Please see the following page
for formal adoption,certification and signatures
Resolution No. 09-030
Page 2 of q
PASSED, APPROVED, AND ADOPTED this 4th day of March 2009.
AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
l
L
Dbnald�M.D., Mayor
ATTEST:
✓r'iice C. Reynolds, y Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular
Meeting of said City Council held on the 4th day of March 2009.
Executed this 5th day of March 2009, at Rancho Cucamonga, California.
0nice C. Reynolds, Cv` y Clerk
Resolution No. 09-030
Page 3 of 4
Exhibit A
ANIMAL LICENSING RECEIPT:
Description—Receipt of license payment issued to pet owner.
Record Retention Period— 1 year active 3 years stored.
Total - 4 years Retention
Government Code—34090 - Citation sets forth authorization for City Council and City
Attorney to approve destruction of city records other than those listed as exceptions.
Comments—For auditing purposes; consistent with Accounts Receivable.
Media Type—Paper Destruction Method: Shred
ANIMAL FILE FOLDERS:
Description—Medical Records, Kennel Cards, Adoption Contract, Microchip
Information (this information is entered into Chameleon), Arrival Information &Notes.
Record Retention Period— I year active 3 years stored.
Total - 4 years Retention
Code of Civil Procedure (CA) —CCP 337, 343
Comments - The information is entered into the Animal Center's Electronic Database by
using Chameleon.
Media Type—Paper Destruction Method: Shred
CHEMICAL USE REPORT FORM-MATERIAL DATA SAFETY
SHEET:
Description—Cal OSHA report of chemical and hazardous materials used by Animal
Services.
Record Retention Period —2 years active; 28 years stored.
Total Retention is duration of employment plus 30 years
California Code of Regs (CA)— 8 CCR 3204(d)
Comments—Required by CAL/OSHA
Media Type—Paper Destruction Method: Shred
Resolution No. 09-030
Page 4 of 4
CONTROLLED SUBSTANCE LOGS (Animals)
Description-Logs of chemicals used on animals
Record Retention Period-2 years active; 28 years stored.
Total Retention is duration of employment plus 30 years.
California Code of Regs (CA)- 8 CCR 3204(d)
Comments-Required by CAL/OSHA
Media Type-Paper Destruction Method: Shred
GENERAL CORRESPONDENCE
Description-General, Chronological correspondence, not specific to any particular
project or other specified record series.
Record Retention Period-2 years active: 0 years stored .
Total Retention is 2 years In-Office.
Government Code-34090- Citation sets forth authorization for city Council and City
Attorney to approve destruction of city records other than those listed as exceptions.
Media Type - Paper Destruction Method: Shred