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HomeMy WebLinkAbout96/12/09 (Min) Lib Fnd BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 9, 1996, in the Administration Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:38 p.m. by President Pachon. Present were Boardmembers Barnett, Beasley, Howdyshell, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. ~****~ B. CONSENT CALENDAR B 1. Approval of Minutes: November 6, 1996. B2. Approval of Resolution LFB96-001 establishing annual meeting date and time. MOTION: Moved by Boardmember Williams approval of Consent Calendar, seconded by Boardmember Valenti. Motion carried unanimously, 6-0-2 (with Morrison and Schmidt absent). +***+* C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon Status Report: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, reviewed with the Library Foundation Board letter master solicitation going out to different segments of the business community. Changes were noted. Bob Schmidt arrived at 6:40 p.m. Deborah Clazk, Library Manager, reviewed the Executive Committee meeting with the Foundation Board. Staff will be putting together a Timeline for the Telethon. Boardmember Valenti suggested that for the Corporate Sponsor and for the $5,000 level, how about having their name posted on a plaque in the Technology Center. Boardmember Barnett suggested for a larger item donated, such as a car or a boat, this could be placed in above the Corporate Sponsor. Perhaps they could have their name on a plaque in the room or naming of the room. Library Foundation Board Minutes December 9, 1996 Page 2 Boazdmember Valenti suggested having staff finding the location of the homes which aze above half million dollars and sending them a special letter. Deborah Clazk, Library Manager, shared with the Foundation Boazd the Press Release sent out on the Donor Wall contest. Boazdmember Morrison arrived at 7:00 p.m. Deborah Clark, Library Manager, stated that the Pennies for Pages program has been put on hold. When presented at the Superintendents meeting, the Superintendents wanted to participate. The proposal was then taken to the Principals meeting. The Principals stated that they could not do the program this year. Their individual PTA's had plans in placed for this year. r***•t D. BOARD BUSINESS D 1. Discussion of the Library Affinity cazd and ways to work with the Chamber of Commerce to promote its use. Deborah Clark, Library Manager, stated that Ede Swistock stated that the Chamber will be launching a campaign on "shop Rancho", but not until April. After discussion, Board agreed to wait until April to begin the campaign. Deborah Clazk, Library Manager, passed out the new Grapevine magazines to the Foundation Board and reviewed them with the Board. Boardmember Williams requested an 8 '/z X 11 glossy on the Affinity card to be placed in the Friend's Bookstore. Deborah Clazk, Library Manager, stated that staff will be preparing a packet for the Boazdmembers who aze making personal visits to the donators. Included in this packet is information on the affmity cazd and encouraging them to give a 15 percent discount if a customer used this cazd. Boazdmember Barnett suggested that staff put applications in different merchants business and keeping track of how many applications aze received by the credit union from a particular location. Somebody from the San Bernardino Credit Union that could do this by placing a stamp on the back. Then give special recognition at the Telethon for having the most applications sent in. D2. Discussion of other fundraising directions the Boazd might wish to pursue. Boazdmember Morrison suggested that some of the local stores could have donation boxes for the Library. Library Foundation Board Minutes December 9, 1996 Page 3 Deborah Clark, Library Manager, stated that a similar suggestion with canisters had been made by Diane Williams in connection with the Telethon. President Pachon stated that the Kiwanis has canisters in vazious businesses and doctors offices for a current fundraiser. This is a good idea for involving volunteers. Deborah Clazk, Library Manager, stated that when sending out letters to the smaller businesses maybe an option would be to have a canister and collect donations to be presented on the Telethon. President Pachon stated that the businesses could be asked to match the donations of their patrons. Boazdmember Williams stated he would make the canisters. President Pachon stated that she assumed the canister program would be sepazate and beyond the Telethon. Deborah Clark, Library Manager, asked the Foundation Boazd what they would like involvement with after the Telethon is over. President Pachon stated that there might be a tie-in with the City's twentieth anniversary in November. Boardmember Williams agreed that the Foundation Board should do something to tie-in. President Pachon stated that the Board could look into a dinner and auction or something smaller. A reception with music, semi formal type of an affair with a ticket price. Boazdmember Williams suggested a mystery dinner or a hoe-down. President Pachon requested that any suggestions discussed by the Library Board on fundraising be sent to the Foundation Boazd along with any direction they should be taking. Boardmember Valenti suggested that when the location of homes of the high income aze targeted, literature could be sent out to them to inform them of the tax breaks on Chazitable Trust. We could also have a seminar conducted by a local attorney on Living and Chazitable Trusts. D3. Determination of next date of Special Meeting. After discussion, the date of Monday, January 13, 1997 was selected. The meeting will be at the Rancho Cucamonga Public Library at 7:00 p.m. *+**+* Library Foundation Board Minutes December 9, 1996 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon E2. Fundraising E3. Affinity Card E4. Community Foundation update. *«*~** F. COMMUNICATIONS FROM THE PUBLIC None received. .**.+. G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boazdmember Barnett to adjourn to January 13, 1997, at 7:00 p.m. in the Conference Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 8-0. The meeting adjourned at 7:46 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: January 13, 1997