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HomeMy WebLinkAbout00/11/13 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. November 13, 2000 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 r** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gino Filippi, Boardmember Ron Stark, Boardmember Anne Viricel, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at I posted a true and correct copy of the meeting agenda dated MOV. j3, 02oob at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: XWr - Vivian Garcia, Administrative Secretary City of Rancho Cucamonga ancho Cucamonga Public Library Foundation Board Adjourned Meeting, November 13,2000 1 A. CALL TO ORDER 1. Roll Call: Pachon , Beasley , Bradshaw , Davies Filippi , Stark , Viricel_,Warshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of minutes: October 16, 2000 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. No items. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Holiday Event at the Winery a) Update on this event. Oral report by Library Director. 2. Status of Grant for Bookmobile. Oral report by Library Director. 3. Proposed fund raising activities for 2001, including activities centered around National Library Week, April 1-7, 2001. Brainstorming and input from staff. Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, November 13, 2000 2 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday,November 8,2000, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 16,2000, in the Administrative Room of the Rancho Cucamonga Public Library,located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. Present were Boardmembers Beasley, Bradshaw, Davies, Pachon, Viricel, Warshaw and Williams. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of minutes: September 11, 2000. MOTION: Moved by Boardmember Davies to approve the minutes, seconded by Boardmember Williams. Motion carried, 7-0-2 (with Filippi and Stark absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Donor Wall: Update. Oral report presented by Library Director, Deborah Clark. Deborah Clark, Library Director,reviewed blueprint plans of the Donor Wall for the Library with the Board. Color selections by the subcommittee were reviewed. D. BOARD BUSINESS D1. Joint meeting of the City Council and the Library Board of Trustees. Oral report by Library Board Liaison, Donna Bradshaw and Library Director, Deborah Clark. Boardmember Bradshaw gave an oral report on the joint meeting with the Board. Deborah Clark, Library Director, stated the meeting went very well and Council was supportive. Library Foundation Board Minutes October 16, 2000 Page 2 D2. Telethon 2001 a) Recommendation to move the Telethon to every other year basis. Report presented by Deborah Clark,Library Director and Robert Karatsu, Library Services Manager. Deborah Clark, Library Director, stated that when a new Telethon campaign began, the project for which the funds were raised at the last Telethon is available for viewing. Unfortunately, this year staff is unable to start the process for the Kidsmobile project until the federal grant that was applied for is approved or denied. After the approval, time will be needed for the process of obtaining a bookmobile. In addition, staff time and energy will be committed 100 percent to getting the bookmobile project off the ground and effectively using the $68,000 granted by the State Library to create the project. Robert Karatsu, Library Services Manager, gave an oral report to the Board about the Bookmobile Conference he attended in Ohio,explaining the time frame to order a book mobile could involve nine (9) months from start to the receipt of the vehicle. Deborah Clark, Library Director, stated the donations raised for Telethon 2000 will be used to purchase the books and equipment for the Kidsmobile, as promised in campaign 1999. However, she strongly believes that a better atmosphere and fundraising case will be made if the next Telethon is scheduled in 2002, when the bookmobile can be on display with the $50,000 worth of materials there for the public to see during the campaign kick-off that will occur in December of 2001. In requesting the Foundation to approve staff s recommendation to move the Telethon to an every other year basis, the Director mentioned that she had received a phone call from Foundation Boardmember Ron Stark,warning that he believes that a shift in time frame could result in a loss of income and would set back the fund raising process and energy generated by the event. MOTION: Moved by Boardmember Williams to support staff in the recommendation of moving the Telethon to every other year, seconded by Boardmember Warshaw. Motion carried, 7-0-2 (with Filippi and Stark absent). D3. Holiday Event at the Winery. a) Discussion on the times, purpose and nature of this event. Deborah Clark, Library Director, stated staff would like to contact Boardmember Filippi on the date and then contact Boardmembers for help with the event. Library Foundation Board Minutes October 16, 2000 Page 3 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Holiday Event E2. Status of Grant for Bookmobile E3. National Library Week F COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Bradshaw to adjourn, motion carried, 7-0-2 (with Filippi and Stark absent). The meeting adjourned at 7:30 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday,November 13, 2000, adjourned said meeting to Monday, January 8, 2001, at the hour of 6:00 p.m., in the Tri Communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Bradshaw, Filippi, Pachon, Stark,Viricel and Williams NOES: None ABSENT: Beasley, Davies and Warshaw ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library November 14, 2000