HomeMy WebLinkAbout96/11/06 (Min) Lib Fnd BoardCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Suecial Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Wednesday, November 6, 1996, in the Tri Communities Room of the Civic Center, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m.
and the pledge of allegiance was led by Acting Chair, Paul Williams. Present were Boardmembers
Barnett, Beasley, Pachon, Schmidt and Valenti.
Also present were: Diane Williams, Councilmember, Deborah Clazk, Library Manager, Debbie
Adams, City Clerk and Vivian Gazcia, Administrative Secretary.
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B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B 1. Approval of Foundation Bylaws. Presented by Library Manager, Deborah Clazk.
Deborah Clark, Library Manager, asked for a motion of approval of the Foundation Bylaws if there
were no recommended changes or concerns.
MOTION: Moved by Boardmember Pachon approval of Foundation Bylaws, seconded by
Boazdmember Schmidt. Motion carried unanimously, 6-0-2 (with Howdyshell and Morrison
absent).
B2. Election of Officers. Conducted by Acting Chair, Paul Williams.
Boardmember Williams opened the floor for nominations for President.
Boardmember Schmidt nominated Paula Pachon for President.
MOTION: Moved by Boazdmember Williams for Boazdmember Paula Pachon to be President,
seconded by Boardmember Schmidt. Motion carried unanimously, 6-0-2 (with Howdyshell and
Morrison absent).
Boardmember Williams opened the floor for nominations for Secretary.
Boardmember Valenti nominated Patricia Beasley for Secretary.
MOTION: Moved by Boardmember Valenti for Patricia Beasley as Secretary, seconded by
Boardmember Pachon. Motion carried unanimously, 6-0-2 (with Howdyshell and Morrison absent).
Library Foundation Boazd Minutes
November 6, 1996
Page 2
B3. Establishment of Terms by Lot.
Deborah Clark, Library Manager, asked each Boardmember to draw their term by lot.
Boazdmembers drew as follows:
Boazdmember Barnett 1997
Secretary Beasley 1999
President Pachon 1997
Boazdmember Schmidt 2000
Boazdmember Valenti 1999
Boazdmember Williams 1998
Vacancy 1998
Boazdmember~Howdyshell arrived at 6:18 p.m.
B4. Adoption of Resolution to establish day, time and place for the Annual Meeting of the
Foundation Boazd.
President Pachon asked Boardmembers to select a date in June which would work best for them.
Afrer deliberation, President Pachon stated that the annual meeting will be June 9, 1997, at 7:00 p.m.
at the Rancho Cucamonga Public Library.
B5. Administering Oath of Office to Boazdmembers Robert Valenti, Robert Howdyshell and Paul
Williams.
City Clerk Debbie Adams administered the Oath of Office to the Boazdmembers.
President Pachon asked Boazdmember Howdyshell to draw for his term of office.
Boardmember Howdyshell drew 1998.
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C. CONSENT CALENDAR
C1. None submitted.
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Library Foundation Boazd Minutes
November 6, 1996
Page 3
D. LIBRARY DIRECTOR'S STAFF REPORTS
D 1. Telethon Status Report: oral report presented by Library Manager Deborah Clazk.
Deborah Clark, Library Manager, reviewed with the Foundation Board what is currently in place
with the Telethon. The dates are March 20 and 21st of 1997. The theme is, "Kids Connect at the
Public Library."
D2. Committee opportunities for Telethon involvement: oral report presented by Library
Manager, Deborah Clazk.
Telethon Executive Committee
Youth Amateur Talent Contest
Pennies for Pages School Program
Auction
Skateboazd Demonstration Concept
Deborah Clazk, Library Manager, asked the Boardmembers to select a telethon committee on which
to serve. There are no limits on paziticipation with the execption of the Executive Committee. Staff
requested one representative from the Foundation to serve the Executive Committee, in addition to
Boardmember Williams, who represents the Friends of the Library.
Deborah Clark, Library Manager, reviewed a handout with the Board detailing each subcommittee.
President Pachon asked the Boazd if they were ready to select their subcommittee(s)?
Boazdmember Barnett volunteered for the Professional Entertainment subcomittee and Amateur
Talent Contest subcommittee.
Boardmember Beasley volunteered for the Auction subcommittee and Pennies for Pages
subcommittee.
Boazdmember Valenti volunteered for the Auction subcommittee and the Skateboard subcommittee.
Boardmember Williams volunteered to be on the Voting subcommittee.
President Pachon volunteered to be on the Trivia Contest subcommittee and the Executive
Subcommittee.
Boardmember Schmidt volunteered to be on the Pennies for Pages and the Trivia Contest
subcommittee.
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Library Foundation Boazd Minutes
November 6, 1996
Page 4
E. BOARD BUSINESS
E1. Determination of next date of Special Meeting to discuss fundraising directions the Board
wishes to pursue.
President Pachon asked Boardmembers to review dates in December for the next meeting.
Boardmember Morrison arrived at 6:38 p.m.
Deborah Clark, Library Manager, talked with the Board about the new affinity credit card and
promoting it's usage with local businesses through the Chamber of Commerce.
President Pachon asked the Board if, in addition to the Telethon, they would like to work on the
affinity card.
The Boardmembers agreed unanimously.
Boazdmember Howdyshell asked if the Board would like an informational tour of the Library of the
different services that aze available at the next meeting.
The Boazdmembers agreed.
After discussion, the Foundation Boazd decided to meet on Monday, December 9, 1996, at 6:30 p.m.
in the conference room at the Rancho Cucamonga Public Library.
President Pachon asked Boardmember Morrison to draw for his term of office.
Boazdmember Morrison drew 2000.
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F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F1. A Tour of the Library and the Bookstore.
F2. Affinity Card.
F3. Telethon.
Boardmember Barnett asked for a timeline of the Telethon.
Library Foundation Boazd Minutes
November 6, 1996
Page 5
Deborah Clazk, Library Manager, stated that the timeline will be in the next Newsletter.
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G. COMMUNICATIONS FROM THE PUBLIC
None received.
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H. ADJOURNMENT
MOTION: Moved by Boazdmember Schmidt, seconded by Boazdmember Williams to adjourn to
December 9, 1996, at 6:30 p.m. in the Conference Room at the Rancho Cucamonga Public Library.
Motion carried unanimously, 8-0. The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Vivian Gazcia
Administrative Secretary
Approved: December 9, 1996