HomeMy WebLinkAbout97/10/20 (Special Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
SPECIAL MEETING
6:00 p.m.
October 20, 1997
Tri Communties Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
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City Couucilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
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Foundation Boardmembers
Paula Pachon, President
Patricia Beasley, Secretary
Rene Barnett, Boardmember
Dr. James Brown, Boardmember
Rebecca Davies, Boardmember
Gregory Morrison, Boardmember
Marcia Newman, Boazdmember
Robert A. Valenti, Boardmember
Paul Williams, Boazdmember
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follovs:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
CucamC~onga. Acting in that capacity, on ~6
at / Q~`~' I posted am~t""rfurre~~and correct copy of the meeting
agenda dated /~Con.g~,y lJ~c~f,9~~y ~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration vas executed on
~P.I,~rC.~.~ ~~~ ~~/y~ at Rancho Cucamonga.
DEBORAH RAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
BY: ~/ (.I rL~~ X /G~G~-Q-
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
PAGE
Rancho Cucamonga Public Library Foundation Board
S ecial Meetin October 20 1997 1
A. CALL TO ORDER
1. Roll Call: Pachon ,Beasley ,Barnett ,
Brown ,Davies ,Morrison ,
Newman ,Valenti and Williams
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Foundation _Board at
one time without discussion. Any item may be removed by a
Boardmember or member of the audience for discussion.
1. Approval of Minutes: June 9, 1997 1
July 3, 1997
August 4, 1997
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Update on the Library Telethon: oral report presented by Library
Manager, Deborah Clazk. "
2. Update on the Planned Giving Program: oral report presented by
Library Manager, Deborah Clazk.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation
Board for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Joint Fundraising Opportunity: The Friends of the Librazy with the
Foundation Board. Presented by Foundation Boazdmember and
Friends President Paul Williams.
2. Determination of next date of Special Meeting.
PAGE
Rancho Cucamonga Public Library Foundation Board 2
Special Meeting, October 20, 1997
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Library Foundation Board to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
i
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Library -
Foundation Board. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
Adjourn to Joint Meeting of the Library Boazd of Trustees and the Library
Foundation Board.
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, October 17, 6:00 p.m.,
1997, seventy-two (72) hours prior to the meeting per Government
Code 54953 at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
ReQUlar Meeting
A. CALL TO ORDER
The meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June
9, 1997, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. by President
Pachon. Present were Boardmembers Beasley, Barnett, Howdyshell, Pachon, Valenti and Williams.
Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary.
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B. CONSENT CALENDAR
B1. Approval of Minutes: March 10, 1997 (Morrison absent)
April 14, 1997
April 21, 1997
MOTION: Moved by Boardmember Howdyshell approval of Consent Calendar, seconded by
Boardmember Williams. Motion carried unanimously, 6-0-1 (with Morrison absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Update on the Library Telethon: oral report presented by Library Manager Deborah Clark.
Deborah Clark, Library Manager, updated the Foundation Board on the Telethon.
C2. Update on the Library Technology Center: oral report presented by Library Manager Deborah
Clark.
Deborah Clark, Library Manger, presented an oral report to the Library Foundation Board on the
Technology Center.
C3. Application to the State Library to receive $9,600 in grant funds to create a Planned Giving
Program for the Foundation. Presented by Library Manager Deborah Clark.
Deborah Clark, Library Manager, reviewed the grant with the Library Foundation Board.
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Library Foundation Board Minutes
June 9, 1997
Page 2
D. BOARD BUSINESS
D1. Budget presentation: The proposed 1997/98 Library Foundation Budget will be presented
by the Library Manger for review, discussion and approval.
Deborah Clark, Library Mangaer reviewed the budget with the Foundation Board.
The Library Foundation Board afrer discussion decided to amend the budget to have a line item for
Canister Revenue and a line item for Future Fundraising Event of $6,000.
MOTION: Moved by Boazdmember Williams approval of 1997/98 Library Foundation Budget as
amended to be presented to the Library Board, seconded by Boardmember Valenti. Motion carried,
6-0-1 (with Morrison absent).
D2. Canister Program: Presentation by Boardmember Morrison on possible outlets that
sell/market canisters.
President Pachon, stated that since Boardmember Morrison was absent, she would like to save this
item for the next meeting.
D3. Mission Statement for the Library Foundation: presented by Foundation President, Paula
Pachon.
President Pachon reviewed the statement with the Foundation Board.
After discussion with the Board, the Mission Statement reads:
The purpose of the Rancho Cucamonga Public Library Foundation is to augment resources and to
increase visibility of the Rancho Cucamonga Public Library through an organized fundraising
program.
MOTION: Moved by Boardmember Howdyshell approval of Mission Statement with corrections
and for the Library Board's review and approval, seconded by Boardmember Williams. Motion
carried unanimously, 6-0-1 (with Morrison absent).
D4. Foundation Goals and Objectives for 1997/98: discussion led by President Paula Pachon.
President Pachon opened the floor for discussion with the Foundation Board on Goals and
Objectives for 1997/98.
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Library Foundation Board Minutes
June 9, 1997
Page 3
The Foundation Board decided to have the following as Goals and Objectives for 1997/98:
1998 Telethon Production
Affinity Credit Cazd Promotion
Training for Boardmembers
Planned Giving Program
Canister Program
D5. Determination of next date of Special Meeting.
After discussion, the Library Foundation Boazd agreed to a joint meeting with the Library Board on
Thursday, July 3rd at 6:30 p.m. at the Library.
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Time line for Telethon
E2. Review the Mission Statement with the Library Board of Library Trustees.
E3. Select and recommend project
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F. COMMUNICATIONS FROM THE PUBLIC
None
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G. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Barnett to adjourn to a
joint meeting with the Library Board on July 3, 1997, at 6:30 p.m. in the Story time Room at the
Rancho Cucamonga Public Library. Motion carried unanimously, 6-0-1 (with Momson absent). The
meeting adjourned at 7:56 p.m.
Respectfully s bmitted,
Vw-~.o~- ,~cu,~-a-
Vivian Gazc~a
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES AND
LIBRARY FOUNDATION BOARD
Special Joint Meeting
A. CALL TO ORDER
A special joint meeting of the Library Board of Trustees and the Library Foundation Board was held
on Thursday, July 3, 1997, in the Community Room of the Rancho Cucamonga Public Library,
located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order
at 7:10 p.m. by President Howdyshell. Present were Library Boardmembers Davies, Gregory and
Swistock; Foundation Boardmembers Pachon, Beasley, Morrison, Valenti and Williams.
Also present were: Retiring Boazdmember Laura Muna-Landa, Deborah Clark, Library Manager,
Robert Kazatsu, Principal Librarian, James Corwin, Reference Librarian, Nina Cole, Children's
Library Assistant and Vivian Garcia, Administrative Secretary.
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B. JOINT ITEMS OF DISCUSSION
B 1. Review of Donor Wall Design. Report presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that during the Telethon there was a Donor Wall design
contest. The Donor Wall Subcommittee reviewed the entries and approved one for the Foundation
and the Library Board review. The joint meeting was an ideal opportunity for both Boazds to review
the design and meet the designer, Jens Lerback.
Jens Lerback reviewed the design with the Boards.
B2. Update on status of the Library. Oral report by staff.
Deborah Clark, Library Manager, reviewed the budget sheets with the Boards.
Nina Cole, Children's Library Assistant, reviewed the Summer Reading Program with the Boards.
"This is the third week of the Summer Reading Program. There aze 497 children in the "Read to
Me" program, 754 school-age children, "Read to Themselves" and 43 enrolled in the Young Adult
program. We have 50 dedicated teen volunteers who are helping with this program."
Robert Kazatsu, Principal Librazian, started that during the month of June, 45 percent of items that
were checked out were children's books. Anew collection of CD ROM software is now available
to the public.
Library Board and Library Foundation Minutes
July 3, 1997
Page 2
Deborah Clark, Library Manager, stated that applications are being accepted for positions on the
Library Boazd of Trustees and The Library Foundation until July 31 at the City Clerk's office.
B3. Telethon 1998: Selection of Project. Introduction to discussion, presented by Deborah Clark,
Library Manager.
Deborah Clark, Library Manager, opened the discussion for selection of projects for the 1998
Telethon. Two suggestions from staff were a book mobile and a homework center. The goal for the
Telethon is $60,000.
President Howdyshell asked if there was a possible joint effort with the schools for a homework
center?
Foundation Boardmember Williams suggested a storefront location for a branch library.
Deborah Clazk, Library Manager, stated that staff would find out the start-up and on-going cost of
a store front branch library.
B4. Telethon 1998: Reports presented by Deborah Clark, Library Manager.
a. Subcommittees proposed for approval. Participation for each Foundation and
Boardmember requested.
Deborah Clazk, Library Manager, asked for the approval of the Telethon Subcommittees and if their
were any volunteers who wished to serve on any of the committees.
Boazdmember Gregory volunteered for the Executive Subcommittee taking Boardmember
Swistock's place.
Foundation Boazdmember Beasley volunteered for the Youth Talent Subcommittee and the Canister
Subcommittee.
Boardmember Swistock volunteered for the Marketing and Publicity Subcommittee.
Foundation Boardmember Valenti volunteered for the Professional Entertainment/Celebrity
Guests/Adult Amateur Entertainment Subcommittee.
Foundation President Pachon volunteered for the School Involvement Subcommittee.
MOTION: Moved by President Howdyshell to accept the Telethon Subcommittees with changes,
seconded by Boardmember Williams. Motion carried 9-0-1 (with Barnett absent).
Library Board and Library Foundation Minutes
July 3, 1997
Page 3
b. Timeline for the first six months of Telethon planning.
Deborah Clazk, Library Manager, reviewed the Timeline with the Boards.
President Pachon polled the Foundation Boardmembers who agreed to meet next on Monday,
August 4 at 7:00 p.m.
*+*«+*
C. COMMUNICATIONS FROM THE PUBLIC
None
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D. THE LIBRARY BOARD OF TRUSTEES BUSINESS
D1. Approval of Donor Wall Design. Report presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that staff recommends that the Donor Wall Design be
accepted and to the $500 prize awarded to Jens Lerback.
MOTION: Moved by President Howdyshell to accept the Donor Wall Design and to award the $500
to Jens Lerback, seconded by Boardmember Gregory. Motion carried 4-0.
D2. Approval to accept Grant Award of $9,600 to establish a Planned Giving Program. Report
presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed the Planned Giving Program with the Library Board.
MOTION: Moved by President Howdyshell to accept the Grant Award ,seconded by Boardmember
Davies. Motion carried 4-0.
D3. Technology Center Update. Report presented by Robert Kazatsu, Principal Librarian.
Robert Karatsu, Principal Librarian, gave an oral report to the Library Board on the Technology
Center.
a. First draft of Internet Access policy for review and discussion.
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Library Board and Library Foundation Minutes
July 3, 1997
Page 4
Deborah Clazk, Library Manager, stated that before the Library Board was staff report Item D3A
replacing the original proposal. She reviewed the policy with the Library Board and opened the floor
for discussion.
Deborah Clark, Library Manager, stated that staff is proposing Adults 18 and older will have non-
filtered Internet in the Technology Center unless they want to turn on the filter; youngsters 13 to 17
can be logged on when they first come in on a filtered terminal. However, if they want to have
access to unfiltered Internet, they will have to have a signed, parent permission slip and staff will
call and verify that the parent actually did the signing. Children 12 years and younger will only be
allowed to access Internet in the Technology Center if a pazent has accompanied them to the Library
and signs their permission slip.
Reference Librarian Jim Corwin reminded the Library Board of the ALA position opposed to
filtering on the Internet in any format and urged the Board to uphold the American Library
Association position.
The Library Board and staff discussed the Internet policy. The Library Board decided to continue
this item next month.
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E. COMMUNICATIONS FROM THE PUBLIC
None
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F. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to August 7, 1997, seconded by
Boazdmember Swistock. Motion carried, 4-0. The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
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CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,
August 4, 1997, at 7:00 p.m. in the Rains Conference Room of the City of Rancho Cucamonga,
located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to lack of quorum.
Respectfully submitted,
v~~-.
Vivian Gazcia
Administrative Secretary
Approved: