HomeMy WebLinkAbout2008/01/10 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
~:
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamo/nfga. Acting in that capacity, on o 7 a0C2y -
at /[ G~/h- - I posted a true and correct copy of the meeting
agenda dated .~.y J0~ aG~U~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
l-'"f2~ at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY: 1/~~-- ~~
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEF,TING
Second Thursday
6:30 p.m.
January 10, 2008
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Councilmembers
Donald J. Kurth, M.D., Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
***
Boardmembers
Robert Coberly, President
Sharon Nagel, President Pro Tem
Jackie Amsler, Member
Luella Hairston, Member
Dobbin Lo, Member
- ~ LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY 10, 2008 1
RANCHO
CtrcAyoNCA
~~ A. CALL TO ORDER ~~
1. Roll Call: Amsler , Coberly , Lo and
Nagel
~~ B. CONSENT CALENDAR ~~
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
Approval of Minutes: October 11, November 8 and December 13,
2007.
~~ C. LIBRARY DIRECTOR'S STAFF REPORTS ~~
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
Library Status Report: Oral reports presented by staff.
4
a. Over view of the past year of performance. PowerPoint
presented at the annual staff in-service held December 14,
2007. 13
b. Review of current statistics. Presented by Robert
Karatsu, Assistant Director.
2.
Budget Reports: Reports presented by Deborah Clark, Library
Director.
a. Review of 2007/2008 budget.
b. Introduction to budget process 2008/09. Oral report.
3.
Archibald Library and Technology Services: Oral update by Robert
Karatsu, Assistant Library Director.
a. Status of Reinventing Archibald project. Review of
plans and design boards for the Archibald remodel.
4.
Paul A. Biane Library and Collection Development: Oral update by
Michelle Perera, Library Services Manager.
a. LSTA Application for Planning Grant for 2ntl Floor of
Biane Library: The KIDS Project. Application attached.
5.
"The Big Read" Grant: Final wrap-up on the "Big Read." Oral
presentation by "The Big Read Team."
26
45
- LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY lO, 2008
RANCIIO
CUGAMONGA
2
~~ D. BOARD BUSINESS ~~
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Scheduling and planning Agenda for Proposed Joint Meeting with
City Council and Foundation Board. Oral presentation by Deborah
Clark, Library Director.
2. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community
3. Workshop/Networking Opportunities:
a. CALTAC event. Funding available for all members to
attend, if desired. Flyer attached.
b. PLA Conference: Funding available for one Board
Member to attend the Public Library Association Conference
in Minneapolis. March 25-29, 2008.
I E. 1 DENTIFICATION OF ITEMS FOR THE NEXT I
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
~~ F. PUBLIC COMMUNICATIONS ~~
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
~~ G. ADJOURNMENT ~~
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
January 7, 2008, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
49
STAFF REPORT 4f-~ ~;'; ''
LII31L\Rl" SlSRVICE$ 1~IiP:V2'r~V ENT ,
jZANCHo
Date: January 10, 2008 C,UCA1,tONGA
To: Members of the Board of Library Trustees
From: Deborah Kaye Clark, Library Services Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meeting of October 11, November 8 and December 13, 2007.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken
and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
Deborah Kaye Clark
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, October 11, 2007, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:35 p.m. by President Pro Tem Lo. Present were
Members Amster, Coberly, Lo and Nagel.
Also present were: Shirr'1 Griffin, Deputy City Clerk, Deborah Clark, Library Director, Robert
Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Karye Hood,
Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services Coordinator/Biane
Library, Don Hilliard, Jr., Library Assistant 1, Angelica Trununell, Library AssistantI, Carol, Durkel,
Office Specialist II and Vivian Garcia, Administrative Secretary.
*+****
B. ITEMS OF BUSINESS W[TH NEWLY APPOINTED OFFICIALS
B l . Administration of Oath of Office -Oath of Office will be administered by Shidl Griffin,
Deputy City Clerk to new appointee Luella Hairston.
Oath of Office was administered by Shirr'I Griffin, Deputy City Clerk to new appointee Luella
Hairston.
******
C. CONSENT CALENDAR
CI. Approval of Minutes: September 13, 2007.
MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Nagel. Motion
carried,3-0-0-I.
****~*
D. LIBRARY DIRECTOR'S STAFF REPORTS
D I . Library Status Report: Oral reports presented by staff.
a. Review of statistics. Presented by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board.
Library Board Minutes
October 11, 2007
Page 2
Member Hairston stated that "the instructor for the PowerPoint Class held at the Biane Library is an
awesome instructor. The class was done very professionally and ran on time. As a student, you did
not feel inferior to other students."
Karye Hood, Reference Services Coordinator/Archibald, gave an oral report on the children's
division of the Library.
D2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2007/2008 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
D3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
a. Stahis oCReinventing Archibald Project.
Robert Karatsu, Assistant Library Director, delivered a PowerPoint Presentation to the Library Board
on the plans for the Archibald Reinvention Project and gave an oral report on the meeting with
Pitassi Architects regarding the proposed remodel.
Member Amsler asked about a grant with Southern California Edison for the cost of new HVAC
system.
Member Nagel stated that Central School District does have a grant with Edison.
D4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
Michelle Perera, Library Services Manager, gave an oral update on the Paul A. Biane Library.
a. Approval to Start a Video Game Collection. Report attached.
Michelle Perera, Library Services Manager, presented an oral report on starting a new video game
collection.
Member Coberly stated thanked staff for an excellent presentation and stated that the analysis was
very well done.
Library Board Minutes
October 11, 2007
Page 3
MOTION: Moved by Member Coberly to approve library staff s recommendation to start a video
game collection, seconded by Member Nagel. Motion carried, 5-0.
D5. "The Big Read" Grant Update on the `Big Read" and review of the Kickoff event. Oral
Presentation by "The Big Read Team."
Cara Vera, Senior Librarian, presented an oral update on the Kick-off event on Friday, October 5.
She also reviewed the upcoming week event with Charles Shields, the author of a biography of
Harper Lee and described the extensive list of presentations staff coordinated with the author and
each of the local high schools in Rancho Cucamonga.
D6. Approval of request to close both libraries for a staff development day to be scheduled in
December, ?007. Report presented by Deborah Clark, Library Director. Written report attached.
Deborah Clark, Library Director, stated that staff is working on the agenda and speaker for the staff
development day in December.
MOTION: Moved by Member Nagel to approve closures ofthe libraries for a staffdevelopmentday,
seconded by Member Amsler. Motion carried, 5-0.
D7. Approval of request to cancel the regular meeting of the Library Board of Trustees, scheduled
for November 8`~', due to a conFlict with the stage production of "To Kill a Mockingbird," a
centerpiece in the "Big Rcad" program. Oral report presented by Robert Karatsu, Assistant Library
Director.
Robert Karatsu, Assistant Lib ary Director, stated that Thursday, November 8 would be great time for
Board Members to attend the performance al the theatre in the Cultural Center on To Kill a
Mockingbird. A matinee will be offered at 3:30 p.m. and a second performance at 7:30 p.m.
MOTION: Moved by Member Amsler to approve the cancellation of the regular meeting in
November of the Library Board of Trustees, seconded by Member Nagel. Motion carried, 5-0.
******
E. BOARD BUSINESS
El. Election of Officers. This is the time and place for the annual Election of Officers. The
offices to fill are President and President Pro Tem. Current President Pro Tem Dobbin Lo will
preside.
President Pro Tem Dobbin Lo opened the floor for nominations.
Library Board Minutes
October 11, 2007
Page 4
Member Nagel nominated Robert Coberly for President.
Member Amster nominated Sharon Nagel for President Pro Tem.
MOTION: Moved by Member Nagel for Robert Coberly to be President and Sharon Nagel for
President Pro Tem, seconded by Member Hairston. Motion carried, 5-0.
E2. Approval of Date and Time to be established Cor the regular meeting ofthe Library Board of
Trustees. Report attached.
After discussion, the Library Board decided to keep the second Thursday ofthe month at 630 p.m. as
a meeting time for the regular monthly meetings for the Library Board of Trustees.
MOTION: Moved by Member Coberly to approve, seconded by Member Hairston. Motion carved,
5-0.
E3. Approval of Library Board Liaisons and Appointment of Board Members to appropriate
Liaison opportunities. Report attached.
President Pro Tem Dobbin Lo asked for volunteers. The first would be the representative with a
second Member as a back-up. ('ollowing is the list: '
Arts ~ Culture at the Paul A. Biane Library: Robert Coberly and Luella Hairston
School Scivices/Bookmobile: Sharon Nagel and Luella Hairston
Business Services:
Foundation Board
Literacy Services:
Senior Services:
Technology Services:
Young Adult Services:
Dobbin Lo and .lackie Amsler
,lackie Amsler and Robert Coberly
Sharon Nagel and Dobbin Lo
.lackie Amsler and Dobbin Lo
Robert Coberly and Sharon Nagel
Sharon Nagel and Luella Hairston
MOTION: Moved by Member Nagel to approve the volunteer Members in their Liaison
appointments, seconded by Member Hairston. Motion carried, 5-0.
Library Board Minutes
October 11, 2007
Page 5
E4. Approval of Study Room Policy. Policy attached. Report on current use patterns ofthe study
rooms located at the Archibald and Biane libraries, requested by Member Coberly. Report will be
presented at the meeting by Michelle Perera, Library Services Manager.
Michelle Perera, Library Services Manager, reviewed the handout on a two week use of the study
rooms to the Library Board.
Member Coberly requested staff to monitor the rooms and to return the Study Room Policy at a
future meeting.
MOTION: Moved by Member Coberly to approve the Study Room Policy, seconded by Member
Nagel. Motion carried, 5-0.
E5. Report on the use of graphic novels, requested by Member Nagel. Presented by Cara Vera,
Senior Librarian.
Cara Vera, Reference Services Coordinator/Biane Library, presented an oral report on the graphic
novel collection to the Library Board, stating that this popular location experienced an 8.1 turnover
rate at the Biane Library and a 7.5 turnover rate for the Archibald Library.
E6. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
Cara Vera, Reference Services Coordinator/Biane Library, stated that a Member of the Teen
Advisory would be present at the next meeting.
****~*
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F 1. Direct Loan -The percentage ofnon-residents usage of each Library and then total combine
percentages.
F2. Director Loan -Analysis of items being borrowed by non-residents.
F3. Printouts on Direct Loan.
**~***
Library Board Minutes
October 11, 2007
Page 6
G. COMMUNICATIONS FROM THE PUBLIC
None received.
******
H. ADJOURNMENT
MOTION: Moved by Member Hairston to adjourn, seconded by Member Coberly. Motion carried,
5-0. Meeting adjourned at 830 p.m.
Re//spectfully submitted,
[/CUGbc.,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Reeular Meetine
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, November 8, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
R'e/spectfullysubmitted,
l/ LULr/-,- ~u..o~~
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, December 13, ?007, at G30 p.m. in the Council Chambers of City Hall, located at 10500
Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
~~_ ~a~.
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
Lu~a:~ii~' Sravicrs DF_PART\(E\'r
Date: January 10, 2008
To: Rancho Cucamonga Library Board
From: Deborah Kaye Clark, Library Services Director
Subject: Library Status Report
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
~, __ ti ~
~~J
RANCHO
C,UCAb10NGA
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports now include a separate sheet for the Paul A. Biane Library, the
Archibald Library, and a sheet with combined statistics. Reports attached for November and
December.
FISCAL IMPACT
None
e pectfully submitted, /n _~
Debora aye CI r C~C~/-/~ !X//~
Library Director
COMBINED STATISTICS Dec-07 Dec-06 FY 2007/08 FY 2006/07
Days Open 27 27 174 173
0% 1%
Items Borrowed 66,220 62,106 488,965 429,715
Average Daily 2,453 2,300 2,810 2,484
°/ Change 7% 14%
Patrons Registered 896 1,166 8,620 10,542
Average Daily 33 43 50 61
_
%Change -23% -18%
Information Questions 11,357 7,161 79,066 51,872
Average Daily 421 265 454 300
%Change 59°/ 52%
Library Visitors 40,851 38,716 295,545 277,468
Average Daily 1,513 1,434 1,699 1,604
%Change 6°/ 7°/
Children's Programs 1,650 1,297 15,805 9,164
# of Sessions 50 29 356 337
Aver. Per session 33 45 44 ~ 27
%Change 27% 72°/
Adult Programs 68 183 3,202 1,115
# of Sessions 6 ~ 29 230 211
Aver. Per session 11 6 14 5
%Change -63% 187%
Items Classified 4,082 8,003 20,683 44,519
Change -49% -54%
Volunteer Hours 0 590 2,946 2,772
Change -100% 6%
LITERACY SERVICES
Tutor Teams Matched 44 39 N/A N/A
°/ Change 13% N/A N/A
Learners Waiting 13 17 N/A N/A
%Change -24°/ N/A N/A
Tutor Hours Volunteered 236
Families for Literacy Participants 8 11 N/A N/A
Computer Literacy Participants 58 47 N/A N/A
VIRTUAL LIBRARY SERVICES
Searches 36,657 N/A 49,979 N/A
Retrievals 8,743 N/A 24,753 N/A
Tutor.Com Use 315 N/A 850 N/A
Home Access 270 N/A 834 N/A
In-Library Use 45 N/A 16 N/A
Digital Books
Audio Downloads ~ 45 139
Print Downloads 11 18
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 5,747 4,109 38,252 4,851
Change 40% 689%
ProgramslClasses Attendance 33 373
# of sessions 2 17
Aver. Per session 17 22
HOMEBOUND SERVICES
Patrons Served 27 N/A 75 N/A
Materials Loaned 163 N/A 987 N/A
Visitor Hours Volunteered 11 N/A 74 N/A
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 8,294 4,334 54,821 27,845
General 4,053 27,801 27,845
Computer Related 4,241 27,020 0
Average Daily 307 161 315 161
Change 91% 97%
ProgramslClasses Attendance 16 9 2,065 113
# of Sessions 3 1 84 8
Aver. per session 26 20 26 14
TourslGroup Visits Attendance 0 174 198 1,002
# of Sessions 0 15 11 65
Aver. per session 0 12 1 B 15
Teen ProgramslClasses Attendance 19 0 193 0
# of Sessions 1 0 11 0
Aver. per session 19 0 18 0
Community Outreach 0 0 373 0
# of Sessions 0 0 3 0
Aver. per session 0 0 124 0
CHILDREN'S SERVICES
Information Questions 3,063 2,827 24,245 24,027
Average Daily 120 110 150 161
Change 8°/ 1
Toddler Time 154 152 2,287 1,081
# of Sessions 7 11 78 68
Aver. Per session 22 14 20 16
Preschool Storytime Attendance 276 271 2,095 1,867
# of Sessions 12 12 87 80
Aver. per session 23 23 28 23
Afterschool Storytime Attendance 114 104 575 447
# of Sessions 6 6 29 23
Aver. per session 19 17 20 19
Family Storytime Attendance 453 204 2,176 2,059
# of Sessions 15 15 73 86
Aver. per session 30 14 27 24
Special Events Program Attendance 457 120 5,276 2,219
# of Sessions 5 2 31 22
Aver. per session 91 60 76 101
Back to Basics Program
Students Enrolled 69 0 NA NA
Special Programs Attendance 50 15 106 15
# of Sessions 1 1 3 1
Aver. per session 50 0 35 0
Group Visits to Library Attendance 127 446 1,511 ~ 1,451
# of Sessions 5 17 48 57
Aver. per session 25 26 31 25
School Visits by Staff 0 0 1,885 40
# of Visits 0 0 10 1
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Page 2 of 2
ARCHIBALD LIBRARY STATISTICS Dec-07 Dec-O6 FY 2007/08 FY 2008/07
Days Open 28 28 175 174
0% 1
Items Borrowed (incl. renewals) 34,623 34,414 244,864 284,810
Average Daily 1,237 1,229 1,399 1,637
Change 1% -14%
Archibald Library 30,538 30,730 224,362 267,476
Average Daily 1,091 1,098 1,282 1,537
Change -1 % -16°/
Kidsmobile 4,085 3,684 20,502 17,980
Changed 11% 14%
Patrons Registered 477 470 4,177 4,749
Archibald Library 453 407 3,847 4,564
_
Average Daily 17 20 24 27
Change 1% -12%
Kidsmobile 24 63 330 185
Information Questions 5,527 4,614 40,649 32,421
Average Daily 197 165 232 186
Change 20% 25%
Library Visitors 21,294 19,427 157,778 161,707
Average Daily 761 694 902 929
Change 10% -2%
Children's Programs 334 425 4,447 4,408
# of Sessions 17 29 110 160
Aver. Per session 20 15 40 28
Change 4200% 1%
Items Classified 2,901 1,898 13,390 18,519
Change 53°/ -28%
Volunteer Hours 352 1,158 2,049
Change -100% -43%
LITERACY SERVICES
Tutor Teams Matched 44 44 N/A N/A
Change - 0% N/A N/A
Learners Waiting 10 10 N/A N/A
°/ Change 0°/ N/A N/A
Families for Literacy Participants 8 8 N/A N/A
Computer Literacy Participants 58 58 N/A N/A
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 2,873 2,032 18,777 4,851
Change 41% 287%
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 3,589 2,728 24,187 16,408
General 1,699 2,728 11,443 16,408
Computer Related 1,890 0 12,744 0
Average Daily 128 97 138 94
Change 32% 47%
Programs/Classes Attendance 0 0 314 64
# of Sessions 0 0 35 3
Aver. per session 0 0 9 21
TourslGroup Visits Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
Community Outreach 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
CHILDREN'S SERVICES
Information questions 1,938 1,886 16,462 16,013
Avemge Daily 69 67 94 92
Change 3% 3%
Toddler Time 37 59 383 681
# of Sessions 3 3 20 43
Aver. Per session 12 20 19 16
Preschool Storytime Attendance 147 136 951 1,036
# of Sessions 6 6 40 50
Aver. per session 25 23 24 21
Afterschool Storytime Attendance 74 66 347 355
# of Sessions 3 3 14 15
Aver. per session 25 22 25 24
Family Storytime Attendance 54 68 360 894
# of Sessions 4 3 19 35
Aver. per session 14 23 19 26
Special Events Program Attendance 22 30 1,886 1,196
# of Sessions 1 1 11 17
Aver. per session 22 30 171 70
Back to Basics Program
Students Enrolled 25 0 NA NA
Special Programs Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
Families for Literacy Storylimes 15 68 168 402
# of Sessions 1 3 11 14
Aver. Per session 15 23 15 29
Group Visits to Library Attendance 0 66 20 206
# of Sessions 0 3 2 9
Aver. per session 0 22 10 23
SchoollOutreach Visils by Staff 0 0 500 40
# of Visits 0 0 4 1
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Page 2 of 2
BIANE LIBRARY STATISTICS Dec-07 Dec-06 FY 2007/08 FY 2006/07
Days Open 22 22 140 117
Items Borrowed (incl. Renewals) 31,597 27,692 244,101 144,905
Average Daily 1,436 1,259 1,744 1,239
Change
% 14% 68%
r
-
Pati tuns Registered
Average Daily 419
19 696
32 4,443
32 5,793
50
Change
Information Questions -40%
5,830
2,547 -23%
38,417
19,451
Average Daily 265 116 274 166
i % Change
_ 129% _ 98%
_
Library Visitors 19,557 19,289 137,767 115,761
_
Average Daily
~ _ r___
__ 889
877
_984
989
1 % Change 1 % 19% _
Children's Programs j 1,247 872 11,358 4,756
# of Sessions 77 1 240 167
Aver. Per session 16 872 47 28
Change _ _- 43% 139%
iAdult Programs
_ 2,909 2,279 21,990 10,121
_
r k of Sessions 6 19 91 79
Aver. Per session 485 120 242 128
Change 28% 117%
Items Classified 1,181 6,105 7,293 26,000
I % Change -81 % -72%
___
~VOlunteer Hours _ __
V 238 1,788 723
°i /~ge ~~~ -100% _ 147%
'TECHNOLOGY CENTER SERVICES
__
i Computer Use Sessions
2,874
2,077
19,475 _
~ 9,027
_ y !
Change_ _ 38% 116%
_
', Programs/Classes Attentlance i
- 33
- 22 373 73
r ri of sessions ~ 2 2 17 7
Aver. Per session 17 11 22 10
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Page 1 of 2
(ADULT SERVICES
---
r
jlnformation Questions 4,705 1,606 30,634 11,437
I _ General 2,354 1,606 16,358 11,437
Computer Related 2,351 0 14,276 0
Average Daily 214 73 219 98
Change 193% 166%
Programs/Classes Attendance 16 9 1,751 49
# of Sessions 3 1 49 5
Aver. per session 5 9 36 10
Tours/Group Visits Attendance 0 174 198 1,002
I # of Sessions 0 15 11 65
Aver. per session - 0 12 18 15
Teen Programs/Classes Attendance 19 19 193 43
# of Sessions 1 1 ~ 11 2
Aver. per session 19 19 18 22
I
Community Outreach_
0
0
373 _
0
# of Sessions 0 0 3 0
Aver. Per session 0 0 124 0
___
CHILDREN'S SERVICES __
jlnformation Questions
~ 1,125 941 ~
'^
- 7,783 8,014
~, Average Daily, 51 4
3 56 68
_
Change
_ ._.. ~
20 %
._...____ -3 % -~
.~»..j
_.- J
;Toddler Time. _ _ 117 93 1,904 400 ~
~` of Sessions_ ~ 4 8 ~_ 58
W 25
j Aver. Per session 29 12 33 16
r~__. _
r-
~
(Preschool Slory[ime Attendance 129 135 1,144 -t
831 I
I # of Sessions 6 6 ~ 47 30~
I Aver. per session v 22 23 ~ 24 28
~~_- -!
IAfterschool Storytime Attendance
a- _ 40 38 228 92
# of Sessions _ _ 3 3 15 8
i Aver. per session 13 13 15 12
j F~ i ly Story[ime Attendance 399 136 1,816 1,165
; # of Sessions_ 11 12 54 51
Aver. per session 36 11 34 23
Special Events Program Attendance 435 90 3,390 1,023
# of Sessions _ 4 1 20 5
'I Aver, per session_ ___ 109 90 170 205 ;
i __ _
(Back to Basics Program
Students Enrolled 44 19 NA NA
Special Programs Attendance
~# of Sessions 50
1 15
1 106
3 15
1 1
~t Aver' per session 50 15 35 15
t
'Group Visits to library Attendance
# of Sessions 127
5 380
14 1,491
46 1,245 !
48
`
~. Aver r. per session 25 27 32 _
26
School Visits by Staff
~ 0 01 1,385 0 .
i N of Visits 0 T 0 ~ 6 _
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Page 2 of 2
COMBINED STATISTICS ____ Nov-07 Nov-06 , FY 2007/08 FY 2006/07
iDays Open _ ~ 27 27 147 146 _
_ 0% 1% _
Items BOrrowetl 84,142 77,800..
422,745 367,609 '.~
Average Daily _
~- 3,116 _
2,881 t
~ 2,876 2,518
%Change 8% _
15% _
__
!„Patrons Registered 1,303 1,510 '':~ 7,724 9,376
I Average Daily ~ 48 - 56 ~~ -53 _
64~
%Change _...__._. . -14% -18% '.
'Information Questions ' 14,043 10,000 '. 67,709 44,711 ~'':.
Average Daily ____ __
'' 520 _
370_; 461 306 I
~
,_% Change 40% ~ 51 % ~
~
Library Visitors h 48,357 46,864 ~. 254,694 238,752 .
'' Average Da
ly 1,791 1 736 ' 1,733 1,635 '~
i
%Change ~
1 _~ 3% ~~~._~_ 7/ ._ ®I
_.___
(Children's Programs ~ 1,729 1 436 ~ 14,224 7,867 '',
i # of Sessions --_ -
h._.._ _uW ~ -- 63
r ._.._
~ __.____ ~ ~ 29 '' - 306
___ .~._~_.__. - -_-274
9
+ Aver Per session 27 46
50 ~
%Change_ ,--~_ ~~-~--~~ 20% __
_
~ ~ _ 81 ___
Adult Programs
# of Sessions . -„vv1,521
+ 40 ie,.,._m,mW 81 !_._~___.. 3134
29 192 ___.. ~___ 932 ,
176 .
Aver Per session 38 3
16 5
%Change _~~~~
~~~ __
~~ 1778%
~~ ~~~_ _,_.. _
- _236% _
-
Iltems Classifietl 4,228 5920 f 16 601 36,516
Chan ~ e ~}~~~ _._~
i
,__...._9_..__~
_ ._~ -29 %
v~~ -55 %
'Volunteer Hours
i-~w_...~.__...
260
251_' 2,946
_..~
~ ~
~W _ __
2`182
v.____
~
%Change
___~._ -v._~.. 4% 'i
35%
_._
_ I
T
~ __ ~
_._
LITERACY SERVICES '
__ _ _
~ ~ ___
-Tutor Teams Matched
_.__._ T _.._
44
_..._. ~_._.___ _
39 N/A
~
P
N/A
'~, %Change `
.._~ ~
13/
._. .____ ._..._._. ~ i N/A
.__.__._..__.~ N/A I
~ Learners, Waiting _
_ _13
~
_ 17 ~ N/A
v ti
N/A I
W
Change _ -24%
~~~ N/A
~ _ N/A
_Tutor Hours Volunteered
~ 236
~ ___ _
~ ____
~
Families for Literacy Participants
6 11 ~
N/A N/A
I
_
' Computer Lderacy Participants ~-~ 58 _
_
_
_~ 47 ~ .____ N/A v N/A
~
V
UA
L LIBRARY SERVICES ! '
_
'_S_earches _~-__- _
~~_~_ 27,924
_~~ __
N/A
~~_~ i ~ ~~ 49,979 ~u
~ N/A
~
Retrievals _ 8,901 ~
~ N/A - __ 24,753 N/A
~_TutocCom Use ~ 477 _ N/A 1 850
~ _ ~ `___ N/A
_...
Home Access ^
463 834
N/A N/A
r_~ __
~ In Ubrary Use _
D+grtal Books
- _
._._. __
___ ~ _14 1
~ ~
_ N/A ~v 16
I . ~ _
N/A _
_ v v __..__._" _.
'__ Autl+o Downloa d - ~52 , - 139 .~~
- Pnnt Downloatls ~ 10 I 18
~ ...d..v.~___..:.._.._.~_.____ __ ..
TECHNOLOGY CENTER SERVICES ''
_
Computer Use Sess+ons ~ __ 6,261
~ _
.3,972 ~ 32,505
-~-~-- 4,851 I
Change
u.m~ 58%
~ 570% .~__ j
Programs/Classes Attentlance ~
83 340
# of sessions __
_
3 __ _______ 15
~ _
~
~ Aver Per session ~28 ' 23
_
HOMEBOUND SERVICES _ I
_L.._.__.__ __ ~ ___
I Patrons Served I 24 N/A ~ 46 N/A
Matenals Loaned - 190 N/A ~ 330 N/A
Visitor Hours Volunteered i 18
~ N/A 31 N/A
`- ---- -
--
---
------- ---- _---- ~~
J
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions ~_
9,417
5,264
46,527
23,511
General 5,071 23,748 23,511
Computer Relatetl 4,346 22,779 0
Average Daily 349 195 317 161
~ % Change 79% 98%
r ---
IPrograms/Classes Attendance
r--
# of Sessions _ 1,328
33 12
1 2,049
81 104
7
Aver r. per session 26 20 26 15
~,TOUrs/r Group_Visits Attendance 27 69 198 828
' # of Sessions 2 8 11 50
I AvAve~r. per session
- 14 9 18 17
4--
-_
Teen Programs/Classes Attendance 8 0 174 0 I
~ # of Sessions 1 0 10 0
I Aver, per session
-- __ 8 0 17 0
t
~___-~.. ~~__~ _..T ..
tCommunity Outreach
V 75 0 373 0
', # of Sessions _ _ ____ 1 0 3 0
A~ erer. per session
_._ _ i 75 0 124 0
i
CHILDREN'S SERVICES _
'.Information Oues_tions _ 4,626 4,736 21,182 21,200
~ Average Daily
-~ - - 178 195 155 194
r % Change_ -2% 0%
Toddler Time _ __ _ _ __ 386 179 2,133 929
# of Sessions _ _ ' 16 10 71 57
! Aver. Per session _ _
____ ~ 24 18 20 16
Preschool Storylime Attendance 330
__.._
_ 380 1,819 1,596
r_
_
. -__~
# of 6essians
~ -
13
14
76
68
Aver. per session
___ _-_ ~ 25 27 28 23
i
!Afterschool Storytime Attendance ~ 181
1 139 461 343
I ~ # of Sessions - -
#
;8 ( ~~~ 6 23 17
i Aver. per session j
~~__ __
Family Storytime Attendance ~~ _ 23 f
391 ~ 23
389 20
1,723 20
1,855
# of Sessions _ i _
14 _
17 _~ 58 71
Aver. per session
---- 28 23 27 26
r
I _ _
Special Events Program Attendance 30 113 4,819 2,099
~ # of Sessions 1 2 26 20
Aver. per session 30 57 76 105
~_ _ _
I
;Back to Basics Program
Students Enrolled ~ 69 0 NA NA
Special Programs Attendance 20 0 56 0
~ # of Sessions__ 1 0 2 0
Aver. per session_ 20 0 ~ 28 0
Group Visits to Library Attendance 342 236 1,384 ~ 7,005
I # of Sessions ___ 11 10 43 40
j Aver. per session 31 24 32 25
School Visits by Staff
__
# of Visi[s _~ _
- 0
0 ` 0
0 1,885
10 40 ,
C1.a
Page 2 of 2
ARCHI_BALD LIBRARY STATISTICS Nov_-07 N vo O6 FY 2007/08 i FY 2006/07
~ Days Open _27 r 27 147 ~ _
...w 146
~
~
Iltems Borrowed (incl . renewals)_
~ ~ 42,45-
y 43,328 210,241 ~ ~ 250,396
~ Average Daily _ _
_ 1,573
~
a _1,605 1,430 1,715
~-% Change 2% -16%~ ~
~ Archibald Library 37,485 38_458 193,824 236,746
Average Daily _
_ ., _
_ 1,388 ~ i
_ _1,424 -- ~ 1,319_ ® _
W
1,622
% Change v 3%. -18%I ~
_
_
T
Kidsmobile - __ _-
_ __
4,974 ~ ___
4,780 __
16,417 ';
14,296
',: % Changed _.... _ __._ ..~_.._..______~._..._ _~..~ 4 % ~ ______ ._.~__ 15%~, ~_-
',Patron
s Registered 584 ! 571 3,700 '~, 4,279
_
'.~ Archibald Library _ 573 540 3,394 4,157
':~ Average Daily
f
-
~__
.~.._.~. 22
_
~ 20
~.' _25 '
~~~~_-Jm 29
% Change 2%I 14%
'':^Kidsmobile R
~ ~~ _
__
11
31
306 ( __
122
;Information Questions ~
r 7,190' 6,473 35,122 ~
~_
~~~W~~ 27807
m
Average Daily _ 266
W 240
~` 239 ~ 190
;f °/ Change _
_
~ 11% __
26% - ~~--
_ _
'Lii brary Visitors-~_ _
. _
__
~~~ ~ ~ ,_,_ - _
__
~25,622 ( ,vm 25,399 _
-~ 136484 , ,_W _.142,280
Average Daily _____ __,_ _ _____ __,_ ___ , _ 949 ~ ___ _____ 941 _ 928 I 975
Change 1%' _ 4/
(Children's Programs
___._.__
...
.~~
v
_
. ~
....
_
_ 444
~.._.
_____ 563
.
_._
.W 4,113 i
_m._ 3,983
~
~
.
._
.
-
.
# of Sessions_
^~ .
_ _
_ _
~ _____ .
~
19 ; .
.
29 _
.
_ 93 '
G 144
''
Aver Per sessron
' -]
.. .___. 23 ~
.
. 19
.. 44 28
% Change v _,
~ 4200/;
._ _
__m. 3/i~
_®_ __v.__
i
___.
Items Classdi_ed
~ % Change _
~ .. 3 001
~ 2,808 10 489
_. 37~_. 16,62-1 -'II
I
~VOlunteer Hours
_ __
._.__
_. _ ... .. ... __ I
v _________ 65
____. 1 158 ~
___ ~._ 1,697
Change _
_._. ... t
__.~
......T .._._. 100 % ~
__ _. . -.
__..._. ~ 32 % ~
_____ I
i
~
-LITERACY SERVICES
E{
_...__
-.__~.
€ I
Tutor Teams Matched
Change ~
1 .w.__..
t 44
0/, 44 _____~
N/A ~
N/A N/A
N/A
~ _
Learners Waiting _ _ ...__...
9 '_
8 _
N/A
N/A
~ _..._. _____... __._.._.__ ~
/ Change _ _ ~ _ 13%~ 4 ,_ N/A ~ N/A
I Families for Literacy Participants 9 E 8 N/A N/A
'Computer Literacy Participants ~_m.. _. _.___58 ~.v __..__ 58 N/A !
.__..m..v.s N/A
~ ' ~ _
~-______.~_ _~__~._.-... _
~- ._~
'..TECHNOLOGY CENTER SERVICES
' Computer Use Sessi ons 2 975 1,930 15,904 4,851
Change __
R_ _.
_.
... '.- ~ 54%~_
_.~-_ _._I ~~ 228%
_'
...
'I
I
Ct.a
Page 1 of 2
ADULT SERVICES
Information Questions 3,985 3,233 20,598 13,680
General 2,028 ~ 3,233 9,744 13,680
~ Computer Related 1,957 ! 0 10,854 0
~t Average Daily __ 148. 120 140 94
Change 23%' 51%
_
i
iProgra~es Attendance 113 0 314 64
of Sessions 13 I 0 35 3
'I Aver. per session 9 0 9 21
i
,Tours/f Group_V_isits Attendance 0 0 0 0
# of Sessions 0 0 0 0
i Aver. per session 0 0 0 0
Com~utreach 0 0 0 0
# of Sessions __
Aver. per session 0
0 0
0 0
0 0
0
I
F
(CHILDREN'S SERVICES __ ~
v
(Information Ouest_i_ons
A erage Daily __ 3,205
_ 119 3,240
120 14,524 ~
99 74,127
97
__
, __
i_/ Change
~ ~ 1%i 3%
~._ _ .~ _- -_ __-
Toddler Time
--"---
# of Sessions 67 i
4 86
4 346
17 622
40
Aver. Per session
~_~s-_-- 17 22 20 16
Preschool Storylime Attendance 155 ~ 196 804 900
I # of Sessions 6 8 34 44
I----
Aver. per session
26
25
24
20
t
AHerschool Storytime Attendance 117 119 273 289
k of Sessions 4 ; 4 11 12
_
' Aver. per session 29 30 25 24
i
F~ amity Storytime Attendance 75 96 306 826
# of Sessions___ 4 4 15 32
Ave~ r. per session 19 I 24 20 26
Special Even_ts_P_rogram Attendance 30 j 0 _____ 1,864 1,166
# of Sessions 1 E 0 70 16
___
rj Aver_per session 307 - 0 _ _ _
~ 186 73
i
Back to Basics Program
_
__v _
_.,._
j Students Enrolled _ 25 ~ 0 NA NA
~ Special Programs Attendance ~ 0 _0 0 0
# of Sessions__^ 0~ _ 0 0 0
Aver. per session
~_ 0 ~ __ 0
_ 0 0
Families for Literacy Stor ytimes 15 6 168 334
# of Sessions 1 ~ 1 11 11
j Aver. Per session 15 6 15 30
r
.
Group~ Visits to Library Attendance 0 66 20 140
~of Sessions
Aver. per session_ _ 0
0 3
6 2
6 6
6
__
iSchool/Outreach Visits by Staff
~ 0
0
500
40
' # of Visits` 0 0 4 1
C1.a
Page 2 of 2
BIANE LIBRARY STATISTICS Nov-07 Nov-06 FY 2007/08 FY 2006/07
(Days Open 24 20 118 73
1
Items Borrowed (incl. Renewals)_ 41,683 34,472 212,504 117,213
I Average Daily _ 1,737 1,724 1,801 1,606
Change 21% 81%
Patrons Registered_ 719 939 4,024 5,097
Average Daily 30 47 34 70
Change -23% -21%
r
Ilnformation Questions
6,853
3,527
32,587
16,904
Average Daily
I % Change
Library Visitors_ 286
94%
22,735 176
21,465 276
93%
118,210 232
96,472
_
Average Daily 947 1,073 1,002 1,322
Change
Children's_Programs _
_ 6%
_ _1,216 ~
_ 873 23%
10,111
3,884
'
; k of Sessions
__ 88 ~
v 1 207 123
_
Aver. Per session
~ 14 873 49 32
', % Change ! 39 % 160
;Adult Programs
.
. _
I 4,611 2
,
123 19,081 7,842
I_._~
.__ __-_._._
_
f N of Sessions _
27 _
_
~ 12
85
60
Aver. Per session _ I 171 177 224 131
Change _ _ ___ 117% 143%
'Items Classified 1,227 3,112 6,112 19,895
~F /Change _- ___- -_, -61 % -69%
'Volunteer H_o_urs
-_ 260 186 1,788 485
Changes 40% 269°
,TECHNOLOGY CENTER SERVICES
'~~puter Use Sessions 3,286 2,042 16,601 6,950
%Change `~ 61% 139%
I Programs/Classes A_[tendance 63 35 340 51
k of sessions 3 3 15 5
Aver. Per session 28 12 23 10
C1.a
Page t of 2
ADULT SERVICES_ ~ A ~ _
~
',.Information__Ouestions
'
~_
i_ General -
~ }i-- 5,432
3,043 _ _ 2,031
~ 2,031 25,929
14,004 9,831
9,831
_
_
' Computer Relatetl
~
~
~ ! 2,389 0 11,925 0
~,
r Average Daily __
Change ¢¢}~¢_
~ ~_ 226
167 % __ 102 ,220
164 135
I
~_ _ _
iPrograms/Classes Attendance 1,215 ~ 12 1,735 40
'~~ k of Sessions _
I 20 __
1 46 4
~~~.-~_
~, Aver. per session
~~
~ 61
~ _
12
_-.-_.~~--_-- 38 _ _
10
~_
~~_ - _
i ___ y
(Tours/Group Visits Attendance ! 27 69 198 828
I k of Sessions 2 8 11 50
', Aver. per session 14 9 18 17
~ITeen Programs/Classes Attendance 8 0 174 24
k of Sessions ~ 1 _
0 10 1
Aver. per session
-_~_ 8
I 0 17 24
1Community,0utreach
~ # of Sessions
L Aver. Per session
~
~
~. 75
f' 1
~ 75
__ 0
0
0
373
3
124 ------~tt
_~
0
0 '
'CHILDREN'S SERVICES
~
Information Questions 1,421 1,496 6,658 7,073
~ Average Daily ~ 59 75 56 97
Change__ _ ~ -5% -6%
,
Toddler Time 319 93 1,787 307
_H o_f Sessions_ _ 12 _ 6 54 17
'`Aver. Per session ~ ~ 27 16 33 18
~ l _
(Preschool Storytime A
tten
dance
~ ! 175
~ 184 1,015 696
~~f Sessions _ _
~ 7 6 41 24
~
Aver. per session _ 25 31 25 29
r
I
~Afterschool Storytime Attendance
` 64 20 188 54
T
' # of Sessions 4 2 12 5
Aver. per session 16 10 16 11
Family
Storytime Attend
a
n
ce 316 293 1,417 1,029
_
-
t
'~, N of Sessian_s -
I ~ 10 13 43 39
Aver. per session 32 23 33 26
i
-LS_pecial Events Program Attendance 0 113 2,955 933
W of Sessions 0 2 16 4
Aver. per session 0 57 185 233
.Back to Basics_Program
Students Enrolled ~ 44 19 NA NA
Special Programs Attendance 20 0 56 0
k of Sessions 1 0 2 0
i Aver. per session
-- 20 0 28 0
r
Group Visits to Library Attendance 342 170 1,364 865
i # of Sessions 11 7 41 34
Aver. per session 31 24 33 25
School Visits by Stafi 0 0 1,385 0
# of Visits 0 0 6 0
C1.a
Page2of2
STAFF REPORT ~=~' " -
Listz:vzv Sraaicrs Dri~:~~rr,~u~NT ~~ ~
~r
RANCHO
Date: January 10, 2008 GUCAMONGA
To: Rancho Cucamonga Library Board
From: Deborah Kaye Clark, Library Services Director
Subject: Status of 2007/2008 Budget
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Victoria Gardens Library
revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2007/2008" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2007/2008" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None '
Res ec~ Ily submitte ~n~
Deborah Kaye Clar
Library Director
Schedule A'
REVENUE REPORT FINES MEDIA REF
Combined Totals & FEES RENTALS SERV.
Dec-07
01-Dec $536.16 $420.14 $0.00
02-Dec $170.16 $80.97 $1.55
03-Dec $417.83 $218.32 $0.00
04-Dec $750.11 $333.88 $0.00
05-Dec $640.42 $263.87 $7.05
06-Dec $791.24 $278.27 $0.00
07-Dec $370.89 $255.43 $0.00
OS-Dec $537.98 $377.77 $0.00
09-Dec $228.35 $73.35 $0.00
10-Dec $807.91 $269.44 $0.00
11-Dec $650.09 $285.60 $0.00
12-Dec $566.49 $234.62 $0.00
13-Dec $433.29 $276.81 $0.00
14-Dec
15-Dec $460.80 $287.28 $0.00
16-Dec $144.00 $60.59 $0.00
17-Dec $492.86 $254.98 $0.00
18-Dec $520.97 $327.33 $0.00
19-Dec $725.54 $265.75 $0.00
20-Dec $271.74 $212.16 $0.00
21-Dec $421.55 $324.10 $0.00
22-Dec $467.84 $290.29 $3.00
23-Dec $77.40 $86.81 $0.00
24-Dec
25-Dec
26-Dec $464.97 $473.56 $0.00
27-Dec $773.19 $350.09 $0.00
28-Dec $368.59 $359.69 $0.00
29-Dec $523.10 $317.41 $0.00
30-Dec $186.45 $80.76 $0.00
31-Dec
TOTALS: $11,619.92 $7,059.27 $11.60
Dec. 2006 TOTALS $13,363.87 $6,900.98 $43.91
CHANGE -13% 2% -74%
2007/8 Rev 2007/8 Proj:
Daily Average Fines $11,619.92 $18,750.00
Daily Average Media $6,900.98 $9,166.66
Daily Average Ref. Fees $0.00 $333.33
DAILY TOTALS $18,520.90 $28,249.99
GAIN/LOSS ON PROJ: ($9,729)
REVENUE REPORT FINES MEDIA REF
Archibald Library & FEES RENTALS SERV.
Dec-07
Ot-Dec $262.28 $143.21 $0.00
02-Dec $170.16 $80.97 $1.55
03-Dec $187.40 $115.30 $0.00
04-Dec $289.73 $102.71 $0.00
O5-Dec $259.73 $107.91 $7.05
06-Dec $432.69 $98.19 $0.00
07-Dec $168.79 $125.73 $0.00
08-Dec $221.75 $143.41 $0.00
09-Dec $228.35 $73.35 $0.00
10-Dec $389.40 $126.71 $0.00
11-Dec $408.97 $93.52 $0.00
12-Dec $196.20 $110.50 $0.00
13-Dec $201.65 $117.41 $0.00
14-Dec
15-Dec $253.91 $134.13 $0.00
16-Dec $144.00 $60.59 $0.00
17-Dec $270.24 $115.53 $0.00
18-Dec $133.77 $138.94 $0.00
19-Dec $428.38 $107.45 $0.00
20-Dec $175.64 $109.58 $0.00
21-Dec $235.10 $176.29 $0.00
22-Dec $175.05 $112.30 $3.00
23-Dec $77.40 $86.81 $0.00
24-Dec
25-Dec
26-Dec $255.18 $190.26 $0.00
27-Dec $535.53 $200.21 $0.00
28-Dec $176.81 $125.30 $0.00
29-Dec $234.15 $154.98 $0.00
30-Dec $186.45 $80.76 $0.00
31-Dec
TOTALS: $5,518.71 $3,232.05 $11.60
Dec 2006 TOTALS $8,033.00 $3,294.87 $38.91
CHANGE -31% -2% -70%
REVENUE REPORT FINES MEDIA REF
Biane Library & FEES RENTALS SERV.
Dec-07
01-Dec $273. 88 $276. 93 $0.00
02-Dec $0. 00 $0. 00 $0.00
03-Dec $230. 43 $103. 02 $0.00
04-Dec $460. 38 $231. 17 $0.00
05-Dec $380. 69 $155. 96 $0.00
06-Dec $358. 55 $180. 08 $0.00
07-Dec $202. 10 $129. 70 $0.00
OS-Dec $316. 23 $234. 36 $0.00
09-Dec
10-Dec $418. 51 $142. 73 $0.00
11-Dec $241. 12 $192. 08 $0.00
12-Dec $370. 29 $124. 12 $0.00
13-Dec $231. 64 $159. 40 $0.00
14-Dec
15-Dec $206. 89 $153. 15 $0.00
16-Dec
17-Dec $222. 62 $139. 45 $0.00
18-Dec $387. 20 $188. 39 $0.00
19-Dec $297. 16 $158. 30 $0.00
20-Dec $96. 10 $102. 58 $0.00
21-Dec $186. 45 $147. 81 $0.00
22-Dec $292. 79 $177. 99 $0.00
23-Dec
24-Dec
25-Dec
26-Dec $209. 79 $283. 30 $0.00
27-Dec $237. 66 $149. 88 $0.00
28-Dec $191. 78 $234. 39 $0.00
29-Dec $288. 95 $162. 43 $0.00
30-Dec
31-Dec
TOTALS: $6,101. 21 $3,827. 22 $0.00
Dec. 2006 TOTALS $5,330.8 7 $3,606.1 1 $5.00
%CHANGE 14% 6% #DIV/0!
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Nov-07
01-Nov $715.24 $301 .96 $3 .00
02-Nov $429.44 $319 .29 $0 .00
03-Nov $635.97 $386 .55 $0 .00
04-Nov $353.75 $134 .30 $0 .00
O5-Nov $936.32 $224 .20 $0 .00
06-Nov $741.84 $342 .58 $0 .00
07-Nov $578.40 $278 .29 $0 .00
08-Nov $915.62 $252 .03 $0 .00
09-Nov $504.94 $379 .40 $0 .00
10-Nov $615.15 $407 .66 $0 .00
11-Nov
12-Nov $407.59 $151 .31 $12 .00
13-Nov $1,049.15 $324 .47 $0 .00
14-Nov $660.12 $317 .85 $3. 00
15-Nov $680.59 $376 .34 $0. 00
16-Nov $411.25 $333 .25 $0. 00
17-Nov $641.59 $453 .11 $0. 00
18-Nov $284.19 $104 .20 $0. 00
19-Nov $836.04 $414 .58 $6. 00
20-Nov $606.96 $420 .47 $0. 00
21-Nov $745.44 $526 .04 $0. 15
22-Nov
23-Nov
24-Nov $657.26 $522 .95 $0. 00
25-Nov $356.80 $98 .82 $0. 00
26-Nov $1,199.17 $258 .74 $1. 15
27-Nov $1,145.83 $355 .47 $0. 00
28-Nov $526.43 $278 .62 $0. 00
29-Nov $845.12 $221 .38 $0. 00
30-Nov $368.38 $259 .42 $0. 00
TOTALS: $16,928.58 $8,443 .28 $25. 30
Nov 2006 TOTALS $16,002.86 $7,884 .96 $238. 93
CHANGE 6% 7% -89%
2007/8 Rev 2007/8 Proj:
Daily Average Fines $583.74 $638 .00
Daily Average Media $291.15 $312 .00
Daily Average Ref. Fees $0.87 $12 .00
DAILY TOTALS $875.76 $962 .00
GAIN/LOSS ON PROJ: ($2,328)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Nov-07
01-Nov $350.95 $150.18 $3.00
02-Nov $209.84 $136.89 $0.00
03-Nov $283.81 $154.29 $0.00
04-Nov $353.75 $134.30 $0.00
05-Nav $544.07 $74.74 $0.00
06-Nov $351.89 $116.03 $0.00
07-Nov $344.70 $123.01 $0.00
08-Nov $425.15 $132.97 $0.00
09-Nov $294.44 $173.33 $0.00
10-Nov $274.45 $116.21 $0.00
11-Nov
12-Nav $127.05 $66.60 $9.00
13-Nov $674.73 $104.60 $0.00
14-Nov $308.34 $140.35 $3.00
15-Nov $366.10 $163.78 $0.00
16-Nov $299.30 $159.21 $0.00
17-Nov $178.35 $160.51 $0.00
18-Nov $284.19 $104.20 $0.00
19-Nov $349.55 $180.00 $6.00
20-Nov $284.11 $170.57 $0.00
21-Nov $348.94 $249.64 $0.15
22-Nov
23-Nov
24-Nov $356.36 $265.92 $0.00
25-Nov $356.80 $98.82 $0.00
26-Nov $674.44 $79.64 $1.15
27-Nov $720.22 $111.15 $0.00
28-Nov $181.51 $119.93 $0.00
29-Nov $296.83 $122.08 $0.00
30-Nov $177.23 $126.45 $0.00
TOTALS: $8,497.10 $3,735.40 $22.30
Nov 2006 TOTALS $10,416.40 $3,562.96 $74.24
CHANGE -18% 5% -70%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Nov-07
01-Nov $364.29 $151.78 $0.00
02-Nov $219.60 $182.40 $0.00
03-Nov $352.16 $232.26 $0.00
04-Nov
O5-Nov $392.25 $149.46 $0.00
06-Nov $389.95 $226.55 $0.00
07-Nov $233.70 $155.28 $0.00
08-Nov $490.47 $119.06 $0.00
09-Nov $210.50 $206.07 $0.00
10-Nov $340.70 $291.45 $0.00
11-Nov
12-Nov $280.54 $84.71 $3.00
13-Nov $374.42 $219.87 $0.00
14-Nov $351.78 $177.50 $0.00
15-Nov $314.49 $212.56 $0.00
16-Nov $111.95 $174.04 $0.00
17-Nov $463.24 $292.60 $0.00
18-Nov
19-Nov $486.49 $234.58 $0.00
20-Nov $322.85 $249.90 $0.00
21-Nov $396.50 $276.40 $0.00
22-Nov
23-Nav
24-Nov $300.90 $257.03 $0.00
25-Nov
26-Nov $524.73 $179.10 $0.00
27-Nov $425.61 $244.32 $0.00
28-Nov $344.92 $158.69 $0.00
29-Nov $548.29 $99.30 $0.00
30-Nov $191.15 $132.97 $0.00
TOTALS: $8,431.48 $4,707.88 $3.00
Nav 2006 TOTALS $5,586.46 $4,322.00 $164.69
%CHANGE 51% 9% -98%
Schedule B
BALANCE SHEET
December
FY 2007/2008
Revenues Earned Projected Loss/Gain
Fines & Fees $80,438 $120,000 ($39,562) -33.0%
Media Rentals $43,982 $60,000 ($16,018) -26.7%
Sales/Services Fees $11,621 $10,000 $1,621 16.2%
Direct Loan $77,879 $50,000 $27,879 55.8%
Private Contributions $80,215 $65,000 $15,215 23.4%
Public Library Foundation $65,708 $98,020 ($32,312) -33.0%
Totals: $359,843 $403,020 ($43,177) -10.7%
*Balance for
Year through December ($43,177)
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California Stale Library
Library Services and Technology Act (LSTA)
Fiscal Year 2008/2009
PRELIMINARY PROPOSAL
Submit ORIGINAL{please sign in blue ink) and five (5) copies to be received by 4:30 p.m. on December 28,
2007, to Attn: LSTA Grants, Library Development Services, California State Library, P.O. Box 942837,
Sacramento, CA 94237-(1001.. (Non-postal delivery: 900 N Street, Suite 500, Sacramento, CA 95814). FAX is
not acceptable. Fur more information, call (916) 653-5217.
1. Project title: Planning Grant for KIDS -Kids Interactive Discovery Space
2. Applicant organization/jurisdiction: Rancho Cucamonga Library Services
Web page U12L; www.rcpl.lib.ca.us
Director's name: .Deborah Kaye Clark Phone: 909-477-2720, ext. 5020
E-mail: dclark@cityofiaus Fax: 909-477-2721
Address: 7368 Archibald Avenue, Rancho Cucamonga, CA 91730
3. Contact person: Deborah Kaye Clark Phone: 909-477-2720, ext. 5020
I:-mail: dclark@cityofrc.us Fax: 909-477-2721
Address (il' different from #3):
4. .How many people will be directly served as clients by this project'? 200,000
Source of this number (c.g., US Census, library circulation records, etc.): US Census '
5. What other libraries, agencies and organizations will collaborate with you on this project?
Collaborators: Victoria Gardens Cultural Center, Forest City Developers, County of San Bernardino
(through the First Five consulting staff), Central School District, Alta Loma School District, Etiwanda
School District, Cucamonga School District, San Bernardino County School District. Consultants:
Linda llemmers, Library Planning Consultant. AMS, Theater and Children's Museum Consultant
Group.
6. Which goal(s) in the State Plan will this project address? (To view the State Plan,
visit the California Slate Library website. http:/hvww.library.ca.gov)
What amount of LSTA funding is requested?.
Goal II
$50,000
ai isao 1 Of 4 isms
Project title: Planning Grant for KIDS -Kids Interactive Disc
Applicant/Jurisdiction: Rancho Cucamonga Library Services
8. PROJECT SUMMARY. Include needs assessment process; needs; description of client/community
involvement in project development; outline of plan; and long term prospects for project continuation
and or continued benefits.
Project: This project will create a Concept and Operations Plan to turn 14,000 sq. ft. of vacant space in the
Biane Library into KIDS Space. Focused on linking play to learning for youngsters ages birth to 7, the plan
for this space will not only blend the best of Children's Museum functions with innovative library services,
reflecting concepts provided by the California State Library's Early Learning with Families Initiative, but will
also create a new tool for sw-veying for the programming and experiential needs of children and care givers.
This project. supports Goal 2 of the State Librar}%s LSTA Five-Year Plan, 2008-2012 "to develop programs
and services that meet the changing information and learning needs of their communities".
Background: The Biane Library is located in the Victoria Gardens Cultural Center which opened in August
of 2006 in the Victoria Gardens Shopping District. Funded by a Library Proposition 14 grant in 2000, the
building program allowed for construction of 24,000 sq. ft.. However, the Rancho Cucamonga City Council
planned for future growth, funding an additional 1.4,000 square feet of space, creating a future second floor
that only requires tenant improvements to be made functional. In April, 2007, during the City Council Goal
Setting Session, City Council unanimously approved placing the development of the 2nd floor of the Biane
Libraty into the funding stream for 2009/2010. During 2008/09, Library Administration has been instructed
to develop a building program for the space.
The Biane Librar}' is already unique in several areas: The Library exists as part of a Cultural Center which is
the fourth anchor of a major shopping district, making it a clear economic generator for the city. The Library
is part of a partnership with the Culwral Arts Department and supports the functions of a professional
Children's Theater, resulting in the visits of more than 20,000 youngsters to the space each year. The
architecture of the space is non-traditional, bold, playful and creative, inviting a new approach to library
services. The Biane Planning'L'eam proposes to continue the uniqueness of the Biane Library by creating an
out-of-the-box programming space for families, a co-mingling of traditional and nontraditional library
services with Children's Museum services, an interactive space for children and families to discover, learn,
and interact. with the world around them -something we're calling KIDS Space.
Such a departure fi-om traditional library services requires a unique planning process. In this grant request,
the Rancho Cucamonga Public Library requests funding to support a planning process that will create a
repots which will include the following: Situation Analysis; Market Analysis/Research; Project Concept
Development; Development Cost; and Operating Plan.
Needs Assessment: -n 2002, the City of Rancho Cucamonga conducted a needs assessment to determine
what library services were most valuable and as a result, needed to be expanded. The two top ranking items
were books and children's programs. This data was at the forefront when the new library opened in 2006
with a $2 million opening day collection., offering approximately 50 children's programs a month.
Circulation data shows that in 2007, 65% of the annual bon-owing was done by youngsters under age 16 and
children's program attendance averages 1,000 per month with approximately 85% of those attendees under
the age of eight. In an ongoing on-line survey over the past 16 months, the themes of "more quality
children's programs", "more events we can participate in with our children" and "more opportunity for
meaningful participation with our kids" continually appear. This kind of "anecdotal evidence" is extremely
difficult to capture in a survey. In fact, traditional survey tools failed us in our early attempts to plan for the
new space, aside from supporting our decision to pursue child/family interactive opportunities. The needs
assessments we performed only pointed to the need of creating a new assessment tool-which we intend to
aus?o 2of 4 ~ ~rrns
Project title: Planning Grant for K[DS -Kids Interactive Discovery Space
Applicant/,Iurisdiction: Rancho Cucamonga Library Services
achieve as part of this planning process.
Need/The Answer: Based on survey data, circulation data and program attendance, it is clear that the Biane
library needs to expand into [he second floor with meaningful services to children and families. But how? In
December of 2006, Suzanne Flint of the State Library spoke at the Library's annual inservice. Her proposal
to "position libraries as community centers that offer families and their young children stimulating
opportunities for connection, play, and early learning," resonated with staff and resulted a successful
application for an ELF grant. After the training session, it was clear to staff that ELF strategies of service
should provide the cornerstone of the proposed expansion.
Outline of Plan: Funds requested will be used to create a planning team that will develop a plan to co-mingle
traditional and non-traditional library and museum services into one cohesive, creative, interactive, fun space.
The team will consist of the following:
Linda Demmers, Library Consultant. Ms. Demmers will assist in the creation of a survey tool to help
generate more specific information on client needs in the area of child development and parenting. Ms.
Demmers will also assist in space planining, since the model we choose to create will combine Children's
Museum space concepts with library materials.
Bob Bailey, AMS Consultants: AMS consultants specialize in the planning and operation of per-formings arts
and children's museums. Their primary responsibility will be the development of project concepts and the
generating of the final report.
Exhibit Planners: Not selected at this time, potential candidates are West Office Design, Aldrich Pears,
Lexington or MWED, all noted space planners of Children's Museum spaces.
Library Team: Consists of Deborah Clark, Library Director, Robert Karatsu, Assistant Director, Michelle
Peres, Library Services Manager for Biane Library, Renee Tobin, Children's Services Coordinator, and the
members of the ELF Team (Rosie Manela, Literacy Coordinator; Heather Frederica, Children's Librarian,
Alan Calacci, Children's Literacy Coordinator).
The Plan that will be produced by the Planning Team and will consist of the following:
Situation Analysis: interviews with Library Staff, City Council/other stakeholders. (est. cost: $7,500)
Market Analysis/Research: consisting of a public survey and focus groups. This new, vital aspect of the plan
will be created by Linda Demmers and AMS, working with the Library Team. (est. cost: $25,000)
Project Concept Development: consisting of work with exhibit planners selected for the project and will
define the space needs and exhibit concepts. Phis por-lion of the project will involve the entire planning team.
Exhibits will not include paintings and sculpture, but rather, interactive installations that will help children
learn about and interact with the world around them. (est. cost: $25,000)
Development Cost: covers consu'uction cost estimates and will be generated by AMS. (est. cost: $5,000)
The Operating Plan: covers management, staffing, program and operating expenses, plus a forecast of
revenues expected to be derived from the project. (est. cost: $15,000)
Long Term Prospect: The end result. will be a Plan that Rancho Cucamonga will use to create their own
KIDS Space and other libraries could use as a jumping point to create their own family spaces in the future.
The creation of a new type of survey tool, which will be made available to all California libraries, will also
help libraries define the cultural programming needs of this unique client base.
nnsu 3of 4 urns
Project title: Planning Grant for KIDS -Kids Interactive Disco
Applicant/Jurisdiction: Rancho Cucamonga Library Services
9. BUDGET SUMMARY
a. Salaries and benet'its
b. Library materials
c. Operation
d. Equipment (>Sk/unit)
e. Subtotal
f. Indirect cost
g. Total
Source of Funds
LSTA
~~) Other funds
~~) In-kind
(3) Total
(4)
$0 $0 $30,000 $30,000
$0 $0 $0 $0
$50,000 $50,000 $0 $100,000
$0 $0 $0 $0
$50,000 $50,000 . $30,000 $130,000
$0 $0 $0 $0
$50,000 $50,000 $30,000 $130,000
NOTE: The amounts in the budget summary should be expressed in whole dollar figures.
See instructions for more detail.
l0. CERTIFICATION.
Name: Deborah Kave Clark
'Title: Library Director
Organization/jurisdiction: Rancho Cucamonga Public Library
Street/mailing address
7368 Archibald Avenue
City: Rancho Cucamon
Telephone: 909-477
ext. 5020
Zip+4: CA
Fax: 909-477-2721
E-mail: dclark@ci.rancho-cucamonga.ca.us
% ~
Authorized representative: ' Date: 12/26/2007
ig~
x~ is:o 4of 4
urn s
_~
Doris Lau, Membership Chair
c/o P.O. Box 609
Long Beach, CA 90801
~,~..- , .
41osp
Rancho Cucamonga Public Library -Attn: Library Director-
for Library Board or Commission & Other Library Supporters
7368 Archibald
Rancho Cucamonga, CA 91730
<.
2008 CALTAC Workshop in Library Leadership
New Views on Advocacy for Library Trustees and Commissioners
Featured Speaker: Dr. Ken Haycock
Director School of Library and Information Science, San Jose State University
Highlights from Sacramento and the California State Library.
Susan Hildreth, California State Librarian
Saturday, March 1, 2008 --- San Mateo Public Library
Saturday, March 15, 2008 ---Orange Public Library and History Center
PROGRAM
9:00 Registration
9:15 Welcome: Alan B. Smitiy CALTAC President
San Mateo/City of Orange Mayor
San Mateo/City of Orange Library Director
9:30 Highlights from Sacramento and the California State Library
Susan Hildreth, California State Librarian
9:45 New Views on Advocacy for Library Trustees and Commissioners
Dr. Ken Haycock, Director School ojLibrary and Information Science,
San Jose State University
11:00 Break
11:15 Panel Discussion -hear from members of the library community - .
what has been achieved as a result of their involvement
11:45 Break out groups -discuss how we can get more involved with
supporting our libraries
12:15 Groups report conclusions and wrap up
12:45 Adjournment
Registration Form for NORTHERN WORKSHOP
~.
Date of Application:
Name: _
Address:
2008 Application For CALTAC MEMBERSHIP
NEW: RENEWAL:
City, State, Zip:
Email:
CALTAC MEMBERSHIP is open to anyone who is or has_
been a trustee, commissioner, or ndvisory board member
of any library or library system in Cnlifornia as well ns
library directors, librarians, library staff, Friends, and
other library supporters.
Individual Membership ($25)
Group Membership ($23 each for 5 or more members
= Honor Board.) Attach n separate Membership Application
form for each member off the Group and identify library
Home Phone:
Work Phone:
FAX Number:
For each member, please indicate name of library or library
system and position in the library community.
(Name of Library or Library System)
_ Prosent/Former Library or System Trustee
Commissioner, or Advisory Board Member.
_ Library Director
Librarian/Library Staff
director, if he/she is joining. - "" Otfie~(please specify)
Please moil Membership Application to Doris Lau, c% P.O. Box 609 Long Beach, CA 90801
San Mateo Public Library --- Directions
55 W. 3rd Avenue
west of EI Camino Real
west of the 101, north of the 92
CALTRAIN at 3rd and Delaware
Map available at: http://tinyurl.com/38ta2p
More directions here: http://www.cityofsanmateo.org/dept/library/using/index.html
Orange Public Library --Directions
407 E. Chapman Avenue, Orange, CA 92866
(North of the 22 and west of the 55)
Map available at: http://tinyurl.com/2nn67g
Landing at either Long Beach or John Wayne airports:
Frorir Long Beach take the Gazden Grove freeway east past the 5 to
Glassell North, tum right on Chapman
From John Wayne take the 405 N to the 55 N to Chapman, go west
Driving: From Riverside: 91 East to the 55 South
From San Diego: 5 north to the 55 North
From South Bay: 405 south to the 22 East
From Los Angeles: 5 south to the 22 East
...........................................................................................................................
Registration Form for SOUTHERN WORKSHOP
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