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HomeMy WebLinkAbout96/12/09 Library FoundationLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:30 p.m. December 9, 1996 Conference Room Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, California 91730 ~*~ City Councilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember *ra Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boazdmember Robert Howdyshell, Boazdmember Gregory Morrison, Boazdmember Bob Schmidt, Boazdmember Robert A. Valenti, Boardmember Paul Williams, Boazdmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~. S /~~(p , at ~%UO ~~~~ I posted a true and correct copy of the meeting agenda dated ,QJ{~.. / ~~/~(~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~~ Si l9~iP at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga PAGE Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, December 9, 1996 1 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley Barnett , Howdyshell , Morrison Schmidt _, Valenti and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: November 6, 1996. 1 2. Approval of Resolution LFB96-001 establishing annual meeting date 6 . and time. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require aqy public testimony, although the President may open the meeting for public input. 1. Telethon Status Report: oral report presented by Library Manager, Deborah Clazk. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1.' Discussion of the Library Affinity.cazd and ways to work with the Chamber of Commerce to promote its use. 2. Discussion of other fundraising directions the Boazd might wish to pursue. 3. Determination of next date of Special Meeting. PAGE Rancho Cucamonga Public Library Foundation Board 2 Adjourned Meeting, December 9, 1996 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a trne, accurate copy of the foregoing agenda was posted on Thursday, December 5, 6:00 p.m., 1996, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. The Foundation Board will adjourn to a tour of the Rancho Cucamonga Public Library and Bookstore, and a brief demonstration of new technology. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Wednesday, November 6, 1996, in the Tri Communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. and the pledge of allegiance was led by Acting Chair, Paul Williams. Present were Boazdmembers Barnett, Beasley, Pachon, Schmidt and Valenti. Also present were: Diane Williams, Councilmember, Deborah Clark, Library Manager, Debbie Adams, City Clerk and Vivian Garcia, Administrative Secretary. *ra*** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Approval of Foundation Bylaws. Presented by Library Manager, Deborah Clazk. Deborah Clark, Library Manager, asked for a motion of approval of the Foundation Bylaws if there were no recommended changes or concerns. MOTION: Moved by Boazdmember Pachon approval of Foundation Bylaws, seconded by Boardmember Schmidt. Motion carried unanimously, 6-0-2 (with Howdyshell and Morrison absent). B2. Election of Officers. Conducted by Acting Chair, Paul Williams. Boazdmember Williams opened the floor for nominations for President. Boardmember Schmidt nominated Paula Pachon for President. MOTION: Moved by Boazdmember Williams for Boazdmember Paula Pachon to be President, seconded by Boazdmember Schmidt. Motion cazried unanimously, 6-0-2 (with Howdyshell and Morrison absent). Boardmember Williams opened the floor for nominations for Secretary. Boardmember Valenti nominated Patricia Beasley for Secretary. MOTION: Moved by Boardmember Valenti for Patricia Beasley as Secretary, seconded by Boardmember Pachon. Motion carried unanimously, 6-0-2 (with Howdyshell and Morrison absent). Library Foundation Boazd Minutes November 6, 1996 Page 2 B3. Establishment of Terms by Lot. Deborah Clazk, Library Manager, asked each Boardmember to draw their term by lot. Boardmembers drew as follows: Boardmember Barnett 1997 Secretary Beasley 1999 President Pachon 1997 Boardmember Schmidt 2000 Boazdmember Valenti 1999 Boardmember Williams 1998 Vacancy 1998 Boardmember Howdyshell arrived at 6:18 p.m. B4. Adoption of Resolution to establish day, time and place for the Annual Meeting of the Foundation Board. President Pachon asked Boardmembers to select a date in June which would work best for them. Afrer deliberation, President Pachon stated that the annual meeting will be June 9, 1997, at 7:00 p.m. at the Rancho Cucamonga Public Library. B5. Administering Oath of Office to Boazdmembers Robert Valenti, Robert Howdyshell and Paul Williams. City Clerk Debbie Adams administered the Oath of Office to the Boardmembers. President Pachon asked Boardmember Howdyshell to draw for his term of office. Boazdmember Howdyshell drew 1998. +~**«r C. CONSENT CALENDAR C1. None submitted. +*~++~ 2 Library Foundation Boazd Minutes November 6, 1996 Page 3 D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Telethon Status Report: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, reviewed with the Foundation Boazd what is currently in place with the Telethon. The dates aze March 20 and 21st of 1997. The theme is, "Kids Connect at the Public Library." D2. Committee opportunities for Telethon involvement: oral report presented by Library Manager, Deborah Clark. Telethon Executive Committee Youth Amateur Talent Contest Pennies for Pages School Program Auction Skateboazd Demonstration Concept Deborah Clark, Library Manager, asked the Boardmembers to select a telethon committee on which to serve. There aze no limits on pariticipation with the execption of the Executive Committee. Staff requested one representative from the Foundation to serve the Executive Committee, in addition to Boazdmember Williams, who represents the Friends of the Library. Deborah Clark, Library Manager, reviewed a handout with the Boazd detailing each subcommittee. President Pachon asked the Board if they were ready to select their subcommittee(s)? Boardmember Barnett volunteered for the Professional Entertainment subcomittee and Amateur Talent Contest subcommittee. Boardmember Beasley volunteered for the Auction subcommittee and Pennies for Pages subcommittee. Boardmember Valenti volunteered for the Auction subcommittee and the Skateboard subcommittee. Boazdmember Williams volunteered to be on the Voting subcommittee. President Pachon volunteered to be on the Trivia Contest subcommittee and the Executive Subcommittee. Boardmember Schmidt volunteered to be on the Pennies for Pages and the Trivia Contest subcommittee. +~**+* 3 Library Foundation Board Minutes November 6, 1996 Page 4 E. BOARD BUSINESS El. Determination of next date of Special Meeting to discuss fundraising directions the Board wishes to pursue. President Pachon asked Boazdmembers to review dates in December for the next meeting. Boazdmember Morrison amved at 6:38 p.m. Deborah Clark, Library Manager, talked with the Board about the new affinity credit card and promoting it's usage with local businesses through the Chamber of Commerce. President Pachon asked the Board if, in addition to the Telethon, they would like to work on the affinity cazd. The Boardmembers agreed unanimously. Boardmember Howdyshell asked if the Board would like an informational tour of the Library of the different services that aze available at the next meeting. The Boazdmembers agreed. Afrer discussion, the Foundation Boazd decided to meet on Monday, December 9, 1996, at 6:30 p.m. in the conference room at the Rancho Cucamonga Public Library. President Pachon asked Boardmember Morrison to draw for his term of office. Boardmember Morrison drew 2000. ++*+*+ F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F 1. A Tour of the Library and the Bookstore. F2. Affinity Card. F3. Telethon. Boazdmember Barnett asked for a timeline of the Telethon. Library Foundation Boazd Minutes November 6, 1996 Page 5 Deborah Clazk, Library Manager, stated that the timeline will be in the next Newsletter. ***~*« G. COMMUNICATIONS FROM THE PUBLIC None received. ++++.~ H. ADJOURNMENT MOTION: Moved by Boardmember Schmidt, seconded by Boardmember Williams to adjourn to December 9, 1996, at 6:30 p.m. in the Conference Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 8-0. The meeting adjourned at 6:50 p.m. Respectfully submitted, ~~ ~. Vivian Garcia Administrative Secretary Approved: RESOLUTION NO. LFB96-001 A RESOLUTION OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A TIME AND PLACE FOR THE ANNUAL MEETING. WHEREAS, SECTION 2 of Article III of the Bylaws of the Rancho Cucamonga Public Library Foundation establishing a "Foundation" in Article I does provide that an annual meeting of the Library Foundation Boazd shall be established by Resolution of the Library Foundation Boazd. NOW, THEREFORE, BE IT RESOLVED that the Rancho Cucamonga Public Library Foundation Boazd of the City of Rancho Cucamonga does hereby establish an annual meeting date as follows: SECTION 1: An annual meeting of the Rancho Cucamonga Public Library Foundation Boazd shall be held on the second Monday of June at 7:00 p.m. SECTION 2: The annual meeting of the Library Foundation Board shall be held at the Rancho Cucamonga Public Library located at 7368 Archibald Avenue, Rancho Cucamonga, Califomia in the Conference Room. PASSED, APPROVED AND ADOPTED this 4th day of December, 1996. AYES: Barnett, Beasley, Howdyshell, Morrison, Pachon, Schmidt, Valenti, Williams NOES: ABSENT: Paula Pachon, President ATTEST: Vivian Gazcia, Secretary I, Vivian Gazcia, SECRETARY of the Library Foundation Boazd of the City of Rancho Cucamonga, Califomia, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Rancho Cucamonga Library Foundation Boazd, Califomia at a special meeting of the said Boazd held on the 9th day of December, 1996. Executed this 9th day of December, 1996 at Rancho Cucamonga, California. Vivian Garcia, Secretary 6 NOTICE OF ADJOURNMENT MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned meeting held Monday, December 9, 1996, adjoumed said meeting to Monday, January 13, 1997, at the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Barnett, Beasley, Howdyshell, Momson, Pachon, Schmidt, Valenti, Williams NOES: None ABSENT: None ABSTAIN: None Vivian Gazcia, Library Administrative Secretary Rancho Cucamonga Public Library December 9, 1996