HomeMy WebLinkAbout97/02/10 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
ADJOURNED MEETING
7:00 p.m.
February 10, 1997
Conference Room
Rancho Cucamonga Public.Library
7368 Archibald Avenue
Rancho Cucamonga, California 91730
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City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
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Foundation Boardmembers
Paula Pachon, President
Patricia Beasley, Secretary
Rene Barnett, Boardmember
Robert Howdyshell, Boardmember
Gregory Morrison, Boardmember
Bob Schmidt, Boardmember
Rober[ A. Valenti, Boardmember
Paul Williams, Boardmember
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~'~-~'
at ~~%OdacN1. I posted a true and correct copy of the meeting
agenda dated ~.~ ~~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
7 ~~ a/~p , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY: ~~w c~~. .s~~
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
PAG E
Rancho Cucamonga Public Library Foundation Board 1
Ad'ourned Meetin , Februa 10, 1997
A. CALL TO ORDER
1. Roll Call: Pachon ,Beasley ,Barnett ,
Howdyshell ,Morrison , Valenti _
and Williams
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Foundation Board at
one time without discussion. Any item may be removed by a
Boardmember or member of the audience for discussion.
1. Approval of Minutes: January 13, 1997. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Telethon Status Report: oral report presented by Library Manager,
Deborah Clazk.
a. Report from Auction Subcommittee
b. Opportunities for involvement
1. script writers
2. schedulers
3. phonebank coordinator(s)
4. auditioners
D. BOARD BUSINESS
The following items Gave been requested by the Library Foundation
Board for discussion. They are not public bearing items, although the
President may open the meeting for public input.
1. Goals of the Telethon: Discussion of what Library staff wants to
achieve from the Telethon and what Foundation Boazdmembers hope
to achieve.
PAGE
' Rancho Cucamonga Public Library Foundation Board 2
Adjourned Meeting, February 10, 1997
2. Update on progress of the joint project with the Community
Foundation. Oral report by Library Director, Deborah Clark.
3. Determination of next date of Special Meeting.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Library
Foundation Board. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, February 6, 6:00 p.m., 1997,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adiourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, January 13, 1997, in the Administration Conference Room of the Rancho Cucamonga
Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting
was called to order at 7:01 p.m. by President Pachon. Present were Boardmembers Beasley,
Howdyshell, Morrison, Valenti and Williams.
Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary.
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B. CONSENT CALENDAR
B 1. Approval of Minutes: December 9, 1996.
MOTION: Moved by Boardmember Williams approval of Consent Calendar, seconded by
Boardmember Valenti. Motion carried unanimously, 6-0-2 (with Barnett and Schmidt absent).
Boardmember Barnett arrived at 7:05 p.m.
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Telethon Status Report: oral report presented by Library Manager Deborah Clark.
Deborah Clark, Library Manager, gave an oral report on the status of the Telethon to the Library
Foundation Board. She shared with the Board samples of the letters which went out to retail,
corporate and small businesses, restaurants, churches, individuals, service clubs, school boards and
local celebrities. Over 800 letters went out.
Deborah Clark, Library Manager, also shared with the Foundation Board the press releases sent.
Deborah Clark, Library Manager, stated that she was contacted by the producers, San Bernardino
City Cable Group. They are meeting with the Executive Telethon Committee next Tuesday to look
at City Hall and make recommendations.
Deborah Clark, Library Manager, stated that she will be talking with the Library Board of Trustees
on Thursday about the $50 pledge for applicants for the Telethon.
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Library Foundation Board Minutes
January 13, 1997
Page 2
D. BOARD BUSINESS
D1. Update on progress to work with Community Foundation on joint project for 20 year
anniversary of Ranch Cucamonga: oral report presented by Foundation President Paula Pachon.
Deborah Clark, Library Manager, stated that she and Paula Pachon will be meeting with
Commissioner Bob Dutton next week.
D2. Determination of next date of Special Meeting.
Afrer discussion, the date of Monday, February ] 0, 1997 was selected. The meeting will be at the
Rancho Cucamonga Public Library at 7:00 p.m.
D3. Discussion of samples of brochures promoting trust and other unique donations to libraries.
Deborah Clark, Library Manager, discussed with the Foundation Board samples of brochures.
Boardmember Williams stated that he would like to have someone come and talk with the
Foundation Board about this topic.
President Pachon suggested Jim Banks, a speaker, through the EAP program.
Boardmember Valenti volunteered to help on the committee designing a brochure.
Deborah Clark, Library Manager, stated that afrer the Telethon, the committee would start on this
project.
Boardmember Barnett stated that she could also contact a CPA to see if he could speak to the
Foundation Boazd afrer the Telethon.
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Telethon
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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Library Foundation Board Minutes
January 13, 1997
Page 3
G. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Barnett to adjourn to
February 10, 1997, at 7:00 p.m. in the Conference Room at the Rancho Cucamonga Public Library.
Motion carried unanimously, 7-0-1 (with Schmidt absent). The meeting adjourned at 7:25 p.m.
Respectfully submitted,
~W1.A~-- Juc+~u,~cL
Vivian Garcia
Administrative Secretary
Approved:
NOTICE OF ADJOURNED MEETING
Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned
meeting held Monday, February ] 0, 1997, adjourned said meeting to Monday, March ] 0, 1997, at
the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library
at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the
following vote:
AYES: Barnett, Howdyshell, Morrison, Pachon, Valenti, Williams
NOES: None
ABSENT: Beasley
ABSTAIN: None
Vivian Garcia, Library Administrative Secretary
Rancho Cucamonga Public Library
February 10, 1997