HomeMy WebLinkAbout96/12/09 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
ADJOURNED MEETING
6:30 p.m.
December 9, 1996
Conference Room
Rancho Cucamonga Public Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
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City Couucilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
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Foundation Boardmembers
Paula Pachon, President
Patricia Beasley, Secretary
Rene Barnett, Boazdmember
Robert Howdyshell, Boazdmember
Gregory Morrison, Boazdmember
Bob Schmidt, Boazdmember
Robert A. Valenti, Boazdmember
Paul Williams, Boardmember
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCZA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the //L~~i~~brary of Rancho
Cucamonga. Acting in that capacity, on ~c_, S /`/~ %(p ,
at /{~~~~~'~~ I posted a true and correct copy of the meeting
agenda dated .Q~C~. 9 ~yJ`~~p at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~~ Si ~g/~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
PAGE
Rancho Cucamonga Public Library Foundation Board
i
Adjourned Meeting, December 9, 1996 1
A. CALL TO ORDER
1. Roll Call: Pachon ,Beasley ,Barnett ,
Howdyshell , Morrison , Schmidt ,
Valenti and Williams
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Foundation Board at
one time without discussion. Any item may be removed by a
Boardmember or member of the audience for discussion.
I . Approval of Minutes: November 6, 1996. 1
2. Approval of Resolution LFB96-001 establishing annual meeting date 6 _
and time.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require apy public testimony,
although the President may open the meeting for public input.
1. Telethon Status Report: oral report presented by Library Manager,
Deborah Clazk.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1.' Discussion of the Library Affinity.cazd and ways to work with the
Chamber of Commerce to promote its use.
2. Discussion ofother fundraising directions the Boazd might wish to
pursue.
3. Determination of next date of Special Meeting.
PAGE
Rancho Cucamonga Public Library Foundation Board 2
Adjourned Meeting, December 9, 1996
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Library
Foundation Board. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, December 5, 6:00 p.m.,1996,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
The Foundation Boazd will adjourn to a tour of the Rancho Cucamonga
Public Librazy and Bookstore, and a brief demonstration of new technology.
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Wednesday, November 6, 1996, in the Tri Communities Room of the Civic Center, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m.
and the pledge of allegiance was led by Acting Chair, Paul Williams. Present were Boardmembers
Barnett, Beasley, Pachon, Schmidt and Valenti.
Also present were: Diane Williams, Councilmember, Deborah Clark, Library Manager, Debbie
Adams, City Clerk and Vivian Garcia, Administrative Secretary.
*r**s*
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B 1. Approval of Foundation Bylaws. Presented by Library Manager, Deborah Clark.
Deborah Clark, Library Manager, asked for a motion of approval of the Foundation Bylaws if there
were no recommended changes or concerns.
MOTION: Moved by Boardmember Pachon approval of Foundation Bylaws, seconded by
Boardmember Schmidt. Motion carried unanimously, 6-0-2 (with Howdyshell and Morrison
absent).
B2. Election of Officers. Conducted by Acting Chair, Paul Williams.
Boazdmember Williams opened the floor for nominations for President.
Boardmember Schmidt nominated Paula Pachon for President.
MOTION: Moved by Boardmember Williams for Boardmember Paula Pachon to be President,
seconded by Boazdmember Schmidt. Motion carried unanimously, 6-0-2 (with Howdyshell and
Morrison absent).
Boazdmember Williams opened the floor for nominations for Secretary.
Boardmember Valenti nominated Patricia Beasley for Secretary.
MOTION: Moved by Boardmember Valenti for Patricia Beasley as Secretary, seconded by
Boardmember Pachon. Motion carved unanimously, 6-0-2 (with Howdyshell and Momson absent).
Library Foundation Boazd Minutes
November 6, 1996
Page 2
B3. Establishment of Terms by Lot.
Deborah Clark, Library Manager, asked each Boardmember to draw their term by lot.
Boardmembers drew as follows:
Boazdmember Barnett 1997
Secretary Beasley 1999
President Pachon 1997
Boardmember Schmidt 2000
Boazdmember Valenti 1999
Boazdmember Williams 1998
Vacancy 1998
Boazdmember Howdyshell arrived at 6:18 p.m.
B4. Adoption of Resolution to establish day, time and place for the Annual Meeting of the
Foundation Board.
President Pachon asked Boardmembers to select a date in June which would work best for them.
After deliberation, President Pachon stated that the annual meeting will be June 9, 1997, at 7:00 p.m.
at the Rancho Cucamonga Public Library.
B5. Administering Oath of Office to Boazdmembers Robert Valenti, Robert Howdyshell and Paul
Williams.
City Clerk Debbie Adams administered the Oath of Office to the Boazdmembers.
President Pachon asked Boardmember Howdyshell to draw for his term of office.
Boardmember Howdyshell drew 1998.
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C. CONSENT CALENDAR
C 1. None submitted.
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2
Library Foundation Board Minutes
November 6, 1996
Page 3
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Telethon Status Report: oral report presented by Library Manager Deborah Clark.
Deborah Clark, Library Manager, reviewed with the Foundation Board what is currently in place
with the Telethon. The dates are March 20 and 21st of 1997. The theme is, "Kids Connect at the
Public Library."
D2. Committee opportunities for Telethon involvement: oral report presented by Library
Manager, Deborah Clazk.
Telethon Executive Committee
Youth Amateur Talent Contest
Pennies for Pages School Program
Auction
Skateboazd Demonstration Concept
Deborah Clark, Library Manager, asked the Boazdmembers to select a telethon committee on which
to serve. There aze no limits on pariticipation with the execption of the Executive Committee. Staff
requested one representative from the Foundation to serve the Executive Committee, in addition to
Boardmember Williams, who represents the Friends of the Library.
Deborah Clark, Library Manager, reviewed a handout with the Board detailing each subcommittee.
President Pachon asked the Boazd if they were ready to select their subcommittee(s)?
Boazdmember Barnett volunteered for the Professional Entertainment subcomittee and Amateur
Talent Contest subcommittee.
Boardmember Beasley volunteered for the Auction subcommittee and Pennies for Pages
subcommittee.
Boazdmember Valenti volunteered for the Auction subcommittee and the Skateboard subcommittee.
Boardmember Williams volunteered to be on the Voting subcommittee.
President Pachon volunteered to be on the Trivia Contest subcommittee and the Executive
Subcommittee.
Boardmember Schmidt volunteered to be on the Pennies for Pages and the Trivia Contest
subcommittee.
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3
Library Foundation Boazd Minutes
November 6, 1996
Page 4
E. BOARD BUSINESS
E1. Determination of next date of Special Meeting to discuss fundraising directions the Board
wishes to pursue.
President Pachon asked Boazdmembers to review dates in December for the next meeting.
Boazdmember Morrison arrived at 6:38 p.m.
Deborah Clark, Library Manager, talked with the Board about the new affinity credit cazd and
promoting it's usage with local businesses through the Chamber of Commerce.
President Pachon asked the Boazd if, in addition to the Telethon, they would like to work on the
affinity card.
The Boazdmembers agreed unanimously.
Boazdmember Howdyshell asked if the Board would like an informational tour of the Library of the
different services that aze available at the next meeting.
The Boardmembers agreed.
After discussion, the Foundation Boazd decided to meet on Monday, December 9, 1996, at 6:30 p.m.
in the conference room at the Rancho Cucamonga Public Library.
President Pachon asked Boazdmember Morrison to draw for his term of office.
Boazdmember Morrison drew 2000.
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F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F 1. A Tour of the Library and the Bookstore.
F2. Affinity Cazd.
F3. Telethon.
Boazdmember Barnett asked for a timeline of the Telethon.
Library Foundation Board Minutes
November 6, 1996
Page 5
Deborah Clazk, Library Manager, stated that the timeline will be in the next Newsletter.
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G. COMMUNICATIONS FROM THE PUBLIC
None received.
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H. ADJOURNMENT
MOTION: Moved by Boardmember Schmidt, seconded by Boardmember Williams to adjourn to
December 9, 1996, at 6:30 p.m. in the Conference Room at the Rancho Cucamonga Public Library.
Motion carried unanimously, 8-0. The meeting adjourned at 6:50 p.m.
Respectfully submitted,
~~- ~--
Vivian Garcia
Administrative Secretary
Approved:
RESOLUTION NO. LFB96-001
A RESOLUTION OF THE RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION BOARD OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ESTABLISHING A TIME AND PLACE FOR THE ANNUAL
MEETING.
WHEREAS, SECTION 2 of Article III of the Bylaws of the Rancho Cucamonga Public
Library Foundation establishing a "Foundation" in Article I does provide that an annual meeting of
the Library Foundation Boazd shall be established by Resolution of the Library Foundation Board.
NOW, THEREFORE, BE IT RESOLVED that the Rancho Cucamonga Public Library
Foundation Boazd of the City of Rancho Cucamonga does hereby establish an annual meeting date
as follows:
SECTION 1: An annual meeting of the Rancho Cucamonga Public Library Foundation
Board shall be held on the second Monday of June at 7:00 p.m.
SECTION 2: The annual meeting of the Library Foundation Boazd shall be held at the
Rancho Cucamonga Public Library located at 7368 Archibald Avenue, Rancho Cucamonga,
Califomia in the Conference Room.
PASSED, APPROVED AND ADOPTED this 9th day of December, 1996.
AYES: Barnett, Beasley, Howdyshell, Monson, Pachon, Schmidt, Valenti, Williams
NOES:
ABSENT:
Paula Pachon, President
ATTEST:
Vivian Garcia, Secretary
I, Vivian Gazcia, SECRETARY of the Library Foundation Board of the City of Rancho
Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved,
and adopted by the Rancho Cucamonga Library Foundation Board, Califomia at a special meeting
of the said Board held on the 9th day of December, 1996.
Executed this 9th day of December, 1996 at Rancho Cucamonga, California.
Vivian Garcia, Secretary
6
NOTICE OF ADJOURNMENT MEETING
Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned
meeting held Monday, December 9, 1996, adjourned said meeting to Monday, January 13, 1997, at
the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library
at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the
following vote:
AYES: Barnett, Beasley, Howdyshell, Morrison, Pachon, Schmidt, Valenti, Williams
NOES: None
ABSENT: None
ABSTAIN: None
Vivian Gazcia, Library Administrative Secretazy
Rancho Cucamonga Public Library
December 9, 1996