HomeMy WebLinkAbout97/03/10 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
ADJOURNED MEETING
7:00 p.m.
March 10, 1997
Conference Room
Rancho Cucamonga Public Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
*::
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
++*
Foundation Boardmembers
Paula Pachon, President
Patricia Beasley, Secretary
Rene Barnett, Boardmember
Robert Howdyshell, Boardmember
Gregory Morrison, Boardmember
Robert A. Valenti, Boazdmember
Paul Williams, Boazdmember
PAGE
Rancho Cucamonga Public Library Foundation Board 1
Adjourned Meeting, March 10, 1997
A. CALL TO ORDER
1. Roll Call: Pachon ,Beasley ,Barnett
Howdyshell ,Morrison , Valenti
and Williams
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon bythe Foundation Board at
one time without discussion. Any item may be removed by a
Boardmember or member of the audience for discussion.
1. Approval of Minutes: February 10, 1997. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Telethon Status Report: oral report presented by Library Manager,
Deborah Clazk.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Auction Packages. Auction Subcommittee presenting. 6
2. Availability of Foundation Boazdmembers for Telethon task
assignments. Deborah Clazk, Library Manager presenting.
3. Mission Statement. President Pachon presenting.
4. Determination of next date of Special Meeting.
PAGE
Rancho Cucamonga Public Library Foundation Board
Adjourned Meeting, March 10, 1997 2
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Library
Foundation Board. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Friday, March 7, 6:00 p.m., 1997,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STE~I+ F P®RT
DATE: Mazch 10, 1997
TO: President and Members of the Rancho Cucamonga Public
Library Foundation Boazd
FROM: Deborah Kaye Clazk, Library Manager
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Approval of the Minutes for February 10, 1997.
BACKGROUND:
Minutes for the special meeting of the Rancho Cucamonga Public Library Foundation Board,
February 10, 1997, taken and compiled by Library Administrative Secretary Vivian Garcia.
e pectfully submitted,
~~61~
Deborah Kaye lark
Library Manager
~~
1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adiourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, February 10, 1997, in the Administration Conference Room of the Rancho Cucamonga
Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting
was called to order at 7:00 p.m. by President Pachon. Present were Boardmembers Barnett,
Howdyshell, Morrison, Valenti and Williams.
Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary.
Deborah Clark, Library Manager, made an announcement to the Foundation Board that Bob Schmidt
submitted his resignation from the Board due to health reasons.
President Pachon stated that the Foundation Board could send a letter thanking him for his
participation and wishing him the best of health in the future.
***x**
B. CONSENT CALENDAR
B 1. Approval of Minutes: January 13, 1997.
MOTION: Moved by Boardmember Williams approval of Consent Calendar, seconded by
Boardmember Howdyshell. Motion carried unanimously, 6-0-1 (with Beasley absent).
*+***+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Telethon Status Report: oral report presented by Library Manager Deborah Clark.
Deborah Clark, Library Manager, presented an update report on the status of the Telethon. She stated
that staff will be renting a stage to cover the planter on the Plaza level at City Hall. The stage
company came out and will install a stage over the planter for a rental fee of $700. The size is 14'
by 20'. Using City Hall as the location gives staff the phone lines and the credit card access that is
needed for the Telethon.
Deborah Clazk, Library Manager stated that there has been $9,000 in pledges, so far. Staff has
received $4,000 in cash and checks.
Library Foundation Board Minutes
February 10, 1997
Page 2
Deborah Clazk, Library Manager, stated that most of the business sponsorship money came from the
hard work of Diane Williams. She was the one who was able w get $7,000 of the $9,000 in pledges.
Deborah Clark, Library Manager, reviewed with the Foundation Boazd the different meetings on the
Telethon.
a. Report from Auction Subcommittee
Deborah Clazk, Library Manager, stated that Boazdmember Valenti has been one of our major
supporters in following up on people and agencies contributing donations to the Library.
Boazdmember Valenti stated one of the most expensive items contributed was by Gourmet Catering.
A free dinner for two for the value of $650. Another donation was a "moon bounce" for a day.
Deborah Clark, Library Manager, shared with the Foundation Board other donations received.
b. Opportunities for involvement
Deborah Clark, Library Manager, asked for volunteers for the following areas.
Script writers
Boazdmember Morrison and President Pachon volunteered.
2. Schedulers
Phonebank Coordinator(s)
Deborah Clazk, Library Manager, stated that Frances Howdyshell has volunteered to be one of the
Phonebank Coordinators. Boardmember Barnett volunteered to be a Phonebank Coordinator.
4. Auditioners
Boardmembers Williams and Barnett volunteered.
+**++*
D. BOARD BUSINESS
D 1. Goals of the Telethon: Discussion of what Library staff wants to achieve from the Telethon
and what Foundation Boazdmembers hope to achieve.
Library Foundation Board Minutes
February 10, 1997
Page 3
Boardmember Barnett stated, "That as a committee it is important for us to set goals for what we
hope to achieve not only for the Telethon, but for the year. Setting our goals and being able to
evaluate them after the fact is critical."
Boardmember Valenti stated, "This is a learning experience as we are going through the Telethon.
For example, the vendors for the City. In the phamplet, it states that the vendors are the number one
supporters for an event like this. We might want to concentrate more on that than some of the
smaller businesses."
Boardmember Williams stated, "After the dust clears after the Telethon, then we will all sit down
and debrief, item by item. Then we can list, what we should improve on next year."
Boardmember Barnett stated, "One of the important goals for this Telethon is the awareness of
people knowing we have a Telethon. When we talked about calling people that had borrowed items
in the last six months, one of the first questions that we ought to ask and to keep track of is, `Were
you aware there was a Telethon?' Next year, we can say we had 30 percent awareness for the
Telethon last year, our goal this year is 50 percent."
President Pachon stated that from her perspective, a key goal is the awareness of the Library, the
awareness that there is a Foundation working for the betterment for the Library and for the
community.
Boardmember Williams asked if there is a segment planned on the Telethon to explain the purpose
of the Foundation, and that money can be donated through Trusts.
The Foundation Board discussed and listed the following goals:
Goals of the Telethon
Raise $14,000 by March 20
2. Increase the public awareness of the following for the Rancho Cucamonga Public Library.
a. Library services offered.
b. Library Foundation's existence and purpose.
c. New Library services available with Technology Center
d. Volunteer opportunities at the Library.
3. Develop Community Partnerships
4. Increase the public's awareness of the funding challenges public libraries face in California
today.
Library Foundation Board Minutes
February 10, 1997
Page 4
Boardmember Howdyshell asked if we have a Mission Statement for the Foundation.
President Pachon stated that she would work on the a draft of the Mission Statement.
D2. Update on progress of the joint project with the Community Foundation. Oral report by
Library Director, Deborah Clark.
Deborah Clark, Library Manager, stated that Bob Dutton is currently busy chairing a citizens
committee to help pass PD85 at this time. Staff will try to meet with him afrer the Telethon.
D3. Determination of next date of Special Meeting.
President Pachon discussed the dates with the Foundation Board. The date of the next meeting will
be Monday, March 10, at 7:00 p.m. at the Library.
s*r*s*
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Telethon
E2. Mission Statement
E3. Foundation Goals for 97/98
**+~~*
F. COMMUNICATIONS FROM THE PUBLIC
None received.
*r*r~*
G. ADJOURNMENT
MOTION: Moved by Boardmember Morrison, seconded by Boardmember Williams to adjourn to
March 10, 1997, at 7:00 p.m. in the Administration Conference Room at the Rancho Cucamonga
Public Library. Motion carried unanimously, 6-0-1 (with Beasley absent). The meeting adjourned
at 8:12 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
5
Approved:
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: March 10, 1997
TO: President and Members of the Rancho Cucamonga Public
Library Foundation Board
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: DONATIONS RECEIVED FOR AUCTION: AS OF MARCH 7
RECOMMENDATION:
For information only. An updated list will be presented at the meeting of March 10, 1997. At
that time, the Foundation Board will develop auction packages for the Library Telethon.
Additional items received will be added by staff as appropriate.
espectfully submitted,
~{~ ~~
Deborah Kaye ~~CC~~JJCC
Library Manager
NOTICE OF ADJOURNED MEETING
Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned
meeting held Monday, March 10, 1997, adjourned said meeting to Monday, April 14, 1997, at the
hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library at
7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the
following vote:
AYES: Barnett, Beasley, Howdyshell, Pachon, Valenti, Williams
NOES: None
ABSENT: Morrison
ABSTAIN: None
Vivian Garcia, Library Administrative Secretary
Rancho Cucamonga Public Library
March 11, 1997