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HomeMy WebLinkAbout00/09/11 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 11, 2000, in the Tri Communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Boardmembers Beasley, Bradshaw, Davies, Filippi, Pachon, Stark, Warshaw and Williams. Mayor Alexander, Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—Oath of Office was administered by Mayor Alexander to re-appoint Rebecca Davies and appoint Anne Viricel. C. ELECTION OF OFFICERS Conducted by current President Paula Pachon. President Pachon opened the floor for nominations. Boardmember Williams nominated Boardmember Pachon for President. Motion seconded by Boardmember Stark. Motion carried, 9-0. Boardmember Williams nominated Boardmember Beasley for Secretary. Motion seconded by Boardmember Bradshaw, Motion carried, 9-0. D. CONSENT CALENDAR D1. Approval of minutes: August 14, 2000 MOTION: Moved by Boardmember Williams to approve the minutes,seconded by Boardmember Bradshaw. Motion carried, 9-0. Library Foundation Board Minutes September 11, 2000 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Donor Wall Updated. Oral report from Deborah Clark, Library Director. Deborah Clark,Library Director,reviewed a handout of the updated layout of the Donor Wall for the Library. Deborah Clark, Library Director, stated that a purchase order had been issued to United States Bronze Sign Company for Phase One design and construction of the Donor Wall. The subcommittee of President Pachon and Boardmember Warshaw will select the color corian for the different levels of donations from the samples. Once the drawings are complete,they will be posted at the Library. E2. Joint meeting of the City Council and the Library Board of Trustees. Oral report by Library Director Deborah Clark. Deborah Clark, Library Director, reviewed with the Foundation Board the agenda for the joint meeting between the Library Board of Trustees and City Council; and invited their participation as interested members of the public. F. BOARD BUSINESS F1. Telethon 2001 a) Reports from Subcommittees 1) Subcommittee Report on Evaluation Forms for Telethon 2000. Oral report: Boardmember Williams presenting. Boardmember Williams reviewed the surveys with the Foundation Board. The subcommittee recommended keeping Friday, Saturday and Sunday for the days of the Telethon, and retaining the same timeframes. The subcommittee recommended continuing with the same type of acts. The subcommittee recommended the following changes: Improve the advertising of the Telethon. Work with production company to correct technical problems that occurred during Telethon 2000. Suggestions from the surveys included improving the sound during broadcast,and for equipment locations to change during the event. Add more hosts and rotate during the three(3)day event. Library Foundation Board Minutes September 11, 2000 Page 3 Have more involvement with the children and schools. Have more library specific information such as READING Moments. 2) Subcommittee Report on suggestion projects for Telethon 2001. Oral report: Committee Chair presenting. Boardmember Stark reviewed with the Board suggestions from the committee: A Web-A-Thon, to broadcast the Telethon on-line; and off-site viewing locations/special events to increase viewer ship during the Telethon. Boardmember Filippi reviewed with the Board a potential project,Books on Wheels. Books could be ordered on-line and delivered at predetermined times to selected locations. Boardmember Bradshaw reviewed with the Board another idea for a project, Senior/Youth Reading Program. Boardmember Stark reviewed with the Board two more projects, School Reading Incentive Program and Agency Outreach. After discussion, Deborah Clark, Library Director, stated staff would like to review the projects and bring back reports to the Library Foundation Board at the next meeting. b) Holiday Kickoff Party Deborah Clark,Library Director, stated that Boardmember Filippi for the fourth year was willing to host the Kickoff Party at the Filippi Winery. The date being considered is Thursday, December 7. President Pachon wanted staff to check the date with the Chamber of Commerce and Community Services for other events on that date. Deborah Clark, Library Director, asked if the Board wanted to have a subcommittee for the event to find entertainment, help with decorations and in obtaining raffle prizes. After discussion, the Board decided not to have raffle prizes. Boardmember Davies volunteered to find entertainment for the evening. Library Foundation Board Minutes September 11, 2000 Page 4 c) Selection of Telethon date Deborah Clark, Library Director, stated that Rodney Gilfrey was not available for the Telethon in March or April. Staff will contact school districts to find out when spring breaks occur. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING GI. Dates of Telethon 2001. G2. Holiday Party—Kick off for Telethon 200 1. G3. Joint Meeting with Library Board of Trustees. G4. Recommendation from staff on the Projects for Telethon 2001. ****** H. COMMUNICATIONS FROM THE PUBLIC None received ****** I. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Stark to adjourn,motion carried, 9-0. The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 16, 2000