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Home My WebLink About98/07/13 (Special Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 7:00 p.m. July 13, 1998 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 ~** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember ~** Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Dr. James Brown, Boazdmember Rebecca Davies, Boardmember Gregory Morrison, Boazdmember Robert A. Valenti, Boazdmember Paul Williams, Boazdmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of 't he Library of Rancho Cucamonga. Acting in that capacity, on ~~ 8 ~~ l~ ~8 , at I posted a true and correct copy of the meeting agenda dated ~~ ~3 L~9$ at 10500 Civic ' Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration vas executed on /g! ~g at Rancho Cucamonga. DEBORAH RAYE CLARK, LIBRARY MANAGER - City of Rancho Cucamonga -• BY: ~~ G~ Yivian Garcia, Administrative Secretary City of Rancho Cucamonga PAGE Rancho Cucamonga Public Library Foundation Board Special Meeting, Jdly 13, 1998 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett , Brown ,Davies ,Morrison , Valenti and Williams B. CONSENT CALENDAR 1. Approval of minutes: January 12, 1998 _ Mazch 17, 1998 - _ May 11,.1998 June 8, 1998 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on the Library Telethon and "Grand Fiesta": oral report - presented by Library Director Deborah Clazk. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Discussion of possible fund-raising events. Discussion led by President Paula Pachon. Wine-tasters Dinner (Paul Williams, Director) 2. Report on California Librazy Association Legislative Day. Presented by Director Rene Barnett. 3. Determination of next date of Special Meeting. PAGE Rancho Cucamonga Public Library Foundation Board I 2 Special Meeting, July 13, 1998 -, E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, July 8, 6:00 p.m., 1998, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center ~ Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adiourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 12,1998, in the Tri-communities Room ofthe Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:09 p.m. Present were Boardmembers Beasley, Brown, Davies, Pachon, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. *~+a~+ B. CONSENT CALENDAR B 1. Approval of Minutes for November 10, 1997. MOTION: Moved by Boardmember Williams for approval of Minutes, seconded by Boardmember Brown. Motion carried unanimously, 4-0-0-2 (Beasley and Valenti abstained with Barnett and Morrison absent). r+*.++ C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Updates on the Library Telethon: oral report presented by Library Manager Deborah Clark. Deborah Clark, Library Manager, gave an oral report on the Telethon for the Board. Deborah Clark, Library Manager, stated that the Rancho Cucamonga Public Library won the John Cotton Dana Award based on their entry: The 1997 Library Telethon. The Library was one of nine chosen nation-wide for the honor this year. Deborah Clark, Library Manager, stated that the Daily Bulletin has agreed to do press releases in the City News section and a major press release for all three months, January, February and March. The Daily Bulletin has also agreed to do an ad for all three months; the first month will be highlighting the youth Talent Showcase; the second, focusing on business and the' third, highlighting the performances on the Telethon. The Daily Bulletin will also have a schedule for the event in the TV guide portion the week of the Telethon. Mark's Cable vision has agreed to insert a mailer in with their bills to every subscriber. Daily Bulletin will be printing the insert. Staff will be meeting with Comcast next week. Comcast will be carrying the Telethon on tape delay to their subscribers. Library Foundation Board Minutes January 12, 1998 Page 2 Deborah Clazk, Library Manager, stated staff has been busy with letters. Over 1200 have been sent out. The Library has received $2,700 in donations. Wells Fargo Bank has agreed to send their stage coach and four horses. They will be "kicking off' the Telethon on Saturday for the kids event. C2. Update on the Planned Giving Program: oral report presented by Library Manager Deborah Clark. Deborah Clazk, Library Manager, updated the Board on the Planned Giving Program, covering work in progress by Guy Beyersdorf. ++~*+~ D. BOARD BUSINESS D1. Critique of Wine and Cheese Fundriaser: oral report from Rene Barnett, Chair. Deborah Clark, Library Director, stated that the fundraiser went very well. A deposit of $795 was made into the Foundation account. Daily Bulletin provided the coverage, for the event and an article appeared on the front page of the City News the following week. D2. Update on the Canister Subcommittee: oral report by Library Manager, Deborah Clark. Deborah Clark, Library Manager, showed the new containers to the Board. She asked for help from Boardmember Williams for a locking device to put on the canisters. The Canister Subcommittee will be contacting businesses to place them in. D3. Determination of next date of Special Meeting. After discussion, the Foundation Board decided to adjourn the meeting to a joint meeting with the Library Board on Thursday, February 5 at 7:00 p.m. in the Tri-communities Room. ~***** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon. E2. Update on the Donor Wall r*+rr+ Library Foundation Board Minutes January 12, 1998 Page 3 F. COMMUNICATIONS FROM THE PUBLIC None received +*+*** G. ADJOURNMENT MOTION: Moved by Boardmember Valenti, seconded by Boardmember Davies to adjourn to a j oint meeting with the Library Board on Thursday, February 5, 1998, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 6-0-2 (with Barnett and Morrison absent). The meeting adjourned at 8:00 p.m. Respectfully submitted, ~~. ~G~-C.~.GL- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting ofthe Rancho Cucamonga Public Library Foundation Board was held on Tuesday, March 17, 1998, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:04 p.m. Present were Boardmembers Beasley, Brown, Davies, Morrison, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. ****** B. LIBRARY DIRECTOR'S STAFF REPORTS B 1. Update on the Library Telethon: oral report presented by Library Manager, Deborah Clark. Deborah Clark, Library Manager, updated the Foundation Board on the Telethon. Frances Howdyshell, gave updates to the Foundation Board on vendors she had contacted for donations for the Telethon. *~~*++ C. BOARD BUSINESS C 1. Determination of next date of Special Meeting. After discussion, the Foundation Board decided to tentatively meet on Tuesday, April 14, 1998. Vivian Garcia will call and confirm with the Boardmembers +***** D. IDENTIFICATION OF ITEMS FOR NEXT MEETING D1. Telethon wrap e+**** E. COMMUNICATIONS FROM THE PUBLIC None received. *+**** Library Foundation Board Minutes March 17, 1998 Page 2 F. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Valenti to adjourn to Tuesday, April 14, 1998, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 6-0-2 (with Barnett and Pachon absent). The meeting adjourned at 7:59 p.m. Respectfully submitted, y WtD-~-- ~p..cGc.ac- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Boazd was scheduled for Monday, May 11, 1998, at 7:00 p.m. in the Tri-Communities Conference Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to lack of quorum. Respectfully submitted, f~wc.~,~---- ~t~J(~.c,~- Vivian Gazcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, June 8, 1998, at 7:00 p.m. in the Tri-Communities Conference Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to lack of quorum. Respectfully submitted, (/G(IL~v ~/~-Gc~ Vivian Garcia Administrative Secretary Approved: