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HomeMy WebLinkAbout2006/02/09 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, February 9, 2006, in the Council Chambers of City Hall, located at 10500 Civic Cen[er Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Coberly, Lo and Nagel. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Victoria Gardens, Barb Tuckerman, Circulation Supervisor, Victoria Gardens, Carol Durkel, Office Specialist II and Vivian Garcia, Senior Administrative Secretary. Teeri Board Members: Kathy Ambriz, Habeeba Biad, Bianca Harrison and Yi Jing were present. ***+** B. CONSENT CALENDAR B1. Approval of Minutes: October 13, 2005 (Wimberly abstained). MOTION: Moved by Member Nagel to approve the minutes for October 13, 2005, seconded by Member Bradshaw. Motion carved, 4-0-0-1. B2. Approval of Minutes: January 12, 2006 (Coberly and Lo abstained). MOTION: Moved by Member Nagel to approve the minutes for January 12, 2006, seconded by Member Bradshaw. Motion carried, 3-0-0-2. **~*** C. LIBRARY DIRECTOR'S STAFF REPORTS C]. Library Status report: oral reports presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. Library Board Minutes February 9, 2006 Page 2 a. Review of 2005/2006 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral report. Robert Karatsu, Library Services Manager/Archibald, stated that reference staffwas in the process of preparing the following: l . Planning the expenditures for books at Archibald Library funded by $100,000 provided by County Supervisor Paul Biane. (An additional $100,000 was also donated towards the construction of Victoria Gardens Library.) 2. Planning and executing the purchasing requirements to provide Wireless Internet access at the Archibald Library, beginning in April. 3. City Council report on the costs and benefits of RFID. 4. Research and planning on an opening platform for E-books for the Archibald Library, to premiere early fiscal year 2006/07. Staff will be working on the projects to have announcements on status ready by National Library Week in April. C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, stated that in January, the Back to Basics staff held a Tutor Training Workshop. There are now sixteen tutors with students. Renee Tobin, Principal Librarian, reviewed with the Library Board an occurrence that happened at the Library on Wednesday evening,. February 9, relating to the level of involvement staff should or needs to have on receiving a report of child abuse from a patron in regard to another patron. Further discussion revealed a need to create a flier for parents who suspect their children suffer from Teaming disabilities. This flier will indicate how parents can seek help from the school districts. Library Board Member Nagel will assist Renee Tobin, Principal Librarian, as she prepares a handout on this issue for the public available at the Library. C5. Approval of Change in DVD/Video Policy. Report by Karye Hood, Librarian II, References Services Coordinator. Library Board Minutes February 9, 2006 Page 3 Robert Karatsu, Library Services Manager/Archibald, introduced Karye Hood, References Services Coordinator/Archibald to the Board. Karye Hood, Reference Services Coordinator/Archibald, shared a PowerPoint Presentation with the Board outlining the proposals ofThe Media Workgroup. Comprised of Library staff members ofall levels, the Workgroup developed recommendations for the Board regarding the loan and fees for assorted media available at the Rancho Cucamonga Public Library. The first proposal consisted of a recommendation to reduce the fees for video rentals, eliminate the special " 2 for 1"rental bargain for both video and DVD and to increase the rental time on DVD's from 3 to 7 days. MOTION: Moved by Member Nagel to discontinue the "2 for 1" movie deal on Thursdays and Fridays; increase rental time on high-demand DVD's from 3 to 7 days and decrease rental fee on videos, making them all a $.50 loan, seconded by Member Coberly. Motion carried, 5-0. C6. Review of the Friends of the Library Bookstore Contract and the Recent Reorganization of the Friends. Oral update by Library Director, Deborah Clark. ,. Deborah Clark, Library Director, stated that staff will be arranging a meeting with the new Board of the Friends of the Library and the Library Board Members in the near future. C7. Strategic Planning Process. Oral presentation by Library Director Deborah Clark on a process designed to develop a two year strategic Plan. Deborah Clark, Library Director, stated that staff would start working with a consultant to develop a two to three year strategic work plan. Consultant would be used to facilitate community meetings including the Library Board, Friends of the Library, Educators and community members in the process. Cost for the 2005/06 fiscal year is estimated at $5,000. C8. Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction update by Robert Karatsu, Library Services Manager/Archibald. Robert Karatsu, Library Services Manager/Archibald, updated the Library Board on construction at Victoria Gardens, stating that 70 percent of the construction has been completed. The contractors are currently installing windows and will be grading the Plaza Area of the Cultural Center. b. Staff recruitment update by Michelle Perera, Library Services Manager/Victoria Gardens. Library Board Minutes February 9, 2006 Page 4 Michelle Perera, Library Services Manager/Victoria Gardens, introduced Cara Vera as the new Librarian II, Reference Services Coordinator for the Victoria Gardens Library. She stated that the Children's Librarian would be starting on February 21, 2006. Michelle Perera, Library Services Manager/Victoria Gardens, stated that recruitment for two new positions, Library Clerk, one for Archibald and the other for Victoria Gardens, was currently underway. ***+.* D. BOARD BUSINESS D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Oral reports and updates were given by each Member. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Cara Vera, Reference Services Coordinator/Victoria Gardens, stated that the students would be helping staff in suggesting items of interest to teens for the collection ofYoung Adult materials. The students would also assist in topics for programs for Young Adults to be offered at Victoria Gazdens Library. ' *****^ E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Budget 2006/07. E2. Copy of Media Workgroup recommendations and supporting statistical data, prepared by Karye Hood, Reference Services Coordinator/Archibald, will be available for each Member. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ***~** Library Board Minutes February 9, 2006 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carried, 5-0. Meeting adjourned at 7:50 p.m. Respectfully submit ed, ~~~~ Vivian Garcia Administrative Secretary Approved: March 9, 2006