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HomeMy WebLinkAbout2008/04/10 - Minutes - Library Board of Trustees• CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, April 10, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:36 p.m. by President Robert Coberly. Present were Members Coberly, Hairston and Nagel. Also present were: Jack Lam, City Manager, Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Senior Librarian, Barb Tuckerman, Circulation Supervisor/Biane Library, Heather Fredrics, Children's Librarian/Biane Library, Margaret Hatanaka, Children's Services Librarian, Casey Marcarello, Reference Librarian, Lorena Espinoza, Library Assistant 1, Cazol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. PRESENTATIONS • B 1. Budget Overview for the City of Rancho Cucamonga. City Manager Jack Lam will offer an overview of the economic challenges facing the City in the two years ahead. Oral presentation. Jack Lam, City Manager, presented an oral report on the economic challenges for the next two years. C. CONSENT CALENDAR C1. Approval of Minutes: March 13, 2008. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Nagel. Motion carved, 3-0-2 (with Amsler and Lo absent). C2. Approval of Proposed Holiday Closures for 2008/2009. MOTION: Moved by Member Nagel to approve the Holiday Closures for 2008/2009, seconded by Member Hairston. Motion carried, 3-0-2 (with Amsler and Lo absent). *****s J D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Report: Oral reports presented by Robert Karatsu, Assistant Library Director. a. Review of current statistics. Robert Karatsu, Assistant Library Director, reviewed page 15 of the statistics with the Boazd. Library Board Minutes April 10, 2008 ' Page 2 Member Nagel asked about the Tutor.com slats. Robert Karatsu, Assistant Library Director, gave an oral update on the slats and the Tutor.com program to the Board. President Coberly inquired about the Virtual Library slats. Robert Karatsu, Assistant Library Director, reviewed the information on the Virtual Library statistics. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 Budget. • Deborah Clark, Library Director, reviewed page 27, the Balance Sheet with the Library Board. b. Budget Process 2008/09. Deborah Clark, Library Director, reviewed the budget process with the Library Board. D3. Children's Services: Oral update by staff. Margaret Hatanaka, Children's Services Librarian, presented an oral report on the Summer Reading Program with the Library Board. D4. Archibald Library: Oral update by staff. a. Status of Reinventing Archibald Project. Robert Karatsu, Assistant Library Director, updated the Library Board on the closing of bids, the award of contract to Gamut construction and the current events taking place with the Archibald Project. b. Proposed Summer Services at Biane During Archibald Remodel. Deborah Clark, Library Director, reviewed the proposal with the Library Board. Michelle Perera, Library Services Manager, reviewed the background leading up to the proposal. • Karye Hood, Reference Services Coordinator/Archibald Library, reviewed the packets handed to the Board on the information being given to the public for the remodel. • Library Board Minutes April ] 0, 2008 Page 3 President Coberly commended staff on what they have done. D5. Paul A. Biane Library: Oral update by staff. Michelle Perera, Library Services Manager, presented an update on the events at the Biane Library. a. National Library Week Events Robert Karatsu, Assistant Library Director and Michelle Perera, Library Services Manager, presented a PowerPoint Presentation on National Library Week to the Library Board. Lorena Espinoza, Library Assistant 1, reviewed the large bookmark with the Library Board. D6. Virtual Library: Oral update by staff. a. Presentation of updated Library website. Robert Karatsu, Assistant Library Director and Michelle Perera, Library Services Manager, • performed an "on-line" demonstration to the Library Board on the new Library Website. ****** E. BOARD BUSINESS E1. Approval of Proposed Guidelines to Facilitate Public Communication. Requested by Board Member Hairston. Report attached. Deborah Clark, Library Director, reviewed the proposal to the Board. MOTION: Moved by Member Hairston to approve the Guidelines to Facilitate Public Communication, seconded by Member Nagel. Motion carved, 3-0-2 (with Amsler and Lo absent). E2. Teen Board Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Cara Vera, Senior Librarian, and Jasmine Hairston, Teen Member, presented a PowerPoint Presentation to the Board on Teens 2007 and 2008. • r***** • Library Board Minutes April 10, 2008 Page 4 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F 1. Workshop Attended by Library Board Members F2. Senior Advisory Committee Staff at Community Center requesting books, book delivery. F3. Book Fair at the Senior Center with Authors with Discussions on Challenges Facing Seniors ~:***** G. COMMUNICATIONS FROM THE PUBLIC None ****** H. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carved, 3- 0-2 (with Amsler and Lo absent). Meeting adjourned at 8:22 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May 8, 2008 •