Loading...
HomeMy WebLinkAbout2007/09/13 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting ofthe Library Board ofTrustees was held on Thursday, September 13, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Pro Tem Lo. Present were Members Coberly and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services CoordinatorBiane Library, Linda Engelke, Reference LibrarianBiane Library, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. *****r B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. Oath of Office was administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. **x*** C. CONSENT CALENDAR C1. Approval of Minutes: May ] 0, June 14, July 12 and August 9, 2007. MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Coberly. Motion carved, 3-0-0-1. C2. Approval of the following updated policies: a. Public Computer Use Policy MOTION: Moved by Member Nagel to approve the Public Computer Use Policy, seconded by Member Amsler. Motion carried, 4-0. b. Study Room Policy. Library Board Minutes September 13, 2007 Page 2 Member Coberly had questions regarding the Study Room Policy and the funds used by the CDBG Grant to build the study rooms. He asked what percentage of the study rooms are being used by Literacy versus the percentage of time available to the public. Staff will do further research and return the information and the Policy for reconsideration at the October meeting. tr**:* D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. Review of statistics. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board. Deborah Clark, Library Director, stated that Biane, Archibald and the Virtual Library statistics are now available in the board packets as separate sheets reflecting the "Three Amazing Libraries" of Rancho Cucamonga. She asked Michelle Perera, Library Services Manager, to review the Virtual Library information with the Board. Michelle Perera, Library Services Manager, described the statistics reflected in the Board packet which outlined services offered through the Virtual Library. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 budget. Budget Report, Schedule C was handed out at the meeting. Deborah Clark, Library Director, reviewed the budget with the Library Board. Oral report on State Budget Impact: Reduction of Public Library Foundation Fund by the Governor. Deborah Clark, Library Director, presented an oral report outlining the State Budget reduction, which is estimated to result in the reduction of approximately $30,000 in revenues from the State. She also stated that the staff has reduced spending in that same amount so that the budget remains balanced. D3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. Library Board Minutes September 13, 2007 Page 3 Robert Karatsu, Assistant Library Director, stated that staff will be working on redesigning the Library's website over the next couple of months. Robert Karatsu, Assistant Library Director, stated that staff has been working with Pitassi Architects on the Archibald remodel project. D4. Paul A. Biane Library, Collection Development and Summer Reading Program: Oral update by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, stated over 2,000 children participated in the Summer Reading Program. Over 700 children finished and attended the Summer Reading Program Party on Thursday, August 16. Member Amsler asked if there was any business participation. Michelle Perera, Library Services Manager, stated Target was the major sponsor and the grant the Library received paid for the performers during the storytimes. Also incentives were given by businesses and put in bags the children received once they completed the program. Michelle Perera, Library Services Manager, stated the Paul A. Biane Library celebrated its first year anniversary. A birthday cake along with a storytime and a craft were available on to the public on Saturday, August 18. Michelle Perera, Library Services Manager, stated that the Paul A. Biane Library is now open on Mondays effective September 10, 2007. D5. "The Big Read" Grant: Presentation by "The Big Read Team." Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the Big Read for the Board. In her presentation, she outlined the following upcoming events: October 5 Kick-off Event October 19 Speaker Charles Shields November 7-8 Theatre Production November 15 Evening with "Scout" Cara Vera, Senior Librarian, stated that most of the events will be held at the Paul A. Biane Library. The events are free to everyone. Some of the activities include book discussions, film screenings, school visits, favorite book contest and Video Magazine. She stated that further information can be found on the web-site, www.rcpl.lib.ca.us/bi rg ead and www.ranchobigread.blog~ot.com . Library Board Minutes September 13, 2007 Page 4 ****** E. BOARD BUSINESS E1. Teen Board Report. Introduction of Teen Board Members by Sharon Nagel, Member and Teen Liaison. Member Nagel asked Library staff to introduce the new Members. Linda Engelke asked each of the Members to introduce and tell a little about themselves. Teen Member Gabrielle Baltierra stated that she is a sophomore at Rancho Cucamonga High School. Teen Member Laura Millard stated that she is a sophomore at Rancho Cucamonga High School. Member Gabrielle Kubulan is also a sophomore at Rancho Cucamonga High School. Member Kathryn Williamson is a sophomore at Rancho Cucamonga High School. Teen Member Lindsay Theirl is a sophomore at Rancho Cucamonga High School. Linda Engelke, Reference Librarian, stated that over 150 teens had signed up for the Summer Reading Program. One third of the teens finished the program. All of the Teen Members had put the program together for the Teen Mystery Night from creation to completion. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Study Room Policy F2. Update on Graphic Novels F3. Archibald Remodel F4. Xbox and Game for Loan ****** G. COMMUNICATIONS FROM THE PUBLIC None received. ****~* Library Board Minutes September 13, 2007 Page 5 H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Amsler. Motion tamed, 4- 0. Meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 11, 2007