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HomeMy WebLinkAbout2010/01/20 - Agenda Packet10500 Civic Center Drive ~ Rancho Cucamonga, CA 91730-3801 City Office: (909) 477-2700 AGENDAS REDEVELOPMENT AGENCY FIRE PROTECTION DISTRICT BOARDS CITY COUNCIL REGULAR MEETINGS 1~ and 3`~ Wednesdays 4 7:00 P.M. JANUARY 20, 2010 MEMBERS MAYOR MAYOR PRO TEM COUNCIL MEMBERS Donald J. Kurth, M.D. L. Dennis Michael Rex Gutierre2 Sam Spagnolo Diane Williams CITY MANAGER CITY ATTORNEY CITY CLERK Jack Lam, AICP James L. Markman Janice C. Reynolds ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room ............. 5:00 P.M. REGULAR MEETING Council Chambers ...........................7:00 P.M. l ~ _ _. INFORMATION FOR THE PUBLIC ~ ~~ Ic~~oN~ TO ADDRESS THE REDEVELOPMENT AGENCY. FIRE BOARD AND CITY COUNCIL The Agency, Fire Board and City Council encourage free expression of all points of view. To allowall personsto speak, given the length of the Agenda, please keep your remarks brief. ff others have already e~ressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Agency, Fire Board or City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. ff as part of your presentation, you would like to disa/av audio or visual material. please see the City Clerk before the meetiny commences. If you are present to speak on an "Advertised Public Hearing" item, your name will be called when that item is being discussed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. The public communications period will not exceed one hour priorto the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business Rems (with the e~aception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume afterthe regular business portion of the agenda has been completed. Any handouts for the Agency, Fire Board or City Council should be given to the City Clerk for distribution. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, Public Library and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. Agency, Fire Board and Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on-demand" from their computers. The added feature of "Streaming V'~deo On Demand" is available on the City's website at www.ci.rancho- cucamonga.ca.us/whatsnew.htm for those with H~bandwidth (DSUCable Modem) or Low-bandwidth (Dial-up) Internet service. The Agency, Fire Board and City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Redevelopment Agency and the Fire District Board. Copies of the agendas and minutes can be found at http:llwww.ci.rancho-cucamonga.ca.us ff you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 1 JANUARY 20, 2010 ~rrcHO - - - --- --- - --- ~UCAMONGA A. 5:00 P.M. -CLOSED SESSION CALL TO ORDER - TAPIA ROOM 1. Roll Call: Mayor Kurth Mayor Pro Tem Michael Councilmembers Gutierrez, Spagnolo and Williams CLOSED SESSION CALLED TO ORDER AS THE REDEVELOPMENT AGENCY AND THE CITY COUNCIL. B. ANNOtrNCEMENT OF CLOSED SESSION ITEM(S~ C. PUBLIC COI,zMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION D1. LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54954.2 TO GIVE JOHN GILLISON, ASSISTANT CITY MANAGER, DIRECTION IN REGARDS TO THE MEET AND CONFER PROCESS -RDA & CITY D2. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PER GOVERNMENT CODE SECTION 54956.9(A} -JOHNNY VALlEJO (CLAIMANT) V. CITY OF RANCHO CUCAMONGA, CLAIM NO. 29/10-028. I E. CITY MANAGER ANNOUNCEMENTS F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR REDEVELOPMENT AGENCY AND CITY COUNCIL MEETING AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA _ JANUARY 20, 2010 2 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE AGENCY, FIRE BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Kurth Mayor Pro Tem Michael Councilmembers Gutierrez, Spagnolo and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Robert Wood Johnson "Healthy Kids, Healthy Communities" Grant Award. H2. Healthy RC "Green" Programs and Projects funded by American Recovery and Reinvestment Ad of 2009. H3. H1N1 Vaccination Clinic hosted by the City of Rancho Cucamonga and sponsored by the San Bernardino County Department of Public Health. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Redevelopment Agency, Fire Protection District and City Council on any Itsm listed or not listed on the agenda. State law prohibits the Agency, Fire Board, or City Council from addressing any issue not previously included on the Agenda. The Agency, Fire Boats, or City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Agency, Fire Board or City Council, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 3 RANCHO ' JANUARY 20, 2010 - --- - - -- - - - - G UCAMONGA .T. CONSENT' CALENDAR -REDEVELOPMENT AGENCY The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Agency at one time without discussion. Any item may be removed by an Agencymember for discussion. J1. Approval of Minutes: January 6, 2010 (Regular Meeting) J2. Approval of Check Register dated December 29 through January 12, 2010, for the total ~ amount of $1,338,003.34. J3. Approve to receive and file current Investment Schedule as of December 31, 2009. 3 J4. Approval of the Foothill Boulevard Median Lighting project, Contrail No. RA 09-009 as 21 complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, authorize the City Engineer to file a Notice of Completion, and approve the final contract amount of $130,181.40. RESOLUTION NO. RA 10-001 24 A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY, RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FOOTHILL BOULEVARD MEDIAN LIGHTING PROJECT, CONTRACT NO. RA 09-009 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK K. CONSENT CALENDAR -FIRE PROTECTION DISTRICT The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Ffre Board atone time without discussion. Any item may be removed by a Boardmember for discussion. K1. Approval of Minutes: January 6, 2010 (Regular Meeting) K2. Approval of Check Register dated December 29 through January 12, 2010, for the total amount of $101,746.12. 25 K3. Approval to receive and file current Investment Schedule as of December 31, 2009. 28 L. CONSENT CALENDAR -CITY COUNCIL The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember for discussion. L1. Approval of Minutes: January 6, 2010 (Regular Meeting) REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 4 JANUARY 20, 2010 L2. Approval of Check Register dated December 29 through January 12, 2010, and payroll 33 ending January 12, 2010, for the total amount of $5,540,240.76. L3. Approval to receive and file current Investment Schedule as of December 31, 2009. 59 L4. Approval of spec cations for "Golden Oak Park Ball Field Fencing Project" and authorize s$ the City Clerk to advertise the `Notice Irniting Bids° to be funded from Acct. No. 1120305- 5650/1668120-0 (Park Development Fund). RESOLUTION NO. 10-013 I 69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR GOLDEN OAK PARK BALL FIELD FENCING PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L5. Approval of Community Services Update Report. 73 L6. Approval to accept grant revenue in the amount of $23,832 (FY 2008 Emergency $3 Management Performance Grant) and $23,314 (FY 2009 Emergency Management Performance Grant) awarded by the Califomia Emergency Management Agency to the City of Rancho Cucamonga into Acct. No. 1380000740 (Grant Income); authorization for a single source purchase from ESI Acquisitions, Inc., for the purchase of Incident Management Software/Licensing and installation and training in the amount of $59,309; and authorization to appropriate $36,503 into Acct. No. 1714001-5152 and $37,337 into Acct. No. 1380501-5152 (Computer Software) for the purchase of Incident Management Software/Licensing and other network-related software/licensing; $9,809 into Acct. No. 1380501-5300 (Contract Services) for installation and training; and $9,000 into Acct. No. 1714001-5300 (Contract Services) for the annual maintenance contract. L7. Approval to accept grant revenue in the amount of $275,342.00 from the 2009/10 State of $5 Califomia Supplemental Law Enforcement Fund (SLESF) into Acct. No. 1354000-4740 (Grant Income) and authorization to appropriate $275,342.00 into Acct. No. 1354701-5300 (COPS Grant State Contract Services) to supplement overtime costs associated with daily patrol services and criminal investigations. L8. Approval to accept the bids received and award and authorize the execution of the contract $7 in the amount of $57,517.00 to the lowest responsive bidder, New Legacy Corporation (CO 10-005), and authorize the expenditure of a 10% contingency in the amount of $5,751.70 for the Banyan Street Community Trail and Wilson Avenue Community Trail, to be funded from Beautification Funds, Acct. Nos. 1110316-5650/1752110-0 and 1110316- 5650/1753110-0 and appropriate $31,000.00 and $39,000.00 to 1110316-565011752110-0 and 1110316-565011753110-0, respectively, from Beautification Fund balance, for a total of $70,000.00 (contract award of $57,517 plus contingency of $5,751.70 and $6,731.30 for construction support). L9. Approval for staff to enter into a Professional Services Agreement with TMAD Taylor 8 96 Gaines (CO 10-006) for design services and project management for Civic Center HVAC Air Delivery Components and Control System Upgrade Project in the amount of $220,000 ($200,000 plus 10% contingency) to be funded from Acct. No. 1215314-5650/1747215-0 (Energy Efficiency/Conservation Grant). REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 5 JANUARY 20, 2010 L10. Approval of an annual support agreement (CO 07-060), as asingle-source with Accela, Inc. 97 for software maintenance for fiscal year 2009/2010 in the amount of $51,422, funded from Acct. No. 1001209-5300 (Contract Services) and approve an option for four (4) additional yearly renewals, with a maximum yearly increase of 10%. L11. Approval of Designation of the City of Rancho Cucamonga as a Recovery Zone under the gg American Recovery and Reinvestment Act of 2009. RESOLUTION NO. 10-014 100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DESIGNATING THE CITY AS A RECOVERY ZONE UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 L12. Approval of Improvement Agreement Extension for Tract 16324, located at the northerly 103 end of Wardman Bullock Road, submitted by Rancho 2004 LLC. 104 RESOLUTION NO. 10-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16324 L13. Approval to accept the Etiwanda Avenue and Rochester Avenue Pavement Rehabilitation 106 from Arrow Route to Foothill Boulevard, Contrail No. 09-028 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, authorize the City Engineer to file a Notice of Completion, and approve the final contract amount of $401,749.24. 109 RESOLUTION NO. 10-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE ETIWANDA AVENUE AND ROCHESTER AVENUE PAVEMENT REHABILITATION FROM ARROW ROUTE TO FOOTHILL BOULEVARD, CONTRACT NO. 09- 028AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L14. Approval to accept the Foothill Boulevard Traffic Signal Controller Replacement projeil, 110 Contract No. 09-139 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond, authorize the City Engineer to file a Notice of Completion, and approve the final contract amount of $860,282.00. RESOLUTION NO. 10-017 113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FOOTHILL BOULEVARD TRAFFIC SIGNAL CONTROLLER REPLACEMENT PROJECT, CONTRACT NO. 09-139 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA JANUARY 20, 2010 6 L15. Approval to accept Improvements, retain the Faithful Performance Bond in lieu of a 114 Maintenance Bond and file a Notice of Completion for improvements for DRC2006-00866, located on the north side of Sixth Street, west of Etiwanda Avenue, submitted by Southern California Edison Company. 115 RESOLUTION NO. 10-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2006-00866 (STREET) AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L16. Approval to accept Improvements, release the Faithful Performance Bond, accept a 117 Maintenance Bond, and file a Notice of Completion for improvements for Tract 15982, located at the northeast corner of Day Creek Boulevard and Wilson Avenue, submitted by KB Home Greater Los Angeles. RESOLUTION NO. 10-019 118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 15982 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M. CONSENT ORDINANCES The following Ordinances have had public hearings at the time of first reading. Second readings are expected to be routine and non-controversial. The Agency, Fire Board, or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by an Agencymember, Boardmember, or Councilmember. M1. CONSIDERATION OF AMENDMENT TO THE VICTORIA COMMUNITY PLAN - 119 DRC2009-00432 -RME CLINICS. INC. -GARY REA - A request to amend the Victoria Community Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District of the Victoria Arbors Master Plan. Related files: Arbors Master Plan Amendment DRC2009-00739 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to Section 15061(b) (3) of the State CEQA Guidelines. CONSIDERATION OF AMENDMENT TO THE VICTORIA ARBORS MASTER PLAN - 119 DRC2009-00739 -RME CLINICS. INC. -GARY REA - A request to amend the Victoria Arbors Master Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District. Related files: Vctoria Community Plan Amendment DRC2009-00432 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA _ JANUARY 20, 2010 7 ORDINANCE NO. 824 (second reading) 121 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA COMMUNITY PLAN AMENDMENT DRC2009-00432, A REQUEST TO AMEND THE VICTORIA COMMUNITY PLAN TO ALLOW MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITTED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT OF THE VICTORIA ARBORS MASTER PLAN, AND MAKING FINDINGS IN SUPPORT THEREOF ORDINANCE NO. 825 (second reading) 125 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA ARBORS MASTER PLAN AMENDMENT DRC2009-00739, A REQUEST TO AMEND THE VICTORIA ARBORS MASTER PLAN TO ALLOW MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITTED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT, AND MAKING FINDINGS IN SUPPORT THEREOF N. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements. N1. APPROVAL OF A RESOLUTION SUPPORTING THE FINDINGS OF THE CALIFORNIA 129 STATEWIDE LOCAL STREETS AND ROADS NEEDS ASSESSMENT REPORT RESOLUTION NO. 10-020 131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING THE FINDINGS OF THE CALIFORNIA STATEWIDE LOCAL STREET AND ROADS NEEDS ASSESSMENT REPORT O. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Councilmember.) REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 8 JANUARY 20, 2010 P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT 1, Debra L. McKay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on January 14, 2010, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. January 6, 2010 RANCHO CUCAMONGA REDEVELOPMENT AGENCY, FIRE DISTRICT AND CITY COUNCIL CLOSED SESSION MINUTES - ,.A :.' CALL TO ORDER , The Rancho Cucamonga City Council and Redevelopment.Agency.>-held-a closed session on Wednesday, December 16, 2009, in the Tapia Room of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:30 p.m. by Chairman/Mayor Donald J. Kurth. Present were Agencymembers/Councilmembers: Rex Gutierrez, Diane Williams, Sam Spagnolo, Vice Chairman/Mayor Pro Tem L. Dennis Michael and Chairman/Mayor Donald J. Kurth. Also present were: Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant City Manager and Linda D. Daniels, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSIONITEIVI(S) „ ;.. Chairman/Mayor Donald J. Kurth announced the closed session items D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF HELLMAN AVENUE BETWEEN HILLSIDE-ROAD AND WILSON AVENUE, COMMONLY KNOWN AS APN 106-162-103-0000, LINDA D. DANIELS, DEPUTY CITY MANAGER; NEGOTIATING PARTY -RDA D2. LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54954.2 TO GIVE JOHN GILLISON, ASSISTANT CITY MANAGER, DIRECTION IN REGARDS TO THE MEET AND CONFER PROCESS -RDA & CITY D3. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PER GOVERNMENT CODE SECTION 54956.9(A) -DALE NELSON AND JEANNE NELSON V. SANDRA KENT, MICHAEL FERNANDEZ, CITY OF RANCHO CUCAMONGA; COUNTY OF SAN BERNARDINO, AND DOES 1 THROUGH 10, INCLUSIVE -CASE NO. CIVRS 913680, SUPERIOR COURT OF THE STATE OF CALIFORNIA FOR THE COUNTY OF SAN BERNARDINO -RANCHO CUCAMONGA COURT -CITY C.. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No one was present to comment on the closed session items. _. _. D. CONDUCT OF CLOSED SESSION . _ ; Closed session began at 5:30 p.m. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 1 of 13 F. RECESS The closed session adjourned at 6:45 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meeting of the Rancho Cucamonga Redevelopment Agency, Fire Protection District, and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman/PresidenUMayor Donald J. Kurth called the meeting to order at 7:00 p.m. Present were Agencymembers/Boardmembers/Councilmembers: Diane Williams, Rex Gutierrez, Sam Spagnolo, Vice Chairman/Vice PresidenUMayor Pro Tem L. Dennis Michael and Chairman/PresidenUMayor Donald J. Kurth. Also present were: Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant City Manager; Linda Daniels, Deputy City Manager/Economic and Community Development; Joe Cusimano, Police Chief; James Troyer, Planning Director; Mike Bell, Fire Chief; Mark Steuer, Director of Engineering Services; Kevin McArdle, Community Services Director; Joe Pulcinella, Animal Services Director; Bill Wittkopf, Public Works Services Director; Debra McKay, Records Manager/Assistant City Clerk and Shirr'I Griffin, Deputy City Clerk. H. 'ANNOUNCEMENTS/PRESENTATIONS H1. Recognition of National Rifle Association's Eddie Eagle Gun Safety Program for children Mayor Kurth presented a certifcate of appreciation to the National Rifle Association for the Eddie Eagle Gun Safety program. H2. "Pit Idol" -- A campaign to raise awareness of the positive attributes of Pit Bulls and promote their adoption. Joe Pulcinella, Animal Services Director, and Victoria Johnson, Animal Caretaker, spoke about the upcoming "Pit Idol" campaign. I. PUBLIC COMMUNICATIONS 11. Anita Hamsik addressed Item 01 (Request for all-way stop signs at the intersection of Amethyst and Hillside) and spoke in support of the installation of the signs. She indicated that the safety of pedestrians needs to be addressed. There are no crosswalks, sidewalks or shoulders at the intersection. 12. Rey Lavalle spoke regarding Item 01 and indicated that the speeders have returned to the area since the stop sign was removed. He had thought the speed limit was 25 mph but indicated that it is posted as 35 mph. Mr. Lavelle requested that the stop signs be installed. 13. Cecilia Voegele addressed Item 01 and did not know the stop sign was intended to be temporary. When it was put up, she thought that it was a good idea. Ms. Voegele indicated that this is a very dangerous corner with people speeding through the intersection. She was hit in this area flue years ago and urged the Council to install the signs. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 2 of 13 14. Jim Moffatt spoke regarding Item 01 and pointed out that cars automatically pick up speed when coming down a hill. He supported the stop signs to slow people down. 15. Bill Hanlon noted that there is not a veteran's memorial in the City and indicated that there are two places at Central Park in which a memorial could be placed. He requested that the matter be placed on a future agenda. Mr. Hanlon also encouraged the Council members to respond to public communications. 16. Osvaldo Leonard Diaz indicated that he was a medical marijuana patient. He noted that his sister obtained a false restraining order seven years ago in order to obtain the family home. Mr. Diaz supported the use of video cameras by the Police Department but hoped that they would perform their duties respectfully. In conclusion, he extended a figurative olive branch and made predictions for 2010. 17. Daryl Vollrath addressed Item 01 and spoke in support of the placement of stop signs in that location. He noted that the warrant process was to be used as a guide and encouraged the Council to enhance the safety of the neighborhood. 18. Ed Dietl thanked the Council for placing sidewalks in front of Valle Vista Elementary School. He provided a photograph of the vacant property at the corner of Alta Cuesta and Baseline. He understood that the property was owned by the Cucamonga Valley Water District and leased to the City for a future park. As there is no funding to build the park, Mr. Dietl encouraged the Council to release the property so that it could be put to another use. He also addressed the advertising signs located adjacent to the gas station on Foothill, expressed concerns that the signs do not blend in with the historic gas station and asked that the matter be reviewed. Ig. John Lyons disagreed with Mr. Diaz that the drug war was over and spoke in support of the Police Department. He commented on Item 01, noting that the grade would make it difficult for heavy vehicles to stop. Mr. Lyons commended the Council for the new bridge on Haven Avenue. He also spoke regarding a new indoor air soft shooting gallery. 110. Glenn Garza spoke regarding Item 01, and noted that speed is an issue on Amethyst. He stated that he received a letter from the City indicating that a permanent stop sign would be placed there due to the construction of the fire station. Then he discovered that a letter was received from the County Supervisor requesting that the sign be taken down. After that, the stop sign was removed. Mr. Garza indicated that cars are now speeding on the street and hoped that the Council would consider the safety of the community. 111. Cynthia Parlier addressed Item 01 and supported the placement of the stop signs. She noted that the City approved the placement of homes above the intersection, and traffic has increased dramatically. Ms. Parlier indicated that heavy trucks should not be a concern, as this is a residential street. There is a very narrow passageway and the sign appeared to be permanent. She rioted that there is a traffic hazard and requested that the stop signs be placed. 112. Sandra Garza spoke regarding Item 01 and noted that her neighbor has almost been hit three times. There is no where for people to go when riding a horse. 113. Archie McLay addressed Item 01. He indicated that the street becomes very narrow and noted that people are driving up and down the street at 60 mph. Mr. McLay didn't think that it was too much to request several inexpensive poles in order to ensure safety in that area. 114. Duayne Bliss spoke regarding Item 01. He was really pleased to see the stop sign and did receive a letter indicating that it was going to be permanent. He noted that cars are traveling 50 to 60 mph in that area. He encouraged the Council to recognize the safety issue and put the signs back up. 115. Dave Schultz commented on Item 01 and noted that a wide variety of people have addressed the Council on this issue, including residents, pedestrians, equestrians and someone from Ontario. He delivers newspapers to the neighborhood and noted that he almost got hit in this area. A placement of a stop sign would stop people from going so fast. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 3 of 13 116. Sandra Sraberg addressed Item 01 and requested that the stop signs be placed back for safety reasons. Mr. Sraberg concurred. ~~ J. CONSENT CALENDAR-REDEVELOPMENT AGENCY ~~ The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Agency at one time without discussion. Any item may be removed by an Agencymember for discussion. J1. Approval of Minutes: December 16, 2009 (Regular Meeting) J2. Approval of Check Register dated December 9 through December 28, 2009, for the total amount of $2,763,705.18. MOTION:. Moved by Williams, seconded by Michael, to approve the staff recommendations in the staff reports contained within the Consent Calendar. Motiori carried 5-0. K CONSENT CALENDAR.- FIRE PROTECTION DISTRICT The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board at one. time without discussion. Any item may be removed by a Boardmember for discussion. K1. Approval of Minutes: December 16, 2009 (Regular Meeting) K2. Approval of Check Register dated December 9 through December 28, 2009, for the total amount of $141,745.98. K3. Approval to adopt a resolution declaring results of a Special Election in Community Facilities District No. 85-1, Annexation No. 09-6 and ordering the annexation of such property to Community Facilities District No. 85-1(ARCO AM/PM -APN 0229-141-10&11 ). RESOLUTION NO. FD 10-001 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING THE RESULTS OF A SPECIAL ELECTION IN COMMUNITY FACILITIES DISTRICT NO. 85-1, ANNEXATION NO. 09-6 AND ORDERING THE ANNEXATION OF SUCH PROPERTY TO COMMUNITY FACILITIES DISTRICT NO. 85-1 K4. Approval to adopt a Resolution of Intention to Annex Territory referred to as Annexation No. 10-1 (APNs: 0208-811-58, 59 & 60 - Jamil & Jamila Samouh, Owners) into a Community Facilities District No. 85-1, specifying services proposed to be financed, to set and specify the special taxes proposed to be levied within the annexation territory and set a time and place for a public hearing related to the annexation. RESOLUTION NO. FD 10-002 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING ITS INTENTION TO AUTHORIZE THE ANNEXATION OF TERRITORY (ANNEXATION NO. 10- 1) TO COMMUNITY FACILITIES DISTRICT NO. 85-1) Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 4 of 13 K5. Approval of an Annexation Map showing Assessor Parcel Numbers 0108-811-58, 59 & 60 (Jamil & Jamila Samouh, Owners), located on the northwest corner of Archibald Avenue and Arrow Route, proposed to be annexed into CFD No. 85-1. RESOLUTION NO. FD 10-003 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, ADOPTING AN ANNEXATION MAP (ANNEXATION NO. 10-1) SHOWING PROPERTY PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 85-1 MOTION: Moved by Michael, seconded by Williams, to approve the staff recommendations in the staff reports contained within the Consent Calendar. Motion carried 5-0. II L. CONSENT CALENDAR-CITY COUNCIL II The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember for discussion. L1. Approval of Minutes: December 16, 2009 (Regular Meeting) L2. Approval of Check Register dated December 9 through December 28 and payroll ending December 28, 2009, for the total amount of $4,717,649.71. L3. Approval of Specifcations for Red Hill Park Lake Cobblestone Installation and authorize the City Clerk to Advertise the "Notice Inviting Bids" to be funded from Account No. 1848303- 5650/1697848-0 (PD 85 Redemption Fund). RESOLUTION NO. 10-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR RED HILL PARK LAKE COBBLESTONE INSTALLATION AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L4. Approval of Improvement Agreement Extension for Parcel Map 16981, located 100 feet south of Wilson between Hellman Avenue and Cousins Place, submitted by Steven Spies, Peter and Linda Bryan. RESOLUTION NO. 10-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 16981 L5. Approval to accept grant revenue in the amount of $117,500 from the South Coast Air Quality Management District, administered by the Mobile Source Air Pollution Reduction Review Committee (MSRC) into Account #1105000-4740 (Grant Revenue) and authorization to appropriate $117,500 into Account 1105208-5650/1541105-0 (AB2766 AQMD, Capital Project-Fleet Shop CNG Modifications). Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 5 of 13 L6. Approval of a Permit Parking District for the residential area identified as "San Felipe Court," generally located west of Haven Avenue and south of San Andreas Drive. REMOVED FOR DISCUSSION BY COUNCILMEMBER GUTIERREZ. RESOLUTION NO. 10-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A PERMIT PARKING DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 10.50 OF THE RANCHO CUCAMONGA MUNICIPAL CODE L7. Approval of request to Summarily Vacate a Portion of Church Street, located east of Milliken Avenue V-216 - APN 227-532-13. RESOLUTION NO. 10-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A PORTION OF CHURCH STREET, EAST OF MILLIKEN AVENUE L8. Approval to accept the bids received and award and authorize the execution of the contract in the amount of $64,660.00, to the apparent low bidder, Maneri Sign Company, Inc. (CO 10- 001) of Gardena, California, and authorize the expenditure of a 10% contingency in the amount of $6,466.00, for "Citywide Street Name Sign Replacement - FY 09/10" to be funded from Capital Reserve, Account No. 1025001-5300. L9. Approval to accept the Valle Vista Drive Sidewalks adjacent to Valle Vista Elementary School, Contract No. 09-029 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond and authorize the City Engineer to file a Notice of Completion, and approve the final contract amount of $83,134.97. RESOLUTION NO. 10-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE VALLE VISTA DRIVE SIDEWALKS ADJACENT TO VALLE VISTA ELEMENTARY SCHOOL, CONTRACT NO. 09-029 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L10. Approval to accept the Epicenter Locker Room Shower Tile Replacement Project, Contract No. 09-071 as complete, release the bonds, retain Faithful Performance Bond to act as Maintenance Guarantee Borid and authorize the Public Works Services Director to file a Notice of Completion and approve the final contract amount of $25,300. RESOLUTION NO. 10-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR THE EPICENTER LOCKER ROOM SHOWER TILE REPLACEMENT PROJECT AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L11. Approval to accept the Vineyard Avenue Pavement Rehabilitation from 8`" Street to Foothill Boulevard, Contract No. 09-234 as complete, retain the Faithful Performance Bond as a Guarantee Bond, release the Labor and Material Bond and authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $281,044.08. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 6 of 13 RESOLUTION NO. 10-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE VINEYARD AVENUE PAVEMENT REHABILITATION FROM 8T" STREET TO FOOTHILL BOULEVARD, CONTRACT NO. 09-234 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L12. Approval to accept the "Citywide Street Name Sign Replacement- FY 08/09" Project, Contract No. 09-237, from Prestige Striping Services, Inc. as complete; retain the Faithful Performance Bond as a Guarantee Bond; release the Labor and Materials Bond and authorize the Public Works Services Director to fle a Notice of Completion and approve the final contract amount of $60,298.06. RESOLUTION NO. 10-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR "CITYWIDE STREET NAME SIGN REPLACEMENT - FY 08/09" AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L13. Approval to accept Improvements, retain the Faithful Performance Bond in lieu of a Maintenance Bond, and file a Notice of Completion for improvements for DRC2004-01290, located on the north side of Arrow Route, between I-15 and Etiwanda Avenue, submitted by Heffler Holdings, LLC. RESOLUTION NO. 10-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2004-01290 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L14. Approval to release the Faithful Performance Bond retained in lieu of a Maintenance Guarantee Bond for Parcel Map 18680, located at 9275 Charles Smith Avenue, submitted by the Williams Fox Group, Inc. L15. Approval to release the Maintenance Guarantee Bond for Tract 14493, located at the southwest corner of Day Creek Boulevard and Banyan Street, submitted by Young California Cucamonga, LP. L16. Approval to accept Improvements, release the Faithful Performance cash deposit, accept a Maintenance cash deposit and file a Notice of Completion for improvements for Tract 16908, located on the north side of Arrow Route, west of Baker Avenue, submitted by SUP 41, LLC. RESOLUTION NO. 10-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 16908 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L17. Approval to accept the Improvements, release the Faithful Performance Bond and file a Notice of Completion for improvements for Tract 17455, located on the north side of Ninth Street, east of Madrone Avenue, submitted by KB Home Greater Los Angeles, Inc. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 7 of 13 RESOLUTION NO. 10-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 17455 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK Councilmember Gutierrez removed Item L6 for discussion. MOTION: Moved by Gutierrez, seconded by Williams, to approve the staff recommendations in the remaining staff reports contained within the Consent Calendar. Motion carried 5-0. L6. Approval of a Permit Parking District for the residential area identified as "San Felipe Court," generally located west of Haven Avenue and south of San Andreas Drive. RESOLUTION NO. 10-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A PERMIT PARKING DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 10.50 OF THE RANCHO CUCAMONGA MUNICIPAL CODE Councilmember Gutierrez noted that this item establishes a permit parking district adjacent to Chaffey College as a result of the work of JoAnn Henkel and neighbors in that area. MOTION: Moved by Michael, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0. M. ADVERTISED PUBLIC HEARINGS FIRE PROTECTION DISTRICT The following items have been advertised andlor posted as public hearings as required by law. The Chairman will open the meeting to receive public testimony. The following items have been advertised and/or posted as public hearings as required by law. The Chair will open the meeting to receive public testimony. M1. RESOLUTION NO. FD 10-004 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, MAKING CERTAIN DETERMINATIONS REGARDING THE PROPOSED ANNEXATION OF TERRITORY (ANNEXATION NO. 88-09-1) TO AN EXISTING COMMUNITY FACILITIES DISTRICT (CFD 88-1) AND CALLING A SPECIAL ELECTION AND AUTHORIZING THE SUBMITTAL OF THE LEVY OF SPECIAL TAXES TO THE QUALIFIED ELECTORS OF SUCH TERRITORY Jack Lam, City Manager, presented the staff report. President Kurth opened the public hearing. With no-one wishing to speak, President Kurth closed the public hearing. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 8 of 13 TAXES TO THE QUALIFIED ELECTORS. MOTION: Moved by Michael, seconded by Gutierrez, to adopt Resolution No. FD 10-004. Motion carried 5-0. N. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised andlor posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. N1. CONSIDERATION UF- AM tNUMtN ~ ~ V ~ nC vii. i vrcir~ t.vrvuvwi~i, , ~ ~..,. - .+~.~+.-...... 00432 -RME CLINICS INC. -GARY REA - A request to amend the Victoria Community Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District of the Victoria Arbors Master Plan. Related files: Arbors Master Plan Amendment DRC2009-00739 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to Section 15061(b) (3) of the State CEQA Guidelines. DRC2009-00739 -RME CLINICS INC. -GARY REA - A request to amend the Victoria Arbors Master Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District. Related fles: Victoria Community Plan Amendment DRC2009- 00432 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines. (MASSAGE ENVY) -GARY REA - A request to operate a massage establishment at the Winery Estate Marketplace within the Village Commercial District of the Victoria Arbors Master Plan, located at 7305 Day Creek Boulevard: APN: 227-161-67. Related files: Victoria Community Plan Amendment DRC2009-00432 and Arbors Master Plan Amendment DRC2009-00739. This project is categorically exempt from the requirement of the California Environment Quality Act (CEQA) pursuant to Section 15301 (Class 1 exemption -Existing Facilities). ORDINANCE NO. 824 (first reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA COMMUNITY PLAN AMENDMENT DRC2009-00432, A REQUEST TO AMEND THE VICTORIA COMMUNITY PLAN TO ALLOW MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITTED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT OF THE VICTORIA ARBORS MASTER PLAN, AND MAKING FINDINGS IN SUPPORT THERE ORDINANCE NO. 825 (first reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA ARBORS MASTER PLAN AMENDMENT DRC2009-00739, A REQUEST TO AMEND THE VICTORIA ARBORS MASTER PLAN TO ALLOW' MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITTED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT, AND MAKING FINDINGS IN SUPPORT THEREOF Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 9 of 13 RESOLUTION NO. 10-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT DRC2009-00433, A REQUEST TO ALLOW A MASSAGE ESTABLISHMENT TO OPERATE AT A SITE LOCATED WITHIN THE WINERY ESTATE MARKETPLACE AT THE SOUTHEAST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD, LOCATED AT 7305 DAY CREEK BOULEVARD, UNIT 101, IN THE VILLAGE COMMERCIAL DISTRICT OF THE VICTORIA ARBORS MASTER PLAN - APN: 0227- 161-67 Steve Fowler, Assistant Planner, presented the staff report In response to Mayor Pro Tem Michael, Mr. Fowler confirmed that the City Council had heard this item previously and provided direction; the Planning Commission had reviewed the proposed conditions of approval and has unanimously recommended its approval. Councilmember Gutierrez indicated that Massage Envy has a wonderful business plan and noted that the conditions of approval were tightened up per the City Council's direction. Mayor Kurth opened the public hearing. Bill Hanlon noted that massage parlors are similar to whorehouses and did not support the placement of these establishments in the City. John Lyons noted that the massage parlor is only as good as the owner. If there are problems, he was confident that the Police Department would take care of it. Mr. Lyons spoke in support of the placement of this massage parlor in this area. Gary Rea, representing RME clinics aka Massage Envy, indicated that he owns and operates the Massage Envy in Upland. He noted that they have a great business model and indicated that all operators are employees of the business and have to be licensed. In response to Councilmember Williams, Mr. Rea indicated that he would keep the franchise in lJpland open as there is enough clientele to open a new business in Rancho Cucamonga. He indicated that he lives in the City. JoAnn Henkel noted that she had visited the establishment in Upland and expressed concerns with the mandatory tipping policy. Chris Binkley stated that he provides training for the franchise owners. Mr. Binkley owns the franchise in Murrieta and complimented Mr. Rea's business in Upland. In response to Ms. Henkel, Mr. Binkley stressed that a tip was not mandatory. He commented on the many positive benefits from massage services. Osvaldo Leonard Diaz stated that with the appropriate regulations, this business should be permitted. Mayor Kurth closed the public hearing. Mayor Pro Tem Michael spoke in support of the business and indicated that the owner of the center pursued this use and felt that this would be a good fit for the center. The City Council previously provided direction on this and the regulations have been reviewed and approved by the Planning Commission. Councilmember Williams concurred and cited the positive benefits of massage. In response to Councilmember Williams, it was reported that a bicycle rack will be installed. MOTION: Moved by Williams, seconded by Michael, to waive full reading of Ordinance No. 824 and Ordinance No. 825, set second reading of these Ordinances for January 20, 2010 and adopt Resolution No. 10-012. Motion carried 5-0. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 10 of 13 Recess: Mayor Kurth recessed the meeting at 8:45 p.m. Reconvene: Mayor Kurth reconvened the meeting at 9:00 p.m. II O. CITY MANAGER'S STAFF REPORTS II The following items have no legal publication or posting requirements 01. REQUEST FOR ALL-WAY STOP SIGNS AT THE INTERSECTION OF AMETHYST AVENUE AND HILLSIDE ROAD Mayor Kurth indicated that while the public communications period was over, there appeared to be some people who had not yet had an opportunity to speak on this matter. While this wasn't a public hearing, he encouraged people wishing to speak who have not yet done so to submit a card. Paul Biane indicated that 80% of the neighbors on Gooseneck do not prefer to have the signs installed. 70% of the residents on Amethyst Estates do not prefer it. There are some people who do speed but the placement of stop signs does not guarantee that there will not be accidents. Bill Parlier disagreed with Mr. Biane and noted that the majority of the speeding problem comes from the top of the hill. Dwight Voegele noted that the City put in a stop sign and had someone to control traffic during construction to protect the construction project. Obviously, traffic was a concern and these measures were necessary. They are still necessary. The stop sign was paid for and it cost money to remove. Mr. Voegele noted that the sign should be put back. Jon Gillespie, Traffic Engineer, presented the staff report. In response to Mayor Kurth, Mr. Gillespie addressed an accident that occurred to the west of the intersection. This is not considered an intersection accident for purposes of the warrant. There was sideswipe accidents, a truck accident, etc. on the street which were not considered intersection. accidents. In response to Mayor Kurth, Mr. Gillespie noted in addition to the warrant process, the Council can use their judgment to consider the decision. Discussion was held. In response to Councilmember Gutierrez, Mr. Gillespie noted that signs were put in a Red Hill which did not meet warrants, but are as part of a traffic management program. Councilmember Williams inquired about the planned future development of the street, which may result in widening Amethyst. Mr. Gillespie expected that the street would be left in its current condition until such time as widening is possible. In the future, Mr. Gillespie expected that Hillside would be widened. Based on new development, the street may be realigned. In response to Councilmember Spagnolo, Mr. Gillespie didn't think the road was necessarily unsafe as it is a rural road. Councilmember Spagnolo expected that the placement of a stop sign would not alleviate all of the safety concerns. Mark Steuer, City Engineer, noted that generally, it has been shown that when improvements are placed in intersections that do not meet warrants, people have a false sense of security which results in more accidents. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 11 of 13 Mayor Kurth wondered if we were going to solve something by putting a stop sign in. Mr. Gillespie indicated that widening the road would make it a safer street but noted that some people have made improvements in the right-of-way. Councilmember Williams noted that sometimes a compromise has to be made in the interests of safety. She noted the need to study the situation as other steps may be necessary. In response to James Markman, City Attorney, Mr. Gillespie did not believe that installation of the stop signs would create a more dangerous situation. Mayor Pro Tem Michael spoke in support of the placement of the stop sign and agreed that additional measures may be needed to improve the safety. He did not want to see the Council as a policymaking body whenever someone approaches the Council. In this case, there was a stop sign and the residents saw the improvement and want it back. Councilmember Williams noted that it is a dangerous situation and does not believe that the stop sign is the sole solution. The City needs to spend money wisely and this area needs to be looked at closely. It was fortunate that the neighborhood was able to test the stop sign as this is not often the case. If the stop sign makes everyone feel and behave safer, she supported it. Councilmember Gutierrez noted that it will be a while before the street will be improved in conjunction with new development. He noted the many intersections in which stop signs have been placed and expected that they were not all warranted. Councilmember Gutierrez noted the many concerns that have been stated and the accidents that have occurred and requested that people opposed to the stop signs consider the concerns of the neighborhood. He noted that the letter that was sent out appeared to indicate that the stop sign was permanent. The timing of Mr. Biane's letter was very strange, right after that a study was ordered and the stop sign was removed. Councilmember Gutierrez read a letter from the former Fire Chief requesting that stop signs be placed. He supported the placement of stop signs in this location. Councilmember Spagnolo knew that the sign was to be temporary as he was told it from the very . beginning; however, there was a concern with what was put in print. He did not expect that the stop signs would stop speeders. Hopefully this will be a first step to resolve the concern. Mayor Kurth believed that the intersection was unsafe and concurred with the placement of the stop signs. He noted the need to do no harm and felt that this decision would improve the situation. MOTION: Moved by Michael, seconded by Williams, to place all-way stop signs at the intersection of Amethyst Avenue and Hillside Road and implementation of any other actions as staff deems necessary. Motion carried 5-0. P. COUNCIL BUSINESS The following items have been requested by the City Council for discussion P1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Councilmember.) Councilmember Spagnolo noted that over the holidays, he was able to participate in many service activities, such as the Spark of Love Toy Drive. He looked forward to the challenges ahead in 2010. Councilmember Gutierrez apologized for missing some of the events due to his work schedule. He enjoyed working on the City Council and congratulated the City for being afirst-class operation. Councilmember Gutierrez wished everyone a Happy New Year. Mayor Pro Tem Michael noted the need to help the less fortunate. He noted that the Favela family exemplifed this when they prepared meals on Christmas Day for about 200 families. Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 12 of 13 Councilmember Williams appreciated the placement of new sidewalks around Valle Vista Elementary School. She encouraged everyone to have a healthy New Year and invited the Council and the audience to the Cucamonga Challenge planned for May 8, 2010. Mayor Kurth noted that the Council considers many tough decisions and appreciated the comments and participation of the community in order to make these decisions. He noted various service activities that were held over the holidays and indicated that he did a radio interview today. Mayor Kurth also noted that the State of the City address will be held on January 27, 2010 at 11:30 a.m. at Etiwanda Gardens. P2. CONSIDERATION OF THE CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S RECOMMENDATION REGARDING APPOINTMENTS TO THE COMMUNITY FOUNDATION BOARD OF DIRECTORS Councilmember Williams reported that the Community Services Subcommittee met on December 17, 2009 to review applications for the Community Foundation Board of Directors. She indicated that Taro Barag and Jeremy Kahn are recommended for two-year terms. Councilmember Spagnolo reported that the Subcommittee. is recommending the appointment of Bryan Snyder and Richard Madsen to four-year terms. MOTION: Moved by Michael, seconded by Gutierrez, to appoint Taro Barag and Jeremy Kahn to the Community Foundation Board of Directors for atwo-year term, to expire on June, 2011 and Bryan Snyder and Richard Madsen to the Board for afour-year term, to expire on June, 2014. Motion carried 5-0. P3. LEGISLATIVE AND REGIONAL UPDATES (Oral) Councilmember Spagnolo reported on the Governor's State of the State address and indicated the Governor's plan to call the legislature into emergency session to discuss the State budget. He indicated that the City is actively monitoring the situation. Councilmember Spagnolo also reported that the President recently signed a $447 billion omnibus spending bill. Lastly, he congratulated Senator Dutton for being chosen to succeed Senator Hollingsworth as the Senate Republican leader. Mayor Pro Tem Michael reported that Mr. Milo Victoria has been selected as the new Omnitrans CEO Mayor Kurth congratulated Senator Dutton on behalf of the City Council. O. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. P. ADJOURNMENT Mayor Kurth adjourned the meeting at 10:21 p.m. Respectfully submitted, Debra L. McKay, MMC Assistant City Clerk/Records Manager Approved: Redevelopment Agency, Fire Protection District, City Council Minutes January 6, 2010 -Page 13 of 13 V .` 0 .~ a~ ~ v •~ 0 V ~ ~ ~.+ ~ ~ ~ ~ O ...., '~ w° 0 0 v 0 ._ V V .~ V _.- Q r 0 N ., O N L ^~ U ~L D O c~ U U ~L ~--+ ~_ 0 O O U ~_ O .~ 'o a U ~--+ Ca ~--~ U O ~--~ C Q ~ ~ U ~ ~_ ~ _ ~ O i ~ O U m ca ~ ~ ~~ ~ ° ~ a ~ ~ ~ U ~ ~ O O U UU ~L ~_ O w +~ Q ~ O ~II > O "~ ~ '~ C ~ ~~ N O .Q = ~ ~ w ~ ~ o c s ~ O ~ Z . Q.. O .~ O U .~ 0 Q Q ~ U ~ ~ ~~ ~~ i, ~ A ~~ , ~~ . ~ ~ 4~ ~~ ~~ ~' I p4 y ~ rt r y4i% ' tt~ r n~. ~Y L S ~ ~ r ~ ~ ~~~,7T j7 ~ . 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I ~ d m a ~ f6 ~ T ~ V /6 ~ t 0 ~ /C m 7 o Qg - y e w h o ~ ~ o ,~ o r Q o N N d ~ as mrc O °7 ~ ~ V L C M O O N d ~q ~ ~ Q ~ m I. N H m V I N O OI O O n L I i Q E A 0 E 0 y o ' 0 d y~ I N I y q » C ~ O ~ N C e L 1 E ~i V v c _ G m E d N N ~ C a o ~ v V i m ! O ~ ~ d m Q Q °. a N U !V ~ ~ U O J i ro ~ LL ~ STAFF REPORT ENGINEERING SER~~ICES DEPARTMENT Date: January 20, 2010 To: Mayor and Members of the Redevelopment Agency Jack Lam, AICP, Executive Director From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Walt Stickney, Associate Engineef+"~ Shelley Hayes, Assistant Engineer ~~ ~ ~t~y I[~ 1 ~, A ® ~ .- ~_. RANCHO C,UCA~fONGA Subject: ACCEPT THE FOOTHILL BOULEVARD MEDIAN LIGHTING PROJECT, Contract No. RA09-009 AS COMPLETE, RETAIN THE FAITHFUL PERFORMANCE BOND AS A GUARANTEE BOND, RELEASE THE LABOR AND MATERIAL BOND AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $130,181.40 RECOMMENDATION It is recommended that the Redevelopment Agency accept the Foothill Bouievard Median Lighting project, Contract No. RA09-009, as complete, authorize the City Engineer to file a Notice of Completion, retain the Faithful Performance Bond as a Guarantee Bond, authorize the release of the Labor and Materials Bond in the amount of $126,156.00 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $13,018.14, 35 days after acceptance. Also, approve the final contract amount of $130,181.40. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the_approved plans and specifications and to the satisfaction of the City Engineer. The Foothill Boulevard Median Lighting project scope of work consisted of installation of four electrical outlet systems within the median islands of Foothill Boulevard from Vineyard Avenue to Hermosa Avenue. Pertinent information of the project is as follows: - Budgeted Amount: > Account Number: Engineer's Estimafe: - Redevelopment Agency's Approval to Advertise: Publish dates for local paper: > Bid Opening: Contract Award Date: :- Low Bidder: S 180,000.00 .2660801-5650/1353660-0 $280,000.00 May 6, 2009 May 12 and 19, 2009 June 2, 2009 June 17, 2009 California Professional Engineering P-21 P-22 REDEVELOPMENT AGENCY STAFF REPORT Re: Accept Foothill Boulevard Median Lighting Project January 20, 2010 Page 2 Contract Amount: $126,156.00 N 10% Contingency: $12,615.60 Final Contract Amount: $130,181,40 Difference in Contract Amount: $4,025.40 (3.19%) The net increase in the total cost of the project is a result of four (4) Contract Change Orders including the Balancing Statement. The notable changes that were significant to the increase of the Contract amount was changing two service cabinets from green painted metal to stainless steel and changing from single gang boxes with 15a GFI to double gang boxes with 20a GFI. The Balancing Statement accounts for the other minor increases and decreases in the project bid quantities. Respectfully submitted, ~. Mark A. Steuer Director of Engineering ServiceslCity Engineer MAS/W S/SH:Is Attachment P-23 PROJECT ~icini~y Map Foothill Blvd. Median Lighting Project Vineyard Ave. to Hern~osa Ave. P-24 RESOLUTION NO. RA 10-001 A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY, RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FOOTHILL BOULEVARD MEDIAN LIGHTING PROJECT, CONTRACT NO. RA09-009 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Foothill Boulevard Median Lighting project, Contract No. RA09- 009, has been completed to the satisfaction of the City Engineer; and complete. WHEREAS, a Notice of Completion is required to be filed, certifying the work NOW, THEREFORE, the Rancho Cucamonga Redevelopment Agency, Rancho Cucamonga, Cal"rfornia hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P-25 RANCHO CUCAMO~'GA FIRE PROTFCI'IOIY DISTR[CT At*-enda Check Re1!icter i2r29/2009ihro~~gh 1 11 212 0 1 0 Check Nei, ~ Check Date VenAur Name Amount AP-00'--91690 12!29/3009 A.I3LG'('ILONICS 3.16 AP-00241713 1'?,'^_9/201)9 CALIFORNIA PCJ6LlCEMPLOYEES S_,Oa0.00 AP-OU39171.3 12;29XCJ09 GALIFORN(APt.BLICEMI'LOYgES ~ '-54.`3 AP - 00291723 13/29/2009 COME.AU, CHAU ~ 130.00 r\I'-1)0'_91 124 )2i29!?Oti9 COhtMERCaAL DOOR COhipANYtNC 2;1.50 AP - 110391733 L?/29/2009 DAISY \4'kTE6L RIBBON CO INC 619:49 AP-003n(732 1'2;29!2009 D.A(SYWfiEELRII3BONCOING -91:_5 AI' - 00291733 12Y_>9X1709 DAISY UTki'L~;LL RlBL30N CO INC 3(,2.65 AP-00^_91737 12/29!2009 }IGI-ITh[.4V6NCIEENTLRPRISELLC ~ ~ 477.03 A!'-(J02917/i4 12/29/2009 lAE`CMEMBERSfilp 3'_'4.00 r\P-OU'_9(7(i9 12;29!3009 (NTERSTATI:BA"CLL:RIF.S 12L25 AP - 0029 t 769 121 29/2009 IN"I~F;R S'1'.4T E B ATTLK I ES 127.25 flP - 00'_9[769 12!2'%`2009 INTERtiTAT13 BATTL;RIES 72 1.25 AP - 0(L9 T7ti9 !2 /2 9120 0 9 INTF..RS'1-.AT'E BA'I Ti51tIES 131.25 AP-0(}29'1769 12/29/2009 IPT'l-ERSTA'CL- f3A'ITERIES 1212` AP - 60291769 I2XS)X009 IN'i'f31tS'I"ATE I3AT'1 F'd2 C-.S I?7.'18 AI' -00291?7J 12/29X009 l:MF.. 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VACUUM R'iANl1PAC'l'URING C(:) 450.00 AP-Orr291847 I^/39P2009 Si1PE',I2VAC(JIJMhtANUFAC;TEJitiNGCO 4.46 AP_(,}0'_9iR53 1.2129!2004 [JNIFlit51'CINtPORMSISRVICF., 5L58 AP-0029t35J !2/39?3009 tJNiPIRS'FUN1FORidSERVICg 5L53 AP-00291859 }2/2'1'2009 VEI:IZON 36.61 AP - (10291859 1^/29X009 VERtZON 41.8.3 AP-00291359 12X9X009 VERI2.ON 175.bti AP - 00291859 1:1291"009 V6RIZON 17623 AP-00'91659 )2129/2009 VERIl.ON 551.36 AP-D(,7291859 (2/29/2-009 VEI'tIJON 57.65 AP-00297862 13;?9/2009 WA}:IESANIT'ARYSUI?pLy 48.76. AP - (70291871 12/30!2009 CUCAMONGA VALLEY WA'T'ER U[STRtCT 438.26 AP-00291371 !2/30;2009 CEJCAMONGAVALLE:TWATLRUISTRICT t76.07 AP-00391371 (213 012 0 0 9 CCJC:\MONGAVALLEYWATERUISTRICT 5?20 AP-00291872 72/30/2009 AIRGAS WEST 63337 AP-00291877 121""3012009 INLANU VALLEY DAILY F3L(LLETIN 503.75 AP-00291880 1/6/2010 r\E3LETIONICS 146.31 User:VL,OPLZ VetonicaLopez Panc: 1 C:urreatDate: OV13X01 Report:CK_,4GEN1'.)A_ REG_I'ORTRAI T _RC - C:'R: Agendx Checl: Register Pw'ti'ait Layout "Cime: OR:15:3 P-26 1ZANCHO CLICAI`/TOwGd FlItE P'RO'I'ECTIOPV DISTRICT A~=ends Check Re+~iater 1J24120041hroui?,h 1'12;?OIU Check No. Check pate Veudur Name - Aneamrt AP - 00291381 1iC.12010 ADAPT CONSUL'P)NG INC 4^_5-4=1 AY-00297401 7/6/2010 BILLANI}s~JAGSINC. - ^19.00 AP-0029791>" 1%6!2010 CAkQUE5'iA[.iTt:)PalltTS =741 AP-00291915 1if>2011) CAROL1ES"I'AU'POPAR•PS ~ ti8.51 AP-002975)27 1/6`2010 C1JC;AMC)NGA4P.LL.EY~VATERDIST'RIC'P 379.76 A7=-00291927 1;6/2010 CUCAMt)'NCA VALLEY WATEKDC5T1't1C7• 149.51 AP - 902919s3 ]/6/2010 DGPAIZ'I'MINT OF FOI2ES"PRY AND FIRE PRC)Tg 208.00 AP-00291953 lib%3010 FLELTSEP.VICEg1NC. 235.86 AP - 00391974 7!(i/2010 HOSE 7v7.4N INC 2L7.59 AP - 00291977 lib%2(AO HOYT LUMBER CO., SM 3.90 ~ AP-002')1977 I/6%2070 7-7C>Y'PLLt1v1BERt:.O.,S~4 4'1.79 AP-00291977 ]/6:'2010 FIOY'iLUMi3ERCO.,Sh1 IUAS AI'.-00291977 1((%:'2070 H.OY'PLUh1BERCO.,Shi -x7.19 AP - 00291982 ~ 716/2010 1CC. 35.00 AP - 00291990 1/6/2010 7NTEIZSTATB BA'1'"TERiF..S 265,29 .AP-00291990 1/ti/2070 iNTERSTATEBAT7•ERIEg - 233.04 AP - 00391996 7/6/2010 KME FIRE ANPARATT~S 777.47 Al'-00292000 ],•'6/20'10 LARKIN,DAWIDW 728.67 AP - 0024)290> 1%6%201(,1 LU'S LIGIdTHOUSE 7NC' ~ 64.84 AP - 00292005 1x6/3070 LIPS LIGH'P13OUSE INC 36.95 A~=-00242066 1%62010 LL)Bft.1CA'7.7CiNENGINEER5INC 2,007,06 AF' - 00242010 1;6/2010 MA1t1POSA FiORTIC'UL9'L7I:AL EN'PINC 754.65 Als-0029201(1 ]%6!2010 N1.4RIPOSA1-1OP:I']CL1L'TURALENTINC - 688.52 AP - 00292012 llG2070 b1Ai21..1NK SA INC 1 i 7.00 r1P - 00292015 7/6/2010 MCKESSON MEDICAL, SL7RC=ICAI_ x27.86 AF - 0029'_017 1!6/2010 M7JAC.4LA7:M COh4P.ANY 3'3(1.00 AY - 00292017 1/6/2010 M1.IAC AL.ARMCOMPANy 660.00 AP-0029201' 1%6;2010 MIJACALARMCOMPANY 330A0 AP-00292077 ]x6/2070 MSaAC7ALARMCC)MPANy '.+0.00 AP-00^_92017 7;6!2010 MIJACALAR.MCCSn~tPANy - 742.00 AP-00292022 V62f}lU N>~;XTEiL 38.60 AF'-0021)2037 1/6/2010 RAYNEVV'AZ'f=R CON D,'"CIO'N7NGiNC 24.SU AP - 00292040 I /6/'_016 RISCL)E RESPONSE GL:AR L;7,C 78`'1.86 AP -D0292044 3/6/2010 R7tM DESIfN GRULiP ~ 52,2:90.27 AP-0029_062 l/61201(7 S1vtAKTAN'D1")NAI- ~ 702.26 AP - 002f>2054 1/6/2010 5U CALIF GA9CC)MPANY X7.73 AP - 00292054 ll6I2(110 SO CALIF GAS COhtl=ANY 21;3,99 .AP-002920(1. 1'&%2016 SOLYT7-11?.1tNCALtFORN1AFi1]IgnN 57.2(%7 A}s-00292061 iJ6.!36)0 ~OUT7IERNCALiFOR:CJIAEDISON' 1,424.22 Al' - 00_92061 7/6;2010 SOL)'S HERN CALIFORNIA EDISON 7 ~ti °3 AP - 00293061 1/ti/2070 3CkJ"~ i-17RN CA7.7FUKNIA E]>7S(:>N 1,2[%3.31 AP - 00.'.92065 7/i%2010 SUPER VACUUM MANUFAC'PL?RING CO 1n5.18 AP - 0024'_?065 1!6/20'70. SUPER SLACI.JUM MANCJFACTURING GO `=.Z('> AP - 002920E:4 lib/2010 VF.RI2QN 4%x%.85 AP-002920$.1• 06/2070 VER77.C)N - 47(.55 AP-01)392084 iftii2010 VE'.RIZt~N 4iti.85 Al'-0029''084 7%6/2010 VEk]ZC}N 4',6.85 AP-00292084 1/6;2070 ~.'ER72f?N 19.52 AP - 00292084. 1I6.~`LO10 VERIZON ~ ~ ~~5' AP-00292054 1/6%'2010 VERIZON =5'48 AP - 00292084 06;2010 VE7:IZON 3'.48 AP - 002920c~g 7/%'2010 AIRCiAS R=EST 43~ 36 AP-Oi)?92099 1/72010 FiMCORSCTiV1CE 2,28Q00 AP-00292099 1172010 EMCORSERVICE `ti6~.).00 Llser. VLOPEZ - VE.ron ica Lopcz Pa;!e: ~ Current pate: Ol 7 ,201 Report:CK_AGBNDA REG_-POR'7-RAJ P_)2C -CK: Agenda Checl. Resister Porirtit La;~out Time: 08:153 I2.4NCf{~) CUCAlIfOtti(:_1 F[RF T'R01'E;CTI~N DISTRICT A~ettd~ CEtecEc Register IZr'ra/?009 thrvtt~h 1/i2r'20i.6 - Check No. -C..heck Date Vendor Name nmunnt .AP-(r0:29309q I/7~'2610 EMCfJRSF..RV[CG f,5=t6.00 kP-0029?09) 1!7'2pf6 EbhCOR9ESRVICF 780.66 'fotat fur Check I[) AP: W I,7~G.12 'fokat for F.nttty: 161,7~t6.t2 P-27 E.Iset 4LOPEL-Vero€~ica L,opcz F'age: i ~.:UrPG6t Date: 01!1'31201 Report:Ci{_AL~ENt7A_REU_PO[tTA,1F'I'_i2t; - CiQ :3~enda Checl: Register Portraik C,ayout Time: 68:15:3 y m E U u m _T U V r "' N_ C ~ CO G fE O C G/ ~ N O ~ V ~ ,I~~ ~ w ~ v' L O ~ O ~ a ~ O ~ W d ~ ~ O N LL O a o Ua ,_ 5 4 ~~~~. Lr > y O+ N ~ ~ J ~ N O m N r W N e f i ~ N e~ N m ~ j ~' c o r n W b .O. F H O T ro O N O Y E f- O ~ ~ L a Y 6 m 1 i, I N I' C ^ O ~ m N o ~ ~' I O M r b N O m v, N m m a O Y. O O G ~ N (Ny N h ~ r 1 Vy1 O m M . ~ N f N a O m h 0Op e ~o V ! ~O o o' O i R> 6~ O N n O ~ O nN N t N ~ f N r N °o. o_ h "' m e y ~ a 0 0 8 LL U d c ~. y c C ~ < a n > ry a ~ II LL N ~ O O1 E 3 m `~ C 9 cv 9 ~ C '~ c n to L Uw y H ~` 9 U a5 F ~ y C L ~ O O ~ E ~ myo ma ~ ~L O O U O ~ ~ O nyc ~ L O d ~ N E ~ y d v > ~ ~ O C ~ y y C - a U L m ~ " 6 ~ O ry N T p T m O U m C c E E N rn o 0 O yL. O N ~ y C r O E H a v a x y o y U Oma a c G y ~ O o"= ayo ova TE 0 o m E o,D e° c o y v>> a C Q ~O N N N N O O ~ O O ,_ C C U _ .'C F O ~ ~ J !yQ O } N L " r ' N 3 C y d-a T,~ C O ~' y D o U ~y v ~ L O O U C O « ~` N y Q a c C y L N I yya .' -~ ~ c > N ._ p E ~' n L A C_ 41 O 1~ ~ ! a C V N ' C c c W A i r r m w 'o m E v m w o v 0 o n ~ f c = O LL Ny 5 `o p °' -, a E = c ~ '" - ~ U U ~ F a o ~ . m~~ '' °' E • C y N ~ ~ U N E A ~~ u C C ° c p o '° ~ n°$~ n y m O y y 01 T r N O L C c ~ m 'A ~ R ~ .. > O ~ ma ~ > d W ~ m O) > ~ v' E d n ~ X 5 0 W ~. U Q -QUw P-28 U ~ LL o_ 3 O ai t C K n o n ¢ a ~ a 0 N m H W N N_' a 0 6 0i - c r o. 0 0° n u ~ ¢' ~m m moo N R , N m o rn ~ m a o .- ~' ~ •- N n N n m m I v i I ~~I `c ! m m a ry m H N N ~ !~ 10 I O O l7 r N N N N $ ~ a °o ',, I f m o v 9 d m q ". (O N ~ O 1~ ~C ' o ci N m O J O O O O ~ N O O > o y I N 1n O. O o ' ° ~ °o m m - m v d d A N N ~ N O J O O ~ ~ N N O ~ [ N VI % O 0 M 1 l N Y ~ d y d m O O U ~ F : d d u . W Y Q) y C ~ Q ~ I ~ C G1 > N ~ ' o o °o °o 0 I O ~ C - ~ N N O O " O V C ~ M m vi n a o O c y a °v p °o °o °o + r y v e r~ id G a d E o ~ ° O ~ i a LL ~ O O m q ~ i o 0 U a r ~° ` sa ° ~ a ~ ao ° d ' o I u a N C ~ yj y ~ . ~ m > 10 ' O Q m ' LL n 5, Odi ~ p ~ O d ~ Y t0 W Z = G` Q l /} r m rn N 2 Q W Z O F ~ Y W J ? O m ' a ¢ ~ ', W ~ S Z O N ~ i J Q Q _ Q 5 K Q a ~ w w ~ p m W W O J q LL LL W O O j j l R C N ~ N ~ ~ a ~ ~ _ w - ~ V m C m O E N o O O d ~ N m C N T T O C U I O ~ m Q y N Q ~ - O W ~ ~ ~ _ a m °o m ~ ~ o d ~ i U J N I LL n ei 0 M n n O N O N m O O a N n e 0 O N N N O m a A f P-29 way °i K U LL O_ ~ > O LLI O d a E n na 3 O 0 d m N a r ~.. m 'c T~ ~ F m O 0 0 D 4 m~ ~~ N V Y y Y C t ~ ~ ~ U ~ O C d N N =. ~ V N C .~ r lh o Y ~ ~ d ~ ~ ~ 4 a o o E " LL oo ~ Z-' u p m a U a a° e~ a u~ ~~ m[ Q~ O O a 0 O N O N N m N N Q N 0 `s 0 0 0 G Q_ C LL Q U LL O m Y C Z m m z m _0 q Z 7 > Q I m J ~ N U ~ Q o C Y U L U 0 N 0 Q a N O ~ N a 'm b n N n N m N ri a 0 n N pyN N O N N d 0 O e m E ~i C C N w m U N O f P-30 K U ~ LL O E _ a O LLI t o n a ~ L O C O 5 m a mm c ~ 9 W 1O m » a o ; n~ Ea u 5 d3 C~ 0 M O O N ~ r M L y uu r V ~ ~ O d LL C y N Y d E 0 ~ d O 87 ~` ~ «~ ep F- t d R m 7 ~' Q ~ M O V c m O q O ~' Y V ~ b L ~ W Q ~ y G W ~ O N H v a N ~ ~ d U cu C q O C q mm m b w tt a E N C a U m 0 0 G n z N LL Q 2 N W J Z_ Y q U 2 ~ E ~ ° ~ < ~ H ~ N T L p C ~ ~_ D LL C N °o E o v C T d Q 0 O > I J N N N °o' °o 0 0 0 e N O Q Z LL J Q U A O a E ~ '° E m a ~ ~ N 2 ~/1 T ~ L Z O C O O ~ U Q °o a Y d V ~ N a° ° a °o a 'm i, ~I' °a h r 0 °o, 0 O Y T Z pj m N O W K U K N LL O Q a K N O LL O U 0 ~ O N T C d m Q N v m LL m N a O 0 °o 0 e m a n N H P O N m N N Oi r P-31 w a ~ N K U ~ r LL ^ O f > °~ t ¢ m o a rc d Y a U 0 tt P-32 State of California Pooled Money Investment Account Market Valuation 11 /30/2009 ~,~ ~~ ~CarryrngCostPiusG~,;~~'~~ `'~ ~~ ~„~~ `~~` -;~~~DescrlpUon, ,K_ Accrued,interestPurch~~;Fatr~Value»-~`~~Accrued,lnterest:: United States Treasu Bills $ 15,091,044,900.79 $ 15,129,039,850.OD NA Notes $ 6,965,612,016.34 $ 7,017,233,000.00 $ 29,270,516.50 Federal A enc SBA $ 559,188,136.66 $ 550,022,640.34 $ 598,287.44 MBS-REMICs $ 906,104,897.18 $ 958,914,589.54 $ 4,306,858.54 Debentures $ 2,114,022,945.72 $ 2,130,143,520.00 $ 25,946,848.74 Debentures FR $ 2,488,923.924.80 $ 2.489.396.600.00 $ 605.540.48 Discount Notes $ 8,312,516,085.84 $ 8,323,929,500.00 NA FHLMC PC $ - $ - $ - GNMA $ 110,966.78 $ 124,372.23 $ 1,094.35 IBRD Deb FR $ 300,000,000.00 $ 300,630,000.00 $ 152,157.00 CDs and YCDs FR $ - $ - $ - Bank Notes $ - $ - $ - CDsand YCDs $ 5,400,063,276.17 $ 5,399,903,597.75 $ 1,372,236.14 Commercial Pa er $ 6,327,445,448.97 $ 6,330,045,568.91 NA Co orate: Bonds FR $ 188,887,715.04 $ 188,785,435.92 $ 110,489.84 Bonds $ - $ - $ - Re urchase A reements $ - $ - NA Reverse Re urchase $ - $ - $ - Time De osits $ 5,030,400,000.00 $ 5,030,400,000.00 NA NOW Account $ 1,820,839,000.00 $ 1,820,839,000.00 NA AB 55 & GF Loans $ 12,311,624,014.65 $ 12,311,624,014.65 NA TOTAL $ 67,816,783.328.94 $ 67,981,031,689.34 $ 62,364.029.03 Fair Value Including Accrued Interest $ 68,043,395,718.37 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and• Reverse Repurchase agreements are carried at portfolio book value (carrying cost). CI'C'Y OF RANCHO CUCAA~ONG.A P-33 Aftenlla Checl: Register I229/200914u~ough 1/12/2010 Check No. Check Dafe Vendor Name Amount AP - 00291689 12/29.!3009 A ,4! [REPROGRAPHICS 27.19 AP - 00291690 12,'^9/2009 ABLETRONICg 25.45 AP - 00291690 12/29/2009 ABLETRONICS G3 q l AP - 00291691 1329/2069 ABM JANITORIAL SW 902.77 AP - 0(1291691 1229/2009 ABM JANITORIAL S W 51,659.69 AP - 00291691. ! 2/"'9/21109 .ABM JANTTORL1L S W 8,433.34 AP - OU^_91691 12/29/2009 ABhd JANI'T'ORIAL $q! 1,790.0•1 L- AP - 00291692 1329/2009 ACEY DECY EQLJIPML-NT INC. 52.74 AP-00291(193 12x'29/2009 AFLAC 6,3.10.48 AP-00291694 12/29.'2009 AGUILBRA,iSAIAH 78.00 AP-OG291694 12x'2912069 AUUILERA, ISAL.4H 78.00 .4P-00291.694- 12,'2912009 AGUILERA,ISAIA}I 78.00 AP - 00291694 12!29(2009 AGUIL:ER4, (SA[AH 78.00 AP-00291ti94 12129/2009 ACiU[LERA,IS:VAH ~ ~ 78.00 AP -0(}291695 1229,%2004 ALL CITY MANAGEMENT SERVICES INC. 18.716.28 AP - 60291698 1229,'2009 ALL CITY AANAGEMENT' SERVICES INC. 20,301.75 AP - 0029[697 ! 2(292009 AR4ERIC.4N ROTARY BROOM CO. INC. 771.28 .4P-00291698 12!29;?009 AMTELH ELEVATOR SERVICES 119.63 AP - 0029 [699 12/292009 ANSWER WOOD PRODUCTS 30.99 AP - 00291699 !2/29,'20(19 ANSR'ER WOOD PRODUCTS 603.07 AP - 602917G0 12%29/2009 APPLIED ME'T'ERING TECHNOLOGLES [NC' 14,248.46 .4F - 00291701 13/29/2009 ARCHIVE MANAGEMENT SERVICES INC ~ 683-82 AP-0029(7U2 12,"?9/2009 ALJTOSPECIAL.ISTS 49.76 AP - 00391703 12129;2009 B AND K ELECTRIC VIHOLESALE 30.86 AP - 00291704 1?29i2U09 B.4A CAPfiAL ADVISORS [NC, 3,500.00 .4P - 00^_91705 12;29;2009 BARNES AND NUF3LF. 7279 - AP - 0029170$ 12,`2912009 BARNES AND NOBLE 121.93 .4P - 00291705 12;29,=009 BARNES AND NOBLE 191.25 AP - 00291707 12/29/2009 BIA. BALDY' VIEW CHAPTER 30.00 AP - 00291708 12/29/2009 BISHOP COMPANY 173.97 AP-00291769 I2292Q09 BRADY',SHARI 80.00 AP-002917(6 12.!29;'_'009 CALIFGOVERNML-'NTVEBAlRANCI-IOCLICAMC 1,175.00 AP - 00291.710 !3/29.'2009 CALIF GOVERNMENT VEBA/RANCHO CUCAMC iG7,436.75 AP-00291710 !2,'292009 CAL[FGOVERNb1ENTVEBA/RANCHOCUC.4MC 25,370.00 AP - G029171 I !2/29.!2609 CALIFORNIA BOARD OF EQU.4L77ATION, S"CA"P 52,275.96 AP - 002917 a t2.%29/2009 CALIFORNIA BOARD OF EQUALIZATION, S'I':1T 5,221.90 .4P - 0029171 I L2; 29/200) CALfFORNIA B0.4RD OF EQUALIZ,,4TION, S'I :A'P 12;852.77 AP - 002917 i2 !2,'292009 C.ALIF'ORNI A BOARD OF EQUALIZA"['ION, S"fA'( 19,482.82 AP-0024(7!3 12/29/2009 CALIFC3RNTAPIJBLK:Eiv4PLOYEES Ili,167.>3 AP-0G2917L3 1229/2009 CALiF'ORNIAPUBLICEMPLOYEES ~ X195.22 AP-602917(4 i2 29/2009 CAI_[FORM,A SWOPI'[NG CA1tT RETRLEVALCOR 275.00 AP-062917t8 [2,%292009 CALT.4C 138.60 AP - 002917[6 F2/29120U9 CAF[TOL DOOR SERVICE-SOUTHERN CALIFOR 580-U7 AP - 00291717 12292009 CB PRCIPER'PY' SERVICES 125.00 AP - 00291718 E2?29/2009 CENTER STAGE ARTISTS INC. 1000.00 AP - 042917 (8 12;2912009 CENT'F~R STAGE ARTISTS INC. -350.00 AP-(tD2)17I9 12/29%2009 CFIARLES,"CERRY 11.00 AP - 90291720 1229/'11109 CLAB[iY, SANDRA I,000AO AP-00291721 12x'292009 CLE.4R\b'ATERCR4PFIICS 358.88 AP - 0029 (722 1229/2069 CCiLE, CHRISTINA ~ 4,221.12 AP - 002917^_S !2.!292009 COMPANN, [CRISTEN 49.22 AP - 0029172ti 1229/2609 LONDON, ELLEN 12.00 AP - 00291727 12129.!7.009 CO'NTINF,NTA.L AMERICAN INSURANCE C'<1MP! 16.39 AP - 00291.728 12/2912009 COPIES Si INK Pit[NTMG L'NC, 85.91 [Jscr,~LOPEZ ~ca'ouicaLopez Pxee: I GurrentUate: tll/13/20! Report:CK AGENDA_ REG_PORTRA31 '__RC - CK: Agenda Check R,egisfee Portrait Layout Time: OR:08:4 CITY OF RANCHO CUC.~NtONGA P-34 Benda C6eclz Register 12.%z9/20U9 through V12/2ot0 Check No. Check C1ate Vendor Name Amount !.P-00297728 12129K3009 COPIES & INK PRINTING INC. 53.29 AP - 0029[729 12/29!2009 COYLE, KEVIN 55.00 AP - 00291730 12.29!2009 CSi\4F0 110.00 AP - 00291730 12/29.`2009 CSMFO t 10.00 riP - 00291730 12.29.!2009 CSb3F0 75.00 AP - 00'291730 12129.2(109 CSMFU f 10.00 AP - 002~i1731 13!29,'3009 CUCAMONGA MUSIC CO. 500.00 AP - 0029173} (2/'_'9/2009 DAVID TAl7SSIG ANU ASSOCFAT65 INC. 600.00 AP - 00291734 12;'29!2009 DA WSON SURVEYING INC, 4,305.00 AP - 00241735 I2,~9/2009 DONLtN, RHONDA 45.00 AP - 00291736 12/292009 DUNN EDWARDS CORPORATION 161.63 AP-00291.738 ('_/29!2009 ELLE5EN"IERFRISES 150.00 AP -1)0'_91739 12/29/200~i F-,LL[SON-SCHNE[UER Rc HARRIS L.L.P. 960.00 AF' - 00291740 l2r" 92009 ENCiELKE, LINDA ~ 1,317.00 AP-0029[741 12i2~)'2U09 ENVIKONMENTALRECOVERYSERVICES[NC'. 941.85 AP-00291741 1'_/'_9/2009 ENVIRONML'NTALRECOVERYSERVICESINC;, ti4620 AP-00291742 12;29/2009 EWING[RRIGAT[ONPRODUCTS 179.64 AP - 00291743 1229!2009 F:1[RV[EV~' FORD 19?48.80 AP - 00291744 1229/2009 PASTENAL COMPANY ?05.86 AP - 00261745 !2/29,"2009 FISHER, TAMMY 25D.00 AP-00291747 12129(2009 F'IJK.OSFIh14A,,iCJDITH 2,I2S.50 AP - 00291749 1217..9.!2009 GAR(sY, LINDA 80.00 AP - 00291750 12!29,!2009 GILT{E;Y. KATHLEEN 250.00 AP - 00291751 ! 2/29;`3009 GOMEZ, L3EATRIZ 90.00 AP-00291752 IZ/^_9!2009 GRAFFITI CRACKER INC 2,500.00 AP - 00291753 l2%291'2009 GILIINGER 9.55 AP - 00291754 13/'_9/2009 GRANT lIl, VCNCENT 75.40 AP - 00291754 t2r29/2009 GRANT III, VINCENT 75.40 AP-00291754 t2/29/2009 GRAN'1-III, V[N<:F-.N9" 75.40 AP-UO^_91154 12!291'2009 GILANT'1[C,VINCEN'f 75.40 AP - 00291.7:4 (2!29!2009 GRAN`(' C[I, VINCF-,l~°P 75.40 AP - 00291755 (2 292009 GRAPHICS FACI"OKl' PRINTING INC. 201.19 AP - 00291.755 13129.'2009 GRAPFICS FACTORY" PRINTING INC. 55.72 AP -00'_91755 12/29/2009 GRAPHICS FACTORY PR1NT'ING LNC. 58.73 AP -00291755 f 2/29/2009 GRAPHICS FACTORY PRINT'iNG INC. 456.75 AP - 00291755 12!2912009 GRAPHICS FACTORY PRIN'h1NG INC. 380.63 Al' - 00291756 12129!2009 GRFiEN ROCK POWER EQUIPMENT 245.82 AP-00'_91757 12,29'2009 G1'ROSCC)PF,' INC 10,000.00 AP - 00291757 12;?9/zU09 GYROSCOPE INC 661.00 AP-00291758 12!29/2009 HEAR1-SAVERSLLC 125.00 AP-00291759 12/292009 HOGLE-IRELAND 41,3'-5.36 AP - 002917ti0 12/29/2009 FIOL.LIDAY ROCK CO INC 120.60 AP - 002917ti0 (2!29!2009 HOLLIDAY ROCK CO INC 100.(10 A P - 00291760 12(2912009 FiOLLIDAY ROCK CO INC b3 1.79 AP - U02917ti0 ! 229.•'2009 F[OLLIDAY ROCK CO INC ~ 461.1 1. AP - 60291760 12!29!2009 HOLLIDAY ROCK CO INC 50.00 AP - 00291760 [ 22y2009 HOLLIDAY ROCK CO INC 450.77 AP - 00291760 12/29;2009 HOLLIDAY ROCK CO [NC 123.00 AP-00291761 12;2912009 F[ORIEDL-POTCREDITSERVICES 15-55 AP - 0029 t 761 12/'_9!2009 1-IOME DEPOT CREDIT SER V ICES LR.44 AP-0029171>2 1229/2009 HU[3CONSTRCiCTIONSPEC[AL[T1ES[NC. 2,456.72 AP-00291762 12/29/20(}9 FLUB CONSTRUCTION SPECIALITIES INC 153:?8 AP -00291763 I2r?9.~2009 IiYUROSC.aPE PRE)ULiC1'S INC 148.RR AP-00291763 (2/291'2009 HYDROSCAPEPRUDUCTS[NC _. -- - - ---------- ---- -_ 39.34 ------------------ -------- ------ - __ _------- --------- ------ User: V'LOPEZ-Veronica Lopez -.. ------ --- --------- --- Pane: 2 Current Date: 01/13201 Reporl:CK_AGENDA_ REG_PORTRA[ T_RC - CK: Agenda Check Register Pork~ait Layout Time: 08:08:4 P-35 CITY OF IL4iYCH0 CUCAMONGA Agenda Check Register L229i2009 through 1 /1212 0 1 0 Check No. Check Date Vendor Name ~ Amount AP - 00291765 12;29!2009 fMP.4STAT0, JAML'S 4,680.00 AP-00291766 t2/Q9/21)09 IMPRESSIONSGOURIViETCATERING 543.75 AP -00291768 t2r29/2004 INLAND PRESORTK M.4FL[NG SERVICES 85.74 AP - g029197D 12/29/2009 INTBRWF.•.ST' CONSULTING GROt.JP LNC 1.852.50 AP - 00291771 12129/2004 JANDI ENTERPRISES INC 525.00 AP - 00291772 l21?9/2009 .ZONES ANU B4AY'ER, L,AW OFFICES OP !,474.00 AP - 0029(772 12'29.%2009 JONES AND MAYER, L.4 W OFFICF..S OF 957.00 .4P -00291773 12/29,'2D09 KAISER FOUNDATION HEALTH PLAN [NC 135,348.73 .4P -00291773 122912009 KAISER FUUN'DATION HEALTH PLAN INC 2,638.18 .4P - 00291773 !2!29!2009 KAISER FOUNDATION HEALTH PLAN [NC '-,8!4.07 AP-00291774 F2%29/2009 RLAUSANDSONg 3.650.00 AP-(10291776 [2;2912009 KONELNC 490.44 AP - 00291777 1229'2009 I<O'1'LEWSKI, CHRIS '00.00 .4P - 0(1291.779 12/2,9,'2009 LG: WtS iNV ESTMF;NT CUb1P.4NY I_,LC 276,922 ~)2 AP - 00291750 12/292009 LINEAR SYSTEMS 1,828.63 AP-00291781 (3129,'2009 LIT'TL,F,BEARPRODUCTIONS 385.00 AP - 00291751 !21'_'92009 LL"CTLE BEAR PRODUCTIONS 50.00 AP - 00291781 [2;2912009 I:,IT"1'LE BEAR PRODUC'CIGNS 285.00 AP - 00291781 12:"292009 LITTLE BEARPRODUCTIONS 275.00 AP - 0029178! l2%29.'2009 LI'CFLE BEAR PRODUCTIONS !75.00 AP - 0029175 t 12;2912009 L[TTLF. 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Register Portrait Layout Time: OS:08:4 CITY O~ R4NCH0 CUC.41tfONGA Agenda Check Re:'iYter L 2/291'2009 through l i 12r'2U 10 Check No. Check [)ate Vendor Name AP-00291799 12!29/2009 OCCUPATIONALEIEALTHCENTERSOFCALCFO AP - 001.91794 12/29!'1.009 OCCUPATIONAL HEALTI I C:EN'!'ERS OF CAL[FO AP - (1029 (799 C229/^009 UCCtJPATIONAL HEAL'("FI CF,NTERS OF CALIFC AP - 00'241 R01 f 3292009 OFFICE DEPOT" AP - 00291801 i 2/29/2009 OFPICT3 DEPUT AP-0629iR01 [22912009 OFFICE DEPOT AP - 00291801 12.'29/2009 OFFICE DEPUT AP - 0029 (801 1229/2009 OFFICE DEPOT AP - 0029180 ( 12!2912009 OFFICE DEPOT AP - 0029180 t E 2!29t20U9 OFFICE DEPO"F AP - 0029 t R01 f 2!29/2009 OFFICE DEPO'P .4P - 00291801 1229/2009 OFFICE DF'PO"I' AP ~- 60291801 12129/2(109 OFFLCE DEPU"C AP - 0629180 1 12 29/2009 OFFICE.; DEPCJT AP-00291801 !2!29!2009 OFFICE DEPOT AP - 0029186E 12!29/2009 OFFICE DEPOT AP - 00291801 12;292009 OFFICE DF..POT AP - 00291801 12292009 OFFICE DEPOT . 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DEPOT AP - 00291801 12/292009 OFFICE DEPO'T' ,4P - 00291R01 (2129/2009 OFFICE DEPOT ' AP-0029I8fr't 12/29;2009 OfT[CF?DEPO"I' i~'<P - 00291801 t 2!29!2009 OEI=ICE DEPOT AP - 6029 t 802 12/'29/2069 C)N"]'[L4C AP - 0029 i 803 12!2912009 URTEUA, NtARTH.4 AP - 00291893 12/292009 PAL CAA'tP.4IGN .4P - 0029 t 805 1229/2009 PATCHc FT ~~ ASSOCIATES AP - 00291806 12/29/2009 PATTON SALES CORP AP - 00291807 I2~"_9;2009 PETERSON E:HASE C;ENERAL ENG CONSTRUCT AP - 00291807 12292009 PETERSON CHASE GENERAL ENG CONSTRUCT AY - 0[x291808 12/29/2009 FOSTER SOLUTIONS AP - 00291808 12/292(109 POSTER SOLUTIONS AF'-0029[808 !2!29/2069 POSTEEtSOLUT10N5 AP - 00291808 { 229!2009 PC)STER SOLUTIONS AP - G02918U9 I ~%29!2009 PRE-PAID LEGAL SERVICES !NC AP - 00291.809 12129!2009 PRE-PAID LEGAL SERVICES CNC AP-00291816 (2/29.!2009 PRTNCIPALLIFL- rtP - 00291 S I 1 12!292009 PRO-PLANET INDUSTRIAL SUPPLY AP - 00291812 12!29/2009 Q(J[NT.4NA, PAUL AP - 00291 R (3 12!29!2009 RCPFA AP - 002918(5 12:29/2009 RECORDED I30UKS LLC AP - 00291815 (2!29/2009 R.000RUED F30C).t{S LLC User: VLOPEZ-Veronica Lopez Page: 4 Report:CK_AGENDA_REG_POR'CRAI'I'_RC - Ck: Agenda Checl: Register Porm~ait La}~out P-36 Amomd 108.00 ti8.b2 (32.27 (.4R 321.03. 12.2 R 3.56 19.44 22.95 7.90 72.23 t4I.44 7.5.7 9 3 5.87 SiA9 3 i .b2 100.09 36.17 93.68 '',053.66 4L97 44.00 155.57 -85.84 ~424.b I 12.13 10.47 5.85 5.85 29.43 14.96 698.51 31.05 4.00 39.32 22.19 70 ~JS 82.00 1,711.10 187.02 131,701.13 -13.170.11 82.00 t4:?8 82.00 13.94 220.89 1 L40 2,150.50 753.73 6,968.29 8.93^_.03 121.12 )0.77 Current f?ate: 0!1'13!201 Time: 08:08:4 P-37 CITY OF RANCHO CUCAMONG:1 Atenda Check Re~isker 1 2/2 92 0 0 9 through 012:'2010 Check No. Check Date Vendor Namc Amomct AP - 002918!6 12/'29/20(19 RED WtNG SHOE STORE ~ 225.00 AP - 002918!6 12/29/2009 RED WING Sl'~[OE STORE. 7.25.00 AP-002918[7 12/29/2009 RGAENVIRONMENT,4L[NC 3,445.00 AP - 00291819 1229.i2D09 RINGSTAD &; SANDERS LLP 65.00 AP-0029(820 12;29/2009 RIPPETOE(<•lI1,E5LLP 4.20 AP - 00291820 1229/2D09 R[PPETOE MILES LLP 609.10 AP - 002918^_0 12.%%2912009 RIPPF-,TOE l1•t[LES LLP 2;29!.95 AP - 00291820 12-'2912009 RIPPETOE M[LES LLP 3,D2C,.78 AP - 0039!820 1229/20D9 RIPPETOE MR,F,S L.I.P 29.10 ,AP - 0029!821 !2/29%2009 R.R~I>R,1, GEORGE 472.00 AP - 0029182'1 12/7.9/200,9 RIVERA, GEORGE 944.D0 AP - OD291521 I _'!29/2009 RIVERA, GEORGE 944.00 AP - 00291822 12/292009 RJM DESIGN CiROL.IP INC 1,125.21 AP-00291823 1229/2009 RODR[GUEZ-,EUGENIO 101.55 AP - 00291824 12/29/2009 SALEM ENGCNEERING GROUP INC ~ 34!.00 Al? - 0029LR25 12/29./2009 SAN BERNARDINO COUN"fY SHER[FFS DEPT 16152 'AP -00291526 12292009 SAN BERNARDMO COUNTY 18.00 AF - (1029 (82 i 1229!2009 S:1N BERNARDINO COUNTY 840.00 AP - 00291828 12'292009 SBPE.0. 766.09 AP - 0(1291830 !2 /2 9 2 0 119 SHF.AKLEy L t LRO AP-00291830 12/29/2009 SHEAKLEY 14.40 AP - 00291830 12r29/2009 SHEAKLEY 51.60 AP - 00291830 12129!2009 SHEAKLEY 7.20 AP - 00291830 ! 2;`29/2009 SHEAKLEY - ~ 12.00 AP - 0029 tS31 1?!~9/2009 5FIRED [T 34.00 AP - 0029 t 831 I2/29r2009 SHRED IT 11.00 AP - 00291.831 1?,'29/2009 SHRED iT 17.00 ,1F' - 0029183 ( 12/292009 SHRED IT 17.00 .AP-0029!8.2 12129/'2009 S[GM.ANE9' 4,800.00 AP - 00291832 12/29/2009 SEGMANE'f 400.00 AP - 0029/532 t 2/292009 S[GMr1NE1" 400.00 AP - 00291832 12/'292009 SiGbhANET 400-UD AP - 00241834 L2/29/200) SO CALF GAS COMPANY ',698'4 AP - 00291834 12/29.2009 50 CALF GAS COMPANY 3.427.93 AP - 00291 S34 ("%29/2009 SO CALIF GAS COb4Y.ANY I,1C48.73 AP - D0291834 12292009 SO CALIF Gr1S CObIL'ANY 994.37 AP - 00291334 I?,'29;'2009 SO CALIF GAS COMPANY 45223 AP - 00291835 1229/2004 SOCIAL VOCATIONAL SERVICES 1,61',-UO AP - 00291835 12/29/2009 SOCIAL'v'OCATIONAL SEKVICES 735.00 AP - 00291841 12/29/2009 SOUTHERN CALIFORNIA EDISON 1.258.45 .AF'-00291341 I^_129/2009 SUU•I'HEItNCAI_[FORNLAEDISON 13254 AP-00291841 12/29/2009 SGUT[IERNCALIFORNIAEDISON 8521 AP - 40291841 I22c)`2009 SOUTHERN CALIFORNIA EDISON 241.47 AP - 00291841 12/29.'2009 SOUTE{ERN C:1L[FORN[A EDISON 97.70 .4P - 0029 (841 12129!2009 SOCTHERN CAC,(FORNIA EDISON 58.59 AP -00291541 12/292009 SOUTHERN C.4L[FORN[A EDISON 70.41 AF' - 00291841 1229/2009 SOUTHERN CALTEOP~NIA ED[SON 58490 AP - 0029!841 12/29/2009 SOUTHERN CALLFORNI.4 EDISON 19.55 AP - 00291841 l2?2912009 SOUTEIER:N CALIFORNIA EDISON 590.80 AP - 0029184 ( 12/29/2009 SOU'E'HERN C.AL[FORNCA EDISON 22.01 :1P-UO'_9t84t [2?29/2009 SOUTEIEKNCALIFORNIAEDCSON 27.14 AP - 00291841 (2!29/2(109 S<)UTRHRN CALIF'ORN[A EDISON 2641 AP - 00291341 [2129/2009 SOUTHERN CALIFORNIA EDCSON 2(.58 AP-00291841 i329/2D09 SOUTIiERNCAL[F'ORN[AEDISON' 20.41 [lser: VLOPE7_-Veronica Lopez Pagc: 5 Curren[ Date: 01%[32(11 Report:CK_AGENDA_ RP_G_POKTRACT_KC - CK: Agenda Check Kegister Portrait Layout Time: OS:08:4 P-38 CIT'4' ~F I2ANCH0 CUCAMCDNGA f~<_rCtfl(~.:t ~.~~ICC~i I2CLISQfC - 12129,"2009flieoaghl/12IZ0L0 Check No. Check Date VenAor Name Amount AP - 00291841 12129/2009 SOCJTELERN C;ALFFORNIA EDISON 20.89 AP-00241341 12!29/2009 SOU'CICEi12NCAL[FORNL4EUISON 91.21 AP - 00291841 12/29!2009 SOUTHERN CALIFORNIA EDISON 2022 AP - 00291841 12/29(2009 SOCJ'FHEKN CAL.IPORNL4 EDISON 20.22 AP' 00291811 12x29(2004 SOUTHERN CALIFORNIA EDLSON 80.63 AP - 00241841 12%29/2009 SOIJ"CHERN CALIFORNIA E[7ISON 20.94 AP - 00291841 1'2/2912009 SOC;1"EIF;RN CALCEOEtNIA EDISON~ 19.7< Ap _ 0029 1.841 12/29/2009 SOCLIHEI2N CALIFORNIA EL71S{}N 61.01 AP - 00291841 (2/29!2004 SOt.J'IHERN CALIFORNIA EDISON 2 L85 AP - 00291841 12/2.9.%2009 SOCITEIE'RN CALIF{)RNIA ED[S<:7N 19.75 AP-00241841 !2!29!2009 SOIJ'I"HERNCALIFORNIAEDISON 66.76 AP-00241841 12!2912009 SOU"F'HEKNCALIFORNIA,EDCSON E03.6L AP - 00291841 1212~J."2009 SOIJ"IHER.N CAL,IFOR.N"[A EDISON' S5. ~= AP -00291841 12/29;2009 SOT-tTHER:N CAL[FORN'IA EDISON 117.35 AP-0024184[ I2;29,~Z009 SOIJ"t'HSRNCALIFORNTAEDISON 25.44 AP - 00291841 (2129%20(}9 SOU'CFIERN CALIFORNIA EDISON ~ 21.61 AP-00291841 (2!29/2009 SOU1"I-F.ERNCAL[FORNh1LDISOhI 21.71 AP-00291841 €2;2912009 SOUT[-iERNCALIFORNIAEDISON 25.44 AP - 0029 L&11 l2/2~'2009 SC)Lrl'FIERN CAALIFORNIA. EDISOM 2022 AP - 00291841 [2%29:'20(19 SOU'FH'ERN CAL:iFORN1A EDCSON 21.18 AP-0029(841 ~ I2!24;2(HI9 SOL1Tf{EftNC'A(-,IFORN'EAEDISON 21.08 AF - (}029184! (2/29!2009 SOLPI EIERN CALIFORNIA EI7[SON 20.1 i AP -00291841 12/29/2009 SOU'THERv CALEFOE2NIA EDISON ~ 25;.78 .4P-0029184( !2!29!2004 SOU'I'EfER:NC;r1I..IFCIRNIAEDISON 2.0.42 AP-00291841 t2."29!Z0O9 SOU"IHERNCAL[FORNIAEDISON 78.44 AP-00291841 1.2;29.2004 SO(JTHERNCAL'1FOkMAEU[SON 1380 ~AP - 0029 L 841 12/"19/2009 ~ SOUTHERN CALfl'ORNIA ED15ON 20.41 AP - 00291841 12i24/'Lfl09 SOUTHERN CAI,iFOk'NlA ED[SON 20.22 AP - 00291841 L2IZ412009 SOU T"HE12N CALIFORNIA IbDiSON 19.65 AP - 00291 841 12/29/7.009 S6EJTHF,RN CALIFORNIA E17ISON 21.11 AP-0029t~841 i'Z/29l'20O9 SOIi'F'HERNCALIFORNEAI3DISON 19.5` AP - 00291841 12;'29,'2009 SOUTHERN CALIFORNIA F171SON 55.19 AP - 0(129184 ( 12/29(Z009 SOUTHERN CALIFORNIA B.DIS{}N 6L2I AP - 00291841 L1129/2004 SOU"IHERN CAL.IFORARA EDYSON 62.67 AP-00291$41 (312912009 SOI,J'I'IIFKNCAL.[FORNL4EDCSON 7.49 AP - 00291841 12/29?2(109 SOI:f IHERN CALIFC)RN1 A E[7L5<7N 2L03 AP-0029[84( 12129/2(109 SOU'IFIERNCALiFORNI:AEL)[SON 62.00. AP-00291841 12!29!2009 SOtJ"'I'HERNCALEFORNIAEDISON 20.17 AP - 00291 841 [?129120(}9 SOU'I'EIERN C.4LIYORNIA ED[S(-)N 20.81 AP - 00291841 12!29%3009 SOUTHERN CALIFORNIA ED[SON 90.65 AP - (10291 R4 L 12/24/2009 SOU'i"RF,R:N CALIFORNIA EDCSON 20.07 A:P - 00291841 12/29/2009 SOUTHERN' CALIFORNIA EDISOiv~ (06.24 AP - 00291841 12/29/2009 SOUTHERN CALSFORNi~1 EDISON 2724 AP - 00291841 12/29/2009 SCUTHERN CAL[FORNAI EIJISON ~ 2035 AP-00291841 12/29!2009 SOUTHEFtNCAL7FORNIAED[SON ~ 20.22 A:P-0029184( 12129/2(109 SOUTF[ERNCAL[FORNIAEDI,SON - 2L02 AP - 0029(841 12129/2009 SOUTHERN CALIFORNIA EDISON 20.'1.2 AP-00291841 (2129/2009 SOUTHERN CALIFORNIAEDTSON 43.L0 .4P - (1029184 f l2!<'4l2009 SOUTHERN Cr1LIFOKNIA EDISON Cr1.32 AP - 00291841 12/39/2.009 SOLJTIiERN C.4LSFORN[A EDISON 40.12 AP - 00291841 12;29/2009 SOUTHERN CALIFORNIA EDISON 19.55 A!'-0029184E 121'19%2009 SOLi'1~3ERNCAL[I'ORNIAFDIS(1N. 20.69 AP - 00291841 12!29:'2004 SOUTEIEI2N CALIFORNIA EDISON 6.70 AP - 0029 [ 84 t 12/29/2009 SOU"IHEI2N CALlFORNLA ED[SON ~ 2 L 14 User. VLUPEZ -Veronica Lopez Page: 6 Cnn•enf Date: 01,1.31.,01 i2epart:C:K._ACLENDA._ RL?Ci_POKTRAII _RC - CE:: Aganda. (:heck R,eBister Porirait L,aycnit Time: 08:08:4 CIT'E' OF 13ANCH0 CLiCAMONC..4 P-39 A~etttla Check Res=ister i2292009thraugh 1/1221}10 Check No. Check Date VenAar Name ~ Amount AP - 00291341 1229/2009 SOUTHERN CALIFORNIA EDISON 86.13 AP - 0029 (R4l 12129='2009 SOUTHERN CALIFORNIA EDISON 93.86 AP - U029I 841 !2/292009 SOUTHERN CALIFORNIA EDISON 19.55 AP - 0024L841 12!29/2009 SOUTHERN CALIFORNIA EDISON 22.11 AP - 00291 S41 12129,'2009 SOUTHERN GAL[FORNIA GD[SON 20.35 4P - 0029L841 12/29/2009 SOUTHERN CALiFURN[A EDI50N 19.68 AP - 00291841 12129/2009 SOUTHERN CALIFORNIA EDISON 19.55 AF' - 00291 S41 12/2912009 SOUTHERN C.4L1FC)RNh4 EDISON 24.40 AP - 00291841 12129/'009 SOUTHERN CALIFORNIA ED[SON 69.91 .4P - 00291 R41 ! 2/29/2009 SOUTHERN CALIFORNIA EDISON 19.51 AP-00291841 }2/29120(19 SOUTHERNCALdF0RN1AEDISON 2022 AP - 00291 S41 I229Y2009 SOUTHERN CALIFORNIA. EDISON 20.22 AP - 00291841. 1.2/29/20(19 SOCTHERN CALIFORNIA. EDISUN 4`) `>`) AP - 0029 L841 f 2!29!2009 SOU'1'F[ERN CAL,IFORN[A EDISON 20.74 AP - 00291541 1.2/29!2009 SOUTHHERN C.0.L[FORMA F:DISON 20.89 .AP-0(1'291841 f^=29!2009 SOU'I'FIERNCALIFORNIAEDISON 44.52 AP - 00291841 !2/29!2009 SOUTHERN CALIFORNIA EDISON G9.1 S AP-0029(341 12/29/2009 SOUTFIERNCALiPORN(AEDISON 19.j5 rV'-00291541 I^<292004 SOUTHERNCAL[FORN[AL-DISON 101.92 AP-00291841 12,'29;2009 SOUTIiERNCALIFORNIAEDISON 20.31 AP - 00291841 12/292009 SOUTHERN CALIFORNIA EDISON 20.59 AP - 00291 R41 12;29/2009 SOUTHERN CALIFORNIA EDISON 21.02 AP - 00291841 1229/2009 SOLiTHEILN CALIFORNIA BDISON 20.35 AP - 00291841 12;29!2009 SOUTHERN CALIFORNIA GDISON 19.68 AP - 00291841 !2;'_92009 SOUTHERN CAL[FORtJ[A EDISON 55.37 AP - 00291841 f 21292009 SOUTHERN CALLFORNLA ED[SON 90.89 AP - 00291841 f 2/292009 SOUTHERN CAL[FORNLA EDISON 54.79 AP - 0039184 t 12129!2009 SOUTHERN CALIFORNIA GD[SON 19.55 .4P - 0029134 f f 2129;2009 SOUTHERN CALfPORNLA EDISON - 50.08 AP - 00291841 12292009 SOUTHERN GAL,IFORN[A EDISON (15.93 AP - 00291841 12!29/2009 SOUTHERN CALCFORNIA EDISON 20.59 AP - 00291 &J 1 12/29/2009 SOUTHERN GAIdFORNIA EDISON 20.47 Ap - OU291 S41 1329/2009 SOU'CFIERN CAL IFORNIA HDiSON ~ '-0.54 AP - 00291541 12/29/2009 SOIJTH'F;RN CALIFORNIA F,D[$ON 19.55 AP - 00291841 12/29/20(}9 SOU'I'1-II:RN CALIFORNIA GDISON I<tC, 9 AP - 00291841 12,'292009 SOU'IT{F.RN CALIFCIRN[A F.DiSON 68.30 AP - 0029184 ( 12/29/2009 SOCJ't'HERN CALLFORNIA Ep[SON 2 L 11 AP -00291841 1'229!2009 SOUTHERN CALIFORNIA EUfSUN 14.79 AP - 00291841 1229(2009 SOUTHERN C.4(_EFC)RNLA EDISON 19.65 AP - 00291541 !2292009 SOUTHERN CALIFORNIA EDISON 20.2'- AP - 00291841 1229;2009 SOCITHEIZN CALIFORNIA EDISON 20.22 AP - 0029184 { 12.%29/2009 SOUTHERN CALIFORNIA EDISON S 19.95 AP - 0029 (841 121292009 SOUTHERN CALIFORN4A EDISON 20.22 AP - 00291841. 12292009 SOUTHERN CALIFORNIA EDISON 21.50 AP -00291841 12/2912009 50UTHERN CALIFORNIA EDISONr 20.31 AP -00291841 121292009 SOUTHERN CALIFORNIA EDISC)N 24.14 .AP - 00291 R4I 12;2912009 SOCTHERN CALIFORNIA EDfSON 19.68 AP - 00291541 1229/2009 SOUTHERN CAL[FORNL4 EDISON 20.96 AP - 00291841 1229.!2009 SOUTHERN CALIFORNIA EDISON 32.87 AP - 00291 R41 1229/7.009 SOUTHERN CALIFORNIA EDISON 65.50 AP - 00291841 12!29/2009 SOC!TFIERN CALIFORNIA EDISON 30.04 AP - 00241 Sd t 1229/2009 SOCTHERN CALIFORNIA GDISON 21.36 AP-U029t8•Jt 12:'29.'2009 SOUTi-IERNCALIFORNIAEDISON 2L51 Al' - 0029 [ RA ( 12/29/2009 SOCITFCERN CAT CI ORNiA ED[SON 23.49 User. "uLC1PEZ Vtronica L,opca Page. ~ CureenC Date: 01/13201 Rcpart:CK_AGENDA_ RECi_PORTRAf' T RC-CK:AgectdaC:heck. Registerf'ortraitl.,ayaut 'Circe: UR:08:4 P-40 CITY OF RANCHO CLCAI4T~NG:i Agenda Check Register 12/242009 tlvouah 1./12!2010 Check No, Check I?ate Vendor Name ~ Amount AP-00291841 12/29/2009 SUU1'HERNCALIFORNIA ED[SON 2s 96 AP-00291841 12!29/2009 SOUTHERNCALIFORN[A EDISON 24.42 ,4P-00291341 12129;?004 SOUTHERNCALIFORN[A ED[SON 90.29 AP - 00291841 12/24/2009 SOUTF{ERN CALIFORNIA EDISUN 19.68 AP - 00241841 12%29/2004 SOUTHERN CALIFORNIA EDISUN 19.55 AP-0029154( 12/29/2009 SUUTHERNCALIFORNL4 EDISON 20.98 AP - (10291841 12/29;2004 SOUI~HERN CALIFORNIA EDISUN 21.1 AP-00291841 12/29;2009 SOUTIiERNCAL[FORNL4 EDlSON 20?2 AP -00291841 1229/2009 SUUTHERN CALIFORNIA EDISUN 19.55 .4P - 00291841 122912004 SOt ITHERN CAL[FORNL4 ED[SON 143.04 AP - 00241841 12292009 SOUTHERN CALIFORNIA ED[SON 21.02 .4P-00291541 1229/2009 SOI.ITHF,RNCALIFORNIA ED[SON L955 AP - 00291841 12/292009 SOU'i'HEFLN CALIFORNIA EDISUN 20.31 .4P - 0029184 f 12/292009 SUUTHERN CALIFORNIA EDISUN 19.55 AP - 0029 t R41 12/292009 SO[THERN QALIFORNIA EDISON 21.78 AP - 002)1 R41 12/29/2009 SOLI'I'HGI2N CALIFORNIA EDISUN 4,316.29 AP - 00241841 12/29/2009 SOUTHERN CALIFORNIA ED15ON 19.55 AP -00291841 l2/29/200fi SOUTHPRN CALIFORNL EULSON 20.22 AP - 0029 i R41 12/292009 SOUTHL'•.RN C'AL {FORNL4 EDISON 76.28 AP - 00291841 1224/2004 SOLJ'T'EIBRN CALIFORNIA ED[SON 20.22 AP - 00291 R41 12129/2(109 SOUTHERN CAL.[FORNIA EDISUN 21.08 AP - 0029184E 12/29/2009 SUUTHERN G:AC,IFURNIA EDISUN 137.35 AP - 0029 { Sol 12/:.4/2009 SUIJTF[ERN CALIFORNIA EDISON' 20:'2 AP - 00'291841 1211.9/2009 SOUTCERN CALIFORNIA EDiSON ~ 20.42 AP-00291&41 1229/2009 SOUTHERNCALCFORNIA EDISON CrR.R7 AP - 00271 R41 12.129/2009 SOU'CFIEIW CALiFURN[A EDISUN 20.89 AP - 00291 R41 (227,'2009 SOUTHERN CAL[PORNLA EDISUN 20.42 AP - 00291 &11 !.2,'242009 SOU"fFCERN CALIFORNIA EU[SUN 45.05 AP - 00'191.841 12/'_'92009 SOUTHERN CALCFORNIA EDISUN 44.64 AP - 00241841. 12/29%2009 SOUTHERN CALIFORNIA EDISUN 22.16 AP - 00291541. 1224/2609 SUUTHERN CALIFORNIA EDISUN 101.19 AP - 0029184! 12/29!2009 SOU'CHE[2N CALIFORNIA EDtSON 22.19 AP - 00291841 12/29/2009 SOUTHERN C:~LCFORNIA ED[SON 20.89 AP - 00241841 1 Z%242009 SOUTHERN CALIFORNIA EDISUN 14.75 AP - 0029134! 12/292009 SOUTHERN CAL[PURNL4 EDISON 20.41 AP-00^_91f:41 12:'292009 SUUTHERNCALIFORNta EDtSUN 47.18 AP - 00291841 121292009 SOUTHERN CALIFORNIA EDISON 45.20 AP -00291&41 IZ.~'292009 SOUTHERN CALIFORNIA EDISON 68.57 AP - 00291341 i 2;292009 SOUTHERN CALIFORNIA EDISON 20.42 AP - 00291841 } 2/292009 SOUTHERN CALIFORNIA EDTSON 23.58 .4P - 00291 R41 121'29/2009 SOUTHERN C.-1L[FURNTA ED[SON 20.27 AP-00291541 12;292009 SOU'TI-[ERNCALIFORN[A EDISON 72.39 .4P - 00291 S4I 1229/2009 SOUTHERN CALIEOItNI:A EDISUN 44.28 AP -00291841 12.'29.2004 SOUTHERN CAL[FORNL4 EDISUN 20.42 AP-00291341 12129/2009 SUUTFIERNCALCFURNIA BDISON 41.52 AP -00291&41 12/29/2009 SOUTHERN CAL[FURN[A EDtSON 91.77 .4P - 00291841 12/29/2009 SUUTHERN CALIFORA'CA EDISON 1455 AP - 00291.541. (2/39/2009 SOUTHERN CALIFORNIA GD15ON 19.55 . AP - 0029184! I229/2009 SOUTHERN CALIFORNIA EDISUN 28.83 AP-00290841 (2/29/2009 SOUTHERNCALIFURNIA EDISUN 55.96 AP - (10241841 02129/2009 SOUTHERN CALIFURNIA ED[SON 21.45 AP-0029LS4I (2!39/2009 SOUTFIERNC.4L{FORNIA EDISON 20:22 AP - 00241842 12/29/2009 SOL11T{ERN CALIF-OR.NIA ED[SON [,945,(15 AP-001.91543 (2/2~%2009 SPOONFAC`I'OR,Y 29L66 [Jser:VLOPGZ Vcu?nicaL<~pcz Page: 8 CurrentC)ate: 01/1.3/2(11 Repm7:CK_A<aENDA_ REG_POR'{'CtAI" C_RC - C,'IC: Agenda Check Register Portrait Layout Time: 08:08:4 P-47 CI'C~' OF RANCHO CUCAMONGA Az=enda Check Rei!ister 121_'9/2009 t[u~ough I/1.21'2010 Check No. Check Date VehAor Name :lmaunt .4P-00291343 ' 12/29/2009 SPUONFACTORY 315.00 AP - 00291843 I?/29!2009 SPOONFACTORy 140.00 AP-00291843 12/292009 SPOONFACTORy 381.00 AP - 00291843 12;^_9;'2009 SPOONFACTORY 210.00 AP-00241843 12/29/2009 SPUONFAC'CORy 280.00 AP-00291843 121'_912009 SPOONFACTORy 415.00 AP-UU29t843 12;'29!2009 SPOONPACTURy 291.61 AP - 00241843 12/29/2009 SPOONFACTORy 291.67 AP - 00291844 1229,"2009 STONE. MINOR 25.00 AP - 0029 t 845 12292009 STOVGR SEED COMPANY 1,522.50 AP - 0029 t 846 12;'29,009 STUART DEAN INC 4,992.00 AP - 00291848 (212 912 0 0 9 StVRCB FEES 2?,499.00 AP - 00291849 12.'24,'2009 T:4L:[AFERRO, EL17.A[3ETH 132.55 AY-0029[851 (2129,'2009 TOLCAROS[NC 21,037.81 AP - 00291852 (21292009 TOM DODSON k ASSUC[A"I'ES 600.00 .4P - 00291852 tti29i20U9 TOM DODSON K ASSOCIATEg 6,370.00 AP - 00291554 (2292009 UNITED P.4C[F[C SERVICES tNC 13,943.00 .4P - 00291854 (22,9,'2009 C[NITED PACIFIC SER:JICES (NC 3,897.60 A.°-00291854 1229;2009 UNITEllPAC[F[CSERVICESINC 5,690A0 .4P - 00291854 i2129;"Z009 UNCFED PACIFIC SERVICES 1NC 7,572.00 AP - 00'<91855 12;29/2009 UNITED SITE SERVICES OF CA [NC 2I 5.30 .4P-OU29t85C, 12292009 i[N[TED~VAy 11.00 AP - 00291 817 ! 2 /2 912 0 0 9 UTI 1.26'_.76 AP-00291859 12i29r'2009 `v~RIZON 84.98 AP-00291859 t2/29/2009 VER[ZON 38.48 AP - 00291859 1229/2009 VERIZ.ON 88.17 AP-U029L859 12/29/2009 VEK[ZON 1828 AP - 00291819 12/29/2009 VER[ZON 35.48 AP-00291859 (22912009 VERlZON 15.25 AP - 00291859 12/29/2009 VERIZUN 35.48 .4P-00291859 1229/2009 VER,IZON (8.28 AP-00291859 [212 912 0 0 9 VER[Z.ON 18.28 AP - (10291859 12/29/2009 VEK[LUN 1 8.28 AP-OG29tR59 12;2912009 VERIZUN 137.31 AP-00291.859 €2129,2009 VERIZUN 36.61 AP - 00291819 12;2912009 VER(7.ON 70.94 .4P - 00291.859 f 2129;2009 VER[ZON 53.20 AP-00291859 12%29!'_009 VL'R[LON 36.67 AF - 00291859 12/29/2009 VERIZUN 88.17 AP-OU2918>9 12;29/2009 VER[ZON 88.17 .4P-t1U291.859 12,'2912009 VERIZUN 36.61 AP - 00291859 t 229/2009 VERIZUN 76.16 AP - 00291859 t2/24/20U9 VERIZON 36.75 AP-00291854 1229/2609 VER[ZON 36.Gt AP - 0(1391 859 12/29/2009 VERIZUN 36.61 AP - 00291859 12/29/2009 VERIZUN 35.48 AP-OU29L819 [2;2412009 VERIZUN 88.17 AP - 0029 t 859 ! 2/29/2(109 VERILUN ~ 34.36 AP - 60291859 12/29/2009 VERI7.UN 35.48 AP-00291854 12/29,?009 VEE2IZCIN 150.68 AP-00291859 1.21291'2009 VBRIZON 35.48 AP-00291859 (2129/2009 VERIZUN 109.81 AP-0029t859 12!29,'2009 VERI7,ON b6.56 AP-U0291fi59 t2/292G09 VERIZUN 18.28 t Iser. V I,UPE7. - L eronica Lopcz Pa<„e: 9 Girrent Date: 0 (/13/201 Report:CK_AGENDA_ KEC,%,POR"I'RA['[' 12C - CK: Agendti Check Register Portrait Layout Time: UR:08:4 P-42 CITY ()F RANCI3Q CL'CAl~iONGA Agenda CFzecl: Register 12!29.'2009 0vough t/12!2010 Check No. Check Da[e Vendor Name. ~ Amount AP-00291859 12/29/2009 VERIZON 36.61 AP-00291859 {2;39/2009 VERILON 1S3R AP-00291859 12/29/2009 VERIZON IR.RO AP - 00291859 12/29/2009 VERIZON 35.48 .4.P-00291859 12/29/2009 VERI7.O'N 38.17 AF-0029LRS9 I2%2912009 VERILON 88.17 AP-00291859 12/29/2009 VERILON SR.l7 AP-002918>9 12/29/2009 VERIZON 1838 .4P-00291859 12!2912009 VERiZON 18.28 AP - 00291889 12/29/2009 VERIZON 20.41 AP - 0029 f 859 12x29/2009 VERIZON 88.17 AP - 00291859 12/2912009 VER.IZON 58.17 AF-00291859 12;29:2009 VER[ZON 44.56 .4P - 00291859 12/29;2009 VER[ZON - ~ 586.14 AP - 0029 t 859 t'Z/29/2009 VERIZON 128.10 .4F-00291859 12/29/2009 VER[?_ON 111.65 AP-002918>9 12/29/2009 VER[ZON 211A1 AP-00291860 ]2;2'L'2009 WALTERSWEtOLESALEELECTRICCO 70.OS AP-00291860 I7./?9/2009 OVAL;CF.,RSWHOLESAI,EF.-.LECTRICCO 77.90 AP-00?J1860 (2/29/2009 (('AUGERS WHOC.ESALEELEC"CR[CCO 47.6t AP-00291fi60 12/29!2009 WALTERSWFIOLESALEELEt'TR[CCO 5.22 AF-00291860 12/29/2009 WALTE%RS W[(C)L,ESALEELECTRI000 50.79 AP - 00291 S60 12;29/2009 WALTERS WHOLESALE ELECTRIC CO IOS.iU A.P - 00291860 12!29!2009 WAL'['ERS WHOLESALE ELECTR€C CO 104.43 AP - 00291860 12/29/2009 WAi~ CE12S WHOLESALE ELEC'I'RECt CO 244.48 AP - 00291861 12/29/2009 WARREN A CO [NC, CARL I,000AO AP - 00291 R62 12/29/2009 R%AXIE S.ANI1'ARY SUPPLY (151.23 AP - 0029186:3 12/29/2009 WELLS FARGO Br1NK N A 2,300.(10 AP - 00291363 12/39/2009 WELLS PARGO BANK N A 2,300.00 A.P - 00291864 12,'222009 WEST SANITA'i'!ON SEK\%ICES [NCt 370.10 AP-0029!365 12/29/2009 WESTCOAS'['MED[A 900.50 AP-U029(SG6 12/29/3009 WINDORINC 3,574.00 AP - 00291867 12!29/2009 WORD MILL PUBLISHING i25A0 AP-002918(•7 ]2!29l200y \NORDM14IL:LPUBL[SHiNG 725.00 AP - 0029LS(i8 12/29/2009 ZEE MEDICAL INC 226.01 AP - 00291863 12/29x2009 ZEE MF..DICAL. INC 1,483.77 AP - 002918GR 12/29/2009 ZF..E MEDICAL [NC 57955 AP-00291871 ~I2/30/2009 CUCAM1fONGA VALLEY WATERDLSTK[CT 458.77 AP - 00291.371 12/3fi/2009 CUCAMONGA \%.4LLEY WATER DFSTR[CT 352.88 AP - 00291871 12/30/2U09 CUCAMONGA VALC.EY WATER D1STR[CT 774.04 AP - 0029187 L 12130,'2009 CUCAMONGA VALLEY WAT'EK DISTRICT 702.99 AP-00291871 12!30/2009 CUCAM1tONGA VALLEY WATER DISTRICT ~ 190.00 AP-0029187{ !2/30/2009 CUCAMONGA VALLEY WATER DISTRICT '_89.97 AP - 00291871 !?!30/2009 CUC.AMONGA VALLEY WATER DISTRICT' 565.15 .4P - 0029 (871 12x30/2009 CUCAMONGA VALLEY NEAT ER DISTRCCT 21436 AP - 00291871 12/30/2009 CUC.4MONGA VALLEY WATER DISTRICT 233.37 .4P-002,91371 12/30/2009 CUCAMONGA V.4LL:EY' WATER DIS'CRICT 158J4 AP-00291871 12130/2009 CUCAMONGA VALLEY WATER DISTRICT 455.73 .4P - 00291871 12x30!20(19 CUCAMONGA VALLEY WATER DISTRICT 123.22 AP-0029187! 13/30/2009 CUC:,4MONGAVALLEYWA`TERBlS1'RiCT 22L27 AP-0029[87] 12/30/2009 CUCAMONGAVALLEYW.A'TE'RDISTR[CT 120.38 AP-0029[S7I 12/30/('009 C7iJCAMONGAVALLEYWATERDISTRICT 100.CiR AP-00291871 12/30/2009 CCICAMONGAVALLEYWAT'ERD[S'CREC"T 143.11 AF - 00291871 12/.30/2.(109 CUCAM14ONG.4 VALLEY WATER L)lSTR[CT 15.45 i.lser. VLOPE'L Veua,icaLopcz !Page. 10 Current Dale: (11/13/201 Report:CK_AC.iENDA_ REG_POf2'i'RAI'1' _RC; - CEC Agenda Chcck Register Porirait. Layotai Time: 08:08:4 CITY 01F :E2ANCH0 CCICAMQNGA A_~,enda Cleeck Re>iEster 1 212 9 2 00 9 through I / [ 22D 1 U Check .LYo. Check Date E'endor i~lxme AP-00291871 12/30/2009 CUCAMONCrA VALLEY WATERDISTR[CT AP - 0029187E f 2'30/2009 CCJCAMC)NGA VALLEY WATER Dl:STRICiT AP-00391871 12,.'302009 CLICAIv1ONGAV:IL,LEYWA`C'ERDISTRICT AP - 00291 R7l 13/30/2009 CUCAMONGA VALLEY WATER DISTRICT AP - 00291871 ] 2!30.!'_'0(}9 CUCAMONGA VALC.EY WATER DISTRICT AP-0029tR71 I2i30/21)09 CUCAMONGAVALLEYWA'FERDISTK[CT AP-0029(871 12/30/2009 G'UC.AMONGAV.4I.LEYWAfERDISTRTCT AP - 0029 [ 81L 12,'30/2009 CUCAMONGA VALLEY WA"CET(. DISTRICT AP - 00291871 t2r'30i2009 CUCAMONGA VALLF__Y RATER DISTI2IC;T Af'-110291.871 121302009 CLJCAMONGAV.4LLEYWATERDISTRICT AI;} - 0029871 12r30/2U09 CCJCAMnNGA VALLEY bVA"EER. D[S"CRICF AP-0029871 12/30.%'2009 CUCAMONCiAVALL.EYRTA'['ERDISTRIC'f AP - 0029 € 871 I2/3Ur2009 CUCAMONGA VALLEY WATER DIS2'RLCT .4P-0(}29[871 12/302{}U9 C(1CAMONGA VALLEY WATEK'D[S"PRI'C'E AP -{1(329 [ 871 12/:?0/2009 CUCAMONCiA VALLEY WATER DISTRTC'F AP - (1(129 C 871 12/30.%2009 CUCAMONGA. VALT.,EY WATER DISTRICT AP-00291871 72/302009 CUCAMONGAVALLEYWA.TI3ILDISTRK'T AP - {1029137 [ l2%3!1!201)9 CUCANION'GA VALLEY Cv'ATiR DIS'I'R.ICT AP-00291871 12/30,'2(!09 CUCAMDNG.4V,ALI<El'WA1'EKDtS1'RIC'I' AP - 00291871 12/3012009 . CUCADQDNCrA VALLEY WA"CER DISTRICT AP-0Ci29i871 I2/30,%2Ci(l9 CUC;1MifNGA VALC.,EY WATBRDCSTRTC'F AF'-O(}?9F87t 12/,Or70{t9 C'C[CAMONGA VALLEY WATEKDISTR[C'C AP-0029[87[ 12L30i2009 CUCAMON'CiAVALLEYWATERD[STR[CT ,4P-00291877 k2!30i2009 CCICAMONGAL'ALLE.YVirA"CEKDISTR[CT AP -UU29 [ 871 12/30/2009 CUC'AtvK)NGA VAI<I<EY WATER DESTKICT Ap-G029i87t 12,'30/2009 CUCAMONGAVALLE-Y SVATERDISTRTC'f AP - UU29 L871 12/30/2{1(39 CEJ{`A&IDNGA VALLEY W.A'CER DtS1-RICT A.P-00291871 Eli";0/2009 CUCAMONGAVALLEYWATERDI5TR€GT AP - 00291.87 f 1 213 0/200 9 C'EJCAMDNGA VALLEY WATER D1S'fKICT AP - 0029187[ 121'3(1/2009 Cf ICAMDN(~xA VAI<LEY lVA'["EI2 DISTRICT AP-0029iR7[ (2130P2U09 CTIJCAM<?NGA VALLEY WA2'ER DISTKICI' ,4P-01)29[871 12/30/2009 GUCAMONGA VALLEY WATERDIS'CR(CT :U' - 00291871 f 21 3 012 0 0 9 C(JCAMONf,,9 VALLEY WATER DTS"CRK:T AP-0029871 72/30.'2009 GUCAMON'C)AVALI,EYWATER.D[STRICT AP-U029IS71 t2f3(}!'20(79 CUCAMONGAVALLEYWATERDIS'fR.IC;T AP - 00291871 [2130/2009 CUCAMONGA VALLEY WATER D1S'CRICT AP-00291871 (2!30/2009 CUC;AMONCrA VALLEiY WATERD[S'CKICT AP-00241871 1213012009 CUCAMONGAb'ALLEYWATERDISTRIC"C .4P-(r0291.R71 !2%3U,r2009 CUCALIONGAV,=~.LLEYVv'A'CIiR1:7iSTKIC.T AP-0029tR71 12/30/2009 CUC'AMDNGAVAC.LEY WA'CEKDtS1"RIC'C AP - 0029877 12/302008 CLrCAR4ONGA VALC.EY 1VATER DISTRICT A,P-4U291R7t i2/30Y.r009 CUCAMONGA V_A1,LEY WATERD[STRIC"C AP - (1029 F 87l 12/3Or2U09 CI?CAMON<;A b'ALLEY WATER DISTk.IC1' AP - 007.41871 7220/2009 CIJCAMONGA VALLEY WATER DISTRICT AP-0023187€ t2!30/2Q09 CUC;AN(UNG:IVALLEYWATERDISTR[CT AP-OU7.9tfi71 t2/30Lt{109 CCICAMUNGAVALLBYWATERDIS'FR[CT AP-402987! 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Report:CK_AGENDA_ REG_PORTRAI T_RC-CK: A~endaCheckRegisterPo~traitLayaut Time: 08:08:4 P-45 CfTY OF RANCHO CLICAMONGA Agenda Clteck Re~isker 1.2/29/2009 @uough I/12;2010 Check No. Check Uatc Vendor Name Amount AP - 00291874 12/30120(19 C3Rt)DART BOOKS 23.26. AP-00291R74 L2/30/2009 BF2UUARTBOUK5 105.19 AP - 00291874 I2.+3012009 BRODART BOOKS 19.53 AP - 00291874 12/30/2009 BRUDART ROOKS 6.84 riP - 00291874 12/30/2009 BRODr1RT BOOKS 4.5 ( .4P-0029(374 12!30/2009 BROD:IRTBOOKS 4.51. AP-00241874 [2;30!2009 BRODARTBUOKS 9.02 AP-00291874 I?.'3021i09 BRODAR"C BOOKS 4.5t AP - 00291874 12/30/2009 BRUDART 600KS 9 02 AP - 0025 1874 E 2r'3(.I/2009 BI20DART BOOKS 9.02 AP - 00291874 '12/301"_'(1(19 BRUDART B<)UKS 4.5 I .AP-(1029L874 12/30/2009 BRC1DAf2"C BOOKS 4.51 AP - 00291874 12/30/2(109 BRODAR:I' BOOKS d.5 ( .4P - 00291.374 12/30.12009 BROD.4R'C BOOKS 4.51 AP - OG291 S74 12/30.2009 BRUDART BOOKS 34.26 .AP - 00291874 12130!2009 BRUDART BOOKS 86.99 AP-00291874 !2!"10^009 BRODARTBOOKS 23?6 AP-00291374 !2,'30.!2009 BRODARTBOGKS 5.83 AP - 00291 S74 !2.!30/2009 BRODART' BOOKS 88.5? AP - 00291874 12/30/2009 BRUDART E30UK5 14253 AP-00291874 (2130/2009 BRODAR'CBOOKS 14.46 AP - OU29187d (2130!2009 BIiODART BOOKS 37.40 AP - 00291 S74 12130(2009 BRODAR"C BOQICS 21.49 AP-00"'91874 12,'30/2009 Bt20UART'BOOKS (=.54 AP-0029LS?4 (2;30/2009 BRODARTBOOKS 29.91 AP • 00291874 12;30/2009 BRODART BOOKS 31.06 AP - 00291 S74 ! 2/30/2009 BRODAA"C BOOKS 1555 AP - 002918?4 12/30/2009 BRODART BOOK$ 9.61 AP - 00291.374 12/30/2009 BRUUART BOOKS 15.62 AP - 0029 (874 [213 012 0 0 9 BRUDART BOOKS 30.13 AP - 00291874 f 2/30/2009 F3RODAIZ'C I300KS 16.1.2 AP - (10291874 1213(1Y1009 BRODAR'1-BOOKS 11.20 AP - 00291874 12/30/20)09 BRUDART BOOKS 451 AP - 00291874 12/30/2009 BRUDART BOOKS 4.51 AP - 00291874 12/30201)9 BRUDART BOOKS 31.58 AP - 00291875 12/302009 ER4COR SERVICE 17.186.57 .4P - 00291875 12/30/2009 6MCOR SERVICE 23,602.53 AP-00291876 1,2/302009 GENERATOR SERVICES CO 2,346.75 AI'-00291.876 1213(1/2009 GENEELATORSERVIC.'ESCO 46L60 A,P - 00291877 12/30/'2009 FNL.AND VALLEY DAILY BULLETIN 240A0 AP-0029F877 12/30!'2069 INLAND VALLEY DAILY BULLETIN. 478.75 AP -1)0291 S77 12/30/2009 INLAND VALLEY DAFLY BULLETFN 1,240.00 .4P-002918?7 12/30/2009 [NLANUVALLEI'DAILYBULLETIN 477.50 AP -OU29IS?7 !2/30/2009 INL:IND VALLEY DAILY BULLETIN 60:15 AP - 00291877 l2%30/2009 [M_AND VALLEY DAILY BULLETIN 392.50 AP-00291ST !2/302009 INL:INL)VALLEYDAILYBULLETFN 34L25 AP - (10291877 12!30/2009 LNLAND VALLEY DAILY BULLETIN 768.75 AP -00291.577 12!302009 INLAND VALLEY DAILY BULLETIN 725.75 AP -002918"il [2/30,'20(19 INLAND VALLEY DAILY BLIL,LETIN 226.25 AP - 00291877 12030/2009 INLAND VALLEY DAILY BULLETIN I SR.iS ,AP - 00291877 !2/3012009 INLAND VALLEY DAFLY BULL;ET[N 267.50 AP - 00291578 12/302009 INLAND VALLEY DAILY $ULLETIN 524.25 AP - 0(12918 i9 !1(1!2010 A AND A AUTOMOTIVE 344.94 AP-00291880 1/62010 ABLETRONICS 13050 User: VLOPEZ-Veroni ca Lopez Page: 13 Current Date: 0 1/132GF Report:CK_AGENL'A_R EG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 08:03:4 P-as c~TY o~ x.~rvcxo cur..Alvio~vcA Agenda Check Re~~.Ster ( 2129/2009 thiau~t [i 12/20 t0 Check No. Check llate Vendor Namc ~ Amomlt AP-00291883 lr'6:'20I0 AGU[LERA,[SAIAH _ 78.00 AF - 00291R83 06/20/0 AGL4I,ERA, ISALAH 78.00 AP-00291883 I/G/'20[0 AGUILERA,ESAIAH '8.00 AP-00292883 116120[0 ACiU[I,.ERr1,ISAlAII 7800 AE''-0029[883 0%6;2010 AGUIhERA,ISA[AEi 78.00 A0''-002918$4 1/6/20(0 ALL C;T`fIES"FCK}LS [30.24 AP - 0029[885 I1fii201(i ALL CITY A~LhNAGEMF.NT SER'b'ICES fNC. 10,415.12 AF-0029/886 IKi/20[0 ALLIANI'[NSURANrCESERV[CESINC. 4,987,16 AP - 00291887 I/6/2.010 AA4ERICAN k''LC1M[3ING FA RTSMAS'I ER INC 53. i [ AP - 00291888 116120 (0 AMF_R1CAN RO'T`AS2Y BROOM CO. INC. 762.60 AP - 0029 (8S9 t:6/Z010 AMERINATIONAL C.OMMUTJITY SERVIC''ES INC. 339.00 AP-0(1291890 I/6Y1000 ANTHF.,MBCdJECROSS ~ 153,b75.29 AP-0(129189/ 1/6/20(0 ARROWTR,IILERSUPPLFESINC 100.87 AF - 00291892 L/G~'Z000 ARROW 'T'RUCK 8ODIES AN[) EQ,UIFMENT [NC 1,1'31-00 AP - 0029F$92 06/2010 ARROW "€RUCK BODIES AND EQ'UIF?`4EN'I' [NC 473.56 AP-0[)290893 1/6120/0 .hSCI?.CON'I'LNEIINGEDIJC:A'IIONIMEMBERSHIF 250.00 AP - 00291894 V6i20t0 AF; I'O BODY 2000 3,373.54 AP - 00291895 1/612010 B r1ND K ELECTRIC WFLGLESALE 45.35 AP - 0029 k 896 I /612010 BARBER. 8c SONS INC, It. 61.20 AF' - 0029189E A 16120 [0 BARBER ~. SONS ONC, H. 11.30 AP-0029E897 tlG%2010 BAR.NE,SANDNOBLE 2o`.FG AP-00290898 1/6/2010 BF_-ACONPLUMBENG 310.00 AP - 00291898 1/6/2010 13Er1CON YL;UMB[NCi 89.00 AF-00291898 1/6;20/0 BEACON PLUM}SING ~ 2,803.22 ~:P - 0029 [ 898 1 /6/20/ 0 BEACON FLEI1tiiI3ING 0,291.67 AP-0029/898 1!G/20/0 BEACONPLEJIvIES1NG 191.86 AF - 00291899 t!6/2000 BF,I2NELL }[YDIL~CIL[CS IN{; 267.77 AP - 00390900 C/(112010 BES"0' BES'C\ND IRCECiFR 91.50 ~~3P - 00292900 !/(,/2000 BILL AND WAGS [NC ~ 204.00 AF' - 0029[902 1!612010 BISHOP C:C3MPANy 144.49 AF-60'2909(13 I/6/20(0 BOOICPA{PE -045.60 AP-00290903 06121)10 BOOKPAC;E 86.40 AF-00290404 - 1/6(2(100 BROWN,3AMIE 50.00 AP-00291905 06/2000 BRO4PN,'bIEdI~tA _ 80.00 _ AP-0029090fr I/6?'2(}EO CALIF'ORNIABOARDOFIgUAL,IZATFON,STA,T 3,402.20 AP -00'.91906 1/b/2010 CALIFORNIA BOARD OF EQUALI7..A"CF(:)N,, STAT 4,00297 AP -00291906 06;2010 CAL[I''ORNE,4 BOARD OF EQIIALILA'iION, $TAT 3:565.64 AF - 0}029 (907 V6/2010 CALIFORNI A BLJFL.DING STANDARDS CCJMiY(IS: 2,386.80 .AP - (102919(19 tiii,'2v [v CAL:iI~ORNFA. S"F'AT'E OF [,501.00 AP - i}0291909 tiff/2010 CAL[i~ORN1A, STATE OF 545.00 AP - 002919 (G 1.!612010 CALfFORAIFA, STA'i t~ OF ~ 792.00 AP - 00290910 [/6!2000 CALCFORMA, STATE OF 105.00 AP - 0029191 I 0612010 CALIFORNIA S'CATE OE 365.33 AP-00241)01 /1612010 CALIFORNFA,S'LA'I'EOF 278.7.1 AP - 00391912 I/G/2010 CALIN, ANGELA ~ ~ 1,406.00 AP-002919[:, 1/6!^_(110 CALLAC[,AL.LENJOF.rN 1,3'{Z00 AF-00290914 (/(./2010 CAMPBELL LANDSCAPES ~ 210.00 AP-0024'1.906 I/G/2010 CHR(STIANGENTERONTARIO 500.00 AP - 00291917 06.!2000 CLARK- ROBXIT~ S. 025.00 AP - 00291918 FI612010 CLARKE PLUfvI6[bT(T SPECIALTIES INC. 9.7 E AP - 00291918 !/6/2010 CLARKE PLUMBONG SPEC:[AL.TOES INC. 35.88 AP -00291918 O6.~'2010 CLr~RKB PLUM1IB[NG SPEC[A[;T'tES FNC. 216.42 r1P - 002919 [9 l /G~2010 CMRTA 50.00 AP -0029/920 1/6/2010 COLLEGE SVN CLUB CFLAFFEY 500.00 f7ser. VLOPE2 - L ~ronica C.~pcz -Page: 04 C:nrreul Date: 0 1 /1 3120 1 RepoE~I:CK_,4{iENDA_ REG_PGRTRAf' C RC - GIZ:.agenda Check Register F'ortr~t Layout Time: 08:08:4 P-a~ crT~~ o~ kANCe~o cucAittonlca Agenda Check ke2ister 12/29/2009 tltrouah 1!12/2010 Check Nu. Check Date Vendor Name Amount AP-00291921 1/6,~20tU COR1'EL,EMM.4 1,000.00 AP-00291922 1/6(2010 CRAFCO[NC 165.74 .4P - 00291913 1/6,"2010 CRTMS(JN MARIE CO 5,646.28 AP - 00291923 I/6/2010 CRIMSON MARIE CO -564.63 AP - 00291924 1/Fi/2(710 CRIMSON MARIE CO 11,377.87 AP - 00291927 1/6/2010 CIJCAMONGA VALLEY WATER DISTRICT' 914.71 .4P - OU291927 (!6/2010 CUCM4ONG,4 VALLEY WATER DISTRICT 73.68 P.P-00291.927 1;6/2010 CUCAMONGA V:4LLEY WATER DISTRICT 1,429.12 AP-0(7291927 1/6;2010 CUCAMON(iAV.4LLEY'.WATERDISTRICT 102.40 AP - 0(7291927 1/6/2010 CUCAMONGA VALLE-t' WATER DISTRICT 143.31 AP-002919^_7 1/6/2010 CUCAA4ONGAb'ALLEYWATERD[STRIC'C 48151 .4P - 00291927 1/6!2010 CLICAMONGA VALLEY W:4'LER DISTRICT 45.56 AP - 002910'7 ii6/2010 CUCAIG-CONGA VALLEY W ATER. DISTRICT 41 t.68 AP -0029[927 V6I2010 CUC,4MONGA VALLEY W.4'I"ER DISTRTC'I' 120.58 AP - (10291927 l/(i/2010 C,UCAMONGA VALLF,Y WATF,R DiSTRIC'C 204.33 AP - 00291927 1/6/2010 CLrCAMONGA VALE..EY WATER DtS'Pf2iC'i' 181.60 AP -00291927 1/G/2010 CIJC:AMONGA VALLEY WA'PER.D€STRICT 1,234.44 AP - 00291927 1!612010 CLtCAMONGA V"AL,LEY WATSiZ DISTRICT 1,653.25 AP -0029!927 116(2010 CUCAMONGA VALLEY WATER p{STRICT 126.06 .4P-((0291927 I/612.0(0 CLiCAMONGAVALLEYII'AT'EIZDISTR.ICT 275.26 AP -00291927 I/612Uf0 CUCAMOATGA VALLEY \VATER DISTRICT 413.36 .4P - 0029 f 927 (1'6/2010 CUCAMONGA V:\LL,EY WATER DTS"CRICT' 114.89 AP • 00291927 t/G!~0(0 CUCAM(7NGA VALLEY ~a'ATER D[STIZIC'F 42.72 :\P - 00291927 1/6!2010 CUCAMONGA VAi.LEY' WATER DIS'CRtCI' 723.85 AP - 0029192 i I/C+/2010 CUCAMONGA VALLEY WATER DISTRiC'P 483.77 AP - 00291927 i/6/201(1 CUCAMONCiA VALLEY RATER DISTRICT 21294 ^~P-00291921. 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AP-00292084 1/6.'2010 VER[ZON 85.67 AP-00292054 1/6/2010 VERIZ.ON 18.80 AP-00292084 1!62010 VERiZON 38.02 AP - 00292084 1!62010 VERI''/_ON 249.49 AP-00292084 1;6/2010 VERILON 34.36 User: V LOPEZ -Veronica Lopez Page: 24 Current Date: O t r'13201 Report:CF;_ACiENDA_RL'G_ PORTFZAI" T_RC - Ch: Agenda Check Register PvrGait t.ayout Time: 08:OS:A P-57 C['TY OF RANCHO CUCAMONGA Agenda Ctteck Register 1 212 9/2 0 0 9t'lu'ough I/}212010 'heck N Check Date VenAor Name Amount AP - 00292084 06,'2010 VERIZON 35.08 AP - 00292081 1/(1'_010 VER[7_ON 36.61 ,4P-00292084 1/6/2010 VERf/_ON 34.61 AP - 00292084 ii6/2010 VEItIZON 34.3b AP-00292084 06/2010 VERl2,ON 638.95 AP-00292084 I/l.+2010 VE[CIZON 38.67 AP - 00^_92084 1!612010 VERIZON 476.85 AP-00292086 06!2010 \%ISIONSERVICEPL.AN CA (0,253:'8 AP - 00292087 06/2010 WAEN WRIGHT, L4NICE RODGERS 1,400.00 .4Y - 00292088 1.16,'2010 WALTERS R%HOLESALE ELECTRIC CO 1,050.45 AP - 00'_92088 1/6/2010 WALTERS WHOLESAfE ELECTRIC CO 226.81 .4P - 0029'088 1/6/2010 N'.4LTERS WHOLESALE ELECTk[C CO 522.00 AP - 00292088 1!6/2010 1L'AL,TERS WHOLESALE ELECTRIC C;O 146.82 .4P - 0029?088 1./6/2010 WACCERS 4V}iOLESAI_E ELECTRIC CO 317.31 AP - 002920fi3 1;6;2010 WALTERS WHOLESALE ELECTRIC CO 105.31 .4P - 00292089 lib/2010 R'ARREN & CO INC, CARL 402.5'+ AP - 00292089 1;6/2(110 WARREN ~~ CO INC, CARL 516.78 .4P - 60292089 I i6/2010 W.ARRF:N & CO [NC, CARL 682.20 AP - 00292089 1!6.'2010 WARREN & CO [NC, C,4RL 959.71 AP-00292090 06/2010 WA;CIESANCI',4RYSUPPLY 159.87 AP - 00292090 I (6r20 (0 W'AX[E SANI'TAR'i' Si1PPLY 157.2 AP-00292040 ~ 1;6/2010 W.AXIESANCTARYSUPPC,y 225.49 AP - 00292090 I /ti2010 N%AX[E SANIT.ARI' SUPPLY 21032 AP-00292(190 I/Fi/2010 WAXIESANITr1RYSUPPLY 6L78 AP - 00292090 1/6/2010 W'AXIE SAN['TARY SCIPPLY 137.34 .4P-(1(1292090 t/6/201.0 W,4XIE:SAN1'1'A12YSC1PPLY 71.66 AP -00292090 1/6/2010 W'A?i[E SANITARI' SUPPLY 19832 AP -00292090 1/6/2010 W.4XIE SANITARY SUPPLY 13.'29 AP - 00292090 I /612010 WAXIE SANITARY SUPPLY 73.75 AP -00292090 li(iY20t0 WAXIE SAM'CARY SUPPLY 37.45 ,AP-00292092 l/6Y'O10 WES"f COAST TURF 1,409.89 AP-00292093 1;{124)10 CVOItDlNMO'C10N 250.(10 AP - 00292093 1!7/2010 Al3C LOCKSMI9'HS ~ 108.41 AP - 0029209(1 1,'7/2010 BROI2ART' BOOKS 9.61 AP - 00292096 1!7!20 t0 BROD:4R'f BOOKS 1'_5.66 AP - 00'92096 1/7/2010 BF20DAI2T BOOKS 56L98 AP -b029209(i 07/2(ll0 BROUAR'C BOOKg [3.14 AP-00292096 1/7/2010 BRODARTBOOKS 33.1( AF'-00292096 {;7/2010 [iRODAEtT'BOOKS 67.48 P.P - 0029209b 17/201() BRODAR'C BOOKS 58.39 .AI'-00292096 I/7,%2010 BROUAR'P1300KS 252.43 AP - 00292096 l /72(11 U BRODAR'T BUOICS 4.51 r1P-00292096 117;20(0 612.OD.4RTBOOKS 6.69 AP-00292096 1/7/2040 BItODARTBOOK6 200.64 AP-00292046 07/2010 BR.ODARTB(.)OKS 60.6b AP - 00292096 l 17/2010 BRODART BOOKS 4.51 .4P - 00292096 I; 7%~U10 BRODART BOOKS 192.28 AP - 00292096 117/2010 BRODART BOOKS 44.96 AP-00292096 1/7/2010 BRODARTBOOKS 34.19 AP - 00292096 1 /712010 BRODART B001CS 14.14 ,4P - 00292096 117/2010 BROUART BOOKS 17.36 ;AP-00292096 1/7;2010 BROUARTBOOICS ?3.55 .AP - 00292096 (!7/2010 BROD.ART BOOKS 14A2 AP - 00292096 1!7n010 BRODART BOOKS 36.68 User: b'LOPEZ -Veronica Lopez Page: 25 Curren[ Date: 0013,^01 Repori:CK_AGENDA_ REG_PORTRAIT _RC - CK: Agenda Check Register Portrait Lagout Time: 08:(18:4 CITY OF R4NCH0 CIJCAMONGA A>renda Check Rei!ister 12/29;2009 ttrrouglt 1;12/2010 Check lYn. Check Dute VendnrName AP-00292096 li'720t0 BRODARTBOOKS AP - 00292096 Ii7i2010 BRODART BOOKS AP - 00292096 1!7!2010 BRODART BOOKS AP - 00292096 1!',!20 t0 BKODAR'E BOOKS AP - 0029209(1 1(7/2010 BRODAR'C BOOKS AP - 00292096 " 117/20 f 0 BRODART BOOKS AP - 00292096 07/2010 BRODART BOORS AP - 0029"_096 1!7;2010 BRODART BOOKS AP - 00392096 li?!2010 BRODAR.TBOOKS AP - 00292096 1.!7/2010 BRODART BOOKS AP - 00292096 l;"7/2010 BRODAR'E' BOOKS AI'-0(1292096 1!7/2010 BRODARTBOOKS AP-00292096 L!7l2010 BRODARTBOOKS .4P -00292096 07%2010 BROD.4RT BOOKS AP - 00292096 07,2010 BRODART BOOKS AP-00292097 1%712010 C.4LSENSE AP -00292098 1%72010 COMP U ZONE :1P - 00292098 UN2010 COMP U ZONE AP -00242098 1/7/2010 COMP LI ZONE AP - 0(}292098 li7%2010 COMP U ZONE AP - 00292098 1!7%2010 COMP U ZONE. .4P - 00292098 ~ I.'7 2010 COMP U ZONE AP - 00292098 1/7/2010 COMP U ZONE AP - 00292098 l %7%2010 COMP U ZONE AP - 00292098 I /7,"2010 COMP U ZONE .4P-011292100 l!7/20[0 NEC:UNIFIEDSOLUTLONSINC AP - 00292!01 1;712010 REPUBLIC ITS AP-0029'2L0I ,!7!2010 RFPUBLCCL'CS AP - 00293701 U' ,,'2010 REPUBLIC ITS AP - 002921 O1 07,2010 REPUBLIC ITS AP - 00292101 07/2010 REPt.1BLIC ITS AP - 00292101 !.7/2010 REPUBLIC iTS AP - 00292101 07/2010 REPUBLIC f'hS AP - 00292101 07/2010 REPUBLIC ITS AP-00292101 1!7!2010 REPUBL[CITS AP-00292101 07!2nI0 RBPCIBLICtTS AF - 00292101 ti7%2010 RLPUBLIC ITS AP-00292102 117!2010 TRUGREENL,4NDCARE EP - 00000818 12.`29!2009 CHAFFEY JO[NT UNION HS D[S'I'RICI- EP - 00000819 12!29;2009 MICHAEL, L.. DENNIS EP - 00000821 1.2!24,3009 SAN BERNARDINO CTY SHERIFFS DEPT EP - 00000822 I %C, 2010 BLACK & VEATCH CORP EP - 00000823 1;6'20] 0 MACDONALD; JAMLE EF-00000823 U6/20(0 MACDONAL.D,.IAMIE Total for Check [D AP: P-58 Amount 14.46 19 L32 688.97 49.89 13.53 4.5 L 6.69 4.51 1913 578.03 19.53 268.57 54.79 17.36 11.54 I ,983.86 113.10 85.00 Rs.no 232.73 85.n0 85.00 20551 89.00 42.50 bn.37 5,575.59 1,420.89 545.00 20,983.07 12,1 Sd.00 2,212.76 482.00 7zu.bo 1,24o.ao (,454.50 2,349.? 1 1.400.00 2,L61.702 42 32,000.00 l [3.30 ~,I31,i46.00 3,0 L 0.00 1.,200.00 140:25 Total Cur Check ID EP: 2,167,609.55 Total for Emit}: 4,329,31 L97 User VLOPEZ-Veronica Lopez Page: 26 Report:CK_AGENDA_REC3_PGRTR.AIT_RC - CK: Ageu<la Cheek. Rem ster Poriraii Layout Current Date: 01!13/201 Tirne: 08:08:4 P-59 m m pE U V U m T U O C E °' E m o v ~E~°, r V = ~ M O t6 N ~ L ~ C N V .O ~ ° O E e0 v- d 0 o a° o ~. a U ^a i3`. Q f ~xJy rr".. 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Z Z Z Z Z 2 Z Z ~ m r r r n n n r~ r ~ N N O O t ~ N N N N N O ~ ~~ N N N N~ Vt ~ \ N N N N N N` y c m w Q m A o y o c y N m IL O a 0 9 'O 9 'O ~~ c c c c c m ~ u c c c ~ > ' ' c ' ' c _« LL LL LL LL LL LL LL LL 3 Y Y Y Y m E E Y . ~' .~' Y ` ` ` ` ` ~ c~ m m m m m m ~ o m ~ o U~ Z T T T T T T T T D y 9 c c c c ~ c c ~ ~ C ~ `C ~ `2 ~ ~ ~ ~ `C m .m W ~ c r O t c0 m E a li a ~ ~ U (j y m 2 ~ ~ ~ ~ ~ ~ r C ~ ~ c LL C LL Z' O O 7 ~ ~- m in Q¢ '^ m LL U Q m ~= T N p E ' Q m w~ v m `y ;c m ` g m a w ~ a ¢ c 3 `a c o a m En a ¢ m LL m m C y - m 2 ' r a ? > m e m 5 0 K ~ c m o y `o a v m E Q N O O N O Z O LL U N Oi m rn of N N m a P-68 STAFF REPORT ~r;`~-- ',t,{ PUBLIC WORKS SERVICES DEPAR'T'MENT ~, RANCHO Date: January 20, 2010 CUCAMONCA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William Wittkopf, Public Works Services Director By: Jeff Barnes, Parks Maintenance Superintendent Michael Maston, Assistant Engineer Subject: APPROVAL OF SPECIFICATIONS FOR "GOLDEN OAK PARK BALL FIELD FENCING PROJECT" .AND AUTHORIZE THE CITY CLERK TO ADVERTISE THE "NOTICE INVITING BIDS" TO BE FUNDED FROM ACCOUNT NUMBER 1120305- 5650/1668120-0 (PARK DEVELOPMENT FUND) RECOMMENDATION It is recommended that the specifications for "Golden Oak Park Ball Field Fencing Preject° be approved and authorize the City Clerk to advertise the "Notice Inviting Bids' to be funded from account number 1120305-5650/1668120-0 (Park Development Fund). BACKGROUND ANALYSIS The baseball field at Golden Oak Park is located on the south side of the park and is used for Little League baseball games. There are several homes that sit behind the park along the first base line. During games, foul balls have gone over the existing fence and struck several homes behind the park. Currently there is fencing between the homes and the baseball field, but the height and length of the existing fence does not provide adequate protection from foul balls. This project will extend the existing fence an additional 45 feet and raise the height from 8 feet to16 feet. The new fencing will provide protection to homes south of the baseball field from foul balls. The estimated cost of $22,800 will be funded by the Park Development Fund. Resp fully bmitte , ;~ William Wittkopf Public Works Services Director BW:JB/sm P-69 RESOLUTION NO. 10- D l3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE GOLDEN OAK PARK BALL FIELD FENCING PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rahcho Cucamonga has prepared specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the "GOLDEN OAK PARK BALL FIELD FENCING PROJECT". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, April 13, 2010, sealed bids or proposals for the "GOLDEN OAK PARK BALL FIELD FENCING PROJECT; in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "GOLDEN OAK PARK BALL FIELD FENCING PROJECT". A Pre-Bid Job Walk is scheduled for Tuesday, March 30, 2010, at 8 a.m. at Golden Oak Park, 9345 Golden Oak Road, Rancho Cucamonga, California, 91730; here bidders may present questions regarding the bid documents, plans, proposals, and specifications. THIS MEETING IS MANDATORY. Verification of attendance at the Pre-Bid Job Walk will be documented by signing in at the meeting. Any bidder not documented as being present at the Pre-Bid Job Walk will be excluded from the bid process. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Engineering Department, City of Rancho Cucamonga, 10500 Civic Center Drive, P-70 Rancho Cucamonga, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to-the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public work's project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. P-71 The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 17773.8. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder wilt enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and- the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies fumished for the performance of the work contracted to be done by the Contractor; or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; Including but not limited to a Class "A" License (General Engineering Contractor) and/or Specialty Class "C-13" (Fencing Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Offce of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. Copies of the plans and specifications, available at the office of the City Engineer, Plaza Level Engineering Counter, will be fumished upon application to the City of Rancho Cucamonga, and payment of $35.00 (THIRTY-FIVE DOLLARS); said 535.00 (THIRTY-FIVE DOLLARS) is non- refundable. Upon written request by the bidder, copies of the plans and specifcations will be mailed when said request is accompanied by payment stipulated above, together with an additional non-reimbursable payment of $15.00 (FIFTEEN DOLLARS) to cover the cost of r P-72 mailing charges and overhead. The request for plans and specifications should include the. title of the requested project and bidder's business card, including valid mailing address, phone and fax• number, and a-mail address. Please note that plans and specifications will not be processed, given out or mailed until payment is received, which shall include the cost of the plans and specifications and the stated mailing fee or bidder's FedEx account number,rf applicable, until the information above is received. Checks/request shall be addressed as follows City of Rancho Cucamonga Attention: Engineering Plaza Level 10500 Civic Center Drive Rancho Cucamonga, CA 91730 No proposal will be considered from a contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, reserves the right to reject any or all bids. By order of the Council of the City of Rancho Cucamonga, California. Dated this 20`" day of January, 2010 ADVERTISE ON/PUBLISH DATES: April 16 and April 23, 2010 Questions regarding this Notice Inviting Bids for "GOLDEN OAK PARK BALL FIELD FENCING PROJECT" may be directed to: Jeff BarneslMichael Maston, Public'Works Park Maintenance Superintendent/Assistant Engineer 9153 Ninth Street Rancho Cucamonga, CA 91730 (909) 477-2730, ext. 4137 or 4139 office (909)919-2991, fax P-73 STAFF REPORT - - CJJMMtJNITYSERVICES DEPARTMENT Date: January 20, 2010 RANCHO To: Mayor and Members of the City Council CUCAMONGA Jack Lam, AICP, City Manager From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT RECOMMENDATION In accordance with the City Council's request to become more informed of recreation programs, projects and events, this report is provided to highlight pertinent issues, projects and programs occurring in the Community Services Department. This report is provided to the City Council for informational purposes only. Seniors: The following table highlights some of the major senior activities that took .place during December 2009 as well as the total number of registrations for the year for Wellness Pass and Senior Trarisportation. Activity Date Number of Partici ants Pool Tournament December 4, 2009 16 Senior Dance December 12, 2009 18 Holida Part ~ December 17, 2009 200 Senior Birthda s December 30, 2009 80 Wellness Pass - A es 60+ Total Re istered 2009 - 1267 Wellness Pass - A es 50-59 Total Re istered 2009 - 648 Silver Fox Ex ress Total Re istered 2009 - 164 • Upcoming Senior Activities are summarized below: Activi Date Time Pool Tournament Janua 8, 2010 1:00 .m. Senior Dance Janua 9, 2010 7:00 .m. Senior Birthda /Talent Showcase Janua 28, 2010 9:30 a.m. It is anticipated that the Senior Advisory Committee will hold its next regular meeting on Monday, January 25, 2010 at 9:00 a.m. at the James L. Brulte Senior Center. • Participation in the Senior Nutrition Program for the month of December 2009 is summarized in the table on the following page. P-74 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT Pnca 2 ]nwnxY zo,zalo WeeK Date Partici ants 1 12/1 throw h 12/4/2009 878 2 12/07 throw h 12/11/2009 1,052 3 12/14 throw h 12/17/2009 991 4 12/21 throw h 12/24/2009 681 5 12/28 throw h12/31/2009 730 Total meals served for the month of December 2009: 4,332 Senior Services: The table below summarizes partidipation in Senior Services activities for the month of December 2009: Pro ram Number of Partici ants Blood Pressure Screenin 69 Resource Libra 185 Bereavement Su ort 3 Elder Law Private Counselin 10 HICAP 3 Dr. Cohen - "The Doctor is In" 8 Peo le with Arthritis Can Exercise 241 Sit and Be Fit 372 Special Needs Programs: The table below highlights some of the special needs activities that took place during December 2009. Activity Date Number of Partici ants Friday Night Fun Club - "Jingle December 20, 2009 32 Jamboree" dance Star Performers -Intermediate Se tember 16, 2009 19 • Upcoming Special Needs activities are summarized below: Activit Date Time Friday Night Fun Club - "January Jubilee" January 8, 2010 5:30 pm - 7:30 pm Ballet - S ecial Needs Janua 14, 2010 3:30 m - 4:10 m Star Performers -Intermediate Janua 6, 2010 5:30 m - 7:00 m Martial Arts - ee innin Janua 11, 2010 5:00 m - 6:30 m Martial Arts -Intermediate Janua 11, 2010 6:30 m - 8:00 m Ta - S ecial Needs Janua 14, 2010 5:00 m - 5:40 m Movement and Tumbling -Special Needs January 14, 2010 4:15 pm - 4:55 pm Jazz and Hi Ho - S ecial Needs Janua 11, 2010 5:30 m - 7:00 m IncredABLE Athletes -Basketball January 14, 2010 3:00 m - 3:45 m P-75 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PncE 3 jnNVnxYZO, zoto Tech Junction: The table below summarizes participation in Tech Junction activities for the month of December 2009: Senior Computer Classes Dates Number of Partici ants Intro to PowerPoint December 1, 3, 8 12 Intro to Microsoft Word December 7, 14, 16 14 Email and Ecards December 4, 11, 18 19 Managing Multimedia December 21, 23, 28, 30 15 Contract Computer Classes Start Date (8 week session Number of Participants Intro to Email October 20, 2009 3 Intro to Excel October 20, 2009 9 Tech Junction Date Number of Partici ants Dro In-Use December 576 Senior Classes December 289 Public Classes December 67 Total uses/users December 932 • Upcoming Computer Class activities are summarized below: Senior Com uter Classes Dates Cost Intro to Windows and PCs Janua 4, 6, 11, 13 $5 Intro to Microsoft Excel January 5, 7, 12, 14 $5 Intro to Surfing the Internet January 18, 20, 25, 27 $5 Intro to Windows and PCs January 19, 21, 26, 28 $5 Trips and Tours:. Trip Date Number of Partici ants Holiday Canteen Show December 2, 2009 34 Hearst Castle December 16-17, 2009 23 Newport Harbor Boat Parade of Lights December 20, 2009 53 Tournament of Roses Parade January 1, 2009 30 • Upcoming Trips and Tours are summarized below: Tri Date Hollywood and LA Tour January 19, 2010 Wheel of Fortune -Sony Studio Tour February 5, 2010 Palm Springs Follies February 9, 2010 Aquarius Casino -Laughlin February 21-23, 2010 P-76 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PnG>: 4 Jnr~unxYZO, zoto Human Services -Commodities Date Number of Families Served Number of Individuals Served December Commodities - 12/7/09 432 757 Facilities: • The table below illustrates the number of rentals/bookings and attendance figures for our community facilities during the month of December 2009: Facility Rentals # Rentals/ Bookin s Rental Attendance Building Attendance James L. Brulte Senior Center 60!136 8,190 19,892 Gold S. Lewis Communit Center 941173 14,144 3,478 Youth: • The table below summaries Youth Program Attendance for the month of December. Program Classes/Sites Registrants/Attendance Pla school 45 / 4 659 / 3,644 Lewis Partnership Kids Club @ Del Mar, & Terra Vista Apartments 2 464 (Program down for 1 week) o Playschool: Winter break took place between12/21/09 through 1!1/10. Teens: • The table below summarizes Teen Program Attendance for the month of December. Pro ram/Activi Attendance /Partici ation Teen Center 593 Participants Twili ht Movie Tri 22 Partici ants TRAC Meetin 34 articipants TRAC- Bab sittin 57 artici-ants, 12 Volunteers TRAC-Etiwanda Street Faire 5 volunteers TRAC-Founder's Day Parade 6 Volunteers How to Avoid The Hi h Cost of Colle e 6 Partici ants Colle e A plication and Essa Writin 6 Partici ants Skate Park 1308 Partici ants 612 S ectators Recreation Contract Classes: • A fall Mini Session offering recreation contract classes took place between November 30`" and December 20'". # of Classes Offered # Class Sites # of Registrants 23 6 229 P-77 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PAGE 5 Jn~wnxYZO,2o1o Facilities: The table below illustrates the number of rentals/bookings and attendance figures for our community facilities during the month of December. Facility Rentals • # Rentals/Bookings Rental Attendance Building Attendance Lions Center East 29/49 1,215 4,662 Lions Center West 38/56 2,683 2,746 Human Services: RC Family Resource Center: • The table below summarizes Center Programs/Workshoos Attendance for the month of December 2009. Pro ram/Worksho Attendance /Partici ation De artment of Children Services 55 Health Care Benefits for All 2 Communit Care Hos ice 15 Holida Food Baskets 30 Givin Tree Pro ram ~ 26 Children Crisis Res onse Team 95 House of Ruth Domestic Violence Class 24 Reach Out West End Health Teens 7 Communit Closet Giveawa 345 Alcohol Anon mous 60 Youth Accountabilit Board 42 Women on the Move 12 AI -Anon/Ala-Teen 68 De ressive Bi olar Su ort 24 Famil Fun Ni ht 116 Math Tutorin 5th-12th rade 36 TOTAL 957 • The table below summarizes the Clients Served by Each Agency Housed at the RCFRC for the month of December. A encies Housed at RCFRC Clients Served Touch Ministries 152 Beaut for Ashes 42 House of Ruth 15 Ea le's Wins 11 Li ht House Learnin Center 12 Leadin Ladies 5 Para Los Ninos 24 TOTAL 261 P-78 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PAGE 6 JnrrunxY zo, zoto Facilities: . • The table below illustrates the number of rentals and attendance figures for our community facilities during the month of December. Facility Rentals # Rentals Rental Attendance Building Attendance RC Famil Resource Center 2 168 1,445 Volunteers: • The table below summarizes the Community Services Department's volunteer usage for the month of November 2009. Division November 2008 #of # of Vols. Hours $ Value' November 2009 #of # of Vols. Hours $ Value' Administration 5 15 $330 5 15 $330 Senior Services 120 1,392 $30,582 151 1,566 $34,405 Human Services 28 168 $3,691 52 181 $3,977 S orts 100 590 ~ $12,962 99 816 $17,928 S ecial Events 97 487 $10,699 85 496 $10,897 Performin Arts 69 801 $17,598 69 656 $14,412 Teens 18 117 $2,570 7 44 $967 Youth Pro rams - - $0 15 306 $6,723 Totals 437 3,570 $78,433 483 4,080 $89,638 'Based on $21.97/hour -State average as determined the California lntlependent Sector. Youth Sports: • The table below summarizes Youth Sports Activities for the December reporting period: Activit # Partici ants A elGender # Teams Northtown Teen Volunteer Club NTVC Meetin 15 6 - 12 grade NIA Northtown Healthy RC Cooking - C.A.S.A 12 9 R 17 girls & boys N/A Northtown Healthy RC Cooking - C.A.S.A 15 18 & up Adults N/A Pee Wee Fall Basketball 243 3-5/bo s & iris 24 Youth Flag Football - SCMAF Tournament 32 6-14 girls 8~ boys 3 CMS Judo 40 7-12 girls & boys NA Youth Volleyball 263 7-16 girls 24 RC Family Sports Center: • The table on the following page provides drop-in/open plav and rental participation at the Center for the reporting period: P-79 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PAC& 7 JANUARY 20, 2010 Activit #Partici ants Adult Basketball 566 Youth Basketball 899 Adult Racquetball 448 Youth Racquetball 51 Adult Volle ball 13 Youth Volle ball 22 Adult Walle ball 2 Youth Walle ball 89 Jazzercise 1,025 Rentals 250 Youth Judo 48 Team Volle ball Practice 180 Team Basketball Practice 261 Adult Sports: The table below summarizes adult snort activities for the reporting period: Activit #Partici ants # Team Gender Softball 42 3 Males & Females Adult Basketball 780 27 Males Rac netball 10 N/A Males & Females Soccer 160 16 Males 8 Females Tennis 14 N/A Males & Females Fla Football 40 4 Males • There were five Adult Softball Tournaments during the month of December at the Epicenter. Cultural and Performing Arts: • Community Theatre rehearsals/auditions included the following during the reporting period. Activit Partici ants/Attendance Christmas Carol Rehearsals 120 Rental Activities: • The table below and on the following page summarizes rental activities in Celebration Hall and Imagination Courtyard at the Cultural Center for the reporting period: Celebration Hall & Ima ination Cou and Rental Events Date Event Attendance Wed. 12/2/09 7-11 Corporate Meeting 93 Sat. 12/5/09 Christmas Gospel Choir (IC) 110 Mon. 12/9/09 Wells Fargo Meeting 128 Fri. 12/11/09 Southern California Edison Holida Luncheon 65 Fri. 12/11/09 Middle School Jazz Band IC 120 Sat. 12/12/09 15` Birthday Party 71 Sat. 12/12/09 CHP Holiday Party 100 P-80 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PncE 8 JnrvtJnxY zo, 2010 Sat. 12/19/09 All Nations Realty Party 140 Celebration Hall & Ima ination Cou and Rental Events Date Event Atfendance Sun. 12/20/09 Christmas Service -Hwang 304 Tue. 12/29/09 Wedding Reception -Jackson 100 TOTAL 1,231 Communi Services De artment -Celebration Hall Events Date Event Attendance Thur. 12/10!09 CSD Holida Part 50 Tue. 12/15/09 Senior Advisory Committee Meetin 24 '.'TOTAL"; 74 Library ~ Other City Government Departments Celebration Hall - Events Date Event Attendance Thur. 12/10/09 Library-Reading Enrichment Part 50 Fri. 12/11/09 Libra -In-service 34 Wed. 12/16/09 Libra -Carols & Cookies 310 Thur. 12/17/09 Libra -Teen Holida Event 29 Thur. 12/17/09 City Manager's Office - Pam Easter Retirement Luncheon 100 TOTAL 523 Volunteer Events Date Event Attendance Thur. 12/3/09 Christmas Carol Preview 5 TOTAL 5 Lewis Family Playhouse: During the reporting period, the Lewis Family Playhouse was host to a wide variety of productions, community programs and private rentals. The table below summarizes this information for the reporting period (Please Note: This table reflects number of tickets sold for various performances during fhe reporting period. It does not reflect actual patrons in attendance). Lewis Famil . Pla .house Professional/ .Presented Productions SHOW DATE NUMBER OF Tickets Sold EVENTS Preservation Hall Jazz Band 12/20/09 516 1 Lewis Famil Pla .house Communi. Theatre Productions SHOW DATE Tickets Sold NUMBER OF EVENTS A Christmas Carol 12/4, 12/5, i2/6, 12/11, 12/12, 12/13/09 3,336 8 Lewis Famil Pla house Rental Events SHOW DATE Tickets Sold NUMBER OF EVENTS The Nutcracker 12/18,12/19/09 750 2 P-81 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PncE 9 J~,unRY 20, 2oto Public Lobby: • The Lobby to the Victoria Gardens Cultural Center is open to the public six days a week. During the reporting period local residents visited the public areas. Public Lobby Total: 775 Parks: The table below provides usage information for park picnic shelters and special use facilities for the month of December 2009: Park/Shelter Attendance # Rentals Red Hill 284 6 Herita a 150 3 Milliken 25 1 Hermosa 0 0 Da Creek 0 0 Co ote Can on 10 1 Victoria Arbors 100 2 Civic Center Court and 0 0 Am hitheatre 0 0 TOTAL 569 13 Equestrian Participants: 40 42 'Equestrian participants inclutle drop-in use. • Park monitors keep daily reports of activities in our parks, often helping out residents in need of assistance. Equestrian Center: Staff continues to meet quarterly with users of the Equestrian Center (Alta Loma Riding Club, Rancho Rebels 4-H, Rising Stars of Equestrian Therapy and Rancho Cucamonga Citizen Mounted Patrol) to address maintenance needs and programming. Epicenter: • The Rancho Cucamonga Fire Protection District in conjunction with the County Department of Public Health held an H1 N1 Flu Shot Clinic for school children and individuals in the designation priority health groups at the Epicenter on Saturday, December 19, 2009. Nearly 400 vaccines were administered. A second clinic for anyone wishing to receive the vaccine will take place at the Epicenter on Saturday, January 30, 2010. Park and Recreation Commission: The Park and Recreation Commission did not be meeting during the month of December 2009. Their next meeting will be held on January 21, 2010. Their January meeting will be held in conjunction with a community meeting seeking public in-put for a park development grant application. This meeting will be held at Los Amigos Elementary School starting at 6:00 p.m. Rancho Cucamonga Community.Foundation: • The Rancho Cucamonga Community Foundation's Board meeting was held on January 13, 2010. The following items were reviewed/discussed at this meeting: P-82 APPROVAL OF THE COMMUNITY SERVICES UPDATE REPORT PAGE 10 Jnrn;nxY Zo, zolo - Announcements/Presentations: Administration of oath of office to new Board Members Taro Barag, Richard Madsen and Bryan Snyder. - Consent Calendar: Approval of October 14th Meeting Minutes and receive and file Treasurer's Reports, October -December 2009. - Committee Updates: Golf, Spring Event, Executive/Finance, Board Development and Performing Arts Giving Committees. - Foundation Business: (1) Consideration of consultant contract for 2010 Golf Tournament to be held November 15, 2010, at Red Hill Country Club. (2) Discussion regarding use of unutilized funds formerly designated as Program Sponsorship for Ben Vereen performance. (3) Consideration of Community Foundation financial support of the 2010/2011 Season at the Lewis Family Playhouse. (4) Consideration of a revised plan for the Foundation's Annual Report. (5) Preliminary discussion regarding the name and branding of the Foundation. (6) Status report on Foundation supported programs. (7) Consideration of appointments to the various Foundation Committees. (8) Review of Community Foundation Action Plan. And (9) Review of January - June 2010 Foundation meeting schedule. Community Services Director I:ICOMMSERVICOUncil&BoardslCityCouncillStafiReport5120101CSD. Update 1.20.10. doc STAFF REPORT CITE' M.'.N~1GER'S OrfTCE Date: January 20, 2010 P-83 ~~ RANCHO CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: John Gillison, Assistant City Mana r~ By: Breanna Medina, Management An s II/Emergency Management Program Subject: APPROVAL TO ACCEPT GRANT REVENUE IN THE AMOUNT OF $23,832 (FY2008 EMERGENCY MANAGEMENT PERFORMANCE GRANT) AND $23,314 (FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT) AWARDED BY THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY TO THE CITY OF RANCHO CUCAMONGA INTO ACCOUNT NUMBER 1380000-4740 (GRANT INCOME); AUTHORIZATION FOR A SINGLE SOURCE PURCHASE FROM ESI ACQUISITIONS, INC. FOR THE PURCHASE OF INCIDENT MANAGEMENT SOFTWARE/LICENSING AND INSTALLATION AND TRAINING IN THE AMOUNT OF $59,309; AND AUTHORIZATION TO APPROPRIATE $36,503 INTO ACCOUNT NUMBER 1714001-5152 AND $37,337 INTO ACCOUNT NUMBER 1380501-5152 (COMPUTER SOFTWARE) FOR THE PURCHASE OF INCIDENT MANAGEMENT SOFTWARE/LICENSING AND OTHER NETWORK-RELATED SOFTWAREI LICENSING; $9,809 INTO ACCOUNT NUMBER 1380501-5300 (CONTRACT SERVICES) FOR INSTALLATION AND TRAINING; AND $9,000 INTO ACCOUNT NUMBER 1714001-5300 (CONTRACT SERVICES) FOR THE ANNUAL MAINTENANCE CONTRACT. , RECOMMENDATION Approve the acceptance of grant revenue in the amount of $23,832 (FY2008 Emergency Management Performance Grant) and $23,832 (FY2009 Emergency Management Performance Grant) awarded by the California Emergency Management Agency administered by the San Bernardino County Fire Department, Office of Emergency Services, into Account Number 1380000- 4740 (Grant Income); authorize a single source purchase from ESI Acquisitions, Inc. for the purchase of Incident Management Software/Licensing and installation and training in the amount of $59,309; and authorize appropriations of $35,503 into Account Number 1714001-5152 and $37,337 into Account Number 1380501-5152 (Computer Software) for the purchase of Incident Management Software/Licensing and other network-related software/licensing; $9,809 into Account Number 1380501-5300 (Contract Services) for installation and training and $9,000 into Account Number 1714001-5300 (Contract Services for the Annual Maintenance Contract). BACKGROUND The City of Rancho Cucamonga regularly drills in the State of California's yearly exercise known as Golden Guardian. In 2008, a comprehensive After Action Report of its participation (EOC Activation) was completed, which identified areas of improvemenUfunction for the Emergency Management Program to include; increased EOC/Field interaction and exchange of information, effective resource tracking and reliable messaging/communication both internally and externally. The City received Emergency Management Performance Grant funds for FY2008 and FY2009, P-84 APPROVAL TO ACCEPT GRANT REVENUE IN THE AMOUNT OF $23,832 (FY2008 Pncs 2 EMERGENCY ivG1NAGEIvfEI~TT PERFORMANCE GRANT) AND 523,314 (FY2009 E;\~RGENCY MANAGF,l4EA`T PERFORIvIANCE GRANT) AIX'ARDED BY THE CALIFORNIA EMERGENCY MANAGE1tIENT AGENCY TO THE CITY OF RANCHO CUCAMONGA ~-- Jnn~unxr 20, 2010 earmarked for increasing emergency management capability, which clearly specified limited categories of allowable equipment available for purchase to include incident management software. The San Bernardino County Operational Area is utilizing this specific software implementation for redundant reporting and messaging between the County and cities/towns. The purchase of this software will increase the emergency management capability of the City and allow redundant communication with the San Bernardino County Operational Area in the event of a catastrophic disaster. This software is being purchased single source in order to be fully compatible with the current emergency management organization reporting structure utilizing the Standardized Emergency Management System (BEMs) mandated by the State of California. The grants will provide $37,337 toward the cost of the Incident Management Software/Licensing and $9,809 to cover the cost of installation and training for the software. The remaining cost of the Incident Management Software/Licensing, the cost of the network-related software/licensing, and the annual maintenance contract will be funded by the Computer Equipment Replacement Fund in the total amount of $45,503. P-85 RANCHO C U C A M O N G A P O L Z C`E Staff Report TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: Joe Cusimano, Chief of Police, Rancho Cucamonga Police BY: Don Yoder, Lieutenant DATE: January 20, 2010 SUBJECT: AUTHORIZATION TO ACCEPT GRANT REVENUE IN THE AMOUNT OF $275,342.00 FROM THE 2009/10 STATE OF CALIFORNIA SUPPLEMENTAL LAW ENFORCEMENT FUND (SLESF) INTO ACCOUNT 1354000-4740 (GRANT INCOME) AND AUTHORIZATION TO APPROPRIATE $275,342.00 INTO ACCOUNT 1354701-5300 (COPS GRANT STATE CONTRACT SERVICES) TO SUPPLEMENT OVERTIME COSTS ASSOCIATED WITH DAILY PATROL SERVICES AND CRIMINAL INVESTIGATIONS. RECOMMENDATION It is recommended the council grant authorization to accept grant revenue in the amount of $275,342.00 from the 2009/10 State of California Supplemental Law Enforcement Service Fund (SLESF) into account #1354000-4740 (Grant Income) and to appropriate $275,342.00 into account #1354701-5300 (COPS Grants -State Contract Services to supplement overtime costs associated with daily patrol services and criminal investigations. BACKGROUND ANALYSIS This is the ninth year the city has received the State Service Fund (SLESF) Grant. It is recommended supplement overtime costs associated with daily investigations. Supplemental Law Enforcement the grant money be used to patrol functions and criminal To properly provide the highest level of law enforcement services needed on a daily basis each patrol shift must maintain a minimum number of patrol, traffic and investigative deputies. This is to insure our patrol force is responding to emergency calls, completing crime reports, handling traffic related incidents, apprehending suspects, investigative crimes and reducing overall response times to calls. P-86 In doing so, the police department is committed to providing the highest quality of service to the residents of Rancho Cucamonga. Due to vacations, injuries, and required training this number must be supplemented by paying overtime backfilling positions. By accepting the SLESF funds, these monies shall be utilized to supplement the costs for these overtime positions. In order to comply with Government Code Sections 30061-30065 (SLESF Reporting Requirements), the recipient agency shall establish and approve an expenditure plan to be approved by the governing board of that agency. The approval expenditure plan must be submitted to the Supplemental Law Enforcement Oversight Committee prior to the transfer of funds to the recipient agency. The council authorization requested above is to comply within the SLESF reporting requirements. FISCAL IMPACT None. CONCLUSION It is recommended the City Council approve the acceptance of funds in the amount of $275,342.00 from the State of California Supplemental Law Enforcement Service Fund (SLESF) ec bmitted, Don Yoder, Lieutenant -2- P-87 STAFF REPORT ~- ~- EIvGINSIS~tINCi SEIt\+ICES DB7tAli7lNr tiT ~~ - RANCHO Date: January 20, 2010 C,,UCAMONGA To: Mayor and Members of the City Council - Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer '~- Shelley Hayes, Assistant Engineer~'~- Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $57,517.00, TO THE LOWEST RESPONSIVE BIDDER, NEW LEGACY CORPORATION, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $5,751.70, FOR THE BANYAN STREET COMMUNITY TRAIL AND WILSON AVENUE COMMUNITY TRAIL TO BE FUNDED FROM BEAUTIFICATION FUNDS, ACCOUNT NO. 1110316- 5650/1 7521 1 0-0 AND 1110316-5650/1753110-0 AND APPROPRIATE $31,000.00 AND $39,000.00 TO 11103 i6-5650/1752110-0 AND i 110316-565011753110-0, RESPECTIVELY, FROM BEAUTIFICATION FUND BALANCE FOR A TOTAL OF $70,000.00 (CONTRACT AWARD OF $57,517 PLUS CONTINGENCY OF $5,751.70 AND $6,731.30 FOR CONSTRUCTION SUPPORT) It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $57,517.00, to the lowest responsive bidder, New Legacy Corporation, and authorize the expenditure of a 10% contingency in the amount of $5,751.70, for the Banyan Street Community Trail and Wilson Avenue Community Trail to be funded from Beautification Funds, Account Nos. 1110316-5650/1752110-0 and 1 1 1 03 1 6-5650/1 7531 1 0-0 and appropriate $31,000 and $39,000 to 1110316-5650/1752110-0 and 1 1 1 031 6-5650/1 7531 1 0-0, respectively, from Beautification Fund balance for a total of $70,000.00 (Contract award of $57,517 plus contingency of $5,751.70 and $6,731.30 for construction support). BACKGROUNDIANALYSIS Per previous Council action, bids were 'solicited, received and opened on December 22, 2009, for the subject project. The Engineer's estimate for the base bid was $85,093.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest bidder meets the requirements of the bid documents. The scope of work consists of construction of community trail PVC fence, concrete header, driveway approach, miscellaneous grading and placement of decomposed granite, trim trees and shrubs. The contract documents call for fifty (50) working days to complete this construction. Re bmitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/RMD/SH:Is P-88 BID SUMh1ARY FOR BID OPENING DECEMBER 22, 2009 APPARENrLOw H/DDER 2 BANYAN STREET COM1-IUNITY TRAIL AND ENGINEER'S KASA CoxSTRUCTIOx WILSON AVENUE COMMUNITY TRAIL ESTIMATE NEW LEGACY CORD INC HANYAR STREET UHIT H[D UNIT ! URIT HO QTY UNIT DESCRD'TION COST AMOVAT COST j AEfOVRT COST ~ AMOVNT REMOVALS, UNCLASSIFIED EXCAVATION FILL, DISPOSAL, MISC. GRADING AND ~ ~ TRIMMING EXISTING TREE (15' CLEARANCE $4,000.00 $4,000.00 $4,500.OOj $4,500.00 $6,45D.OO $6,450.00 FROM FINISH SURFACE,) CAP OR RELOCATE ~ ' INTERFERING PORTIONS OF EXISTING - I 1.. 1 LS IRRIGATION li REMOVE EXISTING DIRT AND ROCKS AND REPLACE WITH 4-INCH THICK DECOMPOSED GRANITE MATERIALS, WITH MINIMUM 90% $100.00 $10.400.00 $95.00 59,880.00 $95.00 $9,880.00 2. 104 CY COMPACTION (BANYAN ST) CONSTRUCT B"CONCRETE HEADER PER $20.00 $3,100.00 512.00 $t,R6o.oo I SIa.301 $2,216.50 3. 155 . LF CITY STD. N0. 534 INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER CITY STD.DWG. NO. 1010-A AND PER P~I+N, 519.00 $11,324.00 512.00 $7,152.00 512.75 $7,599.00 4. 596 LF COMPLETE IN PLACE 5. 1 EA ADJUST CATV PULL BOX TO GRADE 5250.00 $250.00 $250.00 . S2SO.DD 5100.00 $700.00 REMOVE AND REPLACE EXISTING DRIVEWAY APPROACH PER CITY STD. NO. $14,00 $2,170.00 56.60 $1,023.00 $1.1.20 $1,736.00 6. 155 SF 101 AND PER PLAN, COMPLETE IN PLACE 53,000.00 $3,000.00 $500.00 $500.00 $1,000.00 $1,000.00 7 1 LS TRAFFIC CONTROL I WILSON AVE NO OTY UNIT DESCRIPTION - ! INSTALL 2-RAIL PVC FENCE, 3' HEIGHT PER ' CITY STD. NO. 1010-A AND PER PLAN, 519.00 $48,849.00 512.00 $30,852.00 $12.75 $32,780.25 S 2571 LF COMPLETE IN PLACE (WILSON AVE) ~ ! $2,000.00 $z,ooo.oo $lsoo.oo~ $lsoo.oo SsoD.DOI $soo.oo 9 1 LS TRAFFIC CONTROL ~ TOTAL $85,093.00 $57,517.00 i 562,261A5 P-89 BID SURIMARY FOR BID OPENING DECE3IBER 22, 2009 3 a 5 BANYAN' STREET COMMLNI7'Y TRAIL Alm WILSON AYEN6E COMMUNITY TRAIL JRN, INC. L & m CONSTRUCTION JMJ CONTRACTORS BANYAN STREET VNTT 1 VNIT UNIT BID ;CORRECTED NO QTY UNIT DESCRIPTION COST I AMOVRT C047 ~ AMOUNT COST AMOUNT ' AMOUNT V ` ~ REI~AOVAIS, UNCLASSIFIED EXCAVATION i I FILL, DISPOSAL, MISC. GRADING AND ~ I '', TRIMMING EXISTING TREE (15'CLEARANCE $q,500.0a $4,800.00 $B,OOD.OU~ $B,OW.OU 53,424.001 $N,42a.001 $8,i24.0U FROM FINISH SURFACE.) CAP OR RELOCATE INTERFERING PORTIONS OF ~ 1 1. 1 LS EXISTING IRRIGATION ' REMOVE~EXISTING DIRT AND ROCKS AND - I ' REPLACE W ITH 4-INCH THICK DECOMPOSED $137.00 $14 248.00 .$105.00 $1Q,920.00 I $1439H $1a,973.40j $L4,973.92 GRANITE MATEP.IALS, WITH MINIMUM 90% , I 2. 104 CY COMPACTION (BANYAN ST) i ' CONSTRUCT B"CONCRETE HEADER PER $30.n0 $a,65o.00 $15.00) $2,325.00 $H.64~1, $1,339.201, $t,339.20 3. 155 LF CITY STD. N0. 534 I ' INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER ' - 'I ! ~'I CITY STD. DWG. NO. 1010-A AND PER PLAN, $13.001 $9,748.00 $13.001 $7,748.00 $12.6A1 $7,560.00!1 $7,5572N 4, 596 LF COMPLETE IN PLACE 5. 1 EA ADJUST CATV PULL BOX TO GRADE $122.00! $122.00 $800.OO $BOU.W $108.00 $10H.W1 $]08A0 ~ REMOVE AND REPLACE EXISTING I DRIVEWAY APPROACH PER CITY STD. NO. $17.401 ~ $2,697,00 $17.OO $2,635.00 $2,100.25 $13.551 $2,tab.25 fi. 155 SF 101 AND PER PLAN, COMPLETE IN PLACE I i i 1 $350.50 $350.50 $800.00 I $A00.00 I $550.00 $550.00 $SS0.U0 7 1 LS TRAFFIC CONTROL I I WILSON AVE I I NO OTY UNIT DESCRIPTION ~ I I INSTALL 2-RAIL PVC FENCE, 3' HEIGHT PER CITY STD. NO. 101 D-A AND PER PLAN, ~ $12.50 $32,137.50 I $13.00 $33,a23.DU ~ '. $12.6A~' $32,612.Ha $32,600.2tl 8 2571 LF COMPLETE IN PLACE (WILSON AVE) I I 5350.001 $350.00 $Bn0.00 $800.00 $250.00 $250.001 $25a.9a 9 1 LS TRAFFIC CONTROL TOTAL I 566,803.00 569,451.00 $67,917.69 569,902.93 I I P-90 BIU SUMpL\RY FOR BID OPENING DECEMBER 22, 2UU9 6 7 8 BANYAN STREET COMMUNI~' TRAIL AND GREEN IT uP NATURE TECx }WILSON AVENUE COMMUNITY TRAIL LANDSCAPE INC LANDSCAPING INC LIBERTY LANDSCAPING INC BANYAN STREET UNIT ( VRIT I VNiT BID (CORRECTED NO QT4 VNIT DESCRIPTION COST AMOUNT COST AMOUNT COST I AMOVNT I, AMOUNT REMOVALS, UNCLASSIFIED EXCAVATION ~ j 1 1 FILL, DISPOSAL, MISC. GRADING AND I ', TRIMMING EXISTING TREE (15' CLEARANCE $3,000.001 $3,000.OD $<,373.a0~ $6,373.40 $3,x0200 ~I, $3,000.001 $3,000.OU FROM FINISH SURFACE.) CAP OR ' RELOCATE INTERFERING PORTIONS OF I j I. 1 LS EXISTING IRRIGATION I '~ REMOVE E%ISTING DIRT AND ROCKS AND ~ i, REPLACE WITH 4-INCH THICK DECOMPOSED 1 5225.001 $23 400.00 $179.OOi .$18,090.00 ' $1.52.OOj $15,808.001 $15,808.00 GRANITE MATERIALS, WITH MINIMUM 90% , 2. 104 CY COMPACTION (BANYAN ST) ~ I ! ' CONSTRUCT 8" CONCRETE HEADER FER $15.00 $2,325.00 $10.50 $1,627,50 $25.1101 $3,875.00 ~ $3,87500 3. 155 LF CITY STD. NO. 534 I I INSTALL 2-RAIL, 3' HEIGHT PVC fENCE PER ~ ' CITY STD.OW G. NO. 7070-A AND PER PLAN, $10.751 $6,407.00 $12.SO $7,x50.00 $13.101 $7,808.001 $7,807,60 4. 596 LF COMPLETE IN PLACE ~ I 5. 1 EA ADJUST CAN PULL BOX TO GRADE $500.001 $500.00 A $330.00 5330.00 $300.001 $300.001 $300.00 i REMOVE AND REPLACE EXISTING j I I DRIVEYJAY APPROACH PER CITY STD. NO. 515.00' $2,325.00 $19.651 $3,0x5.75 $16.DDI $2,x80.00; $2,480.00 6. 155 SF 101 AND PER PLAN, COMPLETE IN PLACE j I i $i,000.W' $1,000.00 $1,DOO.OO $1,000.00 $2,800.001 $2,BOO.OOI $2,800.00 7 1 LS TRAFFIC CONTROL I I WILSON AVE I NO OTY UNIT DESCRIPTION i I INSTALL 2-RAIL PVC FENCE. 3' HEIGHT PER CITY STD. NO. 7010-A AND PER PLAN, $10.75 $27,638.25 $12.85 $33,037.35 $13.10 i~ $33,680.10 $33,GSO.IO 8 2571 lF COMPLETE IN PLACE (WILSON AVE) $1,50200 $1,500.00 $2,400.DOi 52,x00.00 $3,BOO.oD $3,800.001 $3,800.00 9 1 LS TRAFFIC CONTROL TOTAL &68,095.25 673,360.00 i ~ $73,551.001 573,550.70 P-91 BID tiUhID1ARY FOR BIU OPENING DECEMBER 22, 2009 9 t0 ~ _ 11 BANYAN STREET COMMUNITY TRAIL AND MEDLIIQ BELAIRE-WEST ~4TLSON AVENUE COMMUNITY TRAIL DEVELOPMENT YAKAR LANDSCAPE INC BANYA.Y STREET VN1T i UN[T i HID (CORRECTED UN[T NO QTY UNIT DESCRD'TION COST AMOUNT COST , AMOVNT I AMOUNT COST i AMOUNT ~ REMOVALS, UNCLASSIFIED EXCAVATION I ~, FILL, DISPOSAL, MISC. GRADWG AND 1 i ~'. TRIMMING EXISTING TREE (15' CLEARANCE 622,400.001 $'22,a0o.0U $a,000.Ot1i Sa,000.00 $4,000.00 $10,000.001 $(4000.00 FROM FINISH SURFACE.) CAP OR RELOCATE INTERFERING PORTIONS OF ' I 1 LS EXISTING IRRIGATION , i REMOVE EXISTING DIRT AND ROCKS AND REPLACE WITH 4-INCH THICK DECOMPOSED ) i ( GRANITE MATERIALS, WITH MINIMUM 90% $68.00 $7,072.00 620,904.00 $2W.OO $20,904.00 $175,OU $18,200.00 2. 104 CV COMPACTION (BANYAN ST) CONSTRUCT B"CONCRETE HEADER PER $18.00 $2,790.00 $L5.00~ $2,325.UOli $2.325.00 $19.00 $2,945.00 3. 155 LF CITY STD. NO. 534 ~ INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER 0 ~ CITY STD.DWG. NO. 1010-A AND PER PLAN, $12.5 1 $7,450A0 $15.30 69,118.00! $9,118.8U ~ 61.a.0o $8,344.00 4. 596 LF COMPLETE IN PLACE 5. 1 EA ADJUST CATV PULL BOX TO GRADE $600.00 li .$800.(1(1 6500.001 $500.00( $500.00 $500.001 $500.00 REMOVE AND REPLACE EXISTING ~ ~ I ! DRIVEWAY APPROACH PER CITY STD. NO. 512.00 51,850.OD $9.001 $1,395.001 $1,395.00 $I9.WI $2,945.00 6. 155 SF 101 AND PER PLAN, COMPLETE IN PLACE $2,500AO $2,500.00 $1,000.00 6L0o0.00' $1,000.00 $500.00 $500.00 7 1 LS TRAFFIC CONTROL i ~ I WILSON AVE ~ NO OTV UNIT DESCRIPTION INSTALL 2-RAIL PVC FENCE, 3' HEIGHT PER CITY STD, NO. 1010-A AND PER PLAN, $1250 $32,13250 $15.30 $39,336A0 $39,336.30 S14.00 $35,994.00 8 2571 LF COMPLE-TE IN PLACE (WILSON AVE) - ~ ' $2,5oo.n0~ $zsoo.o0 $(,000.001 $1,000.001 $1,000.00 $sn0.oo ~ $sao.0o 9 1 LS TRAFFIC CONTROL TOTAL j 579,509.50 I $79,598 00'1 579,579.10 I i $79,928.00 P-92 BID Si1MDLARY FOR BID OPENING DECEMBER 22, 2009 fz f3 fa BAIVTAN STREET COMBIUN[TY TRAIL AND JIM PRATHER'S R'II,SON AVENUE COnIMU!VITY TRAIL LANDSCAPII6G IIPC APW coNBTRUCTION INC EBS CONCRETE INC BANYAN STREET UNIT UNIT BID CORRBCTED UNIT ~ NO QTY VNiT DESCRIPTION COST AMOUNT COST AMOUNT i AMOUNT COST ~ AMOUNT t REMOVALS, UNCLASSIFIED EXCAVATION FILL, DISPOSAL, MISC. GRADING AND TRIMMING EXISTING TREE (15' CLEARANCE $12,559.50! $12,559.50 53,350.00: $3.350.001 $3,350.00 $16,000.UO~ 816,000.00 FROM FINISH SURFACE.) CAP OR i ~ I RELOCATE INTERFERING PORTIONS OF 1. 1 LS EXISTING IRRIGATION i j REMOVE EXISTING DIRT AND ROCKS AND ! REPL ACE W ITH a-INCH THICK DECOMPOSED ' i GRANITE MATERIALS, WITH MINIMUM 90% 8!'2.451 $6,49x80 $122.001 $12,688.00 $12,688.00 $725.00 $13,000.DO 2. 104 CV COMPACTION (BANYAN ST) I ~ ~ CONSTRUCT B" CONCRETE HEADER PER $18.pp $2,790.00 821.00 $3,259.00 $3,255.00 i $1G.60~ $2,573.00 3. 155 LF CITY STD. NO. 534 I { INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER l CITY STD. DWG. NO. 1070-A AND PER PLAN, $15.85 39,496.60 $16.30 $9,719.80 $9,714.80 $14.7011 $8,761.20 4. 596 LF COMPLETE IN PLACE 5. 1 EA ADJUST CAN PULL BOX TO GRADE $vs.oo $775.00 $210.001 $210.00 $210,00 $800.00 $BUO.Oo REMOVE AND REPLACE EXISTING ~ DRIVEWAY APPROACH PER CITY STD. NO. $24.251 $x,758.75 $26.751 $4,146.25 $a,1a6~25 $t3.ooi $2,ots.tl0 6. 155 SF 101 AND PER PLAN, COMPLETE IN PLACE $1x95.00 $1,495.00 53,600.00 $3,600.00 $3,600.00 $i,Cr00,Oq~ $1,600.00 7 1 LS TRAFFIC CONTROL WILSON AVE I INO OTY UNIT DESCRIPTION I ~ I INSTALL 2-RAIL PVC FENCE, 3' HEIGHT PER ~ 1 CITY STD. NO. 1010-A AND PER PLAN, $15.85 $40,750.35 $16,00 $41,136.00 $41,136.00 $14.70 $37,793.70 8 2571 LF COMPLETE IN PLACE (WILSON AYE) ; i $4,U75.W $4,07500 $3,600.00 { $3,600.00 53,606.00 i $fi85.0Ui $685.00 '9 1 LS TRAFFIC CONTROL ' TOTAL i $81,545.00 $81,]04.05 581,700.05 $83,]17.90 P-93 BID SUt•ID7AR1' FOR RID OPENING DECEMBER 22, 2009 is is n BANYAN STREET COMD'IUA'ITY TRAIL AND RE. 5CHULT2 POST EARTHWORKS DAGHLIAN GRADING WILSON AVENUE COAII~IUNITY TRAIL coxsTRVCTTOx CONSTRUCTORS INC Ixc BANYAN STREET UNIT UNIT i UNIT NO QTY UNIT DESCRIP'f(ON COST ~ AMOUNT COST i AMOUNT ~ COST AMOUNT REMOVALS, UNCLASSIFIED EXCAVATION ~ ~ - I FILL, DISPOSAL, MISC. GRADING AND TRIMMING EXISTING TREE (15'CLEARANCE $]1,000.001 $11,000.00 $7,339.10 $7,339J0 $24,670.00', $24,670.00 FROM FINISH SURFACE.) CAP OR RELOCATE INTERFERING PORTIONS OF EXISTING 1. 1 LS IRRIGATION REMOVE EXISTING DIRT AND ROCKS AND ! ' REPLACE WITH 4-INCH THICK DECOMPOSED 1 I GRANITE MATERIALS, WITH MINIMUM 90% $155.00 516,120.00 $221.60 $23,04640 $L38.33 SIa,38fi.32 I 2. 10c CY COMPACTION (BANYAN ST) ~ ~ ~ CONSTRUCT B" CONCRETE HEADER PER 530.001 $4,650.00 $39.661 $6,1x7.30 $17.50 52,712.50 3. 155 LF CITY STD. NO. 534 ~ ~ INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER I CITY STD. DWG. N0. 1010-A AND PER PLAN, $13.951 $8,319.20 $11.901 $7,092.40 $11.991 57,146,09 4. 596 LF COMPLETE IN PLACE j 5. 1 EA ADJUST CAN PULL BOX TO GRADE $350.00 $350.00 $8090 $80.00 5500.001 $500.00 REMOVE AND REPLACE EXISTING DRIVEWAY APPROACH PER CITY STD. NO. $20.00 53,100.00 $37.88', $5,873.40 $9.501 $1,472.50 6. 155 SF 101 AND PER PLAN. COMPLETE IN PLACE $2,000.00 $2,000.00 $2,367.981 52,367.98 $2,700.001 $2,700.00 7 1 LS TRAFFIC CON?ROL WILSON AVE i I NO OTY UNR DESCRIPTION I ~ INSTALL 2-RAIL PVC FENCE, 3' HEIGHT PER ' CITY STD. NO. 1010-A AND PER PLAN, 513.95 535,665.45 511.90 $30,594.90 $71.99 .530,826.29 8 2571 LF COMPLETE IN PLACE (WILSON AVE) I $2,000,00 $2,000.00 I $2J 75.35; $2,175.35 $4,900.00 $x,900,00 9 1 LS TRAFFIC CONTROL i TOTAL 583,399.66 ~ $84,714.83 i 669,313.65 i P-94 BIU SGhIMARI' FOR BID OPE\ING DECEMBER 22, 2009 f8 f9 20 I, BANYAN STREET COMVIiP.VITY TRAIL. AND Ay{ERICA WEST N~I(.$~:~ AVENUE COM114UNITY TRAIL LANDSCAPE IIPC SIM ENGINEERING RPC J.D.C. IIvC. BANYAN 6TAEET UNIT I UNIT BID iCORRECTED VNIT NO QTV UNIT DESCRIPTION COST AMOUNT -..:COST AMOVNT AMOUNT COST ~ AMOVNT C REMOVALS, UNCLASSIFIED EXCAVATION j ~ FILL, DISPOSAL, MISC. GRADING AND ~ I I 0 I TRIMMING EXISTING TREE 15' CLEARANCE ( $11,491.321 ffi11,491.32 $13,D00.00~ $13,000.0 513,000.00 ~ $7'2,500.00 $12,500.00 FROM FINISH SURFACE.) CAP OR ~ ; RELOCATE INTERFERING PORTIONS OF ' 1. 1 LS EXISTING IRRIGATION ~ ~ REMOVE EXISTING DIRT AND ROCKS AND 1 REPLACE WITH 4-INCH THICK DECOMPOSED i GRANITE MATERIALS. WITH MINIMUM 90% $157.22{ 510,x50.88 $216ss1 $22.5o0.oal $22,500.40 $21b.oo $22,46a.0o 2. 104 CY COMPACTION (BANYAN ST) j I i CONSTRUCT 8' CONCRETE HEADER PER i $33.17 55,141.33 I $35.00 $5,435.00 $5,425.00 I $25.OU $3.875.00 3. 755 LF CITY STD. NO. 534 1 ) INSTALL 2-RAIL, 3' HEIGHT PVC FENCE PER I I CITY STD. DW'G. NO. 1010-A AND PER PLAN, $15.62'1 $9,309.52 ~ $13.00.1 $7,748.001 $7,748.n0 517.001 $70,132.00 4. 596 LF COMPLETE IN PLACE i I I 5. t EA ADJUSTCATVPULLBOXTOGRADE 5soo.i0~~ $550.70 $2sn.(m~ 5250.00 $zso.oo saso.oo~ $aso.oo REMOVE AND REPLACE EXISTING I I DRIVEWAY APPROACH PER CITY STD. NO. $32.821 $5,007.10 $25,00 53,875.001 $3,875.00 $20.00 $3,100.00 6. 155 SF 701 AND PER PLAN, COMPLETE IN PLACE , I 7 1 LS TRAFFIC CONTROL $1,332.R3~ 51,332.53 $9,000.00 59,000.001 $9,000,00 $1,200.00; $1,200.00 WILSON AVE I I NO GTYI UNIT DESCRIPTION i i ~ i INSTALL Z-RAIL PVC FENCE, 3' HEIGHT PER CITY STD. NO. '1010-A AND PER PLAN, $]5.621 $40,159.02 $13.001 $33,423.OOj $33,423.00 $17.00 $43,707.00 8 2571 LF COMPLETE IN PLACE (WILSON AVE) 9 1 LS TRAFFIC CONTROL 'I $1,332.83 $1,332.83 1 57,000A01 $1,000.00': $1,000.00 $1,200.001 $1,200.00 TOTAL S90,T65.65 596,22'..001 $96,221.40 598.528.00 P-95 ~ F z xe; •- /` ~~i~ \~~~ ti~~~~n a y 1~-I ~ L Z _~ __ ~ N > ~ I I no' i sd3 * ~ ~ _~ _!!J~u = ~~ o Ii ~ ,~ _~I 0 ~~N3 ur~AdO ~ ~ J ~ g I I~ I -~w.w ~, m p __ Ir- U ~ •7_0.' I I r^' z w n 3~V s :LLS3HOOd U ~ ~ try ~ Q ..A i 1 Fi3Yl ill ~~,I o ~ - L a ~t II _ 3~b ~V3~dH ~-I O ~ '3Ad d wad, °' ~: . ~` I~I ~ , ~ ~ I `.9 ' `e 1 3~d 33W=V-¢ r3Ad 1~d81 H: ad ;-- I--~ .~~ ~ > 3~d ;~~ Wll7li ~I~~ ~~ `L w ~~7 Oadi3Nl ~;L_ I ~ ~ ~a" ~p~pj 511.218 Q.~._:Oa~3NUq~ O >~\ J Il-J ~~ ~ N'd1~3Nad' m 1 ~ p v ~~! ~ \M\; ~ ~ n t~~Nd jro Cf1 i I is gal "dds i ~,~ ~ ~_.~I ~ G~ ° and ?noa~ ~ ~---ti ~~o ~~ STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT Date: January 20, 2010 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent P-96 RANCHO ~UCAMONGA Subject: AUTHORIZATION FOR STAFF TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TMAD TAYLOR & GAINES FOR DESIGN SERVICES AND PROJECT MANAGEMENT FOR THE CIVIC CENTER HVAC AIR DELIVERY COMPONENTS AND CONTROL SYSTEM UPGRADE PROJECT IN THE AMOUNT OF $220,000 ($200,000 PLUS 10% CONTINGENCY) TO BE FUNDED FROM 1215314=5650/1747215-0 (ENERGY EFFICIENCY/CONSERVATION GRANT) RECOMMENDATION It is recommended that the City Council authorize staff to enter into a Professional Services Agreement with TMAD Taylor & Gaines for design services and project management for the Civic Center HVAC Air Delivery Components and Control System Upgrade project in the amount of $220,000 ($200,000 plus 10% contingency) to be funded from 12153145650/1747215-0 (Energy Efficiency/Conservation Grant). BACKGROUND/ANALYSIS Earlier this year, the City received American Recovery and Reinvestment Act of 2009 (ARRA) grant funding under the Energy Efficiency and Conservation Block Grant ("EECBG") program in the amount of $1,367,760 for the replacement of 19-year-old variable air volume boxes at the Civic Center and the HVAC control system (digital thermostats etc.) at the Civic Center with more energy efficient systems. In addition, there was $68,964 budgeted in the Capital Reserve account as leverage funds for this project. System Design $ 240,000.00 Project Management $ 96,358.50 Installation $ 963,585.00 Administration $ 136,780.00 (These funds will be used by Planning to administer the EECBG program) Total Project Cost $1,436,723.50 EECBG Funds $1,367,760.00 Leveraged Funds $ 68.963.50 Total Project Funds $1,436,723.50 TMAD Taylor 8 Gaines performed the original HVAC analysis and has extensive knowledge of the facility and project and has provided staff with a proposal to perform the design services and project management for the above work. All specifications will be written per the ARRA requirements. TMAD has been involved in several other projects for the Civic Center and other facilities over the past few years and has provided quality service at reasonable rates, therefore staff recommends the proposal be accepted and a Professional Services Agreement be executed. ~s tfully bmitte , .. William ittkop Public Works Services Director W W:TQ/sm ,Y'_{ MEMORANDUM ~_ ~~~ , ADMII~iISTR~ITIVE SERVICES DEPt1R"ItifF.[~'I' v- jZArcxo Date: January 20, 2010 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: John Gillison, Assistant City Manager ~`t By: Manuel Pilonieta, Information Services Manager Subject: APPROVE AN ANNUAL SUPPORT AGREEMENT (CO 07-060), AS A SINGLE- SOURCE WITH ACCELA, INC., FOR SOFTWARE MAINTENANCE FOR FISCAL YEAR 200912010 IN THE AMOUNT OF $51,422 FUNDED FROM ACCOUNT 1001209-5300 (CONTRACT SERVICES) AND APPROVE AN OPTION FOR FOUR (4) ADDITIONAL YEARLY RENEWALS, WITH A MAXIMUM YEARLY INCREASE OF 10% RECOMMENDATION It is recommended that the City Council approve an annual support agreement (CO 07-060), as a single-source with Accela, Inc., for software maintenance for fiscal year 2009/2010 in the amount of $51,422, to funded from account 1001209-5300 (contract services) and approve an option for four (4) additional yearly renewals, with a maximum yearly increase of 10%. BACKGROUND Accela's Tidemark program is used by Building and Safety, Planning, Engineering and the Fire Departments to manage our permit and' inspection services. Consequently, the Information Services Division enters into a sole source annual agreement to extend vendor support. Due to the proprietary nature of Tidemark, Accela, Inc. is the single-source provider For software maintenance and support services. The support agreement covers the period of May 5, 2010 through May 4, 2011. P-97 STAFF REPORT QTY CC)UNCIL - ' RANCHO Date: January 20, 2010 CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Linda D. Daniels, Deputy City Manager Subject: DESIGNATION OF THE CITY OF RANCHO CUCAMONGA AS A RECOVERY ZONE UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 RECOMMENDATION Adoption of a Resolution designating the entire geographic area of the City of Rancho Cucamonga as the City df Rancho Cucamonga Recovery Zone in order to enable the City to issue up to approximately $7,048,000 in Economic Development Bonds and up to approximately $10,572,000 in private Facility Bonds. BACKGROUND On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). As part of ARRA, new provisions were added to the Internal Revenue Code of 1986 allowing public agencies to designate Recovery Zones for the purpose of issuing public and private bonds. Included among the qualifying characteristics of a recovery zone is "...any area within the jurisdiction's territory that has significant poverty, unemployment, a high rate of home foreclosures or general distress." The City is generally economically distressed as a consequence of the housing market collapse, the impact of the national recession, and the fiscal crises experienced by the State and the County. According to the State of California Employment Development Department (November 2009), the City of Rancho Cucamonga's most recent unemployment rate was 9.1 %. In addition, based on real estate reports, notices of mortgage defaults rose from 295 during the first 6 months of 2008, to 1,667 during the first 6 months of 2009. As a result of these characteristics, the entire geographic area of the City of Rancho Cucamonga .may be designated as a recovery zone. The Recovery Zone Bonds that may be issued as a result of this action are comprised of Economic Development Bonds and Facility Bonds. The City has been allocated $7,048,000 for Economic Development Bonds and $10,572,000 for Facility Bonds. The federal government determined the allocations for the Recovery Zone Bonds based on the employment rate change between December 2007 and December 2008 for municipalities and counties with populations in excess of 100,000. The allocations enable the City to issue debt up to the allocated amounts. Economic Development Bonds are taxable government bonds that maybe used to finance public facilities and infrastructure where the federal government will reimburse local governmental issuers in an amount equal to 45 percent of the interest paid. Facility Bonds are tax-exempt, private activity bonds that allow issuers, with a letter of credit, to finance private depreciable property that involves the construction of new facilities, or modernization of existing facilities. Facility Bonds thus enable private borrowers to borrow at a lower cost than conventional means permit. P-98 P-99• DESIGNATION OF"I'F~IE CITY OF RAI~TCHO CUCAIvIONGA AS A RECOVERY ZONE Pnce 2 UNDER THE AMERICAN RECOVERY AND REINVES'T'MENT ACT OF 2009 JANUARY 20, 2otn Although the City will issue the bonds, they will be conduit revenue bonds, and the City will not be the lender or the borrower. The City will not provide credit for the borcowing. Instead the bonds will be issued on behalf of private for-profit borrowers, similar to Industrial Development Bonds. Borrowers will obtain their own credit by securing credit enhancement (via a letter of credit from a rated commercial bank) or by arranging for the private placement of the bonds to a buyer that is an "accredited investor" or "qualified institutional buyer" under federal securities law. Designating the City as a recovery zone does not obligate the City to issue debt. Rather, it maintains the City's entitlement to issue bonds under the program's parameters if it so wishes. However, Recovery Zone Bonds must be issued by December 31, 2010, and the California Debt Limit Allocation Committee is requiring localities which received allocations to submit a Plan of Issuance by January 31, 2010. City staff will address completion of the Plan of Issuance, and any contemplated bond issuances will be presented to the City Council for consideration and direction. Respectfully submitted, ~~;;dn, ~. o&kw~~ Linda D. Daniels Deputy City Manager Attachment P-100 RESOLUTION NO. 10-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DESIGNATING THE CITY AS A RECOVERY ZONE UNDER THE AMERICAN ,. RECOVERY AND REINVESTMENT ACT OF 2009. WHEREAS, qn February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009, Pub. L. No. 111-5 Stat. 115 ("ARRA"); and WHEREAS, Section 1401 of Title I of Division B of ARRA authorizes state and local governments to issue Recovery Zone Economic Development Bonds and Recovery Zone Facility Bonds; and WHEREAS, Recovery Zone Economic Development Bonds may be used to finance certain "qualified economic development purposes" and 'Recovery Zone Facility Bonds may be used to finance certain "recovery zone property," as such terms are defined in ARRA; and WHEREAS, Section 14000-1 of the Internal Revenue Code of 1986, as amended (the "Code") authorizes the City of Rancho Cucamonga, California (the "City") to designate a "recovery zone" for the purpose of issuing Recovery Zone Economic Development Bonds under Section 14000-2 of the Code, and for the purpose of issuing recovery Zone Facility Bonds under Section 14000-3 of the Code; and WHEREAS, pursuant to Section 14008-1(b) of the Code, the term "recovery zone" means any area designated by the City as having significant poverty, unemployment, rate of home foreclosures, or general distress; and WHEREAS, Recovery Zone Economic Development Bonds are considered "qualified" bonds for purposes of Section 6431 of the Internal Revenue Code of 1986, as amended, and provide for a federal subsidy through a refundable tax credit paid to State or local governmental issuers in an amount equal to 45 percent of the total coupon interest payable to investors in these taxable bonds; and WHEREAS, the interest on State or local Recovery Zone Facility Bonds is excludable from gross income for Federal income tax purposes; and WHEREAS, Recovery Zone Economic Development Bonds and Recovery Zone Facility Bonds must be issued by December 31, 2010; and WHEREAS, Under ARRA, the City of Rancho Cucamonga has been allocated the authority to issue up to $7,048,000 in principal amount of Recovery Zone Economic Development Bonds and up to $10,572,000 in principal amount of Recovery Zone Facility Bonds in any reasonable manner as the City Council of the City of Rancho Cucamonga shall determine in good faith at its discretion for use for eligible costs for qualified economic development purposes or recovery zone property; and P-101 WHEREAS, the City Council of the City of Rancho Cucamonga seeks to designated the entire City of Rancho Cucamonga as a recovery zone because the City has an unemployment rated exceeding 9.1 %, and is generally economically distressed by these factors as well as related conditions consequent to the recent housing market collapse, the impact of the national recession, and the fiscal crises experienced by the State of California and local communities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, as follows: 1. That for purposes of Sections 14000-1, 14000-2 and 14000-3 of the Code, the City Council hereby designates the entire geographic region of the City of Rancho Cucamonga more fully described above as a Recovery Zone; and 2. That the recovery zone shall be identified as the "City of Rancho Cucamonga Recovery Zone." 3. That this Resolution shall take effect from and after its adoption. 4. That the City Clerk of the City of Rancho Cucamonga shall certify as the adoption of this Resolution. Please see the /ollowing page fw /ormal edopgon, certification and signatures Resolution No. 10-014 -Page 2 of 3 P-102 PASSED, APPROVED, AND ADOPTED this 20'" day of January 2010. J. Kurth, M.D., Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 20`" day of January 2010. Executed this 2151 day of January 2010, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Resolution No. 10-014 -Page 3 of 3 P-103 STAFF REPORT ENGINEERING DEP.~R'I`MENT Date: January 20, 2010 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineering ServiceslCity Engineer -~ RANCHO C,UCAMUNGA By: Carlo Cambare, Engineering Technician Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR TRACT 16324, LOCATED AT THE NORTHERLY .END OF WARDMAN BULLOCK ROAD, SUBMITTED BY RANCHO 2004 LLC RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Tract 16324 were approved by the City Council on January 7, 2009, in the following amounts:. Faithful Performance Bond: $ 136,400.00 Labor and Material Bond: $ 68,200.00 Due to the housing development downturn, the developer, Rancho 2004 LLC, is requesting approval of a 12-month extension on said improvement agreement. Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully submitted, .~...-•- a {~ ~teuer Director of Engineering Services/City Engineer MAS/CCC:alrw Attachment(s) P-104 RESOLUTION NO. !O- ~ ~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16324 WHEREAS, the City Council of the -City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement Extension executed on January 6, 2010, by Rancho 2004 LLC, as developer, for the improvement of public right-of-way adjacent to the real property specifically described therein, and generally located at the northerly end of Wardman Bullock Road; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Tract 16324; and WHEREAS, said Improvement Agreement Extension is secured 'and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of .Rancho Cucamonga, and the City Clerk to attest thereto. P-1( SITE LOCATIQN ~0 ~ I% /~ '~r~i ~~1~~ /%~y~;y , ~ a oPa ~'% ~, ~ ~ ~ z ~~ o- ,... ~~Q ~a~ I ~ W Q S~ o BANYAN RANCHO ~ ~; CUCAti40NGA ~ ~~ -~~ H(GHL4ND AVE. Q FONTANA m N CITY OF I~rvcxo cucAMOnTcA ITEM: ,,~.®~° °~~~ TITLE: V®~,~ ENGiNEERiNG DiYiS[ON P-106 STAFF REPORT ~. ' _ ~Y ENGINEERING SLRVIC&S DEPARTMENT - ~ _~ RANCHO Date: January 20, 2010 ~UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer Shelley Hayes, Assistant Engineer Lj.~ Subject: ACCEPT THE ETIWANDA AVENUE AND ROCHESTER AVENUE PAVEMENT REHABILITATION FROM ARROW ROUTE TO FOOTHILL BOULEVARD , CONTRACT NO. 09-028 AS COMPLETE, RETAIN THE FAITHFUL PERFORMANCE BOND AS A GUARANTEE BOND, RELEASE THE LABOR AND MATERIAL BOND AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $401,749.24 RECOMMENDATION It is recommended that the City Council accept the Etiwanda Avenue and Rochester Avenue Pavement Rehabilitation from Arrow Route to Foothill Boulevard, Contract No. 09-028, as complete, authorize the City Engineer to file a Notice of Completion, retain the Faithful Performance Bond as a Guarantee Bond, authorize the release of the Labor and Materials Bond in the amount of $392,772.80 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $40,174.92, 35 days after acceptance. Also, approve the final contract amount of $401,749.24. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Etiwanda Avenue and Rochester Avenue Pavement Rehabilitation from Arrow Route to Foothill Boulevard scope of work consisted of cold planing, asphalt concrete pavement, re-striping and pavement markings, re-installation of inductive loops, asphalt rubber overlay, routing and crack seal. Pertinent information of the project is as follows: Budgeted Amount: $466,500.00 Account Numbers: 1 1 9 430 3-5 6 5 011 7441 9 4-0 and 1194303-5650!1732194-0 - Engineer's Estimate: $474,479.00 :% City Council's Approval to Advertise: July 15, 2009 Publish dates for local paper: July 21 and 28, 2009 i Bid Opening: August 4, 2009 P-107 CITY COUNCIL STAFF REPORT Re: Accept Etiwanda Ave. and Rochester Ave. Pavement Rehab from Arrow Rt. to Foothill Blvd. January 20, 2010 Page 2 - Contract Award Date: - Low Bidder: `r Contract Amount: - 10% Contingency: - Final Contract Amount: - Difference in Contract Amount: August 19, 2009 Imperial Paving Company $392,772.80 $39,277.28 $401,749.24 $8,976.44 (2.29%) The net increase in the total cost of the project is a result of two (2) Contract Change Orders including the Balancing Statement. The notable change that was significant to the increase of the Contract amount was the additional pavement grinding and asphalt concrete hot mix required by removing the A.C. leveling course from the scope of work and adding the full pavement grind of 4" and replacement in the failed area along Etiwanda Avenue. The Balancing Statement accounts for other minor increases and decreases in the project bid quantities. Respectfully submitted, ~,.....m Mark A. Steuer Director of Engineering Services/City Engineer MAS/RMDlSH:Is Attachment P-108 ~ ~ ~ ~2 ii~^.;^„~~;;^;;;,^ ,~;,; er a;.... ~ .. ,~_ "a .; \ J d .. .i ~ . b ' ,! _ ~ C`" ~ `~ ,: ..:~ ~ ~ I ~ .~ ~ N # :I ~ ' ' ~ MV 35Y3 A ? 2 2 n m C C ~ : 5 } Fj y~ 1 I ~ 1 ~ ~ C i _ ~, ~ 1 "V . -. _. _. 'w moo.=o _ Y \.~ __.....__ i3M MU a . Iv.f::j M: p.q O Y.Y tlll:]IUOtl . .._..__. _ . _ n ~ ' ~ H1116 63mv: M'q XWi AYO e ~ 4 p ~ I '~ ~ s ~ ~ ~j 7 F ~. ~ ~ _, ~ '~ ° ` N ~ xnti s ~ ~ 3 mo a ~msa - ~, yv M.MrN ~ ~'~ m ~. ~ • u n ~ vuecn .. _.. ~ 'hr YSOntl]H Y v nN ~ . ~ ~ ' i 'y.~rHOnvu ;Q d 3 ~r o*rm ~ r ~ atraww 3N vn 'NY Wan ~ " ' _ ¢ , ~ ~ YAV I WrtNN Nr ~ tl ~ ~v uma o F e' „ n r our L:' ~ = 3+Y O+r t s o ~ B '3M1V :ebv/ ~ I I ~ s it ,,sT ~ Y~r Y ~ ]MMatlYG ~ ~ ~ v a ~ ~ i z H z v O ~..~ U E~ 1~/ U O A wl O W ~ w °o E ~ ~ W U ~ O \ o ~ ~ P-109 RESOLUTION NO. /O-O I6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE ETIWANDA AVENUE AND ROCHESTER AVENUE PAVEMENT REHABILITATION FROM ARROW ROUTE TO FOOTHILL BOULEVARD, CONTRACT NO. 09-028 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Etiwanda Avenue and Rochester Avenue pavement rehabilitation from Arrow Route to Foothill Boulevard, Contract No. 09-028, has been completed to the satisfaction of the City Engineer; and complete. WHEREAS, a Notice of Completion is required to be filed, certifying the work NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P-110 STAFF REPORT F_NGLN EERING SERV7CE5 DEPARTh[ENT Date: January 20, 2010 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineerin///g Services/City Engineer By: Jon A. Gillespie, Traffic Engineert~}~~~"~ Shelley Hayes, Assistant Engineer ~. ~r ~~ RANCHO CUCAMONGA Subject: ACCEPT THE FOOTHILL BOULEVARD TRAFFIC SIGNAL CONTROLLER REPLACEMENT PROJECT, CONTRACT NO. 09-139 AS COMPLETE, RETAIN THE FAITHFUL PERFORMANCE BOND AS A GUARANTEE BOND, RELEASE THE LABOR AND MATERIAL BOND AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $860,282.00 RECOMMENDATION It is recommended that the City Council accept the Foothill Boulevard Traffic Signal Controller Replacement Project, Contract No. 09-139, as complete, authorize the Ciry Engineer to file a Notice of Completion, retain the Faithful Performance Bond as a Guarantee Bond, authorize the release of the Labor and Materials Bond in the amount of $856,375.00 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $86,028.20, 35 days after acceptance. Also, approve the final contract amount of $860,282.00. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Foothill Boulevard Traffic Signal Controller Replacement Project scope of work consisted of construction and modification of traffic signals and safety lighting, including pertinent signing and striping changes. Pertinent information of the project is as follows: - Budgeted Amount: Account Number: ~ Engineer's Estimate: :- City Council's Approval to Advertise 9 Publish dates for local paper: Bid Opening: Contract Award Date: r Low Bidder: $942,012.00 1124303-5650/1492124-0 $451,100.00 December 3, 2008 December 9 and 23, 2008 January 27, 2009 February 18, 2009 Republic Intelligent Transportation Services Inc. P-111 CITY COUNCIL STAFF REPORT Re: Accept Foothill Boulevard Traffic Signal Controller Replacement Project January 20, 2010 Page 2 - Contract Amount: $856,375.00 - 10% Contingency: $85,637.50 - Final Contract Amount: $860,282.00 - Difference in Contract Amount: $3,907.00 (0.46%) The net increase in the total cost of the project is a result of two (2) Contract Change Orders including the Balancing Statement. The notable changes that were significant to the increase of the Contract amount was the removal and replacement of sidewalk, the re-routing of conduit at Foothill and Hellman, and some additional potholing, traffic control and utility coordination. The Balancing Statement accounts for other minor increases and decreases in the project bid quantities. Respectfully submitted, ....-----°°°-'r Mark A. Steuer Director of Engineering Services/City Engineer MAS/JAG/SH:IS Attachment C{TY OF RANCHO CUCAMONGA FOOTHILL BOULEVARD TRAFF IC CABINET REPLACEMENT FROM SAN BERNARDINO ROAD TO ETIWANDA AVENUE CITY Oc r'-ONTAIJ/. .SAN t RNs;RDIIVO COJPJi Y v ~ . VICINITY MAP N.T.S . ~ ~ ~ ~;,o R.4NC; 0 ,~,,,, C! /G4,t~ dG;4 rP ~ ~, T i / / Y ~ [} L~___ ~ ~ ~ / / , , i /i DI l' 1' / ~ I ~ / b a / I ~ i 1 g ~.s P-113 RESOLUTION NO. /D-D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FOOTHILL BOULEVARD TRAFFIC SIGNAL CONTROLLER REPLACEMENT PROJECT CONTRACT NO. 09-139 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Foothill Boulevard Traffic Signal Controller Replacement Project, Contract No. 09-139, has been completed to the satisfaction of the City Engineer; and complete. WHEREAS, a Notice of Completion is required to be filed, certifying the work NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. STAFF REPORT E\'GINHERING DEPAR'T'MENT Date: January 20, 2010 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician ~_; RANCHO G'UCAMONGA Subject: ACCEPT IMPROVEMENTS, RETAIN THE FAITHFUL PERFORMANCE BOND IN LIEU OF A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS- FOR DRC2006-00866, LOCATED ON THE NORTHSIDE OF SIXTH STREET, WEST OF ETIWANDA AVENUE, SUBMITTED BY SOUTHERN CALIFORNIA EDISON COMPANY RECOMMENDATION The required improvements for Southern California Edison Company have been completed in an acceptable manner,-and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to retain the. Faithful Performance Bond in lieu of a Maintenance Bond. BACKGROUND/ANALYSIS As a condition of approval of completion of Southern California Edison Company, located on the north side of Sixth Street, west of Etiwanda Avenue, the applicant was required to complete street improvements. The improvements have been completed and it is recommended that the City Council retain the existing Faithful Performance Bond in lieu of a Maintenance Bond. Respectfully submitted, ~i'G.~7.!'E,,,~,. Mark A. euer Director of Engineering Services/City Engineer MAS/CCC:alrw P-114 Attachment(s) P-115 RESOLUTION NO. /Q-O`O A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE . PUBLIC IMPROVEMENTS FOR DRC2006-00866 (STREET) AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for DRC2006-00866 have been completed to the satisfaction of the City Engineer; and complete. WHEREAS, a Notice of Completion is required to be filed, certifying the work is NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. ,~ PROTECT S. ,, :-,. HILLSI c RD ~$„ ILSO AVE ~' BANY T Q Ot ~ ^ AV ~ ~ ~ n 19TH sr 30 ~ ~ ~ ~ _ ~ > N BAS INE RD HIGHLAN VE 0 30 .~ m z VICTORIA PAR ~ L ~_ ' w ~ HUR ~ ST ~~~ ~ > > • Iosocn RR ST 4 czT~~ o~ RANCHO CUCAMONGA r~r~~s ITEM ~/F'G`2DCIfo°O~_ TITLE ~!/C/~l/j'~'" ~P ENGWEERING DIVISION P-117 STAFF REPORT ENGINEERING DL•PARTMENT Date: January 20, 2010 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager "" From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carla Cambare, Engineering Technician RANCHO cUCAMONGA Subject: ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, ACCEPT A MAINTENANCE BOND. AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR TRACT 15982 LOCATED AT THE NORTHEAST CORNER OF DAY CREEK BOULEVARD AND WILSON AVENUE, SUBMITTED BY KB HOME GREATER LOS ANGELES RECOMMENDATION The required improvements for Tract 15982 have been completed in aii acceptable manner, and ii is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to release the Faithful Performance Bond and accept a Maintenance Bond. BACKGROUNDlANALYSIS As a condition of approval of completion of Tract 15982, located at the northeast corner of Day Creek Boulevard and Wilson Avenue, the applicant was required to complete improvements. The improvements have been completed and it is recommended that the City Council release the existing Faithful Performance Bond and accept the Maintenance Bond. Developer: KB Home Greater Los Angeles 36310 Inland Valley Drive Wildomar, CA 92595 Release: Faithful Performance Bond # 8204-49-04 (Bond No.) Accept: Maintenance Bond # 8204-49-04 (Bond Nc.} Respeotfufl fitted, ~,. f J _ ~i'G/ ~--~_ f ark",St er Director of Engineering Services/City Engineer MAS/CCC:rIf $1,461,600.00 $ 146,160.00 Attachment(s) P-118 RESOLUTION NO. /O- D ~ 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE ,PUBLIC IMPROVEMENTS FOR TRACT 15982 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Tract 15982 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P-119 STAFF REPORT - J PL~INNING DEP,~RTMENT ~ RANCHO C,UCAMONGA Date: January 20, 2010 -- To: Mayor and Members of the City Council Jack Lam, AICP. City Manager Prom: James R. Troyer, AICP Planning Director By: Steve Fowler, Assistant Planner Subject: AMENDMENT TO THE VICTORIA COMMUNITY PLAN DRC2009-00432 -RME CLINICS, INC. -GARY REA - A request to amend the Victoria Community Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District of the Victoria Arbors Master Plan. Related files: Arbors Master Plan Amendment DRC2009-00739 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to ' Section 15061(b) (3) of the State CEQA Guidelines. AMENDMENT TO THE VICTORIA ARBORS MASTER PLAN DRC2009-00739 - RME CLINICS, INC. -GARY REA - A request to amend the Victoria Arbors Master Plan to allow massage establishments as a conditionally permitted use within the Village Commercial District. Related files: Victoria Community Plan Amendment DRC2009-00432 and Conditional Use Permit DRC2009-00433. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines. CONDITIONAL USE PERMIT DRC2009-00433 - RME CLINICS,. INC. (MASSAGE ENVY) - GARY REA - A request to operate a massage establishment at the Winery Estate Marketplace within the Village Commercial District of the Victoria Arbors Master Plan, located at 7305 Day Creek Boulevard - APN: 0227-161-67, Related files: Victoria Community Plan Amendment DRC2009-00432 and Arbors Master Plan Amendment DRC2009-00739. This project is categorically exempt from the requirement of the California Environment Quality Act (CEQA) pursuant to Section 15301 (Class 1 exemption - Existing Facilities). RECOMMENDATION: Staff recommends that the City Council approve the second reading of Ordinance No. 824, amending the Victoria Community Plan DRC2009-00432 to allow massage establishments within the Village Commercial District of the Victoria Arbors Master Plan and approve the second reading of Ordinance No. 825, amending the Victoria Arbors Master Plan DRC2009-00739 to allow massage establishments as a conditionally permitted use within the Village Commercial District. P-120 CITY COUNCIL STAFF REPORT DRC2009-00432 - RME CLINICS, INCORPORATED January 20, 2010 Page 2 BACKGROUND: On January 6, 2010, staff provided an oral presentation to the City Council detailing the contents of Ordinance No. 824 and Ordinance No. 825, amending both the Victoria Community Plan and the Victoria Arbors Master Plan. The purpose of the ~ _. . Ordinances is to conditionally allow massage establishments to operate in the Village Commercial District of the Victoria Arbors Master Plan, which is in the Victoria Community Plan. The City Council unanimously approved both proposed Ordinances after the first reading along with Resolution No. 10-012, a Conditional Use Permit allowing a massage establishment to operate within the Winery Estates Market Place at the southeast corner of Base Line Road and Day Creek Boulevard. Respectfully submitted, ~ ~ Jam R. Troyer, AICP Pla ing Director JT:SFlIs P-121 ORDINANCE NO. 824 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA COMMUNITY PLAN AMENDMENT DRC2009-00432, A REQUEST TO AMEND THE VICTORIA COMMUNITY PLAN TO ALLOW MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT OF THE VICTORIA ARBORS MASTER PLAN, AND MAKING FINDINGS IN SUPPORT THEREOF A. Recitals. 1. On December 9, 2009, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing with respect to the above-referenced Victoria Community Plan Amendment DRC2009-00432 and, following the conclusion thereof, adopted its Resolution No. 09-44, recommending that the City Council of the City of Rancho Cucamonga adopt said Victoria Community Plan Amendment. 2. On January 6, 2010, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the Victoria Community Plan Amendment. All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1: This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2: Based upon substantial evidence presented to the City Council during the above-referenced public hearing on January 6, 2010, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The application applies to the Victoria Community Plan; and b. The proposed Victoria Community Plan Amendment would only affect the property located at the south east corner of Base Line Road and Day Creek Boulevard within the Village Commercial District of the Victoria Arbors Master Plan within the City of Rancho Cucamonga; and c. The application would conditionally allow massage establishments within the Village Commercial District of the Victoria Arbors Master Plan. Concurrently the Victoria Arbors Master Plan is being amended to conditionally allow massage establishments within the Village Commercial District of the Victoria Arbors Master Plan; and d. This amendment does not conflict with the Land Use Policies of the General Plan and will provide a service within the district in a manner consistent with the General Plan and with related development; and P-122 e. This amendment would not be materially injurious or detrimental to the adjacent properties and would not have a significant impact on the environment, nor the surrounding properties; and f. That the proposed amendment is in conformance with the General Plan. SECTION 3: Based upon the substantial evidence presented to this Council during the above-referenced public hearing and upon the specific findings of facts set forth in Paragraphs 1 and 2 above, the Victoria Community Plan Amendment is hereby amended to change the Commercial Standards section of said Victoria Community Plan, in words and figures, as shown in the attached Exhibit "A." SECTION 4: The subject amendment identified in this Ordinance is exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated there under, pursuant to Section 15061(b)(3). In this case, the Ordinance constitutes a text amendment and will not have a significant impact on the environment. The City Council has reviewed staff's determination of exemption, the Planning Commission's adoption of that exemption, and further concurs with the determination of exemption. SECTION 5: If any section, subsection, sentence, clause, phrase, or word of this Ordinance is, for any reason, deemed or held to be invalid. or unconstitutional by the decision of any court of competent jurisdiction, or preempted by legislative enactment, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Rancho Cucamonga hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or words thereof, regardless of the fact that any one or more sections, subsections, clauses, phrases, or words might subsequently be declared invalid or unconstitutional or preempted by subsequent legislation. SECTION 6: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published within 15 days after its passage at least once in the Inland Valley Daily Bulletin, a newspaper of general circulation published in the City of Ontario, California, and circulated in the City of Rancho Cucamonga, California. Please see the lollowing page /or formal adoption, cerlNlcation and slgnafures P-123 PASSED, APPROVED, AND ADOPTED this 20`h day of January 2010. Donald J. Kurth, M.D., Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the Council of the City of Rancho Cucamonga held on the 6'" day of January 2010, and was passed at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the 20`" day of January 2010. Executed this 21St day of January 2010, at Rancho Cucamonga, California Janice C. Reynolds, City Clerk P-124 COMMERCIAL STANDARDS General provisions for land uses designated as Pegional Center, Regional-related Commercial and Village Commercial. Site Development Standards: (1) Building site coverage: No maximum subject to Development Approval Process (2) Building site width: 150-foot minimum (3) Building height: 65 feet typical maximum; buildings over 65 feet subject to a Conditional Use Pemilt Uses not permitted within the Planned Community: • Massage Parlors, except as conditlonalb~ ,permitted within the Victoria Arbors Master Plan. "Adult" Entertainment Establishments Shopping Centers. To ensure .that the goals and policies of the General Plan and Community Plan are implemented, a Conditional Use Permit shall be required for shopping centers. In such a review, the following criteria shall be considered: (1) The transition from more sensitive lard uses and bufrering methods to mitigate commercial activities such as loading, lighting, and trash collection; (2) The Center has been planned as a group of organized uses and structures; (3) The Center is designed with one theme, with buildings and landscaping consistent in design (similar architectural style, similar exterior building materials, and a coordinated landscaping theme); (4) The Center makes provisions for consistent maintenance, reciprocal access, and reciprocal parking: (5) Vehicle and pedestrian access is coordinated and logically linked to provide a comprehensive circulation system; and (6) The development or approval of any portion of a center shall require the development of a conceptual development plan, which shall consider such things as, but not limited to, circulation, uniform architectural design, drainage/grading, buffers, phased improvements, and landscaping. Regional Center a. The following aeneral categories of uses shall be permitted: (1) Retail businesses, including, but not limited to: • Discount stores • Department stores • Drug stores .P~~~~~ L P-125 ORDINANCE NO. 825 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING VICTORIA ARBORS MASTER PLAN AMENDMENT DRC2009-00739, A -- REQUEST TO AMEND THE VICTORIA ARBORS MASTER PLAN 'TO ALLOW MASSAGE ESTABLISHMENTS AS A CONDITIONALLY PERMITED USE WITHIN THE VILLAGE COMMERCIAL DISTRICT, AND MAKING FINDINGS IN SUPPORT THEREOF A. Recitals. 1. On December 9, 2009, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing with respect to the above-referenced Victoria Arbors Master Plan Amendment DRC2009-00739 and, following the conclusion thereof, adopted its Resolution No. 09-45, recommending that the City Council of the City of Rancho Cucamonga adopt said Victoria Arbors Master Plan Amendment. 2. On January 6, 2010, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the Victoria Arbors Master Plan Amendment. 3. All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1: This City Council hereby,specirically finds that all of the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2: Based upon substantial evidence presented to the City Council during the above-referenced public hearing on January 6, 2010, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The application applies to the Village Commercial District of the Victoria Arbors Master Plan; and b. The proposed Victoria Arbors Master Plan Amendment would currently only affect the property located at the south east corner of Base Line Road and Day Creek Boulevard within the City of Rancho Cucamonga; and c. The application would conditionally allow massage establishments within the Village Commercial District of the Victoria Arbors Master Plan. Concurrently the Victoria Community Plan is being amended to allow massage establishments within the Village Commercial District of the Victoria Arbors Master Plan; and d. This amendment does not conflict with the Land Use Policies of the General Plan and will provide a service within the district in a manner consistent with the General Plan and with related development; and e. This amendment would not be materially injurious or detrimental to the adjacent properties and would not have a significant impact on the environment, nor the surrounding properties; and P-126 f. That the proposed amendment is in conformance with the General Plan. SECTION 3: Based upon the substantial evidence presented to this Council during the above-referenced public hearing and upon the specific findings of facts set forth in Paragraphs 1 and 2 above, the Victoria Arbors Master Plan Amendment is hereby amended to change the Village Commercial Conditionally Permitted Use section of said Victoria Arbors Master Plan, in words and figures, as shown in the attached Exhibit "A." SECTION 4: The subject amendment identified in this Ordinance is exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated there under, pursuant to Section 15051(b)(3). In this case, the Ordinance constitutes a text amendment and will not have a significant impact on the environment. The City Council has reviewed staff's determination of exemption, the Planning Commission's adoption of that exemption, and further concurs with the determination of exemption. SECTION 5: If any section, subsection, sentence, clause, phrase, or word of this Ordinance is, for any reason, deemed or held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, or preempted by legislative enactment, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Rancho Cucamonga hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or words thereof, regardless of the fact that any one or more sections, subsections, clauses, phrases, or words might subsequently be declared invalid or unconstitutional or preempted by subsequent legislation. SECTION 6: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published within 15 days after its passage at least once in the Inland Valley Daily Bulletin, a newspaper of general circulation published in the City of Ontario, California, and circulated in the City of Rancho Cucamonga, California. Please see the followlhg page /or lorma/ adoption, certi/ication antl signatures P-127 PASSED, APPROVED, AND ADOPTED this 20`" day of January 2010. Donald J. Kurth, M. D., Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Ordinance was introduced at a Regular Meeting of the Council of the City of Rancho Cucamonga held on the 6`" day of January 2010, and was passed at a Regular Meeting of the City Council of the City of Rancho Cucamonga held on the 20`h day of January 2010. Executed this 2is` day of January 2010, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P-128 (7) Massage establislunents (8) Shopping centers subject to provision and approval of a master plan conceptual development plan. (9) Conditionally .permitted Commwiity Facilities listed below. (10) Conditional permitted uses listed under Neighborhood Commercial in the Development Code. c. Site Development Standards -Per Development Code. D. MIXED USE COMMUNITY FACILITIES The Community Facilities section of the Victoria Arbors Master Plan is established to provide for community support uses and those additional uses which aze found to be compatible with the basic permitted uses by the Site Plan Review Process procedure. ' a. Uses Permitted (1) The following uses shall be permitted within Residential and Commercial Land Use areas in Victoria Arbors: • Small family Day Care in the home, providing care for six (6) or Jess persons • Public Park and Playground • General Open Space uses • Accessory structures and uses necessary or customarily incidental to the above as provided for in the Raz~cho Cucamonga Development Code. m ~ H /°~ '. LAND USE • CHAPTER 3 I 1 V]C1'OR1A ARBORS MASTER PLAN P-129 STAFF REP®RT- EIaGINEERING SERVICES DEPdRTn~NT ~r RANCHO Date: January 20, 2010 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Senior Civil Engineer Subject: APPROVAL OF A RESOLUTION SUPPORTING THE FINDINGS OF THE CALIFORNIA STATEWIDE LOCAL STREETS AND ROADS NEEDS ASSESSMENT REPORT RECOMMENDATION It is recommended that the City Council approve the attached resolution supporting the findings of the California Statevaide Local Streets and Roads Needs Assessment Report. BACKGROUND/ANALYSIS California's local street and road system is reaching.a point of crisis. City streets and county roads are where every trip begins and ends, and is critical for the safety and mobility of the traveling public. Whether traveling by bike, bus, rail, truck or family automobile, Californians need the local system. This comprehensive statewide study of California's local street and road system provides critical analysis and information on the local transportation network's condition and funding needs. The study's objective was to fully assess the condition of the local system and complete the overall transportation-funding picture for California's transportation network, and answer the following questions: • What are the pavement conditions of local streets and roads • What will it cost to bring pavements to a Best Management Practices (BMP) or most cost- effective condition • How much will it cost to maintain them once we achieve the BMP or optimal pavement condition • What are the needs for the essential components to a functioning system • Is there a funding shortfall • If so, what is it • What are the solutions This study collected existing road condition information to determine the future funding needs necessary to maintain the system in good condition. The results show that California's local streets and roads are in.need of attention. On a scale of zero (Failed) to 100 (Excellent), the statewide average Pavement Condition Index (PCI) is 68 (At Risk). The City's condition is better with a citywide average PCI of 78.9 (Satisfactory). However, if current funding remains the same or declines due to state takeaways, the statewide and City's conditions will deteriorate, with the P-130 CITY COUNCIL STAFF REPORT Re: Statewide Local Streets and Roads Needs Assessment Report January 20, 2010 Page 2 statewide condition projected to deteriorate to a PCI of 58 (At Risk) in 10 years, and further tc 48 (Poor) by 2p33. Respectfully submitted, ~,.__ i -'Mark . S er Oirec or of Engineering Services/City Engineer MAS/JAD:Is Attachment P-131 RESOLUTION NO. ID-OZ.D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING THE FINDINGS OF THE CALIFORNIA STATEWIDE LOCAL STREETS AND ROADS NEEDS ASSESSMENT REPORT. WHEREAS, cities and counties own and operate over 81% of the roads in. California, where every trip begins and ends, and the local system is critical for safety and mobility of the traveling public, farm to market needs, multimodal needs, and commerce; and WHEREAS, the local street and road system provides two-fold opportunity for economic recovery during the worst fiscal crisis in California in decades. The maintenance and preservation of the local transportation network provides both public and private sector jobs and thus supports economic recovery in every corner of the state. Furthermore, well maintained infrastructure is critical for economic development by attracting businesses and providing for the safe and efficient movement of both people and goods; and WHEREAS, while federal and state governments regularly assess their transportation system needs, no such data existed for the local component of the State's transportation network; and .WHEREAS, the California Statewide Local Streets and Roads Needs Assessment provides critical analysis and information on the local transportation network's condition and funding needs; and WHEREAS, the study surveyed all of California's 58 counties and 478 cities in 2007-08, resulting in data that represents 93% of local street and road miles in the state; and WHEREAS, the results show that California's local streets and roads are on a path of significant decline. On a scale of zero (failed) to 100 (excellent), the statewide average pavement condition index (PCI) is 68, placing it in the "at risk category"; and WHEREAS, if current funding remains the same, the statewide condition is projected to deteriorate to a PCI of 58 in 10 years, and further to 48 ("poor" category) by 2033; and WHEREAS, the City of Rancho Cucamonga has a PCI of 78.9, placing it in the "satisfactory category"; and WHEREAS, on-going road maintenance is a significant public safety concern, as fatality rates on county roads already exceed- those of the State's freeway system. Maintaining the paved road .network (pothole filling, sealing, overlays, etc.), traffic signals, signs, and street lights has a direct correlation to improving public safety thus reducing traffic accidents, injuries and deaths; and P-132 WHEREAS, to spend the taxpayer's money cost-effectively, preserving and . maintaining the local system in good condition, or at a level of best management practices, is less costly in the long terms; and WHEREAS, in order to bring the local system back into acost-effective condition, °'thereby preserving the public's $271 billion pavement investment and stopping further costly deterioration, at least $7 billion annually in new money going directly to cities and counties over a period of ten years is needed to stop the further decline and deterioration of our streets and roads; and NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California, hereby supports the findings and recommendations of the California Statewide Local Streets and Roads Needs Assessment Report, and the Mayor is authorized to sign this resolution. o~S = N d d y L IIl ~ N lC Q V O v~ J ~ d ~ ~ ~ .Z d ~ y ~ V~ L ~ ~ .~ ~ ~+ _ .~ ~_ ~ ~~ W ~ ~ ~- V ~ o ~ 0 ~N ~, o J ~ V ._ " Z ~+ ~ ~ O ~ ~ L ~ ~ 0 L d ~ H V ~ ~ w{vi =~w ~~~ Q~F- .-a o V J N d r v d U 'a N /1 ~~ W •~~ }+ V/ c~ c~ ~ o ~ ~ o O ._ ~ O ~ ~ .o ~ o ~ U O ~= U - ._ ~ ~ ~ ~. 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R E N 3 d Z O O a~ a U O O ~ o Q ~ ~ ~ ~ ~ II ti O ~ - II c~ a~ U - ~ ~ ~ U o ~ ~ a- O ~ ~ ~ M ~ L ~ ~ ~ 4) ~ ~ ~ > ~ ~ > ~ > ~ ._ O V ~ ~ (LS ~ ~ ~ ~ ~ ~ ~ ~ c~ ~ , :~ ~ c~ ~ I cn I U I C~ I O Z o o , ~ } a~ ~ ~ ~ c~ ~ ~ .- ~- ~ ~ ~ ~ .~ L ~ ~ ~ ~ ~ ~ +~ .~ v~ . 00 ' X ~ N ~ ~ ~ ~ II ~ ~ ca - U ~ ._ ~ o C o ~ M ~ . ~ ~ ~ O ~ ~ N ~ ~ > ~ ~ ~ ~ 00 O ~ ~ ~ ~ ~ p 0 ~ ~ ~ ~ . ~ ~ ~ ~ ~ Q .~ ~ O ~ ~ v~ I -~ z I ~ c 0 .N v c 0 U /~~ /1 ~~ '- o ~~ ~ ~, ~ ~ L '- o ~~c~ ._ ~, .o ._ ~, ~~~ ~~ ~~o ~ ~ a~ c~ ~ ~ ~ ~ .o ~~~ ._ L Q ^~ ~ ~ ~ ~ ~ a~ ~ '~ ~ca~ ~V 0 U ~--+ U a~ a~ U .~ U ~ o ~J ~~ '~.r L o ~~ ~~ ~~ .~ ~~ oL ._ o ~~ - ~ o U ~, a--+ a~ ~--+ o ~ ~~ ~~ ~ ._ C N N N Q N N Z ca 0 OC ca a~ o a~ ~. ~~ LCAGUC (!I t n.'I~1Nr+lh ~ CI'1'I ES Final California Local Streets and Roads Needs Assessment Nichols Consulting Engineers, Chtd. Engineering & Environmental Services 501 Ca.iial Blvd, Suite I, Pt Richmond, CA 94804 (510) 215-3620 Phone / (510) `115-2898 Fax Final Report A558.01.20 California Statewide Local Streets and Roads Needs Assessment mod a Nichols Consulting Enguieers, Chid. Engineering & Environmental Services 501 Canal Blvd, Suite I, Pt. Richmond, CA 94804 (510) 215-3620 Phone / (510) 215-2898 Fax Final Report: October 20. 2009 Table of Con tents Executive Summary 111 Introduction 1 1.1 Background 1 1.2 Study Objectives 3 1.3 Study Assumptions 3 1.4 Report Structure 4 1.5 Study Sponsors 6 Data Collection 6 2.1 Outreach EfIF'orts 6 2.2 Project Website 6 2.3 Survey Questionnaire 7 2.4 Results of Data Collection 9 2.4.1 Are Data Representative? 10 2.4.2 PMS Software 10 2.4.3 Importance of PMS 11 2.4.4 Quality Assurance 11 2.5 Summary 12 Pavement Needs Assessment 13 3.1 Methodology 13 3.1.1. Filling in the Gaps 13 3.1.2. What Does a PCI of 68 Mean? 19 3.1.3. Needs Assessment Goal 21 3.1.4. Maintenance & Rehabilitation Tree 21 3.I.5 Pavement Performance (Prediction) Models 23 3.1.6 Escalation Factors 24 3.1.7 Distribution ofPavement Areas by Condition Category 25 3.1.8 Unpaved Roads 25 3.1.9 Needs Calculations 25 3.1.10 Results 26 3.1.1 i Funding to Maintain Network at BMP 27 3.2 Existing Funding Sources 27 3.2.1. Impacts of Existing Funding 29 3.3 Funding Shortfall 30 Nichols Consulting Engineers, Chtd. Page i ll~ i.,[nc~t~i i~C;I~fIL•5 Final Report: October 20. 2009 ~ rncul CI71L1 Chapter 4. Safety, Traffic & Regulatory Needs Y ,; ; . _,. . Assessment 31 4.1 Data Quality Assurance 31 4.2 Regression Analysis 32 4.2.1. Final Model 32 4.3 Determination of Safety, Traffic and Regulatory Needs 33 n . 4.4 Results 35 Chapter 5. Bridges 36 Chapter,6.' Summary 36 Appendix A Appet~dix'B Appendix C Appendix D Appendix E Contact Letter, Survey Questionnaire & Fact Sheet Pavement Needs Calculations Pavement Needs For Each Scenario by County Regression Analysis for Safety, Traffic & Regulatory Components Safety, Traffic & Regulatory Component Needs by County Development of a Standard Needs Assessment Approach Nichols Consulting Engineers, Chtd. Page II Final Report: October 20. 2009 t FAGui '::~C:1 I I la Federa State highway: (9%) Counties (3F Executive Summary California's local street and road system is reaching a point of crisis. City streets and county roads are where every trip begins and ends. Whether traveling by bike, bus, rail, truck or family automobile, Californians need the local system. As the first comprehensive statewide study of California's local street and road system, this report provides critical analysis and information on the local transportation network's condition and funding needs. The study's objective was to fully assess the condition of the loca- system and complete the overall transportation-funding picture for Califomia's transportation network. We wanted answers to the following: What are the pavement conditions of local streets and roads? What will it cost to bring pavements to a Best Management Practices (BMP) or most cost-effective condition? How much will it cost to maintain them once we achieve the BMP or optimal pavement condition? What are the needs for the essential components to a functioning system? Is there a funding shortfall? If so, what is it? What are the solutions? This study collected existing road condition information to determine the future funding needs necessary to maintain the system in good condition. Cities (43%) As owners and operators of 81 percent of the state's roads (Figure 1), cities and counties found that this study was of critical importance for several reasons. While federal and state governments' regularly assess their system needs, no such data existed for the local component of the state's transportation network. Historically, statewide transportation funding investment decisions have not been based on local pavement condition data, or adequate recognition for the local system. Further, recent actions to remove city and county discretion over federal and state funding have diminished resources available to the local system. The goal is to use the findings of this study to educate Fi ure 1. Breakdown of Maintained Centerline Miles policymakers at all levels of government about the 9 infrastructure investments needed to provide California with a seamless transportation system. The findings of this study will provide credible and defensible analysis to support a dedicated, stable funding source for maintaining the local system at an optimum level. It will also provide for the most effective and efficient investment of public funds. The study surveyed all of California's 58 counties and 478 cities in 2007-08. The response was outstanding. Information collected resulted in capturing data from more than 93% of the state's local streets and roads. Furthermore, since the majority of the data submitted came from recognized pavement management systems, the accuracy of the data is very high. Where no data existed, models were developed, tested, and used to estimate the pavement condition and funding needs. The results show that California's local streets and roads are on the edge of a cliff. On a scale of zero (failed) to 100 {excellent), the statewide average pavement condition index (PCI) is 68 ("at risk category"). If current funding remains the same, the statewide condition Nichols Consulting Engineers, Chtd. Page III Final Report: October 20. 2009 ~, ~ i rnGUi ~~, C:I fl1:S ~' is projected to deteriorate to a PCI of 58 in 10 years, and further to 48 ("poor" category) by ' 2033 (see Figure 2). Even more critical, the unfunded backlog will more than double from $37 billion to $79 billion by 2033. Figure 2. Pavement in poor condition (PCI = 40) Ir ! -.. y F G t-.~ ., '.j Y i.~~ }~[~ Based on the results of this study, approximately $51.7 billion of additional funding is needed to bring just the pavement condition of the state's local streets and roads to a level where the taxpayer's money can be spent cost- effectively. ~; . a To spend the taxpayer's money cost-effectively, it makes more =' }~ ~ }° , ,~; sense to preserve and maintain our roads in good condition ~ ~ ~,, ~~ ~.:., ~~ .au:.~_ ~` than to let them deteriorate, which will only make it more costly ~, ti t '~~ ? 4 ;- ~;.`.` in the future. Consistent with that approach, the costs :~ ~ a,,r?r a ,scy~-~~,~i `,~~ developed in this study are based on achieving a roadway s ` r ~ _, ~~ ~. pavement condition of what the industry calls Best "* -• ~~_ ~ .~ ~a~-~~, Management Practices (BMPs). This condition represents ~~. .,.z .. ;,,~, ~~~r improving the roadway condition to a level where roads need { , ~ "' ~x . ' , ~ s ~ preventative maintenance treatments (i.e., slurry seals, chip "-"'' seals, thin overlays). These treatments have the least impact on the public's mobility and commerce. Further, these treatment types are more environmentally friendly than the next level of construction that would be required (i.e. rehabilitation and reconstruction). The importance of this approach is significant. As roadway pavement conditions deteriorate, the cost to repair them increases exponentially. For example, it costs twelve times less to maintain a BMP pavement compared to a pavement that is at the end of its service life. Even a modest resurfacing is four times costlier than a pavement in the BMP condition. With counties and cities on fixed budgets, employing maintenance practices consistent with BMP results in treating four to twelve times more road area. By bringing the roads to BMP conditions, cities and counties will be able to maintain streets and roads at the most cost- effective level. It is a goal that is not only optimal, but also necessary. Although no similar statewide bridge needs assessment were available for inclusion in this study, a brief review indicates that approximately $2.6 billion of bridge projects have been identified and approved for funding. Of this, local agencies must provide 11.47% (approximately $300 million) as the local match. This study helps answer the following key questions: What are the pavement conditions of local streets and roads? California's local streets and roads are on the edge. Currently at a PCI of 68, the pavement condition will decline to 48 (poor condition) by 2033 based on existing funding levels available to cities and counties. What will it cost to bring pavements to a BMP or most cost-effective condition? It will cost $67.6 billion to reach BMP in 10 years. How much will it_cost to maintain them once we achieve the BMP or optimal pavement condition? Once the BMP condition is reached, it will cost approximately $1.8 billion a year to maintain them at that condition. Nichols Consulting Engineers, Chtd. Page Iv Final Reoort: October 20. 2009 . ® ~ LI AGUL. LITiL•~J t are the needs for the essential components to a functionina svstem? The transportation network includes essential safety and traffic components such as curb ramps, sidewalks, storm drains, streetlights and signals. These components require $32.1 billion over the next 10 years. Is there a fundina shortfall? If so. what is it? Yes. The table below shows the pavement and essential component shortfall of $71.4 billion over the next 10 years. What are the Solutions? To bring the state's local street and road system to a best management practice level where the taxpayer's money can be spent cost effectively, we will need up to approximately $51.7 billion of additional funding for pavement alone and more than $71 billion, including the essential components, for a functioning system over the next 10 years. The sooner this is accomplished, the less funding will be required in the future. The conclusions from this study are inescapable. Given existing funding levels available to cities and counties for maintaining the local system, California's local streets and roads will deteriorate rapidly within the next 25 years to a poor condition. Unless this condition is addressed, costs to maintain the local system will only continue to grow, while the quality of California's local transportation network deteriorates. To bring the local system back into a cost~ffective condition, thereby preserving the public's $271 billion pavement investment and stopping further costly deterioration, at least $7 billion annually in new money is needed to stop the further decline and deterioration of local streets and roads. This is equivalent to about a 38-cent gas tax increase. Or to put it another way, the average driver will pay an additional 50 cents a day for gas. It is imperative that cities and counties receive a stable and dedicated revenue stream for cost effective maintenance of the local system to avoid this crisis. Nichols Consulting Engineers, Chtd. Page v Final Resort: October 20. 2009 ® ~ i.rnc~ui.. L'l I ILLS Chapter 1. Introduction 1.1 Background California's 58 counties and 478' cities own and maintain 141,5542 centerline-miles of local streets and roads. This is an impressive 81 % of the state's total publicly maintained lane- miles (see Figure 1.1 below). Conservatively, this network is valued at $271 billion. Figure 1.1 Breakdown of Maintained Road Centerline Miles by Agency2 Since lane-miles are more commonly used in pavement management analyses (the costs derived are based on areas, and lane-miles are a more accurate depiction of pavement areas) the table below shows the breakdown of lane-miles for local streets and roads by functional classification as well as for unpaved roads. Major streets or roads are those that are classified as arterials or collectors, and local streets or roads are those that are classified as residentials and alleys. Unpaved roads are defined as those that have either dirt or gravel surfaces. Two new cites, Wildomar and Menifee, were incorporated in 2008 and therefore not included in the original survey. However, their pavement network is included as part of the Riverside County's network. z 2006 California Public Road Data - Statistical Information Derived from the Highway Performance Monitoring System, State of California Department of Transportation, Division of Transportation System Information, July 2007. Nichols Consulting Engineers, Chtd. Page 1 Note: San Francisco is included as a city only. Final Report: October 20.2009 ~~~~ LI AGlll ~I~III~ There is no dispute that the transportation system has a significant role in the state's economy, as this road network is a critical contributor to maintaining California's status in the top 10 largest economies in the world3. The transportation system contributes to trade (import/exports), freight movement, retail, agriculture, tourism, mining, construction and manufacturing. In terms of jobs and trade, transportation and utilities comprise the largest sector in Califomia in 2006 and second in terms of output`. Therefore, the maintenance of the transportation system should be a major concern for all Californian cities and counties. In 1999, Senate Resolution 85 (Burton, 1999) requested the Califomia Transportation Commission (CTC) to produce a "10 year needs assessment of the state's transportation system," that included the "unfunded rehabilitation and operations needs for state highways, local streets and roads, the state's intercity rail programs, and urban, commuter and regional transit systems, including ferry systems, over the next 10 years.° In the SRS report, 57 counties and nearly 400 cities responded to a questionnaire regarding pavement rehabilitation. The estimated shortfall was an estimated $10.5 billion in unfunded needs, plus an annual shortfall of $400 million to keep up with annual maintenance and rehabilitation expenditures. This backlog, built up since the 1970s, represented Hearty 8 years of rehabilitation needs. In addition, regional agencies also identified $13.1 billion in high priority local arterial expansion projects. In the decade that has elapsed since then, the cost of rehabilitation has increased tremendously, but revenues have not kept up. Figure 1.2 illustrates the dramatic (more than ten-fold) increases in asphalt prices since 1997. Since the majority of local streets and roads are constructed of asphalt concrete (less than 0.5% are Portland cement concrete), this has a direct impact on the costs of maintenance and rehabilitation. However, increased material costs is not the only reason for increased maintenance costs. The cost of deferring maintenance is also a significant factor in higher maintenance costs. When agencies do not have sufficient funds to ' htto://veww.lao.ca.aov/20061ca1 facts/2006 calfacts econ.htm ` htta://www.census.aov/eos/www/Waits/ a Inventory of Ten-Year Fund/ng Needs For Cal/fomia's Transportation Systems, Califomia Transportation Commission, May 5, 1999. Nichols Consulting Engineers, ChW. Page 2 Figure 1.2 Caltrans Asphalt Price Index (1997 to 2008)' Final Report: October 20.2009 c:i~r~t~ maintain their roads, maintenance efforts are delayed or postponed, ~ more expensive treatment later. which often results in a This study was commfssloned to build upon, update the results of the previous study (SR8), and determine the funding needed to maintain the local streefs and roads system for the next 70 years. However, state highways were not included as this was part of Caltrans State Highway Operation and Proteet;o.~ ~~i.~~ ,`~Fat?~-~~~ 1.2 Study Objectives T .i.i'' -.~ - ~.~, ~__.. The objectives of this study may be summarized as a series of questions: • What are the conditions of local streets and roads? • What will it cost to bring them up to an acceptable condition? • How much will it cost to mafntain them in an acceptable condition for the next 10 years? • Similarly, what are the needs for other essential components, such as safety, traffic and regulatory items? • Is there a funding shortfall? If so, what is it? Another objective was to develop a methodology that could be used for periodic updates by other agencies such as RTPAs or MPOs in the development of their Regional Transportation Plans. A major goal of this study was to find the most cost-effective way of maintaining local streets and roads, and this is reflected in the methodology r used (discussed in Chapter 3). Finally, it was desirable to contact all 478 cities and 58 counties in California to get this information. Chapter 2 discusses in more detail the data collection efforts. 1.3 Study Assumptions There were some important assumptions that were made during our analyses of the data received from cities and counties. These differ in several instances from those used in the SR8 report as well as Caltrans 2007 SHOPPs. Notably, they are: 1. The analysis period used in this study is 10 years, which is different from the SR8 report which only looked at a one-time backlog, but is consistent with SHOPP. 2. All numbers reported in this study are in constant 2008 dollars -this is consistent with both SHOPP and SR8. 3. The pavement condition goal was to reach a condition where best management practices (BMP) can occur. This translates to a PCt in the low 80's (on a scale of 0 to 100, where 0 is failed and 100 is excellent). SR8 defined the goal as reaching a statewide index of 70. Caltrans SHOPP defines performance goals quite differently, i.e. the goal is to reduce the percentage of distressed highways from 28% to 10%. 6 Ten Year State Highway Operation 8 Protection Plan (FY 2008/09 to 2017/18), Caltrans. Nichols Consulting Engineers, Chtd. Page 3 Final Report: October 20.2009 ~~ ® ~ LL•AGUI: `C:ITILS 4. Two scenarios are reported in this study for the pavement analysis: ' a. Impacts of existing budget b. Funds needed to reach goal within 10 years These scenarios were not analyzed in the SR8 report. 5. It is assumed that no new streets or roads are added within the analysis period. This is consistent with both the SHOPP and SR8 analyses. 6. Capital improvement projects are not included, e.g. realignments, widening, grade separations etc. 7. The inclusion of safety, traffic and regulatory components of the roadway system such as sidewalks, ADA ramps, storm drains etc were was not previously included in SR8, although they are included in Caltrans SHOPP. 8. Abridge needs assessment was not included in this study, although both the SHOPP and SR8 did. However, a brief summary of the bridge projects that have been identified and approved for funding is included in Chapter 5. Table 1.2 below summarizes the assumptions used in this study as well as in SR8 and Caltrans SHOPP. Tahlw'1.2 Snmmaru of St~~rly oaamm~tinnc ~ • . -~• • Analysis Period 10 years One-time backlog 10 ears Cost Basis 2008 dollars 1999 dollars 2007 dollars Goals Best management practices (PCI* _ pCl = 70 ("Good" % of distressed low 80's) condition) pavements < 10% Total Scenarios 2 1 1 Evaluated Capital Improvement Only related to Projects No Yes operational improvement Essential ** Yes No Yes Com onents Bridges Partial Yes Yes `PCI =pavement condition index (scale of 0 to 100, with 0 =failed and 100 =excellent). *" Includes safety, traffic and regulatory components 1.4 Report Structure Chapter 2 of this report discusses the data collection efforts, including the survey methodology used. Chapter 3 presents the pavement needs assessments. Chapter 4 presents the needs assessment for safety, traffic and regulatory components. Chapter 5 presents a short description of bridges and the local projects identified for funding. Nichols Consulting Engineers, Chtd. Page 4 Final Report: October 20. 2009 CIfIL Chapter 6 summarizes the findings. The appendices contain detailed explanations and tables to support the discussions in the above chapters. Appendix F includes a discussion of the needs assessment approach for future updates. 1.5 Study Sponsors This study was sponsored by the cities and counties of Califomia, and managed by the County of Los Angeles, Department of Public Works. The Oversight Committee is composed of representatives from the following: • League of California Cities (League) • California State Association of Counties (CSAC) • County Engineers Association of California (CEAC) • County of Los Angeles Department of Public Works • California Regional Transportation Planning Agencies (RTPA) • California Rural Counties Task Force (RCTF) Nichols ConsuRing Engineers, Chtd. Page 5 Final Reoort: October 20. 2009 ~~® ~i.rnc~ui (:I l I E1 Chapter 2. Data Collection This chapter describes in detail the data collection efforts. The goal was to ensure participation by all 58 counties and 478' cities. SR 8 had set the bar high in 1999 by obtaining responses from 57 counties and nearly 400 cities, so this study could aim for no less. 2.1 Outreach Efforts Tremendous efforts were made to reach all 536 agencies between April to August 2008. This included letters, emails, phone calls, and presentations at meetings and conferences by members of the Oversight Committee as well as by Nichols Consulting Engineers, Chtd. (NCE). An initial database of over 900 contacts was compiled for all cities and counties. The data came from a variety of sources, i.e. the memberships of both CSAC and the League as well as NCE's contacts. Signup sheets from the Joint League Public Works Officers Institute/CEAC Spring conference in La Jolla (March 2008) were also included. The initial contacts focused on Public Works staff (Directors or engineers responsible for pavemenUasset management) but later included City Managers, County Administrative Officers as well as RTPAs and MPOs (Metropolitan Planning Agencies). Over 900 contact letters were mailed out the first week of April, 2008 (see Appendix A) with copies of the survey questionnaire and a fact sheet explaining the project. The letter was mailed out on Los Angeles County letterhead. Within 2 weeks, NCE made at least two follow- up phone calls to the recipients to ensure that they had received the letter and realized the importance of the study and survey. The original deadline for submittal of the survey questionnaire was April 30"', 2008. However, by early May, it was clear from our follow up phone calls that most agencies needed more time to compile the information, particularly as the construction season commenced. Based on this input, the Oversight Committee decided to extend the deadline to August 31st, 2008 and assisted in making renewed efforts to get their members to respond. In addition, presentations were made at a variety of meetings and conferences to "spread the word". This included the spring conference in La Jolla as well as chapter meetings of the American Public Works Association (APWA) and at RTPA meetings. 2.2 Project Website A website was designed and developed for this study at www.SaveCaliforniaStreets.ora (see Figure 2.1 ). The intent of this website was to act as both an information resource on this study as well as a repository of related reports that may be of interest to cities and counties. More importantly, it was a portal to the online survey that is described in Section 2.3, Nichols Consuking Engineers, Chtd. Page 6 Final Report: October 20.2009 L i [nGai ~~C:ITIL.1 California Streets Websitet ~~'hat ifi this Stud~• .-boat? iMS n a <.Wevnde stuW [nat vvi r,eip answer the ropowatg quesnon= What are fns condMiens or leeal stteets and roads and non pavement asset•.7 What wnl d cost to bring them up to good conOrooM Mow much wUl n eoa to mmntam tnem m good eondlnon let tha next :6 years° Is there a funding snoMall7 It so. what is It^ Hor+• <'an CiHes and Coauties Help? '~ Vye need mrormanon from tour agency! Seno us your ! un ern I' ~ neeos assessment data or Oe m tM survey quesbonnaue we nrn j ~ mtomta[gn on i Number el road and street macs Pawmerd tondnwn ranngs ~ Pavement management sysNm used i Nompavement assets leg. srdswalhs. straet fights. ' i Slgna~5 ctrl Figure 2.1 Home Page of www.SaveCaliforniaStreets.ora Website The domain name was registered for five years (expires February 27, 2013) and can be used for future updates after this study is completed. The website currently contains the following information: • Home page • Project status • Reports for downloading • Related Links • FAQ • Contact Us • Participate in study -includes link to www.surveygizmo.com, which contains the online questionnaire as well as the ability to upload reports and other files to our ftp site. 2.3 Survey Questionnaire A survey questionnaire was prepared and finalized in early April 2008 (see Appendix A). Briefly, it included a request for the following information: 1. Contact name and information 2. Pavements a. Pavement management software used, if any b. Network inventory data c. Distress survey procedures Nichols Consulting Engineers, Chtd. Page 7 Final Report: October 20. 2009 I LAG1.11 d. Pavement condition ratings and needs 3. Safety, Traffic and Regulatory Components a. Asset inventory b. Replacement costs 4. Funding sources and expenditures The survey was also available online at www.survey4izmo.com so that agencies had the option to enter this information online. The advantage of this was that it automatically tracked the responses, and produced a database containing all the data. Since the questionnaire was similar to others that had been sent out by the Metropolitan Transportation Commission in the San Francisco Bay Area and the Metropolitan Transportation Authority in Los Angeles County, agencies in these areas had the option of not filling out the questionnaire (in MTC's case), or only filling out portions (if you were in MTA's jurisdiction). Our analyses for these two regions depended to some extent on the data provided by MTC and MTA. While the request for pavement information was relatively straightforward, there was more discussion on what elements of the safety. traffic and regulatorv components should be collected. The original Request for Proposal identified the following elements to be of interest: • Storm drains • Curb 8 gutters • Sidewalks • Traffic signals • Street lights • Bicycle paths • Bridges • Corporate yards • Curb medians • Curb ramps • Guardrails • Heavy equipment • Parking lots • Pathways • Public parks • Sewer -pipelines • Sound/retaining walls • Speed bumps • Storm damage costs • Traffic circles • Traffic signs • Trees 2006 Survey LKaHiS. 3,4 l ,f. TRAFFIC ~ ~-'~~EI~ ~-' ~ STOfOA OR SIGNALS, ~~' _~.' s7.s% 52% SLEWALK 17.5% «~~ «msz, ~.~ Figure 2.2 Replacement Costs of Safety, Traffic 8~ Regulatory Components from MTC study' However, a survey conducted by MTC in 20067 on over 100 agencies indicated that the top five categories (highlighted in bold/blue above) comprised almost 90% of the total value (see Figure 2.2). Therefore, it was agreed that the survey questionnaire would only include these five categories as well as the following six other categories: • Curb ramps ~ Non-Pavement Needs Assessment, Metropolitan Transportation Commission, Oakland, CA, October 2007. Nichols Consulting Englnears, Chtd. Page 8 Final Report: October 20.2009 • Sound/retaining walls • Traffic signs • NPDES (National Pollutant Discharge Elimination System) requirements • Other ADA (American with Disabilities Act) compliance needs • Other physical assets/expenditures that comprised >5% of total costs, equipment, corporation yards, etc. e.g. heavy The intent of reducing the number of elements was to reduce the burden of data collection/reporting for the agencies by focusing only on those that represented the highest costs. However, the primary reason to include the costs of curb ramps, ADA and NPDES was to capture the impacts of the ever-changing regulatory climate. 2.4 Results of Data Collection By September 2008, the data collection phase was essentially completed, although a late entry was received in early November. A total of 415 agencies responded to the survey - 56 counties and 359 cities. This represented more than 76% of the agencies surveyed, but more importantly, it represented more than 93% of the total centerline miles of local streets and roads in the state (see Figure 2.3). This was an incredible launch to this study; by comparison, many national surveys performed by the National Cooperative Highway Research Program (NCHRP) have survey responses of less than 30%. No data (794) Data Recd (8S9'o) Figure 2.3 Responses to Survey (% centerline miles) Both large and small (in terms of size of pavement network) agencies responded -the largest was the City of Los Angeles with over 6,500 miles, and the smallest was the City of Hidden Hills, with only 0.3 miles. Many of the missing 130 agencies were contacted multiple times, either by NCE or by members of the Oversight Committee. In some instances, they reported no data available, or that they were currently performing an update of their system. More frequently, they reported a 93% of the state's local lack of resources to collect the streets and roads are information requested -this included in this study. was particularly true of many of the smaller cities. Only two counties did not submit any data -San Benito County and Mono County. In the case of Mono County, NCE's archives contained a PMS database that was approximately five years old -this was used to project the current conditions. In the case of San Benito County, neighboring agencies were used to arrive at the current condition. This is further discussed in Chapters 3 and 4. Of the data received, 97% of the responding agencies reported inventory data, and 93% reported information on their pavement needs. Encouragingly, 72% also reported some data on the safety, traffic and regulatory components -this was positive given that it was probably the first time a statewide survey had requested this information. _ ~ i inGUi c:i ri's Nichols Consulting Engineers, Chtd. Page 9 ~ LA(iUl LI~IIC:S 2.4.1 Are Data Representative? Throughout the data collection phase, it was important to ensure that the data received were representative in nature. This was critical for the analyses -the criterion used was network size. ^ Responses ^ No Data soo 250 200 150 ~ 100 so <100 101-200 201-300 30100 x400 MILEAGE The distribution of responses with respect to network size is shown in Figure 2.4. Small agencies are those that have less than 100 centerline miles; medium between 101 to 300 miles, and large agencies have more than 300 miles. Figure 2.4 shows all the agencies who responded in green, and the ones who did not in blue. Clearly, the bulk of the agencies who did not respond had less than 100 miles of pavement network i.e, small cities, but we still had 179 responses (65%) in this size category, so our confidence in the responses were validated. Figure 2.4 Distribution of Agency Responses by Network Size An important point to note is that (Centerllne miles) small agencies account for a very small percentage of the state's pavement network. There are 275 Cities with less than 100 centerline miles of streets, and 167 Cities with less than 50 centerline miles of streets. However, they comprise only 8.7% and 3.2% of the total miles in the state, respectively. Their impact on the statewide needs is consequently minimal. 2.4.2 PMS Software The survey responses showed that 85% of the responding agencies had some pavement management system (PMS) software in place (see Figure 2.5). The StreetSaver® (40%) and MicroPAVER (20%) software programs are the two main ones in the state, not surprising given their roots in the public domain and reasonable costs. StreetSaver® was developed and supported by the Metropolitan Transportation Commission (MTC) and MicroPAVER supported by the American Public Works Association (APWA). The remaining agencies used a variety of PMS software, including: • Cartegraph • Stantec • Infra Manager • Windows PMS Pro • Custom Excel/Access programs Nichols Consulting Enplneers, Chtd. Page 10 Finel Report: October 20. 2009 i,t,nrur ~~ CIIILS ~. 15% ^ Str~eetSatier ~°~ ^ MicroParer 20% • Cartegraph ^ Other ^ No PMS 5% 20% Figure 2.5 PMS Software Used from Survey Responses Z. 4.3 Importance of PMS It cannot be emphasized enough the importance of implementing and maintaining a pavement management system in an agency. Aside ftom the oft-mentioned benefits of one, it added tremendously to the quality of data received in this survey. The pavement distress survey procedures employed were probably the most important element. They were largely consistent and well-documented procedures (usually the Due to the widespread use of a PMS, the quality of the pavement data received contributed immensely to the validity of this study's results. StreetSaver~ or MicroPAVER procedures) for collecting this information. Even those agencies which used other PMS software employed pavement distress survey procedures that were similar to those used by StreetSaver®or MicroPAVER. This resulted in a remarkable consistency in the pavement I conditions reported, which in turn, allowed us to do an "apples and apples" comparison between agencies and reduced the complexity of this study. The quality of this information contributed immensely to the validity of the results of this study. Equally important, almost all the medium and large agencies used a pavement management system, which lent more credibility to the results. Overall, 85% of the state's local pavement network was included in a PMS database. 2.4.4 Quality Assurance The adage "garbage in, garbage out" applies to any data collection effort. Therefore, a quality assurance program was necessary to ensure that the data received was valid for our analyses. While it was not possible to check every single value supplied by the agencies in the surveys, several validation checks were made, particularly on those items that would have an impact on the analysis results. Examples are described below. 1. Inventory - an easy check was to validate the lengths (lane-miles, centerline miles) of the pavement network reported. This was compared with the lengths reported in the Nichols ConsuRing Engineers, Chtd. Page 11 Final Reoort: October 20.2009 `C:IIIL~ HPMS (Highway Performance Monitoring System) data2 and any significant differences (more than t10%) were red-flagged and follow up phone calls made. Minor differences in these numbers were expected due to the many different ways that a pavement network can be sectionalized, e.g. bi-directional streets, double counting of intersections, inclusion or exclusion of unpaved roads, etc. 2. Lane-miles, areas and lane widths - Since we also asked for pavement areas, a quick check was to calculate the average lane-widths. Extreme values, such as widths more than 20 feet or less than 5 feet were flagged for follow up calls. 3. Math errors -surprisingly enough, there were multiple math errors, i.e. the individual components did not add up to the totals submitted. 4. Mismatching units -Particularly for tFfe safety, traffic and regulatory components, the wrong units were used, e.g. feet instead of yards. Any extreme values identified became reasonable once the right units were applied. 5. Tests of reasonableness - in many cases, we had to use simple tests of reasonableness. For example, one medium sized city of 200 miles reported more than 1,300 traffic signals! Another small city with 33 miles reported future pavement expenditures of more than $500,000/mile, which is more than 20 times the state average. For the medium to large agencies, these results triggered afollow-up phone call to obtain explanations. In most instances, they were simple errors in data entry. Our QA tests resulted in additional follow up calls to between 75 to 100 agencies. Again, we focused primarily on the medium to large agencies (i.e., more than 100 centerline miles) in this instance. 2.5 Summary Overall, the number and quality of the survey responses received exceeded expectations and more than met the needs of this study. To obtain data on more than 93% of the state's local streets and roads network was a remarkable achievement. That 85% of the agencies that responded also had some pavement management system in place removed many obstacles in the technical analyses. In particular, the consistency in the pavement conditions reported contributed enormously to the validity of the study. Finally, to obtain some data from 72% of the agencies on their safety, traffic and regulatory components was an encouraging first step. Nichols Consulting Engineers, Chtd. Page 12 Final Reoort: October 20. 2009 ~IIAC~III ~' ®~ C: I I I I: Chapter 3. Pavement Needs Assessment In this chapter, the methodology and assumptions used for the pavement needs assessment are discussed, and the results of our analyses presented. 3.1. Methodology Since not all 536 cities and counties responded to survey, a methodology had to be developed to estimate the needs of the missing agencies. The following paragraphs describe in detail the methodology that was used in the study. 3.1.1. Filling In the Gaps Inventory Figure 3.1 on the next page outlines the first steps in "filling in the gaps". Briefly, this process was to determine the total miles (both centerline and lane-miles) and pavement areas, as this would be crucial in estimating the pavement needs for an agency. 1. If no centerline miles are reported, then the centerline miles reported in the HPMSZ report was used. 2. From the HPMS, the statewide centerline mile average indicated that 37% of the pavements were classified as major and 63% as local. These averages were also used to determine the functional class breakdown. 3. If no lane-miles were reported, then statewide averages from the HPMS report were used to arrive at this information. a. For counties, the statewide average was approximately 2.1 lane-miles per centerline mile for major roads, and 2 lane-miles per centerline mile for locals. b. For cities, the statewide average was approximately 3 lane-miles per centerline mile for major roads, and 1.9 lane-miles per centerline mile for locals. 4. If no pavement areas were reported, again, statewide averages from the HPMS report were used to determine this value. The average lane width was 15.9 feet per lane for major roads and 15 feet per lane for local roads. Steps 1 through 3 were also part of validation checks discussed in Chapter 2. Table 3.1 summarizes the results for all the counties (cities included in counties) for both major and local streets and roads. Nichols Consultlng Engineers, Chtd. Page 13 Final Report: October 20. 2009 C: I I I L S r- ~~ Pavement Inventory Deta f' I Cdleebd Ill I, From Loch Apentdes ti CenlerFne M1ss~ Figure 3.1 Flowchart to Estimate Pavement Inventory and Condition Data Nichols Consulting Engineers, Chtd. Page 14 Final Report: October 20. 2009 i,rnc:,ul, ~h`LI l~I L~ ' Table 3.1 Summary of Inventory &~ Pavement Condition Data by County (Cities Incl.) Alameda Coun 3,473 1,279 2,194 ~. ~~ 0 7,933 3,716 4,217 0 66 .. 66 66 AI ine Coun 135 38 15 82 270 75 30 164 40 40 40 AmadorCoun 476 202 252 22 955 408 503 44 31 31 31 Butte Cou 1,783 522 986 274 3,684 1,195 1,943 545 70 72 66 Calaveras Coun 715 323 297 95 1,344 656 593 95 55 56 5D Colusa Coun 987 277 474 236 1,524 541 746 236 61 69 58 Contra Costa Coun 3,013 1 104 1 909 0 6 973 3 221 3,752 0 72 72 72 Del Norte Coun 334 79 146 109 675 178 290 207 70 70 70 EI Dorado Coun 1,253 416 765 72 2,490 858 1,525 108 62 73 57 Fresno Coun 6,009 2,287 3,641 81 12,852 5,439 7,252 161 74 75 70 Glenn Coun 942 349 448 145 1,892 713 892 288 68 68 68 Humboldt Cou 1,477 526 225 725 2,972 1,153 441 1,377 61 55 73 Im rial Coun 2 994 1 244 1 743 6 6 088 2,610 3,468 11 74 74 74 In o Coun 1,684 208 353 1,124 2,933 435 363 2,136 75 75 74 Kem Coun 5,520 1,841 3,494 185 12,787 5,296 7,121 370 66 71 60 Kin s Coun 1,328 425 833 70 2,796 962 1,694 140 63 70 59 Lake Coun 752 239 362 152 1,497 477 720 299 33 36 30 Lassen Coun 942 354 76 513 1,900 727 148 1,026 55 49 61 Los An eles Coun 20,269 7 414 12 742 112 56 864 21 833 34 858 174 68 72 66 Madera Coun 1,827 567 1,195 66 3,652 1,185 2,354 113 48 58 43 Marin Coun 1,030 381 649 0 2,033 893 1,140 0 61 62 61 Mari osa Coun 560 207 353 0 1,142 435 706 0 53 53 53 Mendocino Coun 776 356 419 2 1,530 727 800 3 51 56 45 Merced Coun 2,229 822 1,244 163 4,710 1,828 2,556 326 57 64 54 ModocCoun 1,515 394 631 4~0 3,041 800 1,260 980 42 52 32 Mono Coun 737 275 462 0 1498 581 917 0 71 72 72 Montere Cou 1,942 659 1275 8 3,980 1,454 2,514 11 63 64 62 Na Cou 739 273 466 0 1,500 635 865 0 53 53 53 Nevada Coun 771 285 338 148 1,564 595 673 296 72 70 74 Oran a Coun 6,316 2,112 4,204 0 15,190 6,947 8,243 0 78 75 78 Placer Coun 1,989 559 1,370 60 4,099 1,262 2,717 120 79 79 79 Plumas Coun 700 233 259 208 1,407 474 516 416 71 71 71 Riverside Coun 7,114 2,555 4,243 316 15,583 6;638 8 321 624 71 71 72 Sacramento Coun 4,861 957 3,878 26 11,423 3,352 8,020 51 68 72 66 San Benito Coun 421 156 265 0 868 340 528 0 68 68 68 San Bernardino Cou 8,502 3,091 5,258 153 19,350 8,393 10,502 455 72 73 73 San Di o Coun 7,683 3,085 4,497 101 17408 8,389 8,817 202 74 75 73 San Francisco Coun 855 316 539 0 2,044 983 1,061 0 62 62 62 San Joa uin Cou 3,318 1,204 2,095 19 7,040 2,899 4,102 39 70 69 69 San Luis Obis o Co 1,929 729 960 241 4,078 1,707 1,889 482 64 66 62 San Mateo Coun 1,826 676 1,151 0 3,889 1,806 2,082 0 69 69 69 Santa Barbara Coun 1,569 489 1,078 2 3,322 1,218 2,100 4 72 78 68 Santa Clara Coun 4,450 1647 2,804 0 9,215 4,278 4,936 0 70 70 70 Santa Cruz Coun 883 400 483 0 1,837 884 953 0 52 56 48 Shasta Coun 1,694 1 109 354 231 3 501 2,361 702 438 64 62 74 Sierra Coun 499 182 106 211 1,001 368 211 423 73 73 73 Siski ou Coun 1,516 557 463 497 3,066 1 154 919 993 57 61 51 Solano Coun 1,739 643 1,096 0 3,563 1,597 1,966 0 66 66 66 Nichols Consulting Engineers, Chtd. Page 75 Final Report: October 20. 2009 ~~LFAGUI C:I1 1 LS Stanislaus Coun ~: 2,820 963 1,815 42 5,974 2,295 3,596 83 60 61 64 Sutter Coun 1,196 281 752 163 2,439 627 1,486 326 73 65 71 Tehama Coun 1 197 328 595 274 2 401 658 1 194 549 69 69 64 Trln Coun 919 283 410 226 1837 565 819 452 52 57 48 Tulare Coun 3,988 1,363 2,514 110 8,209 3,025 4,964 220 66 72 67 Tuolumne Coun 532 211 284 37 1,228 511 643 74 62 62 62 Ventura Cou 2,410 856 1,549 4 5 333 2,405 2,919 9 64 68 81 Yolo Cou 1,352 439 791 122 2 709 1,026 1,507 175 69 72 67 Yuba Co u 724 282 340 102 1 504 592 709 204 74 74 74 * All cities within county are included. ** Average PCI is weighted by pavement area. Current Pavement Condition Table 3.1 above includes the current pavement condition index (PCI) for each county (including cities). Again, this is based on a scale of 0 (failed) to 100 (excellent). This is weighted by the pavement area, i.e. longer roads have more weight than short roads when calculating the average PCI. For those agencies that did not report any current pavement condition, the average current pavement condition in that county/region was used. These were obtained from those agencies that utilized a PMS. Cities were determined separately from counties, i.e. a city's condition was based only on the average condition of cities within the county, but the county was based on surrounding like counties. The only exception to this rule was for some cities in Los Angeles County; due to the large size of the county and differences in the rural and urban regions, an individual city's pavement condition came from the cities in the same geographic area, e.g. San Fernando Valley or the coast. The average pavement From this table, we can see that the statewide weighted average PCI for all local streets and roads is 68, with major roads slightly better and local condition index for streets roads slightly worse. The PCI ranges from a high of 79 in Placer County to and roads statewide is 68. a low of 31 in Amador County. It This rating is considered should be emphasized that the PCI 100 to be in the "at risk" reported above is only the weighted category. average for each county and Good -Excellent includes the cities within the county. This means that Amador County 70 may well have pavement sections that have a PCI of 100, although the average is 31. Another way of interpreting the PCI is to use condition 50 categories to describe the PCI ranges. Figure 3.2 a shows the most common thresholds -these were used in this study. The descriptions used for each category Poor are typical of most agencies, although there are many variations on this theme. For example, it is not unusual 25 for local streets to have slightly lower thresholds - __ .- indicating that they are held to lower condition standards. 0 ~ Figure 3.2 PCI Categories Pape 16 _ _ Final Reoort: October 20. 2009 I Lnc~l ~LII Il:~~ ~ ~, The PCI can also be used as an indicator of the type of repair work that will be required. This is described in more detail in Section 3.1.3. To provide a sense of what the PCI values mean, Figures 3.3 to 3.7 are photographs of some pavements with different PCIs. Nichols Consulting Englnaen, Chtd. Page 17 Figure 3.3 PCI = 98 (Excellent Condition) Figure 3.4 PCI = 82 (Good Condition) Final Resort: October 20.20D9 ~' 1` LI;AGtJf Nichols Consuking Engineers, Chtd. Page 18 Figure 3.5 PCI = 68 ("At Risk") Figure 3.6 PCI = 40 (Poor Condition) Final Resort: October 20. 2009 l: l ~ ~l l l:1 3.1.2. What Does a PCI of 68 Mean? An average pavement condition of 68 is not necessarily good news. While it seems just a couple of points shy of the "good/excellent' category, it has significant implications for the future. From the generalized pavement life cycle curve in Figure 3.8, a newly constructed pavement will have a PCI of 100. In the first five years of its life, there is a gradual and slow deterioration. As more time passes, this pavement deterioration begins to accelerate, until the steep part of the curve is reached at approximately 15 years (the exact timing will depend on the traffic volume, climate, pavement design, maintenance, etc). From here, the pavement deterioration is very rapid - if repairs are delayed by just a few years, the costs of the proper treatment may increase sign~cantly, as much as ten times. The financial advantages of maintaining pavements in good condition are many; they include saving the taxpayers' dollars, less disruption to the traveling public as well as more environmental benefits. Therefore, a PCI of 68 should be viewed with caution - it indicates that our local streets and roads are, as it were, poised on the edge of a cliff. Nichols Consufting Engineers, Chtd. Page 19 Figure 3.7 PCI <10 (Failed Condition) Final Resort: October 20. 2009 l~~ I i nc;ui ~~ ®`L I ~I I l1 100 80 •- Current PCI = 68 so a 40 20 0 Time (years) ------ Figure 3.8 Generalized Pavement Life Cycle Curve Figure 3.9 shows the distribution of pavement conditions by county. As can be seen, a majority of the counties in the state have pavement conditions that are either "At Risk" or in "Poor" condition. Some of the "green" counties are green due to recent population growth patterns. For example, San Bernardino County has experienced a significant increase in population growth that has resulted in an explosion of new subdivisions with new roads. Therefore, their pavement conditions are somewhat "skewed" due to the larger percentage of new roads with high PCIs. However, despite their color, none of the "green" counties have a PCI greater than 80; in fact, the majority are in the low 70's, indicating that they will turn "blue" in a few years. Pavement Condition Index 70-100 (Good/Excellent) . 50-69 (At Risk) ^ 259 (Poor) Nichols Consulting Engineers, Chtd. Page 20 Final Reoort: October 20, 2009 .~ ®~ Lr:n~ur ~C;IIILti 3.1.3. Needs Assessment Goal To determine the pavement needs, we first need to define the goals that we would like to achieve. For instance, the funding required to achieve a PCI goal of 50 would be significantly less than that for say, a PCI of 75 since ft would cost more to maintain pavements at a higher PCI. Of course, the tradeoff is that we end up with roads in "poor" condition that will cost more to improve and maintain in the long term. Our oal is to brin In this study, the goal of the needs assessment is for all pavements g g to reach a condition where best management practices (BMP) can streets and roads to a occur, i.e. where only the most cost~ffective pavement preservation condition where best treatments are needed. Other benefits such as a reduced impact to management practices the public in terms of delays and environment (dust, noise, energy (BMP) can occur. usage) will also be realized. In short, the BMP goal is to reach a PCI in the low 80s and the elimination of the backlog of work. The deferred maintenance or "backlog° is defined as work that is needed, but is not funded. For this goal to be effective, it should also be attainable within a specific timeframe. Although four funding scenarios were included in our analysis, only twv are included in this report for brevity: 1. Funding required to achieve BMP in 10 years 2. Impacts of existing funding on PCI and backlog The second scenario was to determine the impacts of the existing funding with respect to the pavement condition as well as the deferred maintenance or backlog. To perform these analyses, MTC's StreetSaver~ pavement management system program was used, This program was selected because the analytical engine was able to perform the required analyses, and the default pavement performance curves were based on data from California cities and counties. Once the current PCI and analysis goal were determined, two additional pieces of information were needed to perform the needs assessment: The types of maintenance and rehabilitation treatments that are assigned to a pavement section during the analysis period. For example, if Main Street had a PCI of 45, then the required treatment may be an overlay at a cost of $26/square yard. 2. Performance models to predict the future PCI of the pavement sections with and without treatment. Sections 3.1.4 and 3.1.5 describe both of these processes in more detail. Nichols Consulting Engineers, Chtd. Page 21 Final Report: October 20, 2009 ® ~ I ~ nc,i~i.. C:I I I LS 3.1.4 Maintenance and Rehabilitation Decision Tree Assigning the appropriate maintenance and rehabilitation (M8~R) treatment is a critical component of the needs assessment. It is important to know both the !J[~e of treatment as well as when to apply it. This is typically described as a decision tree. Figure 3.10 summarizes the types of treatments and their costs in this study. Briefly, good to excellent pavements (PCI >70) are best suited for pavement preservation techniques, i.e. preventive maintenance treatments such as chip seals or slung seals. These are usually applied at intervals of five to seven years depending on the traffic volumes. As pavements deteriorate, treatments that address structural adequacy are required. Between a PCI of 25 to 69, asphalt concrete (AC) overlays are usually applied at varying thicknesses. Finally, when the pavement has failed (PCI<25), reconstruction is typically required. Note that if a pavement section has a PCI between 90 and 100, no treatment is applied. The PCI thresholds shown in Figure 3.10 are generally accepted industry standards. 70 50 Poor 25 _ Prey. Maint. -surface seals every S-7 years ($2.70-2.80/sY) Thin AC Overiav ($17.90 to $29.10/sy ) Thick AC Overlay $26.40 to $29.10/sy Reconstruct $61.20 to $91.80/sy Figure 3.10 Final M8R Tree and Unit Costs Multiple treatments may occur within the analysis period. For example, if Main Street were reconstructed in 2012, typical treatments over the analysis period may include a slung seal every 5 years to preserve the pavement. Therefore, an accurate needs assessment must also include the cost of these seals in addition to the cost of reconstruction. The unit costs shown in Figure 3.10 are statewide averages. The range in costs for each treatment is for the different functional classes of pavements, i.e. majors have a higher cost than locals. Cost data from almost 50 agencies covering different climatic regions were examined. The intent was to determine if there was a regional difference in unit costs. From Figure 3.11, it can be seen that there were wide ranges in the costs for overlays and reconstruction, although there were no regional trends. The high end of an overlay could be as much as ten times more than the low end. Nichols Consulting Engineers, Chtd. Page 22 Final Reoort: October 20.2009 +~s' © ~ I I nc~ul awl ~c:l I ILti While it may make intuitive sense that unit costs should vary by geography or climate, the reality is that there are so many other factors that affect the cost, such as: • Size of project • Distance from hot mix planUhaul distances • Asphalt prices • Time of year Even within the same county, there can be large variations in the unit cost for the same treatment. Only surface seals were fairly consistent in price. Therefore, we used the statewide averages for this study. Reconstnx~ion Thick overlay Thin overlay r- ~«~» Seal ~.- 0.00 20.00 10.00 80.00 80.00 10D.00 720.00 740.00 780.00 780.00 200.00 iJSY Figure 3.11 Range of Unit Costs for M8rR Treatments Nichols Consulting Engineers, Chtd. Page 23 Final Reoort: October 20. 2009 I;LAGUC ~` ~ L ['I I L S 3.1.5 Pavement Performance (Prediction) Models Since the analysis period is 10 years, the future condition of all the pavement sections have to be predicted or forecast. For example, if Main Street had a current PCI of 65 in 2008 and is to be overlaid in 2009, what will the PCI be in 2012? What if it was slurried in 2015? To predict the future PCI, performance models were used. As was mentioned earlier, one of the reasons to use the StreetSaver® software was because the default performance models were developed using data from California cities and counties. Originally, it was the intent of this study to determine if regional prediction models could be developed, i.e. desert, mountains or coastal. However, raw performance data was not available so it was not possible to develop these curves. Therefore; the default StreetSaver~ models were used. The general form of the model is: PCI =100 - p/ (In (a/Age))"(1/~) Where: PCI =pavement condition index a, R, p =regression coefficients depending on the functional class (major or local) and surface type of pavement (asphalt concrete, Portland cement concrete or surtace treated only) Age =age of pavement, years The development of these performance equations can be found in the Technical Appendices of the StreetSaver® manual8. They included the analyses of thousands of data points from multiple cities and counties. 3.1.6 Escalation Factors In addition, the use of an appropriate escalation factor for use in the analysis was examined. Table 3.2 summarizes the asphalt price index as well as the price for asphalt concrete every year since 1998. The average annual increase over the ten-year period is 7.1 %. However, subsequent discussions with other agencies and the Oversight Committee modified our decision to use constant 2008 dollars in our analyses. Therefore, an escalation factor was not used. Note too that the SHOPP as well as some Regional Transportation Plans also report their needs assessments in constant dollars. e Technical Appendices Describing the Development and Operation of fhe Bay Area Pavement Management System, by Roger E. Smith, Texas A&M University, 1987. Nichols Consulting Engineers, Chtd. Page 24 Final Reoort: October 20. 2009 ® ~ i.i~nc:,ui c: ~I ~T I t: y Table 3.2 Price Inde x and As halt Concrete Unit Cost from 1998 ref. Ca/traps ~- ~- ~- . . ~- .- 1998 128.6 $38.78 1999 139.2 8.2% $40.14 3.5% 5.9% 2000 146.2 6.6% $45.12 7.9% 7.2% 2001 154.1 6.2% $43.83-. 4.2% 5.2% 2002 142.2 2.5% $49.00 6.0% 4.3% 2003 148.6 2.9% $48.35 4.5% 3.7% 2004 216.2 9.0% $53.55 5.5% 7.3% 2005 268.3 11.1 % $75.72 10.0% 10.6% 2006 280.6 10.2% $86.04 10.5% 10.4% 2007 261.1 8.2% $85.48 9.2% 8.7% 2008 240.3 6.5% $85.02 8.2% 7.3% .•• 3.1.7 Distribcrtion of Pavement Areas by Condition Category As an additional note, the responses to our survey provided us with only the average PCI. This did not offer any information on the distribution of PCIs within that particular network or database. For example, if City X reported an average PCI of 75, there was no corresponding information on what % of streets were actually 90, or 55 or 32. An infinite number of combinations were possible to arrive at an average of 75. This distribution was required to perform the needs analysis. Therefore, we examined the distribution of PCIs for 128 agencies and arrived at Table B.1 in Appendix B -this appendix also contains a more detailed discussion of the development of the PCI distributions. 3.1.8 Unpaved Roads The needs assessment for unpaved roads is much simpler - 74 agencies reported data on their unpaved road network, including their needs. This resulted in an average cost of $9,800 per centerline mile per year. Since StreetSaver®, like all pavement management software only analyzes paved roads, the average cost for unpaved roads from the survey was used for those agencies which did not report any funding needs. An example of this calculation is also included in Appendix B. Nichols Consulting Engineers, Chtd. Page 25 Final Report: October 20. 2009 ®l~ i l~ncul `C:ITIL1 3.1.9 Needs Calculations The determination of pavement needs and backlog is based on four primary factors: • Existing condition, i.e. PCI • Appropriate treatment(s) to be applied from decision tree and unit costs • Performance models • Funding available during analysis period The calculation of the pavement needs is conceptually quite simple. Once the PCI of a pavement section is known, a treatment and unit cost from (Figure 3.10) is applied. This is performed for all sections within the 10-year analysis period. A section may receive multiple treatments within this time period, e.g. Walnut Avenue may be overlaid in Year 1, and then slurried in Year 5 and again in Year 10. The next step is to determine when this treatment is applied. In the case of the 10-year scenario, ten years is needed to achieve the goal; therefore, the appropriate treatments must be applied between Years 1 to 10. However, the optimal time is when to get the "biggest bang for the buck". Therefore, acost- benefit analysis is performed to determine the biggest bang. From Figure 3.12, when an overlay is applied, the PCI will improve to 100, and a new performance curve is determined. The "benefit" is the area under the curve, also known as the "effectiveness area". This is divided by the equivalent uniform annual cost of the treatment and a weighting factor based on traffic volumes is then applied. The Weighted Effectiveness Ratio (WER) is calculated as follows: WER = (Effectiveness Area /Year) * WF EUAC / SY where: WER =Weighted effectiveness ratio Effectiveness area =area under PCI curve shown in Figure 3.12 Year =years affected WF =weighting factor based on traffic volumes (1.0 for major streets, 0.55 for local streets) EUAC =equivalent uniform annual cost of treatment SY =area of pavement section in sq. yards Nichols Consulting Engineers, Chtd. Page 26 Final Reoort: October 20.2009 c'I.7I is The pavement sections are then prioritized by the WER, i.e. the sections with the highest WER will be selected for treatment first. This process is performed for all the sections in the database until the goals are achieved within the first ten years. The cost of all the treatments applied are then summed up annually. The deferred maintenance or "backlog" is defined as work that is needed, but is not funded. It is possible to fully fund ALL the needs in the first year and thereby result in a backlog of zero. However, the funding constraint for the scenario is to achieve our BMP goal within 10 years. Assuming a constant annual funding level for each scenario, the backlog will gradually decrease to zero by the end of year 10. Appendix B contains an example of the needs calculations. 3.1.10 Results The results are summarized in Table 3.3 and indicate that $67.6 billion is required to achieve the BMP goals in 10 years. Again, this is in constant 2008 dollars. Detailed results by County for each scenario are included in Appendix C. The results for the cities and counties within MTC's jurisdiction (i.e. within Alameda, Contra Costa, Merin, Napa, San Francisco, San Mateo, Santa Clara, Solano and Sonoma Counties) were provided by MTC. Table 3.3 Cumulative Pavement Needs (2008 S) 1 -. 2009 ~i: ~. $ 6,763,602,217 2 2010 $13,527,204,434 3 2011 $20,290,806,651 4 2012 $27,054,408,868 5 2013 $33,818,011,085 6 2014 $40,581,613 302 7 2015 $47,345 215,519 8 2016 $54,108,817,736 9 2017 $60,872 419,953 10 2018 $67,636,022,170 3.1.11 Funding to Maintain Network at BMP Additional analyses were performed to determine the funding required to maintain the pavement network after the BMP goal was reached in 10 years. An iterative process was used to calculate the funding level required to maintain the pavement condition at this level for an additional 15 years (i.e. a total analysis period of 25 years was used to determine this). This was determined to be $1.8 billion annually, which is not too far from the existing funding level of $1.59 billion (see next section). This much smaller funding level is because only Nichols Consulting Engineers, Chtd. Page 27 Final Report: October 20. 2009 ~~~ ® ~ i r nc:~ a i, c: I,~I 11.,E pavement preservation policies are required to maintain the pavement network once it has ~ been improved. These policies cost significantly less, as was described in Section 3.1.4. 3.2 Existing Funding Sources The survey also asked agencies to provide both their revenue sources as well as pavement expenditures for FY 2006/07, FY 2007/08 as well as estimating an annual average for future years. Local agencies identified a myriad of sources of funds for their pavement expenditures, broadly categorized into federal, state or local. They included the following examples (this is by no means an exhaustive list): Federal ^ Regional Surface Transportation Program (RSTP) ^ Congestion Mitigation & Air Quality Improvement (CMAQ) ^ Emergency Relief ^ High Risk Rural Roads (HR3) ^ Safe Routes to School (SRTS) ^ Transportation Enhancement Activities (TE) ^ Community Development Block Grants (CDBG) tat • Gas taxes • Proposition 1 B • Proposition 42/AB 2928 • State Transportation Improvement Program (STIP) • AB 2766 (vehicle surcharge) • Bicycle Transportation Account (BTA) • Safe Routes to School (SR2S) • Transportation Development Act (TDA) Local ^ General funds ^ Local sales taxes ^ Developers fees ^ Various assessment districts -lighting ^ Redevelopment ^ Traffic impact fees ^ Traffic safety/circulation fees ^ Utilities • Transportation mitigation fees ^ Parking and various permit fees Table 3.4 summarizes the percentage of funding sources from the different categories for FY 2006/07 to FY 2007/08 as well as the estimated sources for future years. Note that Prop. 1 B funds were a significant percentage of the total (10%), equaling the federal More than one-third of category, but this is only aone-time funding source. Transportation funding pavement funding comes from the American Recovery and Reinvestment Act (ARRA) was also from local sources. included below. However, it was estimated that only 40% of the $1.6 billion (i.e. $640 million) would be spent on local streets and roads, and that this would be available only in FY 2008109. Nichols Consulting Engineers, Chtd. Page 28 Final Report: October 20. 2009 i i~nGUi ~(.:I.1IL~ ~: The more important item to note is that local funding sources come from many sources, and ' include a range of original fees. Local funding sources form a sign cant percentage of the total funding, more than one-third. *ARRA for cities and counties is assumed to The survey also asked for a breakdown of pavement expenditures into four categories: • Preventive maintenance, such as slung seals • Rehabilitation and reconstruction, such as overlays • Other pavement related activities e.g. curb and gutters • Operations and maintenance Encouragingly, approximately 13-14% of pavement expenditures are for preventive maintenance, which indicates that many agencies are cognizant of the need to preserve pavements. The main difference between counties and cities is the percent allocated to operations and maintenance. This is expected, since county networks tend to have different characteristics from city streets, thereby incurring a higher percentage of operations and maintenance costs. On average, anticipated pavement expenditures for the next ten years Cities and Counties are are expected to be $7,426/centerline-mile for counties and estimated to spend $1.59 $15,173/centerline-mile for cities (not including operations and billion annually on maintenance). These values were used to estimate the expenditures pavements. for those agencies that did not report this information. The resulting total pavement expenditures for all 536 cities and counties were therefore estimated to be $1.59 billion annually. This value is used in the analysis discussed below. Nichols Consulting Engineers, Chtd. Page 28 Table 3.5 shows the breakdown in pavement expenditures for cities, counties and citieskounties combined. These were consistent within 1-2% points for all the years reported. ~~~ LfnGUI. C.:I1 1 L1 To put this funding level in perspective, $1.59 billiontyear is less than 0.06% of the total investment in the pavement network, which is estimated to be $271 billion. 3.2.1. Impacts of Existing Funding The second scenario estimates what the impacts will be on the pavement condition and backlog if the existing funding ($1.59 billioNyear) stays constant. The results are shown in Figure 3.13. Under the existing funding scenario, the blue line shows that the PCI will gradually decrease to 58 by 2018; more troubling, the red bars show that backlog will increase from $37 billion to almost $58 billion in 10 years. $80 80 $80 75 $70 ~ ~ 70 $~ ~ ~ ~ 62 61 65 ~° $50 so a $ao $30 55 $20 50 $tp 45 $- 40 Q~ O ~ N M O N 10 h aD ,SF{j R 2 R ~ ~ e4^i ~ eTQi ~ Year Figure 3.13 Impacts of Existing Funding on Pavement Condition and Backlog 3.3 Funding Shortfall Given the needs results from Table 3.5 and the estimated available funding, it is a simple task to estimate the funding shortfall. Table 3.6 below shows this calculation -the shortfall is $51.7 billion. Clearly, the available funding is woefully inadequate in meeting BMP within the period analyzed. Nichols Conaultlng Engineers, Chtd. Page 30 I I ALilll ~~ ~ 4~~C:IIIL1 Chanter 4. Safety, Traffic & Regulatory Needs Assessment The analyses for the safety, traffic and regulatory components are quite different from those for the pavement needs; regression techniques are employed instead. A total of 246 survey responses were received, of which 188 were partial responses and 58 were complete responses. Agencies were asked to provide speck information on the inventory and replacement cost for their safety, traffic and regulatory components: • Miles of pipelines for storm drains • Other storm drain components (lump sum) • Linear feet of curb and gutter • Square feet of sidewalk • Number of curb ramps • Number of traffic signals • Number of street lights • Square feet of sound/retaining walls • Traffic signs • NPDES requirements (lump sum) • ADA compliance needs (lump sum) • Other (lump sum) Additionally, mileage information (rural and urban centerline miles) was available from the Highway Performance Monitoring System (HMPS) and used in this analysis. 4.1 Data Quality Assurance Before any analysis was performed, the survey responses were checked for errors and to make sure that all units were consistent. Unit costs were calculated based on the inventory and total cost data in order to compare the range of values. Where inconsistencies were found, the agencies were contacted and asked to clarify. Most agencies contacted responded efther with corrections or further explanations that justified their responses. Examples of common errors were: • Wrong units -response was in miles instead of linear feet. • Typos -additional zeros ^ Calculated units costs were too high or too low -most due to typos; some due to specific agency circumstances. One issue of interest is the submission of partial responses. Most agencies left the answers of one or more of the twelve components blank. It could be assumed that these agencies are not responsible for such components; however, there is also the possibility that they do maintain those components but did not have accurate information to provide. To use the most accurate data, only complete responses were used in the analysis. Nichols Consultrng Engineer=, Chtd. Page 81 Final Report: October 20. 2009 ,, ~ LI:~GUI ~: ®~h~C:I~I~IIJ 4.2 Regression Analysis The costs of all 12 safety, traffic and regulatory components listed above were added to obtain the total replacement cost. This cost was used as the response variable. The objective of this analysis was to find a statistical model to predict the total replacement cost using either the mileage data from HPMS or the data from the survey responses as predictors. Numerous models were considered: • Cost vs. Total Miles • Cost vs. Urban Miles, Rural Miles • Cost vs. Urban Miles • Log Cost vs. Urban Miles • . f Cost vs. Urban Miles • Cost vs. Storm Drain, Curb & Gutter, Sidewalk, Curb Ramps, Traffic Signals, Street Lights, Sound/Retaining Walls, Traffic Signs • Log Cost vs. Storm Drain, Curb & Gutter, Sidewalk, Curb Ramps, Traffic Signals, Street Lights, Sound/Retaining Walls, Traffic Signs • Log Cost vs. Curb & Gutter, Street Lights, Sound/Retaining Walls • Log Cost vs. Curb & Gutter, Street Lights However, none of these models were adequate for various reasons. A more detailed discussion on the statistical analyses used is included in Appendix D. 4.2.1 Final Model The final model considered total replacement cost as the response variable and total miles, agency type and climate type as predictors and was as follows: log Cost =17.9 + 0.00188 Total Miles - 2.09 Type_Rural + 0.682 Cllmate_Central where: Cost =total replacement cost, $ Total miles =total centerline-miles Type_Rural =indicator variable and is equal to 1 if agency is rural, 0 otherwise Climate_Central =indicator variable and is equal to 1 if agency is along the central coast, south coast or inland valley (see Figure D.1 in Appendix D). It should be noted that: • If the agency type is "Urban" or "Combined" or if the climatic region is other than "Central° the indicator variables will have a value of zero and the model will depend only on total miles. "log° refers to the natural logarithm Conceptually, the model indicates that the replacement costs are decreased if an agency is considered rural {defined as an agency with less than 25% urban miles) and increased if it is within the central or south coast or inland valley regions. Intuitively, this makes sense, as rural agencies tend to have less safety, traffic and regulatory components. In addition, since the majority of the urban population resides in the central/south coast and inland valley, these Nichols Consuking Engineers, Chtd. Page 32 Final Resort: Odober 20.2009 ©l` i rnc~ui `(.:ITILS agencies will _ costs. have more safety, traffic and regulatory components and therefore, higher A more detailed discussion of the regression analysis is included in Appendix D. As a check, the predicted or estimated replacement cost was compared with those provided by the survey respondents. Table 4.1 shows that the proposed equation provides a good estimate of the total replacement cost. 24,726 I 27,992 I 13% n based on data from 58 complete responses. 4.3 Determination of Safety, Traffic and Regulatory Needs The regression model obtained above estimates the total replacement cost for the safety, traffic and regulatory components. To estimate the needs, this cost needs to be converted to an annual amount based on the estimated service life of the different non-pavement assets. Figure 4.1 shows the distribution of the replacement costs by asset. For agencies with no data, the total replacement cost will be calculated with the regression model and the replacement cost of each asset will be assigned using the percentages in Figure 4.1, For agencies that provided complete or partial data, the actual percentages will be used in the analysis. Note that both ADA (0.4%) and NPDES (0.3%) categories are very small percentages of the total replacement cost. We believe that both of these are under-estimated because both costs are usually included in the pavement rehabilitation costs during a resurfacing or reconstruction contract, and few agencies actually extract this from the data that were provided. Nichols Consulting Engineers, Chtd. Paga 33 I FA(iUl aher 12.3% NP 0.3 Tralic signs 3.7% Sound walls 3.5% Street Lights 4.4% TralAc signals 5.9% Curb Ramps 2.8% Sidewalk 27.3% Figure 4.1 Distribution of Replacement Cost by Safety, Traffic and Regulatory Category Storm Drain 18.3% Curb & gutter 23.5% Table 4.2 shows the estimated service life of each asset based on industry standards°. The replacement costs of each asset will be divided by their respective service life to obtain the annual needs by asset category. The sum of all the needs will be the total annual needs. An example calculation is included in Appendix D. Storm Drain 50 Curb & Gutter 35 Sidewalk 35 Curb Rams 35 Traffic Si nals 40 Street Li hts 30 Sound/Retainin Walls 30 Traffic Si ns 10 Table 4.2 Service Lives of Safe Traffic and R ulato Com onents° Sources: Portland Transportation Assets Management, Handbook of Facility Assessment, Plastics Pipe Instftute. Nichols Consuking Engineers, Chtd. Page 34 Final Report: October 20. 2009 LI Ac;UI ~ _ ~I~LIIILI -~.4 Results The analysis to determine the available funding for safety, traffic and regulatory components is similar to that performed for the pavement analysis in Chapter 3. The average funding for cities was $21,712/centerline mile for cities and $1,402/centerline-mile for counties. The large difference between the two is expected, since it is the cities (mostly urban in nature) that have the most inventories in these categories. However, there were a few agencies that reported revenues that were greater than their needs. In these cases, the shortfall was reported as zero (see Appendix E). Table 4.3 summarizes the results. Again, there is a significant shortfall of $19.7 billion. Appendix E contains the detailed results by county. Nichols ConsuRing Engineers, Chtd. Page 35 " Data from San Francisco Bay area provided by MTC. Final Report: October 20. 2009 ., a ~ i r nGUr. l C:l\I~I ES Chapter 5. Bridges Bridges are an integral part of the transportation system and therefore a study such as this one would be incomplete without a short discussion of their needs. Unfortunately, there has been no statewide local bridge needs assessment performed in California. Some MPOs such as MTC have performed bridge assessments10 for their regions, but these are just pieces of the bigger picture. ~~.,.~., Local bridges are defined as bridges that are owned by a county, city or town or by a local park. Transit or railroad bridges (e.g. bridges owned and maintained by BART -Bay Area Rapid Transit) are not included in this category. According to Caltrans, there are approximately 12,000 state bridges and 12,200 local bridges". This does not include structures such as culverts that have a span of less than 20 feet. Caltrans maintains a bridge management system (PONTIS) that contains inventory and condition data for all the bridges in the state, regardless of whether a city/county owns it. This condition data assists in determining what bridge repairs would be necessary (seismic retrofits, bridge replacements or maintenance). However, there have been no comprehensive needs assessment performed with this data at the statewide level. Bridge condition is typically characterized by a bridge health index or sufficiency rating, similar to the PCI used for pavements. The sufficiency rating ranges from zero (insufficient) to 100 and is based on four factors: • Structural adequacy and safety • Serviceability and functional obsolescence • Essentiality for public use • Special reductions i.e. detours, safety features The sufficiency rating is used to determine eligibility for Federal Highway Bridge Program (HBP) funding. Structures are eligible for rehabilitation funding when the structure has a sufficiency ratings 80, and replacement when the sufficiency rating is <_ 50. There are two primary sources of funding for local bridges -the Federal HBP and a local match. The local match is usually from local sales taxes, gas taxes or general funds. For those bridges in the mandatory seismic retrofit program, Proposition 1 B (the Highway Safety, Traffic Reduction, Air Quality, and Port Security measure approved by the voters in November 2006) provides the funding for the local match. The HBP program provides approximately 88.53% of the total funding. 10 MTC Local Bridge Needs Update -Final Report, Metropolitan Transportation Commission, April 2008. " http://www.dot.ca.gov/hq/structur/strmaint/ Nichols Consulting Engineers, Chtd. Page 36 ® ~ I I~nc;tn ~LI I II:S The "needs" for bridges can be broadly categorized into preservation, replacement and improvement needs. Improvement needs include safety, ' (including seismic strengthening), widening or raising a structure. rehabilitation, strengthening Solely based upon projects identified by local agencies and approved by Caltrans for future federal funding, the local streets and roads bridge needs total $2.6 billion. Of this amount, local agencies are required to finance 11.47 percent or approximately $300 million of which $133 million is to be financed from Proposition 1 B and other approved State transportation funds. Nichols ConsuFdng Engineers, Chtd. Page 37 Final Report: October 20. 2009 ~CITlL1 Chapter 6. Summary As outlined in Chapter 1, the study objectives were to determine the answers to a series of questions: 1. What are the conditions of local streets and roads? 2. What will it cost to bring them up to an acceptable condition? 3. How much will it cost to maintain them in an acceptable condition for the next 10 years? 4. Similarly, what are the needs for safety, regulatory and operational components? 5. Is there a funding shortfall? If so, whdt'is it? The results of this study are sobering. It is clear that California's local streets and roads are not just at risk; they are on the edge of a cliff with an average PCI of 68. Wth this pavement condition and the existing funding climate, there is a clear downward trend. By 2018, with the current funding, the pavement condition index is expected to deteriorate to 58. Even more critically, the backlog will increase from $37 billion to $58 billion. This is assuming that construction costs do not outstrip the anticipated revenues. It also does not include any additional costs due to new roads/streets that will be added. Table 6.1 summarizes the results from both Chapters 3 and 4 and the answers to Questions 2 to 5 above. The total funding needs over the next 10 years is $99.7 billion, and the resulting shortfall is $51.7 billion for pavements, and $19.7 billion for the safety, regulatory and operational components. The total shortfall is $71.4 billion. Billion) The conclusions that can be drawn from this study are inescapable. Given existing funding levels, Califomia's local streets and roads can be expected to deteriorate rapidly within the next 10 years. In addition, costs of any deferred maintenance will only continue to grow. To bring the transportation network to an acceptable level will require more than double the existing level of funding, i.e. for pavements, it will require an increase of at least $51.7 billion and for safety, traffic and regulatory components, it will require $19.7 billion for a total of $71.4 billion. However, once the BMP goal is reached, it will only require approximately $1.8 billion annually to maintain the pavement network at this level. Finally, although a statewide bridge needs assessment was not included in this study, Caltrans has identified and approved $2.6 billion for bridge projects, of which approximately $300 million is the local match. Nichols Consulting Engineers, Chtd. Page 38 Final Reoort: October 20. 2009 ,, ~ I I AGUE ~~ ~.`~` ~ 4~ C I f I C ~, APPENDIX A Contact Letter, Survey Questionnaire & Fact Sheet Nlchola Consulting Engineers, Chtd. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS °To Enrich Lives Through Effective and Caring Service" DEAN D. EFSTATffiOU, Acting Director 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (626) 458-3100 http://dpw.lacounty.gov ADDRESS ALL CORRESPONDENCE TO P.O. BOX 1460 ALHAMBRA. CALIFORNIA 9(802-1460 April 4, 2008 Subject: California Statewide Local Streets end Roads Needs Assessment To Whom It May Concern: WE NEED YOUR HELP! As you may be aware, cities and counties received only 10% of the recent $20 billion transportation bond measure (Prop. 1 B) despite the fact that the local streets and roads comprise 83% of the State's publicly maintained miles. This is partly because it has been difficult to document what the statewide local needs are for our transportation infrastructure. To assist cities and counties in communicating their local streets and roads pavement and non-pavement needs to policy makers and to secure sufficient funding to adequately maintain them, we have selected Nichols Consulting Engineers, Chtd. (NCE) to undertake a comprehensive statewide needs assessment. For the first time, a systematic analysis of the streets and roads infrastructure needs for all local agencies in California is being performed. A fact sheet is included with this letter to provide you with an overview of the project. We need your immediate assistance on the following three items: 1. Provide NCE with your agency's contact information if you are not the appropriate contact. This person(s) should be able to provide all the information requested in Items #2 and #3. 2. Provide NCE with a copy of any recent studies that your agency has completed for your local streets and roads pavement and non-pavement assets. Examples include your pavement management and GASB 34 reports. 3. Fill out the attached questionnaire and mail it to the address on the next page or fill out the questionnaire online at www.savecaliforniastreets.ora. Page 2 of 2 Apri14, 2008 Nichols Consulting Engineers, Chtd. Attn: Margot Yapp, P.E. 501 Canal Blvd., Suite I Pt. Richmond, CA 94804 (510) 215-3620 It is essential that we have this data no later than April 30th, 2008. A NCE engineer will be in touch with you within 2 weeks to answer any questions you may have. Should you have any questions, please do not hesitate to contact Margot Yapp at (510) 215-3620 or at mYapp .nce.reno.nv.us. We appreciate your help in providing this information. Sincerely, i ~~~~ ~~ Patrick V. DeChellis Deputy Director/Project Manager County of Los Angeles Margot Yapp, P.E. Vice President/Project Manager Nichols Consulting Engineers, Chtd. Enclosures: Fact Sheet Survey Questionnaire California Statewide Needs Assessment Survey Questionnaire Your Contact Information County: Contact Name(s)• Title: Depa rtment/Division: Address Line 1: Address Line 2: City: ZIp code: Phone Number: Email: Are you in MTC's jurisdiction? If your agency is within the Metropolitan Transportation Commission's (MTC) jurisdiction, you do not need to fill out this questionnaire. We will be contacting MTC directly for the regional needs. Are you in Los Angeles or Orange County? If your agency is within Los Angeles or Orange Counties, you will only need to fill out the non-pavement and funding sources ~ expenditures portions of this questionnaire. Do you have reports that contain the information requested in this questionnaire? If your reports contain the information requested, just send us the reports and databases. See instructions below for uploading your files. If your reports do not contain this information, or you don't have a report, or you're not sure, please fill out the questionnaire. 1. Login to www.SaveCaliforniaStreets.org and fill out the questionnaire online. Instructions are on the website. 2. Or fill out and send this hard copy to: Nichols Consulting Engineers, Chtd. Attention: Margot Yapp 501 Canal Blvd, Suite I Pt. Richmond, CA 94804 Phone: (510) 215.3620 To upload reports 8~ databases Go to www.SaveCaliforniaStreets.org and click on the "Participate in Study" button. Instructions are on the website. Prepared by: Nichols Consulting Engineers, Chtd. Page 1 of 6 4/4/2008 California Statewide Needs Assessment Survey Questionnaire PART I: PAVEMENTS A. Pavement Manas~ement System IPMS1 Software Question Example Response Your Res nse 1. Does your agency use Pavement Yes Management System (PMS) software? (Y/N) 2. If you answered "Yes" to the above question, indicate the PMS software name (MicroPaver, MicroPaver StreetSaver, Cartegraph, etc.) If your reports contain the information requested, just send us the reports and databases e.g. Microsoft Access, SQL or Orate database files. B. Inventory Data Include both paved and unpaved network. Do not incude roads/streets maintained by other agencies e.g. Caltrans or private. If your database does not contain ALL the streets/roads, please indicate. 3. Centerline Miles, Lane Miles and Pavement Areas Centerline miles 42 Major Streets e.g. principal arterials, collectors Lane-miles" Area (sq yards)" 168 1,182,72 PCC b area 3.00% Centerline miles 90 Residentials/Locals Lane-miles` 225 (incude alleys etc) Area (sq yards)" 1,584,0- % PCC b area 1.p0% Centerline miles 12 Unpaved gravel e g dirt one-miles` 24 . . , Area ( ards " 168,96 'Lanes are defined as travel lanes only. "Areas should include parking lanes, cul-de-sacs, turn pockets etc. 4. If your database does not contain all the streets/roads, explain: Exam le Res once: Database on contains rind al arterials and collectors. C. Pavement Distress Survey Procedures ff ou use MicroPAVER or StreetSaver, ou can ski this section. Question Example Response Your Res onse 5. How is pavement condition rating calculated? Developed in-house 6. What pavement distresses do you collect for alligator cracking, block AC (Asphalt Concrete)? cracking, patching, rutting 7. What pavement distresses do you collect for corner break, divided PCC (Portland Cement Concrete)? slab, faulting, spalling 8. What other condition data e.g. ride quality or Deflection data only used deflection data do you collect? Describe how at project-level to i this is used in analyses. ne overlay determ thickness. Prepared by: Nichols Consulting Engineers, Chtd. Page 2 of 6 4/4/2008 Calffornia Statewide Needs Assessment Survey Questionnaire D. Pavement Condition Ratings and Needs Question Example Response Your Res onse 9. When was the pavement condition data last updated? 2007 (arterials only) 2005 (collectors and msidentials) 10. What is the pavement condition index/rating used (e.g. 0 -100, A - F)? Indicate worst to best. 0 - 1 pD 0=failed, 100--excel-ent Overall Network 75 11 What is the -Major Streets 79 . average weighted - ResidentiaULocals 69 pavement condition -Unpaved 6 rating? Explain here if unpaved roads use a different ratin scale 0 to 10 scale 12. Define Condition Categories and corresponding pavement rating ranges. Excellent 85 - 100 Good 70 - 85 Fair 50 - 70 Poor 25 - 50 Very Poor D - 25 73. What are your pavement needs? Residentials/Locals Prepared by: Nichols Consulting Engineers, Chtd. Page 3 of 6 4/4/2008 California Statewide Needs Assessment Survey Questionnaire PART II: NON-PAVEMENT ASSETS 14. Please id entify vournnn-pavement assets. Total How accurate is this Non-Pavement Category* inventory Unit R®plaCement Cost information? (quantity) (~) (Accurate, tnfortned Estimate or Guess Storm Drains - i elines mi Other elements e.g. manholes, inlets, culverts, pump stations etc ea Curb and utter ft Sidewalk ublic ftz Curb rams ea Traffic si nals ea Street Li hts ea Sounds WaIIs/Retainin walls ft2 Traffic si ns ea NPDES (National Pollutant Discharge Lump Elimination S stem re uirements Sum Other ADA compliance needs (not inGuded in above) Lump Sum Other physical assets or expenditures that constitute >5°~ of total non-pavement asse costs e.g. heavy equipment, corporation ards etc ea "Use GAS634 reports if available. If information is not available or not applicable, indicate with "NIA". Prepared by: Nichols Consulting Engineers, Chtd. Page 4 of 6 4/4/2008 California Statewide Needs Assessment Survey Questionnaire PART III. FUNDING SOURCES & EXPENDITURES A. Actual/Estimated Revenues for All Transuortation Activities Please identify the total amount of recurring revenue received for transportation needs. This table should include atl available revenue sources that are used for all types of transportation projects within your jurisdiction, not just pavement improvements. Examples of funds include: General Funds, Gas Tax, STP, Proposition 42, Prop. 1 B, sales taxes, Assessment District, TEA, CMAQ, AHRP, SRTS, etc. Add more rows if needed . Type of Funding Annual Average FY Funding Source (Local, State or FY 2006/2007 FY 2007!2008 2008/2009 to Federal) 2012!2013 15. Pavement related Ex - Measure A sale tax Local $425;Q90 $450,000 $520;000 16. Non-Pavement Assets Ex. Assessment District. Local $155,000 $155,000 $155,000 Sidewalks Prepared by: Nichols Consulting Engineers, Chtd. Page 5 of 6 4/4/2008 California Statewide Needs Assessment Survey Questionnaire B. Actual Exaenditures Please report actual expenditures incurred in your jurisdiction. Annual Average FY Treatment Type FY 2006/2007 FY 2007/2008 2008/2009 to 2012/2013 17. Pavement related Preventive Maintenance e.g. crack seals, sluny seals etc Rehabilitation & reconstruction e.g. overla s _. Other (pavement related) Other Operations & Maintenance e.g. vegetation, cleaning ditches swee in etc 18. Non-Paveme nt Assets* Storm Drains Sidewalk, Curb and utter ram s Traffic si nals Street Li hts Sounds WaIIs/Retaining walls Traffic si ns NPDES (National Pollutant Discharge Elimination System) r uirements Other ADA compliance needs (not included in above Other physical assets or expenditures that constitute >5% of total non-pavement asset costs e.g. heavy equipment, corporation ards etc * Use GASB34 reports if available. If information is not available or not applicable, indicate with "N/A" Prepared by: Nichols Consulting Engineers, Chtd. Page 6 of 6 4/4/2008 CALIFORNIA STATEWIDE NERDS ASSESSMENT PROJECT WWW. SAVECALIF4RNIASTRFEfS.ORG What is this study about? This is a statewide study that will help us answer the following questions: • What are the conditions of local streets and roads and non-pavement assets? • What will it cost to bring them up to good condition? • How much will it cost to maintain them in good condition for the next 25 years? • Is there a funding shortfall? If so, what is it? A H Z M M H Our goal is to contact all 536 cities and counties in California to get this information. Why is this study needed? There is no comprehensive and systematic statewide approach to quantify local streets and roads needs statewide. Only 10% of the recent $20 billion transportation bond measure (Prop. 1 B) went to cities and counties, despite the fact that local streets and roads comprise 83% of the State's publicly maintained miles. Who is sponsorin>Q this proiect? Many cities and counties contributed funding to this study, including the County of Los Angeles. The agencies listed below have accepted the leadership responsibility of completing this study on behalf of the cities and counties in California. • Califomia State Association of Counties (CSAC) • League of Califomia Cities (LOCC) • County Engineers Association of California (CEAC) • County of Los Angeles • Califomia Regional Transportation Planning Agencies (RTPA) • California Rural Counties Task Force (RCTF) The Oversight Committee is composed of representatives from each organization, with the County of Los Angeles, Department of Public Works acting as the Project Manager. How is this information s?oin$ to be used? The results will be used to assist local and regional agencies in securing funding for their streets and roads infrastructure needs. It will also provide, for the first time, an analysis of the streets and roads infrastructure needs for all local agencies in Califomia. Also, the standard needs assessment approach developed from this study will enable quicker and more efficient reporting of statewide needs in the future. The results will be presented to the Governor and State Legislature as part of a plan to secure additional infrastructure funding for Cities and Counties. Nichols Consulting Engineers, Chtd. "Bringing the state of the art What will the website contain? The website (www.saveCaliforniastreets.orQ) will contain information on the study and provide progress reports. We will also provide your agency with log-in information so you can upload information on your pavement and non-pavement assets for inclusion in this study. How can Cities and Counties help? Please provide us with the contact person who is responsible for both pavement and non- pavement assets in your agency. We will be in touch with them soon to obtain this information. levels for each treatment • Type of pavement management system used for analysis and prioritization • Data on non-pavement assets (e.g. sidewalks, street lights, signals etc) • Available revenues to maintain both pavements and non-pavement assets • Funding shortfalls We need information from your agency! Do you have a current needs assessment report that includes the following: • Number of road and street lane miles maintained • Pavement condition ratings/scores/indices • Pavement maintenance treatments used by your agency and the corresponding trigger Who will perform this study? Nichols Consulting Engineers, Chtd. has been selected to perform this study. The Project Manager is Ms. Margot Yapp. When will this proiect be completed? April 2009. Who should I contact for more information? Margot Yapp, P.E. Vice President/Project Manager mvaaoCcDnce.reno.nv.us Nichols Consulting Engineers, Chtd 501 Canal Blvd., Suite I Point Richmond, CA 94804 (510) 215-3620 Nichols Chtd. Patrick DeChellis Deputy Director/ Project Manager County of Los Angeles, Dept. of Public Works (representing CSAC, CEAC, LOCC, RTPA 8~ RCTF) 900 South Fremont Avenue Alhambra, CA 91803 (626) 458-4004 state of the art to the standard of practice" l~ I I A(-DUI `C:I I I L~ i~, APPENDIX B Pavement Needs Calculations Nichols Consulting Engineers, Chtd. Page B-1 Final Report: October 20, 2009 i.incui, ~~ ®~C I"l ll:ti This appendix contains an example of the pavement needs calculation. County X was selected, as it was a large county with both rural and urban elements. The following information was provided in the survey. Pavement Area (sq. yd.): 24 million (major) & 13.4 million (local) Unpaved Roads: 100 centerline miles Average PCI: 78 (major), 73 (local) Scenario: Reach Best Management Practice (BMP) condition in 10 years The following steps describe the systematic process used to estimate the pavement needs for this scenario. Again, recall that the survey questionnaire only asked agencies to provide their average PCI; however, they did not include the distribution of pavements in different conditions. As was explained in Chapter 3, this did not offer any information on the distribution of PCIs within that particular network or database. For example, if City X reported an average PCI of 75, there was no corresponding information on what percentage of streets were actually 90, or 55 or 32. An infinite number of combinations were possible to arrive at an average of 75. This distribution was required to perform the needs analysis. Therefore, we examined the distribution of PCIs for 128 agencies and arrived at Table 6.1. Most of the 128 agencies came from agencies came from the San Francisco Bay area, since MTC was able to provide this detailed breakdown readily. However, we also included data from rural agencies to ensure that we had a representative sample. 100 The condition categories are defined as: • Category I (PCI from 70 to 100) • Category II (PCI from 50 to 69) • Category III (PCI from 25 to 49) • Category IV (PCI from 0 to 24) These categories were based on widely accepted industry standards as well as from the survey responses (see Figure 6.1). For each condition category, abest-fit curve was developed to calculate the pavement area percentages. Figures 6.2 to B.5 present the graphs showing the best-fit curves and the actual data points from the 128 agencies. These curves were used to develop the pavement percentages in Table 6.1 (PCI Distribution Table). 70 v 50 a 25 Since the average PCIs for most of the jurisdictions in California fall between 50 to 85, this portion of the table was used most frequently. Figure 6.6 shows that the middle two quartiles of the PCIs from the surveys falls between 60 and 75. Nichols Consulting Engineers, Chtd. Page B-2 Figure B.1 PCI Categories Final Reoort: October 20. 2009 I I nGUL ~~I~III:~ ..~, In this step, we used the PCI distribution table (Table B.1) to look up the distribution of pavement areas in the four condition categories. • The average PCI for County X's major roads is 78. From Table B.1, for a PCI of 78, the pavement areas in Condition Category I, II, III and IV are 79.0%, 15.10%, 4.9% and 1.0% of the total area of the major roads, respectively. This row is highlighted in yellow. The average PCI of County X's local roads is 73. From Table 6.1, for a PCI of 73, the pavement areas in Condition Category I, II, III and IV are 69.2%, 18.6%, 9.7% and 2.5%, respectively. This row is highlighted in yellow. Table B.1 PCI Distribut+on Table 0 . ~ . -~~ ~ . ~~ 0.0 ~ 0.0 .0 ~ 100.0 00.0 1 0.4 0.0 1.1 98.5 100.0 2 0.7 0.0 2.3 97.0 100.0 3 1.1 0.0 3.4 95.5 100.0 4 1.5 0.0 4.5 94.0 100.0 5 1.9 0.0 5.6 92.5 100.0 6 2.2 0.0 6.8 91.0 100.0 7 2.6 0.0 7.9 89.5 100.0 8 3.0 0.0 9.0 88.0 100.0 9 3.4 0.0 10.1 86.5 100.0 10 3.7 0.0 11.3 85.0 100.0 11 4.1 0.0 12.4 83.5 100.0 12 4.5 0.0 13.5 82.0 100.0 13 4.9 0.0 14.6 80.5 100.0 14 5.3 0.0 15.8 78.9 100.0 15 5.7 0.0 16.9 77.4 100.0 16 6.1 0.0 18.0 75.9 100.0 17 6.4 0.1 19.1 74.4 100.0 18 6.7 0.1 20.3 72.9 100.0 19 7.0 0.2 21.4 71.4 100.0 20 7.4 0.2 22.5 69.9 100.0 21 7.7 0.3 23.6 68.4 100.0 22 8.0 0.3 24.8 66.9 100.0 23 8.3 0.4 25.9 65.4 100.0 24 8.7 0.4 27.0 63.9 100.0 25 9.1 0.4 28.1 62.4 100.0 26 9.3 0.5 29.3 60.9 100.0 27 9.7 0.5 30.4 59.4 100.0 Nichols Consulting Engineers, Chtd. Page B-3 Final Report: October 20. 2009 ®l~ I I AGUI `('1111.1 Table B.1 PCI Distribution Table (cont'd) 8 •.. ~ . ~~ 10.0 . ~ ~ ~ 0.6 ~ 1.5 ~ . ~ . 57.9 00.0 29 10.4 0.6 32.6 56.4 100.0 30 10.6 0.7 33.8 54.9 100.0 31 11.5 2.1 33.5 52.9 100.0 32 12.4 3.4 33.3 50.9 100.0 33 13.3 4.7 33.0 49.0 100.0 34 14.1 6.0 32.8 47.1 100.0 35 15.1 7.2 32.5 45.2 100.0 36 16.0 8.4 32.2 43.4 100.0 37 17.1 9.5 31.8 41.6 100.0 38 18.1 10.6 31.5 39.8 100.0 39 19.1 11.6 31.2 38.1 100.0 40 20.2 12.6 30.8 36.4 100.0 41 21.2 13.6 30.4 34.8 100.0 42 22.3 14.5 30.0 33.2 100.0 43 23.5 15.3 29.6 31.6 100.0 44 24.6 16.1 29.2 30.1 100.0 45 25.9 16.8 28.7 28.6 100.0 46 27.1 17.5 28.2 27.2 100.0 47 28.2 18.2 27.8 25.8 100.0 48 29.5 18.8 27.3 24.4 100.0 49 30.7 19.4 26.8 23.1 100.0 50 32.1 19.9 26.2 21.8 100.0 __ 51 33.5 20.3 25.7 20.5 100.0 52 34.8 20.8 25.1 19.3 100.0 53 36.3 21.1 24.5 18.1 100.0 54 37.5 21.5 24.0 17.0 100.0 __ 55 39.1 21.7 23.3 15.9 100.0 56 40.5 22.0 22.7 14.8 100.0 57 42.0 22.1 22.1 13.8 100.0 58 43.5 22.3 21.4 12.8 100.0 59 45.0 22.4 20.8 11.8 100.0 60 46.6 22.4 20.1 10.9 100.0 61 48.1 22.4 19.4 10.1 100.0 62 49.9 22.3 18.6 9.2 100.0 63 51.5 22.2 17.9 8.4 100.0 64 53.0 22.1 17.2 7.7 100.0 65 54.8 21.9 16.4 6.9 100.0 66 56.5 21.7 15.6 6.2 100.0 67 58.2 21.4 14.8 5.6 100.0 68 60.0 21.0 14.0 5.0 100.0 Nichols Consufting Engineers, Chtd. Page B-4 Final Report: October 20, 2009 .ti ~ ~ L.I AGUL C:ITI E5 ~. T~hln R 4 D~`I rlie+~ih~•4inn T~hln /inn+~i11 9 • i • •• 1 • 11 61.8 • 20.6 • 13.2 • 4.4 00.0 70 63.6 20.2 12.3 3.9 100.0 71 65.5 19.7 11.4 3.4 100.0 72 67.3 19.2 10.6 2.9 100.0 73 69.2 18.6 9.7 2.5 100.0 74 71.1 18.0 8.8 2.1 100.0 75 73.1 17.3 7.8 1.8 100.0 76 75.0 16.6 6.9 1.5 100.0 77 77.0 15.9 5.9 1.2 100.0 78 79.0 15.1 4.9 1.0 100.0 79 81.0 14.2 4.0 0.8 100.0 80 83.2 13.3 2.9 0.6 100.0 81 85.3 12.3 1.9 0.5 100.0 82 87.4 11.3 0.9 0.4 1 D0.0 83 89.3 10.3 0.0 0.4 100.0 84 90.4 9.2 0.0 0.4 100.0 85 91.9 8.1 0.0 0.0 100.0 86 92.5 7.5 0.0 0.0 100.0 87 93.0 7.0 0.0 0.0 100.0 88 93.5 6.5 0.0 0.0 100.0 89 94.1 5.9 0.0 0.0 100.0 90 94.6 5.4 0.0 0.0 100.0 91 95.2 4.8 0.0 0.0 100.0 92 95.7 4.3 0.0 0.0 100.0 93 96.2 3.8 O.D 0.0 100.0 94 96.8 3.2 0.0 0.0 100.0 95 97.3 2.7 0.0 0.0 100.0 96 97.8 2.2 0.0 0.0 100.0 97 98.4 1.6 0.0 0.0 100.0 98 98.9 1.1 0.0 0.0 100.0 99 99.5 0.5 0.0 0.0 100.0 100 100.0 0.0 0.0 0.0 100.0 Nichols Consulting Engineers, Chtd. Page Bpi Final Reoort: October 20. 2009 ® ~ I In(,UI ~C;I~1IL1 100 - -- - - _ -- - - - I . to >10 .. ~ a .. 70 a a a a so ~" .e ~ ~ 4 ~ a l t aaa a E ~ a ~ S a. - Best Fit LNN ~ ° a ~~ • a Real Data Points ~ . ° a ° ° d b 0 0 10 20 30 40 60 60 70 80 90 100 PCI Figure B.2 Pavement Area Distribution in Condition Category I 100 so ,, K e ~ ~ r 70 ~ ! ~ a V BO 40 d 20 d ~ 0 0 10 20 30 40 50 60 70 80 ;~ 100 Pp -Best Fk Llne Real Data Poets f• ° .• .a '• ~ w a•a ~ °. ° as ° a a • ° d ° t °a° ° as ° Figure B.3 Pavement Area Distribution in Condition Category II Nichols Consulting Engineers, Chtd. Page B-6 LI,AGUI ® ~.C:ITIL~ 100 E 70 - 6.st Fk LYr • FkM Dw Points ~ s ~ ~ ~~ ~!• . ~~ y •!• ~ a ~ • ~ ~• • ~ ~ ~ ! •~ ~ ~ » • • ~ • a •• ~• 0 b 20 30 40 60 60 70 BO 90 100 t~l Figure B.4 Pavement Area Distribution in Condition Category III ao -- ~ ~ t m I - e.st Fk l.in. ~ Real Wu PaMts I, 40 ~ ~ , • ~ u y ~ ' ~ • d M) `• ~ •• i 0 0 ~ 20 30 40 60 60 70 80 90 100 PCI Figure B.5 Pavement Area Distribution in Condition Category IV Nichols ConsuFtiny Engineers, Chtd. Page B-7 Final Report: Odober 20. 2009 ® ~ I'FAGIII ~C;I IlliS Summary for PCI i f ~! • f'~1 R /5~ COwfidMa• 1wESrviM 1dn ~~Yr i6 A •8 M) A T A nOgyOiMulip Noemily Teq A3gwied 1.52 P-V~hia c 0.005 Minn 67.276 SfDp 72.114 V ~+Ynle 146.757 SYewM! -0.666f9S KuOOrk 0.0950 M ]72 MMYnum I2.OOD 1st Q uirok 60.000 M•dbn 69.600 3~d Q Wrok Mom 75.000 9!.000 9S% [oMhWiae In6MVal Ilor MYn 66.041 64.511 19Y. Cc»IID•r+cs IrMenral AH Madl•n 6/.D00 70.744 95% Co~lYieno• InOMVA110r Stt7ar 11.702 i7.OS4 Figure B.6 PCI Distribution for California Cities 8~ Counties Step 2: Calculate pavement areas and pavement area factors in each of the four condition categories for majors and locals. Using the pavement area percentages determined in Step 1, Tables B.2 (major roads) and 6.3 (local roads) illustrate the pavement area factor calculations used in this example. l a4le t3.Z ravement Area rectors M a or Koads - - 1!1 !!1 - • -.• - • 11 1 111 I 79.0 18, 960, 000 1896.OD II 15.1 3,624,000 362.40 III 4.9 1,176, 000 117.60 IV • 1.0 11 240,000 ~ 111 111 24.00 ~ 11 1! Nichols Consulting Englnaers, Chtd. Page B-8 Fin_el Report: October 20. 2009 ~ll~ i enGU~:. `LI,I IL1 Step 3: Look uq benchmark results to determine pavement needs. In order to determine the pavement needs for all the scenarios, benchmark databases were created to determine the needs for a standard 10,000 sq. yds. of pavements. Table B.4 summarizes the eight (8) benchmark databases that were created. ~. ... 1 I able Li Major .4 l3enchmarK Databa ~~. I ses 70 -100 2 Major I I 50 - 69 3 Major III 25 - 49 4 Major IV 0 - 24 5 Local I 70 -100 6 Local I I 50 - 69 7 Local III 25 - 49 8 Local IV 0 - 24 MTC's StreetSaver® program was used to determine the cost to reach the (BMP) goal in 10 years. Each benchmark databases included the maintenance and rehabilitation (M&R) decision tree and costs discussed in Chapter 3. Assigning the appropriate maintenance and rehabilitation (M8~R) treatment is a critical component of the needs assessment. It is important to know Nichols ConsuWng Engineers, Chtd. Page B-8 Final Report: October 20.2009 L=1 ~ LI AGUL ~CI"IILS both the tie of treatment as well as when to apply that treatment. _ as a decision tree. This is typically described Figure B.7 summarizes the types of treatments and their costs in this study. Briefly, good to excellent pavements (PCI >70) are best suited for pavement preservation techniques i.e. preventive maintenance treatments such as chip seals or slurry seals. These are usually applied at intervals of five to seven years depending on the traffic volumes. As pavements deteriorate, treatments that address structural adequacy are required. Between a PCI of 25 to 69, asphalt concrete (AC) overlays are usually applied at varying thicknesses. Finally, when the pavement has failed (PCI<25), reconstruction is typically required. Note that if a pavement section has a PCI between 90 and 100, no treatment is applied. The PCI thresholds shown in Figure B.7 are generally accepted industry standards. 00 70 50 25 0 Prev. Maint. -surface seals every 5-7 vears ($2.70-2.80/sy) Thin AC Overlay ($17.90 to $29.10/sy ) Thick AC Overlay $26.40 to $29.10/sy Reconstruct $61.20 to $91.80/sy Figure B.7 Final M8~R Tree and Unit Costs Multiple treatments may occur within the analysis period. For example, if Main Street were reconstructed in 2012, typical treatments over the 10-year analysis period may include a slurry seal every 7 years in order to preserve the pavement. Therefore, an accurate needs assessment must also include the cost of these seals in addition to the cost of reconstruction. The unit costs shown in Figure 6.7 are statewide averages. The range in costs for each treatment is for the different functional classes of pavements i.e. majors have a higher cost than locals. In the development of the statewide needs estimate, benchmark templates were developed for the analysis that were used for the needs calculations for each agency. By utilizing the pavement area factors for each agency and the benchmark templates, their needs are determined. The calculations assume that the BMP goal is reached and the backlog eliminated within the analysis period i.e. 10 years. Table B.5 contains the pavement needs and backlog results. Each column is further described below: • Year: 1 to 10. The analysis period is 10 years. Nichols Consulting Engineers, Chtd. Page B-10 Final Report: October 20. 2009 LGAGIII ~C:I`IIGti • Major Roads/Local Roads: The ~ and so are the results; analysis was separate for major roads and local roads • Condition Category I/II/III/IV: The results are further presented under each of the four Condition Categories. • Needs: Each year's pavement needs or required budget to meet the goal. • Backlog: Each year's unmet pavement maintenance and rehabilitation. • Total: The needs are summed for the 10 years. The calculations are detailed in Tables B.6 (major roads) and B.7 (local roads). For each condition category: From Table B.6, the total pavement needs of County X's major roads are: $156,078,720 + $145,866,000 + $89,286,624 + $22,354,560 = 5413.585.904 From Table 6.7, the total pavement needs of County X's local roads are: $58,251,730 + $68,017,596 + $66,617,350 + $20,755,260 = 5213.641.936 Step 4: Calculate needs of unpaved roads It is estimated that unpaved road needs is $9,800 per centerline mile per year. This is the average unpaved road needs from the statewide online survey. Since there are 100 centerline miles of unpaved roads in County X: Unpaved road needs = $9,800Jyr/mile x 10 years x 100 miles = 9 800 000 Step 5: Sum up paved and unpaved needs Paved needs for major roads: $413,585,904 Paved needs for local roads: $213,641,936 Unpaved road needs: $ 9.800.000 TOTAL 5637,027,840 Figure B.8 below presents cumulative needs by year. It shows that in order to reach the BMP goal in ten years, approximately $64 million is needed per year for the next ten years. Nichols Consulting Engineers, Chtd. Page B-11 Final Reoort: October 20.2009 k C:ITILS $700 $650 $600 C O $550 $500 ~ $450 m $400 Z $350 ~ $300 $250 ~ 3 $200 ~ $150 V $100 $50 $0 0 1 2 3 4 5 6 7 8 9 10 11 Year Figure B.8 Cumulative Needs by Year Nichols Consulting Engineers, Chtd. Page B-12 rn 0 0 N O N m (Q C LL - :/~ ~':.u `_` -J J N aD O aD ~ N r NN N 10 r ~ N {O{~~ N O N Y N V N aD M n N N N ~ N t0 n h N O N p N W ~p iA W N O l pp ~ to 01 pp N Ol pp { ~A 01 N W ~ Of N W O f pp ~ M ~ ~ ~ pp ~ N ~ ~ pp { N h O ~ N N ~ O N OhD ~Op ~ N Q ~ ~ W M N N N N D i N n N a N Q1 N V N C •~ ~: c~~ N N N N N N N N N N N N N N N N N N ui , ~ v N u f N N M N N N M ~f 1J N ., o C r~ - ~v N ~ o C•f I p O ~ ~ O (00 N ~ O ! 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N tl~ N 1t7 N lA N ~ ~ ~ ~ 0 47 ti 0 ~A ~ 0 to ti 0 LO n 0 ~ n 0 tf! ti 0 ~ ~ 0 U7 ~ 0 tfj ti 0 N fA • . N V~ N 64 N V~ N 64 N E~H N 64 N 64 N 69 cV d3 0 • ~ 0 Y7 0 1[) 0 ~C1 0 ll7 0 li7 0 47 0 ~ 0 1n 0 ~[) '• M • ('') • M M M M M M M M M M M M M M M M M M O r ~ N ~ ~O ~ ~ 604 O ~ OD 00 CO N ~ N O O Q 00 ti a0 r O ~ .. ~ ~ ~ 64 ~ 6N9 64 64 ~ •• ~ ~ rn it7 ~ ~ ~ ~A ~ tb ~ ~ ~ ~ 67 ~A O ~ G) ~ O r ' 69 ~T~pQ !H ~TCpQ V3 T 64 ~T(p~ 69 ~T(pQ E9 TCpQ 69 ~TCpQ VT T 64 T 69 N cD ~ W C0p O ~ d! ~0~yy N iD ~ N ~ O N ~ Ci ~ ~ ~ f~ M ~ O ~ I~ N M O T '~! T O O O N O op ~ to N Q Q M ~- ~' M •• O M R CO N 4 I+ N 4 Q N 4 M N Vl 00 T 69 N T 69 CO 64 tA f 6 6 6 ~ M In M lA M lA M lp M l[1 M In M lA M 1A M ~ M r cD ,' CD r fD (fl r fD (D r <D (D r ~D ( ~ r CO C O r CO CO r (O CD r CC Cfl r cfl fD ~~ ~ ~, pp ( 64 604 604 pp ~ 6 4 ( p 64 604 609 609 GF} op • O 00 M OD 0 00 0 OD 0 00 W CO W 00 0 00 0 Op OS ~• ~ • ' N M N O N O N O N O N W N O N Q1 N O N ~ ~ • T T T T T r T T T 00 O (~ ~ N T O O CO O CO h Q N N O O 69 • 0 0 Cp ~- 1~ N OD O O ~ O ~t ~ N u 64 ~ M N 64 ~ N N 64 N T N 64 CO O T 64 ~ ~ T 64 ~ tt r 69 t0 Q1 69 ~ .~ ~ tN N IN N INCI N LN N IN N ~ N IN N tN N lNf) N IN N • " c'~ 64 T 69 T 69 T 64 T 64 T 64 T 69 T 64 T 64 T 64 T ~~ N M ~' to ~p I~ 00 O O T t v 2 Find Reoort: October 20. 2009 t i,nGUi ®~'~~CIIIL~ APPENDIX C Pavement Needs for Each Scenario by County Nichols Consulting Engineers, Chtd. Page C-1 Final Report: October 20.2009 ll~ i.rnc~ui `~,I,~I I G~$ Table C.1 Funding Needs by County (2008 SM Dollars) AI ine Coun $64,507,790 Amador Coun $384,841,340 Butte Coun $638,443,620 Calaveras Coun $339,949,100 Colusa Coun $293,047,560 Del Norte Coun $101,404,580 EI Dorado Coun $466,857,690 Fresno Coun $2,276,919,660 Glenn Coun $292,386,410 Humboldt Coun $522,863,760 Im erial Coun $1,447,999,060 In o Coun $230,598,210 Kem Coun $2,942,884,540 Kin s Coun $537,151,860 Lake Coun $500,704,900 Lassen Coun $354,811,210 Los An ales Coun $11,726,818,890 Madera Coun $932,883,690 Mari osa Coun $388,324,300 Mendocino Coun $571,617,490 Merced Coun $1 061 774,130 Modoc Coun $683,398,110 Mono Coun $270,705,610 Montere Coun $1,022,501,370 Nevada Coun $203,631,590 Oran a Coun $2,314,243,310 Placer Coun $441,760,640 Plumas Coun $289,664,180 Riverside Coun $3,003,214,150 Sacramento Coun $2,349,651,780 San Benito Coun $181,808,470 San Bernardino Coun $3,455,878,560 San Die o Coun $2,853 789,270 San Joa uin Coun $1,348,749,750 San Luis Obis o Coun $1,767,891,330 Santa Barbara Coun $576,112,990 Santa Cruz Coun $580,349,190 Shasta Coun $903,872,780 Sierra Coun $129 575,000 Siski ou Coun $592,904,530 Stanislaus Coun $1,319,426,760 Sutter Coun $362,416,700 Tehama Count $365,605,940 ^ Nichols Consulting Engineers, Chtd. Page C-2 Final Reoort: October 20. 2009 ~j a ~ LInGU~: t: CI1IL-S Trini Coun $362,744,110 Tulare Coun $1,303,997,720 Tuolumne Coun $470,299,090 Ventura Coun $1,354,816 520 Yolo Coun $496,612,150 Yuba Count $220,446,390 San Francisco Bay Area Counties" $12,333,164,390 ~ ~ 'These values were provided by MTC for Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano and Sonoma Counties. ^ Nichols Consulting Engineers, Chtd. Page C-3 Final Report: October 20.2009 ~~ ~ c:i ri is APPENDIX D Regression Analysis for Safety, Traffic & Regulatory Components Nichols Consulting Engineers, Chtd. Page D-1 Final Reoort: October 20, 2009 i.,~ i in~~ui '~ ®i ~C:lllC~ Regression analysis was used to develop a model to estimate the safety, traffic and ' regulatory needs. As discussed in Chapter 4, multiple models were examined before the final model was selected. The final model considered total replacement cost as the response variable and total miles, agency type and climate type as predictors. The variables agency type and climatic region are indicator variables and do not have a natural scale or measurement. They were used to group the data and account for variations not explained with quantitative variables. The indicator variables used in this model are described below. Apencv Tvoe: Urban: Urban miles z 75% of total miles Rural: Urban miles 5 25% of total miles Combined: Urban miles between 26% and 74% of total miles Climatic Region: • Central: Central Coast, South Coast, Inland Valley • Coast: North Coast, Low Mountain, South Mountain • Mountain: High Mountain, High Desert • Desert: Desert • Mixed: Any combination of regions The climatic regions were based on Caftrans specifications for PG binder grade selection and are shown in Figure D.1. ~.. ~ ~ MOUNTAIN ~~ COAST ~.~; DESERT CENTRAL Figure D.1. Caltrans Performance Grade Binder Map ^ Nichols Consuftlng Engineers, Chtd. Page D-2 Final Reoort: October 20. 2009 ,~ ~IIAGIII ~LI I ILA Indicator variables have values of 0 and 1 to identify the different types described above. For ' example, in the regression the variable agency type was defined as follows: Type_Urban = 1 ff the agency is urban 0 otherwise Type_Rural = 1 if the agency is rural 0 otherwise Type_Combined = 1 if the agency is combined 0 otherwise Once the variables were defined, the next step was to perform a muRiple regression between the response and all the possible predictorstThe output of the regression provides several parameters that were used to evaluate the model: • Analysis of Variance: This approach was used to test the significance of the regression. If the p-value from the analysis of variance is < 0.05, it indicated that there was a linear relationship between the response and at least one of the predictors (at a 95% confidence level). • p-values for individual coefficients: these values indicated the significance of each predictor within the model. p-values < 0.05 indicate that the predictor was highly significant at 95% confidence level. • Variance Inflation Factors (VIF): These values were used to identify multicollinearity (strong correlation among the predictors), which can dramatically impact the ability to estimate regression coefficients. VIFs larger than 10 imply serious problems with muRicollinearity. • RZ and adjusted R~: RZ indicates the proportion of variation explained by the predictors. Values of RZ close to 1 imply that most of the variability in the response was explained by the regression model. The adjusted R2 penalizes the addition of variables that were not significant to the model and was useful in evaluating and comparing candidate regression models. In addition, the adequacy of the model was checked to ensure that the following assumptions were met: • The relationship between the response and the predictors was linear. • The error term had constant variance (was homogeneous) • The errors were normally distributed. Figure D.2 is the output from the initial regression. The p-value from the analysis of variance was < 0.05, which indicated that there was a relationship between at least one of the predictors and the total cost. VIFs < 10 indicate that there were no multicollinearity problems. RZ = 52.3% indicate that there was about 48% of the variability not explained by the model. ^ Nichols Consulting Engineers, Chtd. Page D~ Final Report: October 20.2009 CI11L~ The regression equation is TOTAL COST = - 2.45E+09 + 2205308 TOTAL MILES - 8.67E+08 TYPE RURAL + 1.21E+09 TYPE URBAN + 1.335+09 CLIMATE_CENTRAL + 1.23E+09 CLIMATE COAST Predictor Coef SE Coef T P VIF Constant -2447667582 787650028 -3.11 0. 003 TOTAL MILES 2205308 315946 6.98 0. 000 2 .385 TYPE RURAL -867135945 641001247 -1.35 0. 182 1 .494 TYPE URBAN 1209008158 468666129 2.58 0. 013 2. 545 CLIMATE_CENTRAL 1331953147 659775232 2.02 0. 049 7. 799 CLIMATE COAST 1233703077 704556212 1.75 0. 086 7, 734 S = 728821732 R-Sq = 52.3% Analysis of Variance Source DF SS Regresaion 5 3.03235E+19 Residual Error 52 2.76214E+19 Total 57 5.79449E+19 R-Sq(adj) = 47.7$ MS F P 6.06470E+1B 11.42 0.000 5.31181E+17 Model Adeauacy Checkins~ Several basic assumptions were made when building the initial model: • The relationship between the response and the predictors was linear. • The error term was homogeneous (constant variance). • The errors were normally distributed. It was necessary to examine the adequacy of the proposed model because any violations of the assumptions above may yield an unstable model. The residual analysis method was used in this study. Residuals are a measure of the variability in the observations not explained by the regression model and can identify departures from the model assumptions. studentized residuals are adjusted residuals with constant variance that provide a better scale. The following are graphical methods used to check the model assumptions: • Linearity: Plot residuals versus fitted values. If a curve band or anon-linear pattern showed up, then either polynomial terms or a transformation should be considered (Figure D.3). • Constant Variance: Plot studentized residuals versus fitted values. If scatter increased with fitted values, the errors have non-constant variance (Figure D.4). • Normality: Create a normal probability plot by plotting the ordered studentized residuals versus the expected order statistics from a standard normal distribution. If the resulting plot produces points close to a straight line then the data are consistent with that from a normal distribution (Figure D.5). ^ Nichols Consulting Engineers, Chtd. Page D-4 Final Report: October 20.2009 Lrn~;ul ~LI ~fI l:~ ~. Figure D.3. Residual Plot Studentized Residuals vs Flts (respal5e Is TOTAL C06T) 6 ~ 4 2 • • • • • • D • a t•• -z -1.000E+09 0 1000000000 2000000000 30000000D0 X000000000 5000000000 Fkted Value Figure D.4 Studentized Residual Plot ^ Nichols Consuiting Engineent, Chtd. Page D-5 Final Report: October 20.2009 Ll AGUI r Normal Probability Plot (response is TOTAL COSn ~ . _ - - ----------.------ --~-. ~- ~-- ~ i ~ N 58 AD 7.a18 P-Value N.006 J •. i i y i ~ i 4 -__.. -~__..___ _ _~___._~~__-~_...__-..~_~--_ I I ~ ~, ____.,.._. ____ ____ _.._y..__-y..___.i. _.. y..__. i i I. .. _. - ~--.-._. ---r-- - - i i i i i i i i i i i f, SrAlldaf~ild Residual Figure D.5 Normal Probability Plot From Figures D.4 through D.S, it can be observed that the model assumptions of constant variance and normality were violated. Detection of Outliers Outliers are data points which are not typical of the rest of the data. If the studentized residual fell outside the interval -2 to 2, the point was considered an outlier. If outliers were detected, they were thoroughly investigated before any actions were taken. The following outliers were detected: Table D.1.Outliers Detected Oran a ..- Huntin ton Beach .- -. 2.07 San Di o San Die o -2.57 San Die o San Die o Coun -2.01 San Francisco San Francisco 6.40 San Luis Obis o San Luis Obis o Coun -2.01 Shasta Shasta Coun 2.01 No action was taken because these data points correspond to large agencies that should be considered in the analysis. Leverage and Influence Points Leverage and influence points have considerable influence on the fitted model. A leverage point is a point whose x-value is distant from the other x-values. It does not affect the estimate of the regression coefficients but will have a sign cant impact on the model summary statistics such as R2. Influence points have both x and y-values that are distant from the other data points and have noticeable impact on the model coefficients. The following unusual observations were identified: ^ Nichols Consulting Engineers, Chtd. Page D-6 Final Reoort: October 20.2009 C:I fILS Table D.2 Leverage and Influence Points Marin Marin Coun X San Di o San Die o X X San Di o San Di o Coun X X San Luis Obis o San Luis Obis o Coun X San Francisco San Francisco X San Luis Obis o San Luis Obis o Coun X San Mateo San Mateo Coun X Shasta Shasta Coun X X Once again, no action was taken because there is no reason to doubt the validity of the data. Correction of Model Inadequacies Model inadequacies can sometimes be corrected through data transformation. A log transformation was applied to the response in order to stabilize the variance and normalize the distribution of the errors. The output and residual analysis from the transformed model are shown in Figures D.6 through D.9. The regression equation is LOG COST 17.0 + 0.00216 TOTAL MILES - 1.74 TYPE RURAL + 0.442 TYPE URBAN + 1.11 CLIMATE CENTRAL + 0.541 CLIMATE COAST Predictor Coef SE Coef T P VIF Constant 16.980 1.053 16.13 0.000 TOTAL MILES 0.0021573 0.0004223 5.11 0.000 2.385 TYPE RURAL -1.7438 0.8567 -2.04 0.047 1.494 TYPE URBAN 0.4422 0.6264 0.71 0.483 2.545 CLIMATE_CENTRAL 1.1131 0.8818 1.26 0.212 7.799 CLIMATE COAST 0.5415 0.9416 0.58 0.568 7.734 S = 0.974061 R-Sq = 46.0 R-Sq(adj) = 40.9 Analysis of Variance Source DF SS MS F P Regression 5 42.0968 8.4194 8.87 0.000 Residual Error 52 49.3373 0.9488 Total 57 91.4342 Figure D.6 Transformed Regression Output Nichols Conauking Engtnears, Chtd. Page D-7 Final Report: October 20.2009 ~i (~ ~ i e nc; u l t' ILl11J-!I ~ i- c i'i l i:'S Residuals vs Fltc (response Is LOG COST) 2 • ~ • ~ 1 ~+ e 0 ~ • • • • •• •• M ~ ~ ~ • -1 • ~• • r • -2 17 18 19 20 21 22 23 24 lRtad valve Figure D.7 Residual Plot SLuderrtised Residwls vs Flts (response is LOGC06'f) 3 • 2 ~ • • ~ • 1 ~M • ~ • • ~~~• 0 ~ N ~ ~ • -1 ~ . • -2 • -3 ~ • 17 18 19 2() 21 22 23 24 Rtt~d Yalw Figure D.8 Studentized Residual Plot ^ Nichols Consulting Engineers, Chtd. Page D-6 Final Report: October 20. 2009 i rnc;ui, ~. ®~`~LI I IL•S ~` ~- Normal Probability Plot (response is LOG COST) -3 -2 -1 0 9tandard~ed Residual Figure D.9 Normal Probability Plot The residual plots show that the model inadequacies have been corrected with the transformation. Variable Selection Variable selection is a technique used to ensure that all the predictors in the model are sign cant. Using stepwise regression methods, it was determined that only the following predictors contribute to the model: • Total Miles • Type_Rural • Climate Central Figure D.10 shows the output of the reduced model LOG COST = 17.9 + 0.00189 TOTAL MILES - 2.09 TYPE RURAL + 0.682 CLIMATE CENTRAL Predictor Coef SE Coef T P VZF Constant 17.8872 0.2948 60.67 0.000 TOTAL MILES 0.0018856 0.0002957 6.38 0.000 1.194 TYPE RURAL -2.0947 0.7616 -2.75 0.008 1.206 CLIMATE CENTRAL 0.6818 0.3158 2.16 0.035 1.021 S 0.963894 R-Sq = 45.1~s R-Sq(adj) = 42.1$ Analysis of Variance Source DF SS MS F P Regression 3 41.263 13.754 14.80 0.000 Residual Error 54 50.171 0.929 Total 57 91.434 Figure D.10 Reduced Regression Output The regression equation is ^ Nichols Consutting Engineers, Chtd. Page 0.9 Final Reoort: October 20.2009 ~ i i ncc,ir Final Model The final model that met all these requirements was as follows: log Cost = 17.9 + 0.00189 Total Miles - 2.09 Type_Rural + 0.682 Climate Central It should be noted that: • If the agency type was "Urban° or "Combined° or if the climatic region is other than "Central" the indicator variables will have a value of zero and the model will depend only on total centerline miles. • "log° refers to the natural logarithm Table D.3 below is an e~xamvle of the estimation of the safety, traffic and regulatory needs for an analysis period of 25 years and a total replacement cost of $1.0 billion. Table D.3 Exam le of 25 Year S -. Storm Drain 27.0 afe ,Traffic & R 269,594,241 e ulato Nee 50 ds Calculation -. 5,391,885 s 5,391,885 Curb & Gutter 26.1 260,972,222 35 7,456,349 7,456,349 Sidewalk 28.5 284,676,623 35 8,133,618 8,133,618 Curb Rams 2.75 27,506,916 35 785,912 785,912 Traffic Si nals 7.09 70,926,984 40 1,773,175 1,773,175 Street Li hts 4.15 41,486,571 30 1,382,886 1,382,886 Sound/Retainin Walls 3.38 33,768,503 30 1,125,617 1,125,617 Traffic Si ns 1.11 11,067,939 10 1,106,794 1,106,794 Column (2) _ $1.0 billion x Column (1) Column (4) =Column (2) /Column (3) Column (5) =Column (4) x 25 years Nichols Consulting Engineers, Chtd. Page D-70 Final Reoort: October 20.2009 i i,ncui F ~~CI flll APPENDIX E Safety, Traffic and Regulatory Component Needs by County Nlchois Consulting Engineers, Chtd. Page E-1 Final Reoort: October 20. 2009 ~' ~ ~ l'I I I LJ Table E.1 Summary of Safety. TrafFic 8~ Reaulatorv Needs and Shortfall by County • - ALAMEDA" ~ ~ $ 1,289,224,081 . $ i 344,564,888 $ ~ 944,659,193 ALPINE $ 2,623 953 $ 1 892,139 $ 731,813 AMADOR $ 5,299,302 $ 4,192,173 $ 1,107,129 BUTTE $ 81,152,673 $ 57,895,550 $ 23,257,123 CALAVERAS $ 18,876,851 $ 11,817,401 $ 7,059,450 COLUSA $ 23,925,276 $ 17,568,510 $ 6,356,766 CONTRA COSTA* $ 857 363,781 $ 345,716,797 $ 511,646,984 DEL NORTE $ 21 185,817 $ 10 828,757 $ 10,357,060 EL DORADO $ 100,694,107 $ 45,743,273 $ 54,950,835 FRESNO $ 410,435,164 $ 176,734,395 $ 233,700,769 GLENN $ 56,283,352 $ 19,456,075 $ 36,827,277 HUMBOLDT $ 78 565,522 $ 54,199,275 $ 24,366,248 IMPERIAL $ 111,100,671 $ 79,882,646 $ 31,218,024 INYO $ 12,385,638 $ 9,838 909 $ 2,546,729 KERN $ 1,614,594,694 $ 216,992,318 $ 1,397,602,377 KINGS $ 150,637,749 $ 48,239,336 $ 102,398,413 LAKE $ 27,577,345 $ 27,577,345 LASSEN $ 21,017,426 $ 14,081,611 $ 6,935,814 LOS ANGELES $ 5,544,596,561 $ 2,826,303,406 $ 2,718,293,155 MADERA $ 98,364,754 $ 73,347,852 $ 25,016,902 MARIN' $ 218,528,973 $ 67,327,196 $ 151,201,778 MARIPOSA $ 4,763,357 $ 4,763,357 MENDOCINO $ 62,601,434 $ 34,094,769 $ 28,506,665 MERGED $ 160,202,949 $ 54,682,327 $ 105,520,623 MODOC $ 3,547,746 $ 3,547,746 MONO $ 9 606 315 $ 9 606,315 MONTEREY $ 502,057,061 $ 80,428,538 $ 421,628,522 NAPA"' $ 151,740,858 $ 80,740,474 $ 71,000,385 NEVADA $ 62,814,003 $ 40,721,958 $ 22,092,046 ORANGE $ 2,628,990,947 $ 923,361,511 $ 1,705,629,436 PLACER $ 333,506,426 $ 67,456,898 $ 266,049,528 PLUMAS $ 9,674 979 $ 9 674 979 RIVERSIDE $1,004,467,373 $ 665,566,325 $ 338,901,048 SACRAMENTO $ 2,536,612,764 $ 523,871,897 $ 2,012,740,866 SAN BENITO $ 46,827,441 $ 13,563,917 $ 33,263,524 SAN BERNARDINO $ 4,299,360,537 $ 747,379,658 $ 3,551,980,879 SAN DIEGO $ 2,460,240,585 $ 1,025,519,657 $ 1,434,720,929 SAN FRANCISCO* $ 717,112 030 $ 497 831 215 $ 219,280,816 SAN JOAQUIN $ 378,527,591 $ 232,718,749 $ 145,808,842 SAN LUIS OBISPO $ 254,953,762 $ 107,364,409 $ 147,589,353 SAN MATED' $ 672,204,919 $ 195,875,118 $ 476,329,801 SANTA BARBARA $ 382,475,492 $ 125,878,619 $ 256,596,873 SANTA CLARA"' $ 1,602,353,226 $ 1,090,702,620 $ 511,650,607 SANTA CRUZ $ 173,539 563 $ 99,341,454 $ 74198,108 SHASTA $ 150,056,204 $ 58,668,463 $ 91,387,740 ^ Nichols Consulting Engineers, Chtd. Page E-2 Final Report: October 20. 2009 ~j~,~ i ~ LLA(~UI w31111 ` ~- c i r i ~'s • ~ . ~ .- SIERRA $ 6,308,545 $ 4,535,336 $ 1,773,209 SISKIYOU $ 23,981,600 $ 19,822,034 $ 4,159,566 SOLANO" $ 433,233,563 $ 91,885,283 $ 341,348,280 SONOMA" $ 467 705 087 $ 181,693,692 $ 286,011,395 STANISLAUS $ 609,674,596 $ 285,883,510 $ 323,791,086 BUTTER $ 115,563,429 $ 51,390,507 $ 64,172,922 TEHAMA $ 26,375,450 $ 21,754,571 $ 4,620,879 TRINITY $ 8,088,354 $ 1,600,000 $ 6,488,354 TULARE $ 341,285,839 $ 177,870,729 $ 163,415,109 TUOLUMNE $ 80,748,325 $ 14,501,193 $ 66,247,132 VENTURA $ 433,455,5Q~ $ 320,039,495 $ 113,416,010 YOLO $ 180,351,575 $ 86,805,426 $ 93,546,149 YUBA • $ 32,493,245 $ 2,749,080 -~: ~• $ 29,744,165 ~ 'Data from San Francisco Bay area provided by MTC. Nichols Consulting Engineers, Chtd. Page E-3 I~~ ®~ I„G AG U i. C:II I L•~ti APPENDIX F Development of a Standard Needs Assessment Approach Nichols Consulting Engineers, Chtd. Page F-1 LI 11(:,lll t~ ~.~LIIILJ ~~ "All long-term plans are about change. There can be disagreement about prec/sely which changes the future will br/ng, or how fast they will occur, or what can and should be done about them -but no one doubts that conditions 25 or 30 years hence will be different than they are today. Change Is a certainty, and to plan means to reckon with change."'~ The quote above is from a draft of the current Regional Transportation Plan undertaken by the Metropolitan Transportation Commission (MTC), and it rings true for planning studies such as this one. Engineering and planning studies of this nature, where a °snapshot° of existing conditions is taken and the results used for policy decisions such as funding, are applicable only for a short duration. The key is to continue to maintain and update the results of these studies as things change i.e. as the'state continues to grow in both population and the resulting transportation infrastructure. Typical examples include Regional Transportation Plans (RTP) and the Caltrans SHOPP, which are updated biennially. Ten years elapsed between SR 8 and this study -and it was the consensus of the Oversight Committee that this lapse led to a loss of momentum in the on-going need for funding to maintain local streets and roads. During this time, the cost of pavement construction materials increased dramatically, the pavement network and traffic volumes continued to grow, and new regulatory requirements materialized but the funding levels were not commensurate with these changes. As a result, pavement maintenance levels began to fall behind. With the completion of this study comes the opportunity to develop a framework that will institutionalize the effort required to maintain and update this study periodically and to incorporate any future changes. This will ensure that any momentum generated by this study is not lost. In essence, this study is really just the first step in a process to continually update the status and needs of the local streets and roads infrastructure. Therefore, one of the key tasks of this study was to establish a consistent method to update and determine the needs on a cyclical basis. The overall goal would be to have an institutional framework available that would generate the analyses required to update fhe study every two or more years, as required. Ideally, this approach would require all Cities and Counties to provide their infrastructure Information in a format to an umbrella entity that would then be able to aggregate the data and perform the analyses in an efficient manner. To amve at this overall vision requires that we address some key questions and issues as discussed in the following pages. 1. How can we assure data consistency and quail in future updates? The most challenging aspect of any study such as this is the aggregation of data from 536 sources (at least 538 in future updates since two new Cities were incorporated in late 2008). '~ Transportation 2035: Change in Motion -Transportation 2035 Plan !hr the San Francisco Bay Area. Draft. December 2008. Nichols Consulting Engineers, Chtd. Page F-2 .~ ~''~CIIIC:ti ~' Several technical issues relating to the data collection process and data quality are discussed ~ below. a. Pavement Management Systems (PMS) It is difficult, if not impossible, to perform any accurate and rational needs assessment without the use of a pavement management system. A PMS sets up a formal process where pavement data are collected in a systematic and consistent manner, analyzed so that budgeting and planning decisions can be made in the most cost~ffective manner. In particular, PMS assist in assessing the long-term ramifications of different budgeting levels as well as the ident~cation of funding needs to reach pavement goals set by cities and counties. Therefore, one of the first things we did in the survey was to identify who used a pavement management system (PMS). An excellent siga.was that at least two-thirds of the agencies in California (66%) use a PMS (see Figure F-1)-and 11% indicated that they did not have a PMS. Almost a quarter (23%) did not respond to the survey, so we have no information on whether they have a PMS or not. 23% 31% ^ StroetSaver ^ Mk;roPa~er ^ Cartegraph ^ Other 11% ^ No PMS ^ Unknown 16% 1 S% 4% Figure F-1. Types of PMS Software Used by Agency In terms of centerline miles, the numbers are even more encouraging. We can see from Figure F-2 that 86% of the states local street and road network is included in a PMS. e% s% zs% ^ stTeetsa ^ MicroPaver ^ Cartegraph ^ Other 27% ^ No PMS ^ Unknown ZZ% 8% Figure F-2. Types of PMS Software Used by Centerline Miles ^ Nichols Consulting Englneera, Chtd. Pape F-3 Final Report: October 20.2009 `C:ITII.•S This had a huge implication for this study. First, the fact that 86% of the pavement network was included in a pavement management system (PMS) was extremely encouraging. ,A~ Both Figures F-1 and F-2 indicate that the three most common PMS software used are StreetSaver, MicroPAVER and Cartegraph. The first two are public domain software, developed by public agencies (MTC and the Corps of Engineers, respectively). The latter is a proprietary system. Briefly, all three programs have the following.common elements that are found in a PMS i.e. • An inventory of all pavements, with basic information such as street or road name, limits, lengths, widths, areas, functional classifications, surface type and age • Pavement condition data i.e. pavement distresses collected and condition index (0- 100 scale) • The use of deduct values in calculating a pavement condition index • Maintenance treatments and unit costs The key differences lie in the use of performance prediction models (family curves, straight- line or custom models) and how they prioritize which streets to fix first given limited funding (ranking based on condition index, cost-benefit analysis, priority matrix). These range from relatively simple ranking methods to more complex multi-year prioritization algorithms. Attachment F-1 is an excerpt from the FHWA's "Pavement Management Catalog" where each of these three PMS programs are described in more detail. In the development of the statewide needs estimate, we utilized the pavement condition index from each of the PMS and the StreetSaver program to perform the statewide analyses. This program was selected for several reasons: • By using the common elements of the software and standardizing the approach for determining the pavement needs, it greatly improved the accuracy of the needs assessment. • The default prediction models are based on California cities and counties. The other two programs default to a straight-line or require significant data to create custom CUIVeS. • The prioritization algorithms are based on an approach that is analogous to a cost- benefd analysis. The principles of pavement preservation are key to this approach. • The ability to use different treatments as well as different unit costs for different classes of pavements i.e. arterials vs. local streets. • The ability to program multiple treatments within an analysis period. This was particularly important since the study looked at both 10 and 25-year horizons, and a series of treatments are typically programmed for a pavement section within that analysis period. A small percentage of the state reported not having a PMS. This is despite Section 2108.1 of the Streets and Highways Code, which requires all Cities and Counties receiving state funding to implement a PMS. Nichols Consulting Engineers, Chtd. Page F-4 ~ ~ ~ ~ LLAGUI _ Section 2108.1 of the Streets and Highway Codes states: By July 1, 1990, the City, County, State Cooperation Committee in the department shall develop and adopt a pavement management program to be utilized on local str>9efs or highways that receive funding under the state transportation improvement program. The pavement management program shall be transmitted to every County or City for possible adoption or incorporation into an existing pavement management program. The City, County, State Cooperation Committee shall solicit mcommendations from transportation planning agencies and any other entity the committee deems appropriate. While it would be desirable to ensure that all Cities and Counties have a PMS in place for future updates, many small agencies, due to limited resources, do not have one. To put their impact in perspective, there are 275 Cities with less than 100 centerline miles of streets, and 167 Cities with less than 50 centerline miles of streets. However, they comprise only 8.7% and 3.2% of the total miles in the state, respectively. Their impact on the statewide needs is consequently minimal. Therefore, any benefd derived from obtaining data from small agencies would be offset by the considerable cost and effort required to implement and maintain a PMS. One recommendation would be for a larger neighboring agency to assist them in their efforts. For example, Mendocino County is responsible for Point Arena's 3.8 miles of pavements. Humboldt County is in the process of including tribal roads within their PMS database, since many reservations and Rancherias have less than 10 miles of roads. For future updates, we recommend that the efforts be focused on larger agencies with no PMS i.e. more than 100 centerline miles of roads. Although we recommend that the focus for future updates should be on agencies with no PMS and with more than 100 miles, nonetheless, an effort should be made to encourage all local agencies to implement and use a PMS. Not only will this greatly ease future updates, it will allow for better and a more efficient use of public funds in road maintenance and pavement preservation. One way would be for entities such as the League of Califomia Cities or the California State Association of Counties (CSAC) to endorse or encourage the use of a pavement management system. For example, one reason why the MicroPAVER PMS is so widespread in the United States is that the American Public Works Association (APWA) has formally endorsed its use to member agencies. Both the League and CSAC are the closest to a statewide entity; both hold annual conferences and both have both technical and policy committees where transportation is a key issue. Another effective means to encourage the use of a PMS is a grant program. The Metropolitan Transportation Commission (MTC) has used a portion of STP funding to assist their jurisdictions (smaller ones have received a higher priority in the past) in implementing or updating their PMS since 1999. The PTAP (Pavement management Technical Assistance Program) grant program is relatively small; it averages around $1 million a year spread out over 100 agencies. Grant amounts range from $7,500 to $40,000 per agency, depending on size. The goal is to allow all agencies to receive a grant at least once every 2 or 3 years. In addition to the grant, MTC selects a list of qualified consultants and assigns them to agencies; they also administer the grant and contracts with the assigned consultant. Therefore, agencies do not have the contract administration responsibilities that can be onerous with the receipt of federal funds. This is particularly helpful for those smaller jurisdictions. The results of the PTAP program are impressive; all agencies are actively using a PMS today. ^ Nichols Consulting Engineers, Chtd. Page F-5 Final Report: October 20. 2009 ~, ~ i.l nc~ui ~Llllll Further, to encourage agencies to implement and maintain a PMS, we recommend that any future funding sources be linked with compliance with Section 2108.1. The enforcement or monitoring would be left to the administrative entity described in a later section. The Orange County Transportation Authority (OCTA), similarly to MTC, has required the use of PMS to be eligible for Measure M funds (1/2 cent sales tax). A recent survey (June 2009) by NCE showed that all but one agency has a PMS. b. Distress Survey Protocols Of the 415 agencies who responded, 60% employed the distress survey protocols established by either the U.S. Army Corps of Engineers (MicroPAVER) or the Metropolitan Transportation Commission (MTC StreetSaver). Both methods of surveying pavement distresses are well-documented, similar, andshare common deduct curves. Both result in a Pavement Condition Index (PCI) that are, largely, the same. The PCI uses a 0-100 rating scale. The Cartegraph program has two distress survey protocols as defaults; one is the MicroPAVER protocol, the other is the SHRP (Strategic Highway Research Program) protocol which is used mostly by state highway agencies. Most local agencies will use the MicroPAVER protocols. This ensures a high comfort level in the quality of the data collected, since 65% of the responding agencies use similar distress survey procedures. The most common distress types collected for asphalt pavements are fatigue (alligator) cracking, block cracking, longitudinal and transverse cracking, rutting, patching, shoving/distortions, weathering and raveling. For Portland cement concrete pavements, they are comer breaks, divided/shattered slabs, faulting, linear cracking, scaling/map cracking/crazing and spalling. The remaining 20% collected the same kind of pavement distresses that are found in either MicroPAVER or StreetSaver, but may have different protocols for collection and calculating the condition ratings. Of the differences found, most were related to collecting additional types of data, primarily deflection and ride quality. However, not all the information collected was used in the calculation of the condition rating or index (see Table F-1). Table F-1. S umma of Additi onal Distre ss Data Collect ed and Usa e .: Number of 38 37 4 6 12 1 3 Agencies , Project level 27 4 1 1 6 0 0 (design) Condition 11 31 3 4 6 1 3 Rating Inventory 0 2 0 1 0 0 0 only In terms of using a rating scale, 90% of the agencies reported using a 0-100 scale. ^ Nichols Consulting Engineers, Chtd. Page F-6 Final Reoort: October 20.2009 y,` ~ IJ Ai~UI ~L..~. ~ CI-fILS One of the original concerns at the outset of this study was that there would be so many variations in survey procedures that comparing apples and apples would be extraordinarily difficult. However, given that almost 65% of the respondents use MicroPAVER or StreetSaver protocols, this ensured that the comparisons made were largely valid. While it is desirable to have all agencies use the same distress survey protocols to arrive at a common condition rating scale, it is difficult to impose this requirement on all agencies. Many agencies, particularly the larger ones, have invested significant funds in customizing or integrating their distress protocols and rating systems with other programs, and adopting a new rating scale may result in wholesale abandonment of many years of historical data. However, the industry trend is leaning towards adoption of a 0-100 scale, with similar distress types and deduct values found in either the MicroPAVER or StreetSaver programs. For example, there is an on-going study in Orange County to adopt one standard methodology for distress surveys. The enforcement of this requirement is linked to a "stick" i.e. Measure M funds as previously mentioned. We believe that time and local/regional efforts will gradually result in a more or less consistent rating system statewide. The method of collecting data was not explicitly requested in the survey but does have an impact on the data reported. There are three primary types of data collection, and each has its own advantages and disadvantages: Windshield survevs -These are performed with two-person crews in a vehicle traveling at low speeds (under 15 mph). The major advantage is that 100% of the roadway is surveyed, and it can be accomplished very quickly, safely and inexpensively. However, the disadvantage is that the data collected tends to be of variable qualityr. In particular, low- severity distresses are typically not visible from a moving vehicle. This results in a higher than expected condition rating of the streets, and consequently, a lower estimate of the backlog and pavement needs. Walking Survevs -These are performed with gone-person crew where distresses are collected fora representative portion of the pavement. For high volume streets like expressways or major arterials, two-person crews may be needed for safety. The major advantage of this survey method is that lt is highly accurate, since cracks and all other pavement distresses are measured and recorded. However, walking surveys are more labor- intensiveand are thus more expensive than windshield surveys. Automated survevs -These are typically performed with a customized vehicle that is equipped with a video or digital camera and/or laser bars. The major advantage is that they are equipped to perform surveys very quickly and safely. However, post-processing time can offset cost-savings in the field, and the quality of the data can be variable depending on light conditions (e.g. tree-lined streets with contrasts in light and dark) because shadows can mask some distresses. Typically, only the outer travel lanes are surveyed, and for most residential streets, only one lane is surveyed. The MicroPAVER, StreetSaver and SHRP protocols call for walking surveys; however, lt is our experience that all of the above types of surveys (or combinations) have been used for these three programs. While the method of data collection affects the condition index, for a statewide study, the impacts are probably not significant. A standardized list of distresses to be collected and included in a rating scale (0 to 100) is recommended to facilitate future updates. The distresses should include, as a minimum: ^ Nichols Consulting Engineers, Chtd. Page F-7 Final Reoort: October 20. 2009 ®~ I ~ nc,u r CITIES Asphalt Concrete Fatigue/alligator cracking Block cracking Distortions/swell Longitudinal and transverse cracking Patching and utility cuts Rutting and depressions Weathering and raveling Portland cement concrete Comer breaks Divided (shattered) slab Faulting Longitudinal, transverse and diagonal cracking Patching and utility cuts Scaling/map cracking/crazing Spelling The three most common PMS software described previously i.e. MicroPAVER, StreetSaver and Cartegraph all include these distresses as a minimum. c. Data Collection Since this was the most time intensive and consequently, the most expensive, portion of the study, we spent considerable efforts at rethinking this process and looking for ways to get more data in as efficient a manner as possible. We also looked at ways to improve data quality. If a similar collection effort is performed for the next update, the following observations and suggestions are included to assist future efforts. Online Questionnaire/Survev -This still remains a very comprehensive method of collecting and storing data in a reasonably cost effective manner. An online survey website service was originally selected due to time constraints - we had to get started on the data collection very quickly, which meant that a readily available commercial service was utilized rather designing a database from scratch. However, the limitations of the survey website we used (i.e. www.surveygizmo.com) was quickly reached. As we discovered, most online survey websites were not intended for the detailed qualitative and quantitative analysis such as that required for this study. These online surveys work well when responses are in yes/no or multiple choice formats, which facilitates the quantitative analyses. However, since the responses we received were more open format, i.e. where explanations or text descriptions were common, it limited our use of the analytical tools available. Another problem was the inability to apply restrictions to any fields, so any data could be entered without the ability to perform automatic validation checks e.g. lane widths that were 24 feet wide, or users entering "3 million" instead of "3,000,000" or the wrong units applied (feet instead of yards). While these may seem minor problems, in reality, it was easily a 150 to 200 hour effort to filter out what was reasonable or unreasonable when faced with almost 40,000 individual data fields that had to be analyzed. Even though we were able to automate a large percentage of the data validation checks, in many cases, we still had to contact the agency which submitted the data in an effort to ensure that there were no errors. In some cases, we needed to clarify or provide more instructions on how to fill out the survey. This has to be balanced with keeping the survey short so as to retain the attention span of the user. Other changes recommended include using radio buttons to minimize the amount of text entered, allowing users to print results so they can check/preview their responses before submitting, ask for more details on unit costs etc. All these changes are minor in nature, but addressing them will result in a more efficient and higher quality data set in the future. Therefore, if a survey is used for future data collection, we recommend modifications to the online survey based on the lessons we learnt, and more importantly, we recommend ^ Nichols ConsuRing Engineers, Chtd. Page F-8 Final Report: October 20. 2009 ~iin~ui ~~LI1Ila developing a custom database with MS Access (or similar) that may then be linked to the I current www.SaveCaliforniaStreets.org website. This will facilitate future data collection efforts and minimize the time required to check and validate the responses received. Attachment F-2 contains a list of the data recommended for future updates. This is a simplified list and focuses the data collection effort at the pavement condition index as the key input. The data needed for the other elements (safety, traffic, regulatory and funding) are largely unchanged. Fllllna In the Gaps -There were 121 agencies who did not respond at all to the survey; of the remaining agencies, a significant percentage had data gaps, especially for the safety, traffic and regulatory components. For many, the main reason cited was a lack of resources, particularly in those small (less than 100 centerline miles) Cities. In the case of pavement condition, averages from surrounding agencies were used to fill in the gaps. However, a more accurate process may be to provide these Cities with information on their neighbors and let them make the assessment as to what best matches their agency. The online survey would need to be populated with this information. We feel that this would provide a "quick and easy" method for those agencies with limited resources to provide us with the required data. d. Pavement Condition Thresholds Most of the responses used thresholds for treating their pavements that were similar to the example provided in the survey (see Table F-2). However, it was not always possible to determine if they did, in fact, trigger similar treatments. For example, an agency may have programmed reconstruction in the "poor" category, and another may have programmed an overlay. This results in inconsistent standards, and may not be consistent with pavement preservation principles. Table -2. Exam le of Thresholds Used in Survf ~.- ~- ~ .- Excellent 85-100 Good 70-85 Fair 50-70 Poor 25-50 Ve Poor F 0-25 To help remove this inconsistency, we recommend that Table F-2 be modified to reflect the thresholds that trigger maintenance activities instead (see Table F-3), as this would more explicitly link condition to maintenance in the agency. We suspect that this would also engender more thought (and thereby more accuracy) when filling out the survey. In addition, if other factors are used to make these decisions, such as ride or deflection data, this would be more likely to draw out that information. Future surveys should also look at the differences between an urban street and a rural road. Treatment decisions are likely to be different, and the thresholds that trigger that treatment. ^ Nichols Consulting Engineers, Chtd. Page F-8 ~~® ~ LIAGUI C:I I ILA For the needs assessment, the thresholds used should be consistent with pavement I preservation principles i.e. ensuring that good roads are maintained and preserved. This was also indicated in the original RFP. Table F-3. Exam le of Thresholds for Future Surv Do Nothing 86-100 e s 75-100 Preventive Maintenance 70-85 60-75 Surface seal e. . slu , ca a 70-85 60-75 Thin AC overla 50-70 40-60 Thick AC overla -.25-50 0-40 Reconstruction 0-25 Never e. Maintenance Costs Since maintenance costs play such a critical role in determining the pavement needs, it is important that accurate costs be obtained. In this study, we used a statewide average based on 50 agencies to determine appropriate unit costs. However, this data was not part of the questionnaire. For future updates, we would recommend that the survey be expanded to include gathering this information. Appropriate instructions are also needed to ensure that agencies provide the same kind of information. For example, some agencies provided us contract costs only, others included design and inspection, and still others included materials costs but no labor when the work was done in-house. To our knowledge, only one region (MTC) requires their member jurisdictions to supply their unit cost data with the same set of assumptions. This is performed through a biennial survey, and costs are then averaged by County. All regional needs assessments are then performed at the County level and aggregated regionally. In the study, a consistent set of assumptions was used. Future surveys should also tease out in more detail the differences between rural and urban roads and streets. Anecdotal evidence suggests that the costs for an overlay on a rural road would be less than that for an urban street, but we did not have sufficient information from the surveys in this study to arrive at this conclusion, so a statewide average was used. For future updates, standard unit costs should be used statewide. These unit costs should reflect the full cost of construction, and include design and engineering costs, construction inspection and testing, contract administrations as well as ancillary elements required by law e.g. upgrading curb ramps as per the American Disabilities Act (ADA). f. Pavement Performance (Prediction) Models For any needs assessment, prediction models are required to determine future conditions and hence, future needs. In this study, we used default prediction models developed by MTC -these were based on data from Cities and Counties in the San Francisco bay area. These models are usually known as "family" curves i.e. each curve represents a "family" such as asphalt concrete (AC) arterials. Family curves are available for all combinations of functional ^ Nichols Consulting Engineers, Chtd. Page F-10 Final Reports October 20. 2009 a ~ ~,,~ AG U I. C: I f l l: a class cations (arterial, collector and residential/local) and surface types (AC, AC Portland cement concrete (PCC), AC over PCC and surface treated). over AC, While these curves were more than adequate for this study, questions may arise about the different climatic regions, and therefore, different pavement performances e.g. alpine environment vs. the desert. While it is desirable to develop unique prediction models (the RFP specifically also addressed this issue of regional curves), which will lead to greater accuracy in our needs assessment, a note of caution is needed. The effort required to develop these models will be significant, and very few agencies have the data or resources to develop unique models. This level of effort is usually only undertaken at the state Department of Transportation level, or for very large Cities/Counties. In Califomia, not even Caltrans has yet developed different prediction models based on climate or facility for their PMS. Therefore, if funding is a constraint, we do, not recommend developing unique models. However, as more information is obtained in future updates, this option should be reviewed and adopted if necessary. It is also important that the entity responsible for future updates have the ability and technical expertise to perform these analyses and develop new models if required. g. Pavement Needs Calculations We are confident that the methodology that was developed for this study will be appropriate for future updates, and do not have any modifications to recommend. This is described in detail in the appendices of the final report, but briefly, the procedure is as follows. Eight benchmark databases were created to perform the needs assessment (two functional classes, major and local pavements, and four condition categories, PCI from 0-25, 26-50, 51- 70, 71-100). Each database contains sections that have a range of distresses and PCIs and include maintenance and rehabilitation decision trees that have appropriate treatments and costs. The needs and scenarios analyses were performed for each section over the analysis period. The resulting PCI and backlog were also determined for every year. Once an agency reports their pavement condition rating for both their major and local roads, the appropriate database is used to determine their needs. These databases are provided as part of the Final Report. h. PMS Software For software companies to include the aforementioned capabilities in their software is a policy issue. Ultimately, the profit motive drives the private-sector vendors. Therefore, if an agency were to specify the above items in its Request for Proposals (RFPs), most vendors would undoubtedly adapt. The question is -who will pay the cost of modifying the software to meet the above noted requirements? We would expect that there will be resistance from local agencies if they have to bear additional software costs, particularly if they have already invested significant resources elsewhere. However, there are various approaches that may be considered, some of which are briefly discussed below. • Let the market rule -The local agency can specify the requirements, and the vendor who wishes to be successful in winning the work will respond/comply. This is somewhat similar to the policies adopted by the California Air Resources Board and the auto industry: To continue to serve the very profitable California market, ^ Nichols Consulting Engineers, Chtd. Pape F-11 Final Reoort: October 20.2009 I I,AGUI ~C:Illl:ti automobile manufacturers will eventually adapt. However, agencies will still have to ' be persuaded that their current software needs modification. • Create incentives (carrots) for agencies to comply -MTC, for instance, subsidizes the software cost so that all local agencies can afford to implement or maintain at a minimal cost to them. OCTA has also made available funds to assist agencies in transitions costs. • Create disincentives (the stick) - OCTA, for example, requires all agencies to have a PMS. Also, OCTA imposes certain requirements, e.g., consistent distress types, before the agency is eligible for Measure M funds. MTC requires the agency to be cert~ed before it is eligible for federal funds. Both approaches have been successful. Fund the cost of software modifications to the two primary PMS programs i.e. MicroPAVER and StreetSaver so that agencies do not have to bear the costs. This would allow compliance with any future updates to be relatively painless. • Combinations of all the above. As a minimum, the software should have distresses collected using either the MicroPAVER or StreetSaver protocols. Since this is the baseline for future needs assessment, this should be the standard. Safety, Traffic and Regulatory Components The main challenge we encountered in this area was that not many agencies were able to provide the data requested. This is partly because many agencies do not maintain good inventories, electronic or otherwise, and partly due to lack of staff time to gather this information. However, it is a huge component of the needs assessment for the state's infrastructure (an estimated 32% of the total needs), and therefore cannot be ignored. We recommend that future surveys continue to ask for this information as we believe that the data quality will continue to improve over time, and that the regression equations be modified as necessary to accommodate any changes in the data. However, in order to facilitate this process, we recommend that future surveys be more streamlined and include more instructions on what data to include. Again, it is important that the entity responsible for future updates have the ability and technical expertise to perform these analyses and develop new models if required. In the case of NPDES and ADA requirements, it was clear that agencies are, largely not tracking these costs separately. Therefore, to be able to quantify these costs, we recommend a case study approach. A range of agencies (large, medium and small) should be selected and interviewed to examine their costs in complying with both NPDES permits and ADA requirements. j. Funding 8 Expenditures As was expected, the data received on funding and expenditures was mixed. In some cases, expenditures exceeded the available funds. This could be due to the lack of understanding of the funding process by the person filling out the survey (in some cases, we had engineering technicians filling out the surveys). Therefore, for this study, expenditure data were used to indicate the funding available. ^ Ntchola Consutting Engineers, Chtd. Page F-12 c:i rl~~ We recommend that additional guidance or examples be provided to assist future updates. The survey will need to emphasize the importance of accurate data, and the implication if it is not. One possibility is to address this portion of the survey to the finance division for their feedback. 2. How can we best collect the data at regular intervals? The time required to gather data was about 5~ months, with data trickling in as late as three months after our deadlines had elapsed. The high percentage of responses received were a result of a huge effort by CSAC, the League and member groups represented in the Oversight Committee. Literally thousands of letters and emails were sent out to City Mangers and County Administrative Officers all the why down to the Public Works Departments and the engineers or planners responsible for the data requested. This level of effort is expensive and time consuming. And yet, there is no current requirement for agencies to provide this information outside of their goodwill. There needs to be some incentive or disincentives where Cities and Counties are required to provide this information. Currently, there are only two RTPAs in California that have a formal process in place to collect this information biennially. OCTA in Orange County employs a "stick" approach; it requires that all its member jurisdictions update their arterial and major collectors every 2 years in order to be eligible for Measure M (local sales tax) funds. A report indicating that this update has been performed is submitted biennially. Further, projects that are submitted for competitive funding must have information on the pavement condition. The pavement condition index reported meets guidelines established by OCTA in the late 1990s. In the San Francisco Bay area, MTC has a similar requirement. The "stick" ties eligibility for federal funds with compliance to maintaining a PMS. Agencies are required to update the condition ratings for arterials and collectors every two years, and residential streets every five years. MTC's website also lists their expiration of individual agency certifications, so that all are aware of when they need to perform their updates. However, a "carrot" approach is also included - as preciously mentioned, approximately $1 million a year is available to assist Cities and Counties with updating their condition ratings through a competitive grant process. This is to assist primarily small agencies who do not have the staff or financial resources to update their pavement networks. In the 10 years that this grant program has been in place, the agencies who actively use and maintain a PMS went from approximately 35-40% to 100%. Finally, MTC publishes the pavement conditions of all the agencies annually -this is often picked up by the local media and becomes front page news of local papers. It can generate a lot of local interest from elected officials, and has contributed to institutionalizing the concept of pavement conditions and maintaining pavements in both the public and elected officials' mindsets. Other regions (Mendocino, EI Dorado, Butte, Lake etc) have a more ad hoc approach - typically, they assist their member agencies in implementing or updating their PMS by obtaining the funding and then administering the project Countywide. This may occur once, or at irregular intervals. There is no formal process to require agencies to submit data on a consistent and regular basis, nor are they required to do so. In future updates, there are two categories of agencies that need to be addressed: Nichols Consulting Englneera, Chtd. Page F-13 Final Reoort: October 20. 2009 ~ ~,nru~ C:I IIG1 ~. • Agencies with data need to be encouraged to submit it. • Agencies without data need to be encouraged to collect and submit it. If financial or staff resources are an issue, then a grant program will assist them. Funding is the most compelling reason for compliance - if an agency sees their eligibility for funding tied to maintaining their PMS and submitting this information, they will usually find the resources to do so. The caveat is that the requirements for this funding cannot be too onerous e.g. many small Cities forego federal funds because of the lack of staffing to comply with the regulatory requirements. Therefore, it is recommended that any future funding sources generated as a result of this study be tied to some requirement to maintain a PMS, and to submit this data to an entity on a regular basis. The pavement data should be-from a pavement management system. 3. Who will do the work? What umbrella entity is needed, and what is the institutional framework in which they will function? What mechanisms or policies are needed to be in place in order for this entity to function and perform the analyses? i As this study wraps up, one of the most difficult challenges facing the Oversight Committee is "Who will perform the updates In the future?" This study has resulted in valuable information to assist Cities and Counties in developing policies regarding future sources of funding. But as was pointed out earlier, consistent updates are needed to accommodate changes in the future, and also to maintain the momentum in the on-going discussion on transportation funding. This study is only the first step in a continual process to update and maintain the discussion on the funding needs for the local streets and roads infrastructure. Getting the study off the ground required significant effort from member Cities and Counties, as well as funding. The County of Los Angeles stepped forward and volunteered to both provide a significant portion of the funding, as well as the project management in order to get this project started. For future updates to be successful and to be institutionalized, much as RTPs and the SHOPP are, an entity has to be identified that will include this effort as part of their responsibilities. Unfortunately, there is no one umbrella organization that represents all the Cities and Counties. The state highway system has one agency, Caltrans, that is responsible for maintenance, but the state's local streets and roads network have (now) 538 Cities and Counties, with 538 different governing CouncilsBoards and departments of transportation or public works overseeing the maintenance. In our evaluation of what is needed in order to develop the institutional framework for future updates, we focused on several key criteria for a responsible entity which are discussed below. 3tatewlde Perspective & Credibility Since this is a statewide study, the entity must have a statewide perspective, and not get bogged down with their local or regional needs. The strategy that makes most sense from a statewide perspective may not necessarily be advantageous at the local or regional level. An impartial and wider viewpoint is absolutely essential. Related to this is the entity's standing statewide. It must have the credibility to have its results accepted by the Legislature, the California Transportation Commission and CaRrans. ^ Nichols Consuking Engineers, Chtd. Page F-14 Final Report: October 20.2009 ~ ,~ i.rn(;U~ f. ~ I `LI IICJ Although CSAC, CEAC and the League are well known in Sacramento, undertakes the technical study must be able to complement their efforts. b. Technical Skills the agency that Generally, the staff required to perform this study will require formal training in civil engineering, asset or pavement management systems, statistics, operation research techniques, databases and good analytical and communication skills. Since pavement engineering and technology is a specialized field, very few civil engineering programs include courses in this area. Most of the experienced staff we have encountered have usually developed their expertise or experience in pavements from on-the-job training or more formal educational workshops. This combination of technical skills is usually found only in state highway agencies or other large agencies, whether local or regional. The technical skills are essential to understanding and performing the analyses required. c. Pavement Management Software Expertise Although knowledge of pavement management software is part of the technical skills required, it is important enough to warrant additional discussion. The analyses used in this study require an in-depth knowledge of issues such as prediction models, decision trees and prioritization or optimization techniques. The analytical routines are heavily dependent on computers, databases and PMS software. It is therefore incumbent that the entity performing the update have the specialized knowledge to be able to understand the software and algorithms used, and perhaps more importantly, to understand the limitations of the PMS software or methodology. A plus would be an entity with the capability to undertake software development. Future updates may require, say, new prediction models, or different pavement distresses, so the ability to accommodate this in the PMS software would be extremely helpful. Few agencies will have in-house software programmers on staff, so the ability to contract this service out will be needed. An implicit assumption is that there needs to be a fundamental understanding of pavement engineering and design principles e.g. what a slurry seal is and what the appropriate applications are, and when it may be more appropriate for an overlay. d. Familiarity With User Community Since the user community is comprised of Cities and Counties, it is important that the entity be familiar with the organizational structure and constraints on local agencies, particularly the staff and financial limitations. Well established lines of communication with Cities and Counties are essential, as data collection is a critical component of this type of study. Given that small agencies (i.e. less than 100 centerline miles) comprise 51 % of the Cities and Counties in California, a special sensitivity to their constraints is needed. Many of these agencies have only one full time Director of Public Works and a part time engineer on staff to take care of the entire City's infrastructure needs. Demanding data that is outside of their capabilities to provide would be counterproductive. Nichols Consulting Engineers, Chtd. Page F-16 i ~ I.t,~t~l,ll I~LITI[~ ~' _ e. Advisory GrouplStakeholders An advisory group is required to provide strategic guidance and technical advice. Most, if not all, RTPAs or MPOs will have a Technical Advisory Committee (TAC) that can function as the advisory group. In the case of MTC, they have a Local Streets and Roads Working Group (LSRWG) that meets monthly to discuss regional needs and have a similar function. Alternatively, it is common to set up a Technical Steering Committee that meets only to discuss a specific study or project. The responsibility of the advisory group should include: • Ensuring that the overall goals are met and that they are consistent with the overall program • Setting priorities • Developing communication strategies to maximize awareness of the study, to facilitate data collection and to disseminate the results • Monitoring progress on study The members should include representatives from both the Cities and Counties' departments of public works or equivalent, as well as from the RTPAs. All regions of the state should be represented i.e. north, south, rural, urban, cities, counties etc. The Oversight Committee should be represented in this group as well. Contractual Framework The entity may need to enter into a Memorandum of Understanding (MOU) with CSAC, CEAC and/or the League. This will be a joint responsibility for all agencies. Further, should specialized skills be needed e.g. software development or media strategies, a contract and procurement process is required to obtain these skills. This includes developing a competitive process such as a Request for Proposals (RFP) for selecting a consuRant or vendor. g. Staple Funding Source A stable source of funding will be required to perform future updates. Currently, funding for this study came from contributions from member Cities and Counties. However, future updates will require a more stable source of funding. Current regional efforts at similar studies come from a variety of sources -some are funded by federal funds (STP), some are local. Many are handicapped by the lack of a funding source for what is, essentially, a planning study. h. Experience Finally, a logical question to ask is who or what organization has performed similar studies. Regional agencies, such as the Regional Transportation Planning Agencies (RTPA) or Metropolitan Planning Organizations (MPOs) are the only candidates since they encompass multiple Cities and Counties. Examples of these agencies include: Mendocino County Council of Governments (MCOG) was the lead agency to implement and update a pavement management system for the Cities and County. ^ Nichols Consulting Engineers, Chtd. Page F-16 ® ~IIAIiUI•. ~CII IG~ There results were aggregated for the RTP and information used to generate support ~ for a local sales tax measure in the mid 2000s. • Lake County/City Area Planning Council (LC/APC) was the lead agency to implement and update a pavement management system for the Cities and County, similar to that for MCOG. • Stanislaus County Council of Governments (StanCOG) undertook a similar study for all the Cities and the County in Stanislaus County as far back as 2001. However, sales tax measures were not successful. • Orange County Transportation Authority (OCTA) has required that all Cities and the County use a pavement management system in order to be eligible for Measure M funds (a local sales tax measure). In 2Q05-06, the results were aggregated in a study similar to this one to assist in determining if Measure M should be renewed. • Metropolitan Transportation Authority (MTA) pertormed a condition and needs assessment study for all Cities and the County in Los Angeles in 2005. • Metropolitan Transportation Commission (MTC) in the San Francisco Bay area has performed these regional needs assessment for its Cities and Counties since the 1990s. It is also the only agency that has included the safety, traffic and regulatory components in their needs assessment. • The County of Los Angeles, while not a regional agency, is currently the Project Manager for this study in consultation with the Oversight Committee. Of the examples above, almost all are regional agencies -all but MTC have contracted with consultants to assist in performing the studies. This is because most do not have engineers with the technical background on staff to perform the work. Summary and Recommendations The use of a PMS in 86% of the state's local streets and roads network greatly added to the data quality in this study. Even more importantly, we discovered that there was a lot of consistency in distress surveys and condition ratings overall. Therefore, our recommendations include: To comply with Section 2108.1, an overall goal should be to have all agencies implement and maintain a PMS with the following minimum requirements: • Pavement distresses to be collected for asphalt pavements should include fatigue (alligator) cracking, block cracking, longitudinal and transverse cracking, rutting, patching, shoving/distortions, weathering and raveling. For Portland cement concrete pavements, this should include corner breaks, divided/shattered slabs, faulting, linear cracking, scaling/map cracking/crazing and spalling. • Deduct values used should be the same as those used in StreetSaver or MicroPAVER. • A condition rating scale from 0-100 should be used. • The ability to program maintenance treatments based on pavement condition thresholds or triggers, including pavement preservation treatments should be included. • The ability to include user modified unit costs for maintenance treatments. • The ability to modify or incorporate new or regional prediction models in the ^ Nichols Consulting Engineers, Chtd. Page F-17