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HomeMy WebLinkAbout00/02/07 (Agn) Lib Fnd Board J . & LIBRARY FOUNDATION BOARD 1 AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. February 7, 2000 Administration Room Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Ron Stark, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember i DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ofq-00 at 'Dk)J0,r I posted a true and correct copy of the meeting agenda dated lr-cb- 7' CO at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on c-00 at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: V C>� Vivian Garcia, Administrative Secretary City of Rancho Cucamonga ancho Cucamonga Public Library Foundation Board Adjourned Meeting, February, 7, 2000 1 A. CALL TO ORDER 1. Roll Call: Pachon Beasley , Bradshaw , Davies Morrison Stark Warshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time.without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of minutes: January 24, 2000. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon 2000 a) Oral report from staff. b) Update from Committee Members D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Date of next meeting. f r ancho Cucamonga Public Library Foundation Board Adjourned Meeting, February, 7, 2000 z E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, February 4, 2000, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 24, 2000, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. Present were Boardmembers Bradshaw, Davies Gregory, Pachon, and Williams. Joyce Womack, Library Boardmember, Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of minutes: November 8, 1999 and January 10, 2000. MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Bradshaw. Motion carried, 5-0-3 (with Beasley, Stark and Warshaw absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon 2000: oral report from staff. a) Project selection: oral report on the approval of proposed bookmobile project. Deborah Clark, Library Director, updated the Library Foundation Board on the approval of the bookmobile as a project for Telethon 2000. b) December Kick-off event: analysis/discussion led by President Pachon. President Pachon asked for input on the event. Deborah Clark, Library Director, stated that there were approximately 200 attendees. The income was $800 from the event. Overall consensus was the event is a positive one that should be continued. c) Status of solicitations: update on fundraising available at the meeting. Assignment of follow up to solicitations. Library Foundation Board Minutes January 24, 2000 Page 2 Deborah Clark, Library Director, updated the Foundation Board on the mailings and announced that pledges were at approximately $22,000. d) Discussion of offering a single raffle prize for donations of$100 and above. Deborah Clark, Library Director, stated that staff would like to concentrate on a single raffle prize for the Telethon. Staff would like to have two Library Foundation Boardmembers present with the vendor in setting up the terms and conditions of the donation. Boardmember Bradshaw and President Pachon volunteered. C2. Update on Donor Wall a) Update from Boardmember Williams on meeting with Architect Peter Pitassi. Boardmember Williams stated that Pete Pitassi would be able to do the project. He will assign his intern to this project. Timeline for completion will be discussed. D. BOARD BUSINESS D1. Date of next meeting. The next meeting will be Monday, February 7 at the Library at 6 p.m. D2. Work session: completion of mail-out and envelope stuffing. Boardmembers selected letters to follow-up on in the next couple of weeks. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon 2000 Library Foundation Board Minutes January 24, 2600 Page 3 F. COMMUNICATIONS FROM THE PUBLIC None received G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Morrison to adjourn, the motion carried, 5-0-3 (with Beasley, Stark and Warshaw absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, February 07, 2000, adjourned said meeting to Wednesday, February 23, 2000, at the hour of 6:00 p.m., in the Conference Room at Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Bradshaw, Davies, Stark, Warshaw and Williams NOES: None ABSENT: Morrison and Pachon ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library February 8, 2000