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HomeMy WebLinkAbout97/10/20 (Special Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. October 20, 1997 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *:* City Couucilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember +++ Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Dr. James Brown, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Marcia Newman, Boazdmember Robert A. Valenti, Boardmember Paul Williams, Boazdmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follovs: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho CucamC~onga. Acting in that capacity, on ~6 at / Q~`~' I posted am~t""rfurre~~and correct copy of the meeting agenda dated /~Con.g~,y lJ~c~f,9~~y ~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration vas executed on ~P.I,~rC.~.~ ~~~ ~~/y~ at Rancho Cucamonga. DEBORAH RAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: ~/ (.I rL~~ X /G~G~-Q- Vivian Garcia, Administrative Secretary City of Rancho Cucamonga PAGE Rancho Cucamonga Public Library Foundation Board S ecial Meetin October 20 1997 1 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett , Brown ,Davies ,Morrison , Newman ,Valenti and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation _Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: June 9, 1997 1 July 3, 1997 August 4, 1997 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on the Library Telethon: oral report presented by Library Manager, Deborah Clazk. " 2. Update on the Planned Giving Program: oral report presented by Library Manager, Deborah Clazk. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Joint Fundraising Opportunity: The Friends of the Librazy with the Foundation Board. Presented by Foundation Boazdmember and Friends President Paul Williams. 2. Determination of next date of Special Meeting. PAGE Rancho Cucamonga Public Library Foundation Board 2 Special Meeting, October 20, 1997 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. i F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library - Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT Adjourn to Joint Meeting of the Library Boazd of Trustees and the Library Foundation Board. I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 17, 6:00 p.m., 1997, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD ReQUlar Meeting A. CALL TO ORDER The meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 9, 1997, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. by President Pachon. Present were Boardmembers Beasley, Barnett, Howdyshell, Pachon, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. +r+~*+ B. CONSENT CALENDAR B1. Approval of Minutes: March 10, 1997 (Morrison absent) April 14, 1997 April 21, 1997 MOTION: Moved by Boardmember Howdyshell approval of Consent Calendar, seconded by Boardmember Williams. Motion carried unanimously, 6-0-1 (with Morrison absent). ~rr~*~ C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Update on the Library Telethon: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, updated the Foundation Board on the Telethon. C2. Update on the Library Technology Center: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manger, presented an oral report to the Library Foundation Board on the Technology Center. C3. Application to the State Library to receive $9,600 in grant funds to create a Planned Giving Program for the Foundation. Presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, reviewed the grant with the Library Foundation Board. ~*~+*~ Library Foundation Board Minutes June 9, 1997 Page 2 D. BOARD BUSINESS D1. Budget presentation: The proposed 1997/98 Library Foundation Budget will be presented by the Library Manger for review, discussion and approval. Deborah Clark, Library Mangaer reviewed the budget with the Foundation Board. The Library Foundation Board afrer discussion decided to amend the budget to have a line item for Canister Revenue and a line item for Future Fundraising Event of $6,000. MOTION: Moved by Boazdmember Williams approval of 1997/98 Library Foundation Budget as amended to be presented to the Library Board, seconded by Boardmember Valenti. Motion carried, 6-0-1 (with Morrison absent). D2. Canister Program: Presentation by Boardmember Morrison on possible outlets that sell/market canisters. President Pachon, stated that since Boardmember Morrison was absent, she would like to save this item for the next meeting. D3. Mission Statement for the Library Foundation: presented by Foundation President, Paula Pachon. President Pachon reviewed the statement with the Foundation Board. After discussion with the Board, the Mission Statement reads: The purpose of the Rancho Cucamonga Public Library Foundation is to augment resources and to increase visibility of the Rancho Cucamonga Public Library through an organized fundraising program. MOTION: Moved by Boardmember Howdyshell approval of Mission Statement with corrections and for the Library Board's review and approval, seconded by Boardmember Williams. Motion carried unanimously, 6-0-1 (with Morrison absent). D4. Foundation Goals and Objectives for 1997/98: discussion led by President Paula Pachon. President Pachon opened the floor for discussion with the Foundation Board on Goals and Objectives for 1997/98. 2 Library Foundation Board Minutes June 9, 1997 Page 3 The Foundation Board decided to have the following as Goals and Objectives for 1997/98: 1998 Telethon Production Affinity Credit Cazd Promotion Training for Boardmembers Planned Giving Program Canister Program D5. Determination of next date of Special Meeting. After discussion, the Library Foundation Boazd agreed to a joint meeting with the Library Board on Thursday, July 3rd at 6:30 p.m. at the Library. +•.*•• E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Time line for Telethon E2. Review the Mission Statement with the Library Board of Library Trustees. E3. Select and recommend project ~r**+• F. COMMUNICATIONS FROM THE PUBLIC None **:~~* G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Barnett to adjourn to a joint meeting with the Library Board on July 3, 1997, at 6:30 p.m. in the Story time Room at the Rancho Cucamonga Public Library. Motion carried unanimously, 6-0-1 (with Momson absent). The meeting adjourned at 7:56 p.m. Respectfully s bmitted, Vw-~.o~- ,~cu,~-a- Vivian Gazc~a Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES AND LIBRARY FOUNDATION BOARD Special Joint Meeting A. CALL TO ORDER A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held on Thursday, July 3, 1997, in the Community Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. by President Howdyshell. Present were Library Boardmembers Davies, Gregory and Swistock; Foundation Boardmembers Pachon, Beasley, Morrison, Valenti and Williams. Also present were: Retiring Boazdmember Laura Muna-Landa, Deborah Clark, Library Manager, Robert Kazatsu, Principal Librarian, James Corwin, Reference Librarian, Nina Cole, Children's Library Assistant and Vivian Garcia, Administrative Secretary. *+~*r* B. JOINT ITEMS OF DISCUSSION B 1. Review of Donor Wall Design. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that during the Telethon there was a Donor Wall design contest. The Donor Wall Subcommittee reviewed the entries and approved one for the Foundation and the Library Board review. The joint meeting was an ideal opportunity for both Boazds to review the design and meet the designer, Jens Lerback. Jens Lerback reviewed the design with the Boards. B2. Update on status of the Library. Oral report by staff. Deborah Clark, Library Manager, reviewed the budget sheets with the Boards. Nina Cole, Children's Library Assistant, reviewed the Summer Reading Program with the Boards. "This is the third week of the Summer Reading Program. There aze 497 children in the "Read to Me" program, 754 school-age children, "Read to Themselves" and 43 enrolled in the Young Adult program. We have 50 dedicated teen volunteers who are helping with this program." Robert Kazatsu, Principal Librazian, started that during the month of June, 45 percent of items that were checked out were children's books. Anew collection of CD ROM software is now available to the public. Library Board and Library Foundation Minutes July 3, 1997 Page 2 Deborah Clark, Library Manager, stated that applications are being accepted for positions on the Library Boazd of Trustees and The Library Foundation until July 31 at the City Clerk's office. B3. Telethon 1998: Selection of Project. Introduction to discussion, presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, opened the discussion for selection of projects for the 1998 Telethon. Two suggestions from staff were a book mobile and a homework center. The goal for the Telethon is $60,000. President Howdyshell asked if there was a possible joint effort with the schools for a homework center? Foundation Boardmember Williams suggested a storefront location for a branch library. Deborah Clazk, Library Manager, stated that staff would find out the start-up and on-going cost of a store front branch library. B4. Telethon 1998: Reports presented by Deborah Clark, Library Manager. a. Subcommittees proposed for approval. Participation for each Foundation and Boardmember requested. Deborah Clazk, Library Manager, asked for the approval of the Telethon Subcommittees and if their were any volunteers who wished to serve on any of the committees. Boazdmember Gregory volunteered for the Executive Subcommittee taking Boardmember Swistock's place. Foundation Boazdmember Beasley volunteered for the Youth Talent Subcommittee and the Canister Subcommittee. Boardmember Swistock volunteered for the Marketing and Publicity Subcommittee. Foundation Boardmember Valenti volunteered for the Professional Entertainment/Celebrity Guests/Adult Amateur Entertainment Subcommittee. Foundation President Pachon volunteered for the School Involvement Subcommittee. MOTION: Moved by President Howdyshell to accept the Telethon Subcommittees with changes, seconded by Boardmember Williams. Motion carried 9-0-1 (with Barnett absent). Library Board and Library Foundation Minutes July 3, 1997 Page 3 b. Timeline for the first six months of Telethon planning. Deborah Clazk, Library Manager, reviewed the Timeline with the Boards. President Pachon polled the Foundation Boardmembers who agreed to meet next on Monday, August 4 at 7:00 p.m. *+*«+* C. COMMUNICATIONS FROM THE PUBLIC None **~*+* D. THE LIBRARY BOARD OF TRUSTEES BUSINESS D1. Approval of Donor Wall Design. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, stated that staff recommends that the Donor Wall Design be accepted and to the $500 prize awarded to Jens Lerback. MOTION: Moved by President Howdyshell to accept the Donor Wall Design and to award the $500 to Jens Lerback, seconded by Boardmember Gregory. Motion carried 4-0. D2. Approval to accept Grant Award of $9,600 to establish a Planned Giving Program. Report presented by Deborah Clark, Library Manager. Deborah Clark, Library Manager, reviewed the Planned Giving Program with the Library Board. MOTION: Moved by President Howdyshell to accept the Grant Award ,seconded by Boardmember Davies. Motion carried 4-0. D3. Technology Center Update. Report presented by Robert Kazatsu, Principal Librarian. Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Technology Center. a. First draft of Internet Access policy for review and discussion. 6 Library Board and Library Foundation Minutes July 3, 1997 Page 4 Deborah Clazk, Library Manager, stated that before the Library Board was staff report Item D3A replacing the original proposal. She reviewed the policy with the Library Board and opened the floor for discussion. Deborah Clark, Library Manager, stated that staff is proposing Adults 18 and older will have non- filtered Internet in the Technology Center unless they want to turn on the filter; youngsters 13 to 17 can be logged on when they first come in on a filtered terminal. However, if they want to have access to unfiltered Internet, they will have to have a signed, parent permission slip and staff will call and verify that the parent actually did the signing. Children 12 years and younger will only be allowed to access Internet in the Technology Center if a pazent has accompanied them to the Library and signs their permission slip. Reference Librarian Jim Corwin reminded the Library Board of the ALA position opposed to filtering on the Internet in any format and urged the Board to uphold the American Library Association position. The Library Board and staff discussed the Internet policy. The Library Board decided to continue this item next month. *+*.+• E. COMMUNICATIONS FROM THE PUBLIC None .**+. F. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to August 7, 1997, seconded by Boazdmember Swistock. Motion carried, 4-0. The meeting adjourned at 8:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, August 4, 1997, at 7:00 p.m. in the Rains Conference Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to lack of quorum. Respectfully submitted, v~~-. Vivian Gazcia Administrative Secretary Approved: