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HomeMy WebLinkAbout97/02/10 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 7:00 p.m. February 10, 1997 Conference Room Rancho Cucamonga Public.Library 7368 Archibald Avenue Rancho Cucamonga, California 91730 *~+ City Councilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember +** Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Robert Howdyshell, Boardmember Gregory Morrison, Boardmember Bob Schmidt, Boardmember Rober[ A. Valenti, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~'~-~' at ~~%OdacN1. I posted a true and correct copy of the meeting agenda dated ~.~ ~~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 7 ~~ a/~p , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: ~~w c~~. .s~~ Vivian Garcia, Administrative Secretary City of Rancho Cucamonga PAG E Rancho Cucamonga Public Library Foundation Board 1 Ad'ourned Meetin , Februa 10, 1997 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett , Howdyshell ,Morrison , Valenti _ and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: January 13, 1997. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon Status Report: oral report presented by Library Manager, Deborah Clazk. a. Report from Auction Subcommittee b. Opportunities for involvement 1. script writers 2. schedulers 3. phonebank coordinator(s) 4. auditioners D. BOARD BUSINESS The following items Gave been requested by the Library Foundation Board for discussion. They are not public bearing items, although the President may open the meeting for public input. 1. Goals of the Telethon: Discussion of what Library staff wants to achieve from the Telethon and what Foundation Boazdmembers hope to achieve. PAGE ' Rancho Cucamonga Public Library Foundation Board 2 Adjourned Meeting, February 10, 1997 2. Update on progress of the joint project with the Community Foundation. Oral report by Library Director, Deborah Clark. 3. Determination of next date of Special Meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, February 6, 6:00 p.m., 1997, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adiourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 13, 1997, in the Administration Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. by President Pachon. Present were Boardmembers Beasley, Howdyshell, Morrison, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. *«**:« B. CONSENT CALENDAR B 1. Approval of Minutes: December 9, 1996. MOTION: Moved by Boardmember Williams approval of Consent Calendar, seconded by Boardmember Valenti. Motion carried unanimously, 6-0-2 (with Barnett and Schmidt absent). Boardmember Barnett arrived at 7:05 p.m. *~~~** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon Status Report: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, gave an oral report on the status of the Telethon to the Library Foundation Board. She shared with the Board samples of the letters which went out to retail, corporate and small businesses, restaurants, churches, individuals, service clubs, school boards and local celebrities. Over 800 letters went out. Deborah Clark, Library Manager, also shared with the Foundation Board the press releases sent. Deborah Clark, Library Manager, stated that she was contacted by the producers, San Bernardino City Cable Group. They are meeting with the Executive Telethon Committee next Tuesday to look at City Hall and make recommendations. Deborah Clark, Library Manager, stated that she will be talking with the Library Board of Trustees on Thursday about the $50 pledge for applicants for the Telethon. ~++*~~ Library Foundation Board Minutes January 13, 1997 Page 2 D. BOARD BUSINESS D1. Update on progress to work with Community Foundation on joint project for 20 year anniversary of Ranch Cucamonga: oral report presented by Foundation President Paula Pachon. Deborah Clark, Library Manager, stated that she and Paula Pachon will be meeting with Commissioner Bob Dutton next week. D2. Determination of next date of Special Meeting. Afrer discussion, the date of Monday, February ] 0, 1997 was selected. The meeting will be at the Rancho Cucamonga Public Library at 7:00 p.m. D3. Discussion of samples of brochures promoting trust and other unique donations to libraries. Deborah Clark, Library Manager, discussed with the Foundation Board samples of brochures. Boardmember Williams stated that he would like to have someone come and talk with the Foundation Board about this topic. President Pachon suggested Jim Banks, a speaker, through the EAP program. Boardmember Valenti volunteered to help on the committee designing a brochure. Deborah Clark, Library Manager, stated that afrer the Telethon, the committee would start on this project. Boardmember Barnett stated that she could also contact a CPA to see if he could speak to the Foundation Boazd afrer the Telethon. +*+~+* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon *~:*+* F. COMMUNICATIONS FROM THE PUBLIC None received. +..**r Library Foundation Board Minutes January 13, 1997 Page 3 G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Barnett to adjourn to February 10, 1997, at 7:00 p.m. in the Conference Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 7-0-1 (with Schmidt absent). The meeting adjourned at 7:25 p.m. Respectfully submitted, ~W1.A~-- Juc+~u,~cL Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their adjourned meeting held Monday, February ] 0, 1997, adjourned said meeting to Monday, March ] 0, 1997, at the hour of 7:00 p.m., to be held in the Conference Room at the Rancho Cucamonga Public Library at 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Barnett, Howdyshell, Morrison, Pachon, Valenti, Williams NOES: None ABSENT: Beasley ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library February 10, 1997