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HomeMy WebLinkAbout2007/02/08 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, February 8, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Lo and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Cara Vera, Reference Services CoordinatorBiane Library, Sara Jump, Children's Librarian/Archibald and Vivian Garcia, Senior Administrative Secretary. ***m** B. CONSENT CALENDAR B 1. Approval of Minutes: January 11, 2007 (Lo abstained). MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Bradshaw. Motion tamed, 3-0-1-1 (with Coberly absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: Oral reports presented by staff. Deborah Clark, Library Director, presented an oral update to the Library Board. C2. Budget Reports: Reports presented by Deborah Clark, Library Director. Member Nagel inquired about the stats on Tutor.com. Deborah Clark, Library Directors, stated that staff will add this into the monthly stats. a. Review of 2006/2007 budget. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. Library Board Minutes February 8, 2007 Page 2 Robert Karatsu, Assistant Library Director, stated that staffhad been working with the Architect-Pete Pitassi on re-inventing the Archibald Library. Some of the new items will include painting, carpet, end panels, furniture and maybe changes in the children's reference counter. Robert Karatsu, Assistant Library Director, stated that the Tech Center at the Archibald Library had been very busy. Staff is looking to add five (5) more computers and to add Internet computers in children's services. Robert Karatsu, Assistant Library Director, stated that staff will have training on upgrading the Library's website as part of a successful State Grant application received earlier this year. C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, stated that January was a busy month. Close to six hundred children attended a tour during the month-- three hundred in one day at the Paul A. Biane Library. Michelle Perera, Library Services Manager, stated that staff introduced new adult programs. One was the Mystery Bookclub. Another, topical discussions on the first Saturday of each month. January was a skin care program offered to adults and teens. Michelle Perera, Library Services Manager, stated that Terra Vista School held their family night at the Paul A. Biane Library on January 25. A scavenger hunt was involved and there were 181 attendees. Michelle Perera, Library Services Manager, stated that Heather Fredrics, Children's Librarian/PAB, and Adam Tuckerman, Technology Center Coordinator, did a presentation at the Alta Loma School District's PTA President's meeting this month on Tutor.com. Michelle Perera, Library Services Manager, stated that invitations are being sent out to the Black History Month Cultural Arts Night on Friday, February 23, from 7 to 9 p.m. at the Paul A. Biane Library. C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. Sara Jump, Children's Librarian/Archibald, gave an oral update on children's services. A re- enactment of the Underground Railroad will be presented at the Afterschool Cool Storytime on February 15. Staff will be having a Japanese Doll Festival Storytime on March 151. Library Board Minutes February 8, 2007 Page 3 Sara Jump, Children's Librarian/Archibald, stated that staff started visiting the Head Start Program in Rancho Cucamonga in January. Staff will be going once a month to do a storytime. On January 2, staff presented a storytime to 150 children. Staff is hoping that the Bookmobile will be able to join the program in April. Sara Jump, Children's Librarian/Archibald, stated that the Reading Enrichment Program started once again at the Archibald Library this week. The program was formerly known as the Back to Basics Program. Allen Callaci, Reading Enrichment Coordinator, will be at the Archibald Library on Mondays. Sara Jump, Children's Librarian/Archibald, stated that there will be a Harry Potter program on July 20's to celebrate the publication of the final book of the Harry Potter series. C6. Approval of Amended Public Computers and Internet Acceptable Use Policy. Presentation and report by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed the policy with the Library Board. He stated that language which was new or changed was in a bold and italics font in the report. MOTION: Moved by Member Lo to approve the policy, seconded by Member Bradshaw. Motion carved, 4-0 (with Cobe;ly absent). C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007 to the Library Board. The Junior Trivia will beheld on Friday night. Saturday will feature Rod Gilfrey and the Etiwanda High School Jazz Band. The dates for the Telethon are Aril 20, 21 and 22. C8. Friends of the Library: The New Action Plan for 2007. Library Director to present. Action Plan attached. Deborah Clark, Library Director, reviewed the Action Plan for the Friends of the Library with the Library Board. C9. Recommendation for Change in Structure ofTeen Board. Oral presentation by staffmember Cara Vera, Reference Services Coordinator/Paul A. Biane Library. Member Nagel stated that the structure of the Teen Board has changed along with the changing of the libraries. She suggested that she would like to propose a new way of thinking of the Teen Board. One example given was how they would work with Library staff on special events such as the Teen Scene Nights at the Paul A. Biane Library. Library Board Minutes February 8, 2007 Page 4 Cara Vera, Reference Services Coordinator/Biane, stated that Linda Engelke, Reference Librarian, will be the coordinator of the group along with herself. Staff wants to keep leadership opportunities such as the Career Fair and Legislative Day available to the Group. Staff will do further research on this and report back to the Library Board. ****** D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. No reports were given. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Tutor.com Stats and Demonstration of the Program E2. Stats and Analysis on the Collection E3. Telethon 2007 E4. 2007/08 Budget E5. Teen Board Expansion *+**,r* F. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Board Minutes February 8, 2007 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carried, 4-0-1 (with Coberly absent). Meeting adjourned at 7:19 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May 10, 2007