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Home My WebLink About01/03/12 (Special Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. March 12, 2001 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gino Filippi, Boardmember Ron Stark, Boardmember Anne Viricel, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho �� Cucamonga. Acting in . that capacity, on 1"iaACA at (Sq ieM I posted a true and correct copy of the meeting agenda dated /4a--ck/a IF =2oOt at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Foundation Board Special Meeting,March 12,2001 A. CALL TO ORDER 1. Roll Call: Pachon , Beasley , Bradshaw Davies_, Filippi , Stark Viricel ,Warshaw and Williams_. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of minutes: January 8 and February 12, 2001. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) National Library Week events a) April 7, Cyber Space Class b) April 14'x, Children's Program: Puppet Show c) April 20 & 21, Jr. & Adult Trivia Challenges d) April 27h: Foundation Reception, Donor Wall Dedication i) Volunteers are needed to help plan and decorate for this event D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items,although the President may open the meeting for public input. 1) Donor Wall Update a) Review of categories and levels of giving. Report available at the meeting. 2) Notification of Leave of Absence for Board Member Ron Stark Rancho Cucamonga Public Library Foundation Board Special Meeting,March 12,2001 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, March 12, 2001, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,January 8,2001, in the Tri-Communities Room of the City of Rancho Cucamonga,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Boardmembers Bradshaw, Davies, Filippi, Pachon, Viricel and Williams. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of minutes: November 13, 2000 (Davies abstained). MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Bradshaw. Motion carried, 5-0-3-1 (with Beasley, Stark and Warshaw absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Bookmobile Project: oral report by staff. Deborah Clark, Library Director gave an oral report about the bookmobile project. Boardmember Stark arrived at 6:08 p.m. D. BOARD BUSINESS D1. Holiday Event at the Winery. a) Update on this event. Oral report by Boardmember Filippi and Library Director. Boardmember Filippi stated the Holiday event was a great success. Having the authors was a great idea. The food was delicious and there was a large attendance. Deborah Clark, Library Director stated that over $3,000 was received. Library Foundation Board Minutes January 8, 2001 Page 2 Suggestions were made to increase the $10 charge from attendees, to have more lighting for the parking area, and possibility of valet parking for next year. President Pachon suggested that we calendar the Holiday event for this coming November or December. Boardmember Filippi will check dates for the next meeting. D2. Donor Wall Update. a) Approval of modifications of design. Report by Library Director. Deborah Clark,Library Director,stated that a mock-up of the Donor Wall was made and hung at the Library. The size of the Donor Wall is good. However,the original design has a frame around the border of the design. This makes the Donor Wall look smaller. Staff has requested the designer to extend the bands of color and remove the frame. MOTION: Moved by Boardmember Williams to approve the change in the Donor Wall, seconded by Boardmember Filippi. Motion carried, 7-0-2 (with Beasley and Warshaw absent). b) Review of categories and levels of giving. Report available at the meeting. Deborah Clark, Library Director, went over the number of donors for the different values, $500, $1,000, $5,000 and $10,000 of the plaques for the Donor Wall. Deborah Clark, Library Director,asked the Board how they would like to handle in-kind donations given to the Library, such as gift certificates, etc. After discussion by the Board, staff will report on the numbers for in-kind donations made to the Library at the next meeting. D3. Miniature Golf Tournament Fundraiser. Oral report by staff. Deborah Clark, Library Director, went over a memo to the Board on basic information for a miniature golf tournament fundraiser. After discussion, President Pachon asked if anyone from the Board would like to chair a subcommittee for this type of event. No volunteers were forth coming and the idea was tabled. President Pachon asked staff to keep the information on file about the fundraiser for future reference. Library Foundation Board Minutes January 8, 2001 Page 3 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. National Library Week Events. E2. Donor Wall, In-kind Donations E3. Date for Holiday Event E4. Information on the Bookmobile Grant F COMMUNICATIONS FROM THE PUBLIC None received. ****** G ADJOURNMENT MOTION: Moved by Boardmember Williams,seconded by Boardmember Bradshaw to adjourn to Monday, February 12 at 6 p.m. at City Hall, motion carried, 7-0-2 (with Beasley and Warshaw absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, February 12, 2001, at 6:00 p.m. in the Tri-communities Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: