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HomeMy WebLinkAbout2006/09/14 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, September 14, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Coberly, and Nagel. Also present were: Mayor Bill Alexander, Council Member Sam Spagnolo, Deborah K. Clazk, Library Director, Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services ManagerNictoria Gardens, Karye Hood, References Services Coordinator/Archibald, Cara Vera, References Services Coordinator/Victoria Gardens, Renee Tobin, Principal Librarian, Isabel Guzman, Library Assistant, SaraJump, Children's Librarian/Archibald and Allen Callaci, Library -Assistant and Vivian Garcia, Administrative Secretary. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered to re-appointees Donna Bradshaw and Sharon Nagel. Mayor William Alexander administered the Oath of Office to Donna Bradshaw and Sharon Nagel. +***+* C. CONSENT CALENDAR C1. Approval of Minutes: August 10, 2006 (Nagel abstained). MOTION: Moved by Member Coberly to approve Minutes of August 10, 2006, seconded by Member Bradshaw. Motion carried, 3-0-1-1 with Lo absent. C2. Approval of the following updated Policies: a. Children's Access Policy. b. Children's Materials Description and Shelving Policy. c. Children's Collection Maintenance.Policy. MOTION: Moved by Member Nagel to approve the updated policies, seconded by Member Bradshaw. Motion carried, 4-0-1 with Lo absent - ~***** Library Board Minutes September 14, 2006 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status report: oral reports presented by staff. a. Review of statistics Deborah Clark, Library Director, reviewed the statistics with the Board. D2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2006/2007 with the Library Board. D3. Archibald Library: Oral update by Robert Karatsu, Library Services Manager/Archibald and Technology Services. a. Update on "reinventing" process. Robert Karatsu, Library Services Manager/Archibald, stated that the stat for the Archibald Library did not show any change in use with the opening of the Victoria Gardens Library. Robert Karatsu, Library Services Manager/Archibald, stated that staff was in the process of starting the RFID conversion at the Archibald Library. Robert Karatsu, Library Services Manager/Archibald, stated that staff will be working to offer Internet Access to the public at the Archibald Library since the Technology Center is no longer available. Robert Karatsu, Library Services Manager/Archibald, stated that staffwould be re-arranging some of the areas in the Library. The computer books will be moving to the first floor at the Archibald Library. Staff will be hiring an architect or a design consultant in this fiscal year to help with the changes and funding will be pursued to complete the project in 2007/08. Robert Karatsu, Library Services Manager/Archibald, stated that staff will start meeting and getting ready for the Telethon. The dates are December 1, 2 and 3, 2006. The event will be held at the Cultural Center. More information will be coming. D4. Victoria Gardens Library: Oral update by Michelle Perera, Library Services Manager/Victoria Gardens and Collection Development. a. Update on the first three weeks of operations. Library Board Minutes September 14, 2006 Page 3 Michelle Perera, Library Services ManagerNictoria Gardens, presented an oral update on the opening of the Victoria Gardens Library to the Board. Michelle Perera, Library Services Manager/Victoria Gardens, stated that in the first ten days - 1300 new library cards were issued. Approximately 30,000 people have come into the Library. Staff has had positive feedback on the collection and the building from the public. Michelle Perera, Library Services Manager/Victoria Gardens, stated that for the first pajama storytime offered there were112 attendees. Staff quickly offered a second storytime that evening to accommodate all of them. The second storytime, 130 showed up. Staff did register children for the storytimes that will be offered in the next few weeks. D5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian Renee Tobin, Principal Librarian, introduced the new full time staff. First, Isabel Guzman, Library Assistant for the children's section at the Victoria Gardens Library. Second, Allen Callaci, Library Assistant, who will be working in the Back to Basics Tutoring Program. Third, Sara Jump, Children's Librarian, who will be working at the Archibald Library. a. Summer Reading Program wrap-up for 2006. Renee Tobin, Principal Librarian, stated that the Cultural Center facility was wonderful for the event. The Community Services staff was great to work with and helped with the set-up. There was a storyteller in the playhouse, while the bookmobile and other storytellers were in the court yard area. There were 1100 tickets given out to those who had participated in the Summer Reading Program. In closing, Ms. Tobin reported that next year's Summer Reading theme is a mystery theme. ****** E. BOARD BUSINESS E1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. a. Literacy Event: Tutor Appreciation Luncheon. Deborah Clark, Library Director, stated that the Literacy event was moving and inspirational and she was sorry that none of the Board Members were able to attend. She congratulated Rosie Manela and her staff on a great event. The Mayor was there to show his support. Library Foundation Meeting: Telethon planning underway. Library Board Minutes September 14, 2006 Page 4 President Wimberly gave an oral report on the Library Foundation meeting which was held on Monday. E2. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Cara Vera, Reference Services Coordinator/VictoriaGavdens, stated that the students were busy with classes from school and homework. Staff will be working with Member Nagel and filling the open position on the Teen Board. ***~** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were listed. ****** G. COMMUNICATIONS FROM THE PUBLIC Plam~ing Commissioner Munoz stated that the Library Board ofTrustees was doing an excellent job. He thanked the Members and offered him congratulations on the new Library. ****** H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Nagel. Motion carried, 4- 0-1 with Lo absent. Meeting adjourned at 7:24 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 26, 2006