HomeMy WebLinkAbout00/08/14 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
August 14,2000,in the Tri Communities Room of the City of Rancho Cucamonga,located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m.
Present were Boardmembers Beasley, Bradshaw, Davies, Pachon, Warshaw and Williams.
Mayor Pro Tem Diane Williams,Ravenel Wimberly,Library Boardmember,Deborah Clark,Library
Director, and Vivian Garcia, Administrative Secretary, were also present.
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Bl. Administration of Oath of Office — Oath of Office was administered by Mayor Pro Tem
Diane Williams to appoint Gino Filippi.
C. CONSENT CALENDAR
C l. Approval of minutes: February 7, 2000 (Pachon abstained), February 23,
February 28 (Discussion only), March 6(Beasley,Davies abstained),
March 13 (Stark and Williams abstained), March 20 (Beasley
abstained) and May 8th
MOTION: Moved by Boardmember Williams to approve the minutes,seconded by Boardmember
Warshaw. Motion carried, 7-0-1 (with Stark absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
DI. Telethon 2000. Oral report from Deborah Clark, Library Director.
a. Financial Report.
Boardmember Stark arrived at 6:25 p.m.
Deborah Clark, Library Director, reviewed expenditures of the budget with the Foundation Board.
b. Evaluation Forms.
Library Foundation Board Minutes
August 14, 2000
Page 2
Deborah Clark,Library Director, asked for a subcommittee to be formed to evaluate Telethon 2000
surveys returned. The subcommittee will make their recommendations to the Foundation Board.
President Pachon asked for volunteers.
Boardmembers Williams, Davies and Beasley volunteered.
Staff will be preparing a cost analysis with cost centers on a spreadsheet for the Foundation Board
for the next meeting.
C. Thank you party
Deborah Clark, Library Director, stated that the event went very well.
The Library Foundation Board commended staff on the wonderful decorations for the event.
D2. Telethon 2001. Oral report from Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that for next meeting, staff would like recommendations
from the Foundation Board on the Project for Telethon 200 1.
Boardmembers suggested another subcommittee to"brainstorm"ideas and to bring back selections
to the Foundation Board.
President Pachon asked for volunteers.
Library Boardmembers Wimberly and Bradshaw; and Foundation Boardmembers Stark and
Williams volunteered.
D3. Tax status and tax preparation. Report recommending contracting for tax preparation for the
Library Foundation.
Deborah Clark, Library Director, stated that staff has prepared the Foundation Board's taxes in the
past. However, staff is recommending an accountant to prepare future taxes.
MOTION: Moved by Boardmember Davies for staff to obtain an accountant for the taxes for the
Library Foundation Board, seconded by Boardmember Williams. Motion carried, 8-0.
D4. Status of Bookmobile Project. Oral report by staff.
Library Foundation Board Minutes
August 14, 2000
Page 3
Deborah Clark, Library Director, stated that staff is waiting for notification from the State on the
grant for the bookmobile. Staff should hear by October.
E. BOARD BUSINESS
E1. Closeout Budget for 1999/2000: report recommending issuance of check to the Rancho
Cucamonga Public Library in the amount of$20,000 to cover donations in the 1999/2000 budget.
Deborah Clark,Library Director,reviewed budget sheets with the Foundation Board. Staff is asking
for approval of$10,000 for the Adult Literacy Program and$10,000 for the Children's Curriculum
Support to be spent.
MOTION: Moved by Boardmember Williams to approve the check for $20,000 to be given to the
Rancho Cucamonga Public Library, seconded by Boardmember Beasley. Motion carried, 8-0.
E2. Proposed Budget for 2000/2001: Report recommending approval of the proposed budget for
2000/2001.
Deborah Clark, Library Director, reviewed proposed budget with the Foundation Board.
MOTION: Moved by Boardmember Williams to approve the 2000/2001 budget, seconded by
Boardmember Warshaw. Motion carried, 8-0.
E3. Donor Wall: Report recommending approval of design concept, presented by Library
Director, Deborah Clark.
Deborah Clark, Library Director, reviewed the design with the Foundation Board.
Staff will be bringing a proposal on how accumulative donations will work to the next meeting.
MOTION: Moved by Boardmember Bradshaw to approve the design submitted by United States
Bronze, seconded by Boardmember Williams. Motion carried, 8-0.
E4. Date of next meeting.
After discussion, President Pachon stated that the next meeting would be Monday, September 11,
2000 at 6 p.m. in the Tri Communities Room at City Hall.
Library Foundation Board Minutes
August 14, 2000
Page 4
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Fl. Subcommittee reports on the Evaluation Forms of Telethon 2000.
F2. Subcommittee reports on Project for Telethon 2001.
F3. Telethon 2001
F4. Donor Wall
F5. Date of Telethon 2001
F6. Holiday Party—Kick off for Telethon 200 1.
F7. Election of Officers
G. COMMUNICATIONS FROM THE PUBLIC
None received
H. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Stark to adjourn to
Monday, September 11, the motion carried, 8-0. The meeting adjourned at 7:15 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: September 11, 2000