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Home My WebLink About97/01/13 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 7:00 p.m. January 13, 1997 Conference Room Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, California 91730 *** City Councilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember ++* Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boazdmember Robert Howdyshell, Boazdmember Gregory Momson, Boardmember Bob Schmidt, Boardmember Robert A. Valenti, Boardmember Paul Williams, Boazdmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on .V , at s'~p-/~7, I posted a true and correct copy of the meeting agenda dated ~~ <°J, ~`~ p 7 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~, ,lam-~d at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y : // /~C(%~---- ~~a- Vivian Garcia, Administrative Secretary City of Rancho Cucamonga PAGE Rancho Cucamonga Public Library Foundation Board 1 Adjourned Meeting, January 13, 1997 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett Howdyshel] _, Morrison _, Schmidt _, Valenti and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: December 9, 1996. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon Status Report: oral report presented by Library Manager, Deborah Clazk. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on progress to work with Community Foundation on joint project for 20 yeaz anniversazy of Rancho Cucamonga: oral report presented by Foundation President Paula Pachon. 2. Determination of next date of Special Meeting. 3. Discussion of samples of brochures promoting trust and other unique donations to libraries. PAGE Rancho Cucamonga Public Library Foundation Board 2 Adjourned Meeting, January 13, 1997 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, January 10, 6:M p.m., 1997, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Thursday, December 9, 1996, in the Storytime Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:38 p.m. by President Pachon. Present were Boardmembers Barnett, Beasley, Howdyshell, Valenti and Williams. Also present were: Deborah Clazk, Library Manager and Vivian Garcia, Administrative Secretary. ssa•t* B. CONSENT CALENDAR B 1. Approval of Minutes: November 6, 1996. B2. Approval of Resolution LFB96-001 establishing annual meeting date and time. MOTION: Moved by Boazdmember Williams approval of Consent Calendar, seconded by Boazdmember Valenti. Motion carried unanimously, 6-0-2 (with Morrison and Schmidt absent). ss**** C LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon Status Report: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, reviewed with the Library Foundation Boazd letter master solicitation going out to different segments of the business community. Changes were noted. Bob Schmidt arrived at 6:40 p.m. Deborah Clark, Library Manager, reviewed the Executive Committee meeting with the Foundation Boazd. Staff will be putting together a Timeline for the Telethon. Boazdmember Valenti suggested that for the Corporate Sponsor and for the $5,000 level, how about having their name posted on a plaque in the Technology Center. Boazdmember Barnett suggested for a larger item donated, such as a car or a boat, this could be placed in above the Corporate Sponsor. Perhaps they could have their name on a plaque in the room or naming of the room. Library Foundation Board Minutes December 9, 1996 Page 2 Boazdmember Valenti suggested having stafffmding the location ofthe homes which aze above half million dollars and sending them a special letter. Deborah Clark, Library Manager, shazed with the Foundation Boazd the Press Release sent out on the Donor Wall contest. Boazdmember Morrison arrived at 7:00 p.m. Deborah Clark, Library Manager, stated that the Pennies for Pages program has been put on hold. When presented at the Superintendents meeting, the Superintendents wanted to participate. The proposal was then taken to the Principals meeting. The Principals stated that they could not do the program this yeaz. Their individual PTA's had plans in placed for this year. ****+• D. BOARD BUSINESS D 1. Discussion of the Library Affinity card and ways to work with the Chamber of Commerce to promote its use. Deborah Clark, Library Manager, stated that Ede Swistock stated that the Chamber will be launching a campaign on "shop Rancho", but not until April. After discussion, Board agreed to wait until April to begin the campaign. Deborah Clazk, Library Manager, passed out the new Grapevine magazines to the Foundation Boazd and reviewed them with the Boazd. Boardmember Williams requested an 8 % X 11 glossy on the Affmity card to be placed in the Friend's Bookstore. Deborah Clark, Library Manager, stated that staff will be preparing a packet for the Boardmembers who are making personal visits to the donators. Included in this packet is information on the affmity cazd and encouraging them to give a 15 percent discount if a customer used this cazd. Boardmember Barnett suggested that staff put applications in different merchants business and keeping track of how many applications are received by the credit union from a particular location. Somebody from the San Bemazdino Credit Union that could do this by placing a stamp on the back. Then give special recognition at the Telethon for having the most applications sent in. D2. Discussion of other fundraising directions the Boazd might wish to pursue. Boardmember Morrison suggested that some of the local stores could have donation boxes for [he Librazy Foundation Boazd Minutes December 9, 1996 Page 3 Library. Deborah Clazk, Library Manager, stated that a similaz suggestion with canisters had been made by Diane Williams in connection with the Telethon. President Pachon stated that the IGwanis has canisters in various businesses and doctors offices for a current fundraiser. This is a good idea for involving volunteers. Deborah Clazk, Library Manager, stated that when sending out letters to the smaller businesses maybe an option would be to have a canister and collect donations to be presented on the Telethon. President Pachon stated that the businesses could be asked to match the donations of their patrons. Boazdmember Williams stated he would make the canisters. President Pachon stated that she assumed the canister program would be sepazate and beyond the Telethon. Deborah Clazk, Library Manager, asked the Foundation Boazd what they would like involvement with after the Telethon is over. President Pachon stated that there might be a tie-in with the City's twentieth anniversary in November. Boazdmember Williams agreed that the Foundation Boazd should do something to tie-in. President Pachon stated that the Boazd could look into a dinner and auction or something smaller. A reception with music, semi formal type of an affair with a ticket price. Boazdmember Williams suggested a mystery dinner or a hoe-down. President Pachon requested that any suggestions discussed by the Library Boazd on fundraising be sent to the Foundation Boazd along with any direction they should be taking. Boazdmember Valenti suggested that when the location of homes of the high income aze tazgeted, literature could be sent out to them to inform them of the tax breaks on Charitable Trust. We could also have a seminaz conducted by a local attorney on Living and Charitable Trusts. D3. Determination of next date of Special Meeting. After discussion, the date of Monday, January 13, 1997 was selected. The meeting will be at the Rancho Cucamonga Public Library at 7:00 p.m. Library Foundation Boazd Minutes December 9, 1996 Page 4 s****• E IDENTIFICATION OF ITEM FOR NEXT MEETIN El. Telethon E2. Fundraising E3. Affinity Cazd E4. Community Foundation update. ****ss F. COMMUNICATIONS FROM THE PUBLIC None received. +*s*»s O. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boazdmember Barnett to adjourn to January 13, 1997, at 7:00 p.m. in the Conference Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 8-0. The meeting adjourned at 7:46 p.m. Respectfully submitted, Vivian Gazcia Administrative Secretary Approved: NOTICE OF ADJOURNMENT MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Boazd at their adjourned meeting held Monday, January 13, 1997, adjourned said meeting to Monday, Feburary 10, 1997, at the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Barnett, Beasley, Howdyshell, Morrison, Pachon, Valenti, Williams NOES: None ABSENT: Schmidt ABSTAIN: None Vivian Gazcia, Library Administrative Secretary Rancho Cucamonga Public Library January 13, 1997 .{ :1 ~.i .i.l NOTICE OF ADJOURNMENT MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned meeting held Monday, January 13, 1997, adjourned said meeting to Monday, Feburary 10, 1997, at the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Barnett, Beasley, Howdyshell, Morrison, Pachon, Valenti, Williams NOES: None ABSENT: Schmidt ABSTAIN: None r~~^-' .~~y~ 'mil' Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 13, 1997