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HomeMy WebLinkAbout97/02/10 (Min) Lib Fnd BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 10, 1997, in the Administration Conference Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. by President Pachon. Present were Boardmembers Barnett, Howdyshell, Morrison, Pachon, Valenti and Williams. Also present were: Deborah Clazk, Library Manager and Vivian Garcia, Administrative Secretary. Deborah Clark, Library Manager, made an announcement to the Foundation Board that Bob Schmidt submitted his resignation from the Board due to health reasons. President Pachon stated that the Foundation Board could send a letter thanking him for his participation and wishing him the best of health in the future. ~*+*++ B. CONSENT CALENDAR B1. Approval of Minutes: January 13, 1997. MOTION: Moved by Boazdmember Williams approval of Consent Calendar, seconded by Boardmember Howdyshell. Motion carried unanimously, 6-0-1 (with Beasley absent). *:**** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon Status Report: oral report presented by Library Manager Deborah Clazk Deborah Clazk, Library Manager, presented an update report on the status of the Telethon. She stated that staff will be renting a stage to cover the planter on the Plaza level at City Hall. The stage company came out and will install a stage over the planter for a rental fee of $700. The size is 14' by 20'. Using City Hall as the location gives staff the phone lines and the credit card access that is needed for the Telethon. Deborah Clark, Library Manager stated that there has been $9,000 in pledges, so faz. Staff has received $4,000 in cash and checks. Library Foundation Board Minutes February 10, 1997 Page 2 Deborah Clazk, Library Manager, stated that most of the business sponsorship money came from the hard work of Diane Williams. She was the one who was able to get $7,000 of the $9,000 in pledges. Deborah Clark, Library Manager, reviewed with the Foundation Board the different meetings on the Telethon. a. Report from Auction Subcommittee Deborah Clark, Library Manager, stated that Boardmember Valenti has been one of our major supporters in following up on people and agencies contributing donations to the Library. Boardmember Valenti stated one of the most expensive items contributed was by Gourmet Catering. A free dinner for two for the value of $650. Another donation was a "moon bounce" for a day. Deborah Clark, Library Manager, shazed with the Foundation Board other donations received. b. Opportunities for involvement Deborah Clazk, Library Manager, asked for volunteers for the following areas. Script writers Boazdmember Morrison and President Pachon volunteered. Schedulers Phonebank Coordinator(s) Deborah Clazk, Librazy Manager, stated that Frances Howdyshell has volunteered to be one of the Phonebank Coordinators. Boardmember Barnett volunteered to be a Phonebank Coordinator. 4. Auditioners Boardmembers Williams and Barnett volunteered. +~***~ D. BOARD BUSINESS D 1. Goals of the Telethon: Discussion of what Library staff wants to achieve from the Telethon and what Foundation Boardmembers hope to achieve. Library Foundation Board Minutes February 10, 1997 Page 3 Boardmember Barnett stated, "That as a committee it is important for us to set goals for what we hope to achieve not only for the Telethon, but for the yeaz. Setting our goals and being able to evaluate them after the fact is critical." Boardmember Valenti stated, "This is a learning experience as we are going through the Telethon. For example, the vendors for the City. In the phamplet, it states that the vendors aze the number one supporters for an event like this. We might want to concentrate more on that than some of the smaller businesses." Boazdmember Williams stated, "After the dust clears after the Telethon, then we will all sit down and debrief, item by item. Then we can list, what we should improve on next year." Boardmember Barnett stated, "One of the important goals for this Telethon is the awazeness of people knowing we have a Telethon. When we talked about calling people that had borrowed items in the last six months, one of the first questions that we ought to ask and to keep track of is, `Were you awaze there was a Telethon?' Next yeaz, we can say we had 30 percent awazeness for the Telethon last year, our goal this year is 50 percent." President Pachon stated that from her perspective, a key goal is the awareness of the Library, the awareness that there is a Foundation working for the betterment for the Library and for the community. Boazdmember Williams asked if there is a segment planned on the Telethon to explain the purpose of the Foundation, and that money can be donated through Trusts. The Foundation Board discussed and listed the following goals: Goals of the Telethon Raise $14,000 by March 20 Increase the public awareness of the following for the Rancho Cucamonga Public Library. a. Library services offered. b. Library Foundation's existence and purpose. c. New Library services available with Technology Center d. Volunteer opportunities at the Library. Develop Community Partnerships Increase the public's awazeness of the funding challenges public libraries face in California today. Library Foundation Boazd Minutes February 10, 1997 Page 4 Boardmember Howdyshell asked if we have a Mission Statement for the Foundation. President Pachon stated that she would work on the a draft of the Mission Statement. D2. Update on progress of the joint project with the Community Foundation. Oral report by Library Director, Deborah Clazk. Deborah Clark, Library Manager, stated that Bob Dutton is currently busy chairing a citizens committee to help pass PD85 at this time. Staff will try to meet with him after the Telethon. D3. Determination of next date of Special Meeting. President Pachon discussed the dates with the Foundation Board. The date of the next meeting will be Monday, March 10, at 7:00 p.m. at the Library. **.~** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon E2. Mission Statement E3. Foundation Goals for 97/98 *+*-*~ F. COMMUNICATIONS FROM THE PUBLIC None received. •:++«+ G. ADJOURNMENT MOTION: Moved by Boazdmember Morrison, seconded by Boardmember Williams to adjourn to March 10, 1997, at 7:00 p.m. in the Administration Conference Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 6-0-1 (with Beasley absent). The meeting adjourned at 8:12 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 10, 1997