HomeMy WebLinkAbout01/05/14 (Agn) Lib Fnd Board b LIBRARY FOUNDATION BOARD
AGENDA
CITY OF RANCHO CUCAMONGA
ADJOURNED MEETING
6:00 p.m.
May 14, 2001
Tri-Communities Room
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Paul Biane, Councilmember
Grace Curatalo, Councilmember
Bob Dutton, Councilmember
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Foundation Boardmembers
Paula Pachon, President
Patricia Beasley, Secretary
Donna Bradshaw, Boardmember
Rebecca Davies, Boardmember
Gino Filippi, Boardmember
Ron Stark, Boardmember
Anne Viricel, Boardmember
Amy Warshaw, Boardmember
Paul Williams, Boardmember
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of theLibraryof Rancho
Cucamo/ngga.� Acting in that capacity, on 0'��l� !//�, ao��
at /yam I posted a true and correct copy of the meeting
agenda dated L6 / " a 6Oj at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
�r/0at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
B Y: (/ (' JLGt z ti24 G
Vivian Garcia, -Administrative
Secretary
City of Rancho Cucamonga
Rancho Cucamonga Public Library Page I
,r Y� Library Foundation Board Agenda
Adjourned Meeting, May 14,2001
A. CALL TO ORDER
L Roll Call: Pachon , Beasley , Bradshaw ,
Davies . Filippi , Stark
Viricel , Warshaw and Williams
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Foundation Board at one
time without discussion. Any item may be removed by a Boardmember or member
of the audience for discussion.
1. Approval of Minutes: January 8, February 12, March 12 and April 9,2001. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
1. National Library Week events: oral update
2. Trivia Challenge Weekend: oral update and staffs evaluation of the event.
D. BOARD BUSINESS
The following items have been requested by the Library Foundation Board for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
1. Donor Wall Update
a) Staff will review proposals for protecting the Donor Wall from scratches, mars
or vandalism.
2. Attendance at Board Meetings. Report attached and presented by Library Director, 11
Deborah Kaye Clark.
3. Status of"Bucks for Books" campaign.
4. Telethon 2002: Approval of proposed dates for the event, March 22,23 and 201.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Library Foundation Board to identify the items they wish
to discuss at the next meeting. These items will not be discussed at this meeting,
only identified for the next meeting.
Rancho Cucamonga Public Library Page 2
Library Foundation Board Agenda
A Adjourned Meeting, May 14,2001
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Library
Foundation Board. State law prohibits the Board from addressing any issue not
previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was
posted on Friday, May 11, 2001, 6:00 pm, seventy-two (72) hours prior to the
meeting per Government Code 54953 at 10500 Civic Center Drive.
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R A N C H O C U C A M O N G A
IDuniuic L115RARv
Staff Report
DATE: May 14, 2001
TO: President and Members of the Library Foundation Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes of January 8, February 12, March 12, and April 9, 2001.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the Regular Meeting of the Library Foundation
Board listed above, taken and compiled by Library Administrative Secretary, Vivian
Garcia.
FISCAL IMPACT
None.
e pectfully submitted,
Deborah Kaye*a
rka
Library Director
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,January 8,2001, in the Tri-Communities Room of the City of Rancho Cucamonga,located
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:03 p.m. Present were Boardmembers Bradshaw, Davies, Filippi, Pachon, Viricel and Williams.
Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
BI. Approval ofminutes: November 13, 2000 (Davies abstained).
MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember
Bradshaw. Motion carried, 5-0-3-1 (with Beasley, Stark and Warshaw absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Bookmobile Project: oral report by staff.
Deborah Clark, Library Director gave an oral report about the bookmobile project.
Boardmember Stark arrived at 6:08 p.m.
D. BOARD BUSINESS
Dl. Holiday Event at the Winery.
a) Update on this event. Oral report by Boardmember Filippi and Library Director.
Boardmember Filippi stated the Holiday event was a great success. Having the authors was a great
idea. The food was delicious and there was a large attendance.
Deborah Clark, Library Director stated that over $3,000 was received.
Library Foundation Board Minutes
January 8, 2001
Page 2
Suggestions were made to increase the $10 charge from attendees, to have more lighting for the
parking area, and possibility of valet parking for next year.
President Pachon suggested that we calendar the Holiday event for this coming November or
December.
Boardmember Filippi will check dates for the next meeting.
D2. Donor Wall Update.
a) Approval of modifications of design. Report by Library Director.
Deborah Clark, Library Director, stated that a mock-up of the Donor Wall was made and hung at the
Library. The size of the Donor Wall is good. However, the original design has a frame around the
border of the design. This makes the Donor Wall look smaller. Staff has requested the designer to
extend the bands of color and remove the frame.
MOTION: Moved by Boardmember Williams to approve the change in the Donor Wall, seconded
by Boardmember Filippi. Motion carried, 7-0-2 (with Beasley and Warshaw absent).
b) Review of categories and levels of giving. Report available at the meeting.
Deborah Clark, Library Director, went over the number of donors for the different values, $500,
$1,000, $5,000 and $10,000 of the plaques for the Donor Wall.
Deborah Clark, Library Director, asked the Board how they would like to handle in-kind donations
given to the Library, such as gift certificates, etc.
After discussion by the Board, staff will report on the numbers for in-kind donations made to the
Library at the next meeting.
D3. Miniature Golf Tournament Fundraiser. Oral report by staff.
Deborah Clark, Library Director, went over a memo to the Board on basic information for a
miniature golf tournament fundraiser.
After discussion, President Pachon asked if anyone from the Board would like to chair a
subcommittee for this type of event. No volunteers were forth coming and the idea was tabled.
President Pachon asked staff to keep the information on file about the fundraiser for future reference.
3
Library Foundation Board Minutes
January 8, 2001
Page 3
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. National Library Week Events.
E2. Donor Wall, In-kind Donations
E3. Date for Holiday Event
E4. Information on the Bookmobile Grant
F COMMUNICATIONS FROM THE PUBLIC
None received.
G ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Bradshaw to adjourn to
Monday, February 12 at 6 p.m. at City Hall, motion carried, 7-0-2 (with Beasley and Warshaw
absent). The meeting adjourned at 6:55 p.m.
Respectfully submitted,
v6t1f.0 4c,'�
Vivian Garcia
Administrative Secretary
Approved:
Y
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for
Monday, February 12, 2001, at 6:00 p.m. in the Tri-communities Room at the City of Rancho
Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDA'T'ION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
March 12, 2001, in the Tri-Communities Room of the City of Rancho Cucamonga, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m.
Present were Boardmembers Davies, Pachon, Viricel and Williams.
Due to the lack of quorum, the following items were discussed with no action taken.
Deborah (lark, Library Director, Renee "Tobin, Senior Librarian, Jason Daly, Bookmobile
Coordinator and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
B I. Approval of minutes: January 8 and February 12, 2001.
President Pachon asked for this item to return to the next meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. National Library Week events
a) April 7, Cyber Space Class
b) April 14, Children's Program:Puppet Show
c) April 20 & 21, Adult and Junior Trivia Challenges
d) April 27, Foundation reception, Donor Wall Dedication
Volunteers are needed to help plan and decorate for this event.
Deborah Clark, Library Director, reviewed the events with the Foundation Board.
Deborah Clark, Library Director, stated that April 18"'there will be a dedication in memory of Helen
Kilmurray at the City Council meeting. Also,on April 28,Susie the Clown will be performing in the
children's department at the Library.
Volunteers were requested to help with the reception on Friday night, April 27 at 7 p.m.
Library Foundation Board Minutes
March 12, 2001
Page 2
Boardmembers Davies, Pachon and Viricel volunteered.
D. BOARD BUSINESS
D1. Donor Wall Update
a) Review of categories and levels of giving. Report available at the meeting.
Deborah Clark, Library Director, went over the two proposals for the categories of the donor wall.
After discussion,the Foundation Board selected Proposal 2,including the following categories: 500,
1,000, 2,500, 5,000 and 10;000.
D2. Notification of Leave of Absence for Boardmember Ron Stark.
Deborah Clark, Library Director, stated that Boardmember Stark had requested a Leave of Absence
for the next few months due to his work.
The Foundation Board accepted Boardmember Stark's request.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. List of in-kind donations to the Telethon.
E2. Library Month Activities.
E3. Retention of Foundation Boardmembers.
F COMMUNICATIONS FROM THE PUBLIC
None received.
7
Library Foundation Board Minutes
March 12, 2001
Page 3
G ADJOURNMENT
The Library Foundation Board advised staff of meeting next on Monday, April 9 at 6 p.m. at City
Hall. The meeting adjourned at 6:56 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
g
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
April 9, 2001, in the Rains Room of the City of Rancho Cucamonga, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. Present were
Boardmembers Bradshaw, Filippi, Pachon, Viricel and Williams.
Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present.
B. CONSENT CALENDAR
BI. Approval of minutes: January 8, February 12 and March 12, 2001.
President Pachon asked for this item to return to the next meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. National Library Week events
a) April 7, Cyber Space Class
b) April 14, Children's Program:Puppet Show
c) April 20 & 21, Adult and Junior Trivia Challenges
d) April 28, Children's Program: Grandma Susie Clown
Deborah Clark, Library Director, reviewed the events with the Foundation Board. She stated that on
April 18°i there will be a dedication in memory of Helen Kilmurray at the City Council meeting.
D. BOARD BUSINESS
D1. Donor Wall Update
a) Approval of staffs recommendation to recognize all in-kind donations at 50
percent of their assessed value for purposes of donor wall recognition. Report
attached.
l
Library Foundation Board Minutes
April 9, 2001
Page 2
Deborah Clark, Library Director,went over the recommendation with the Library Foundation Board.
MOTION: Moved by Boardmember Williams to approve to recognize all in-kind donations at 50
percent of their assessed value for the donor wall recognition, seconded by Boardmember Filippi.
Motion carried, 5-0-4 (with Beasley, Davies, Stark and Warshaw absent).
D2. "Bucks for Books" campaign: oral report on status.
Deborah Clark, Library Director, stated that over $10,600 had been received so far and donations
were continuing to come in.
133. April 27 Event: Dedication of Donor Wall; Launching of Kidsmobile. Oral report on status.
Deborah Clark,Library Director,reviewed the event with the Library Foundation Board,reminding
them that the event begins at 7 p.m. with the Donor Wall Dedication.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Budget
E2. Retention of Foundation Boardmembers.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Filippi to adjourn to
Monday, May 14 at 6 p.m. at City Hall, motion carried, 5-0-4 (with Beasley, Davies, Stark and
Warshaw absent). The meeting adjourned at 6:30 p.m.
Respectfully su mitted,
1 G,nG-� a.�uQ'
Vivian Garcia
Administrative Secretary
Approved:
/G
R A N C H O C U C A M O N G A
PUBLIC LI B R A R Y
Staff Report
DATE: May 14, 2001
TO: President and Members of the Library Foundation Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Board Member attendance
RECOMMENDATION:
That Library Foundation members review the attendance of members over the past
fiscal year and request the Library Director to take whatever action the Board deem the
most appropriate.
BACKGROUND:
Attached is the overall attendance of Board Members since the inception in 1996 and
an overview of current Board Members attendance over the past fiscal year.
Also included is a list of appointees and the expiration of their term of service.
Finally, the Bylaws of the Library Foundation are included, outlining the powers of the
Board in the matter of attendance.
FISCAL IMPACT:
None.
SincereIy, n
tHaL
Deborah Kaye k
Library Director
�I
ATTENDANCE BY BOARD MEMBER FOR FISCAL YEAR 2000/2001
Beasley, Patricia
No. of Meetings this Fiscal Year: 7 Absent: 6
Davies, Rebecca
No. of Meetings this Fiscal.Year: 7 Absent: 2
Filippi, Gino
No. of Meetings this Fiscal Year: 7 Absent: 2
Pachon, Paula
No. of Meetings this Fiscal Year: 7 Absent: 0
Stark, Ron
No. of Meetings this Fiscal Year: 7 Absent: 4
Viricel, Anne
No. of Meetings this Fiscal Year: 7 Absent: 0
Warshaw, Amy
No. of Meetings this Fiscal Year: 7 Absent: 4
Williams, Paul
No. of Meetings this Fiscal Year: 7 Absent: 0
Library Foundation Board
Meeting Date Absent
November 6, 1996 Morrison
December 9 Morrison and Schmidt
January 13, 1997 Barnett and Schmidt
February 10 Beasley
March 10 Morrison
June 9 Morrison
July 3 Barnett
October 20 Morrison, Pachon and Valenti
November 10 Beasley, Morrison and Valenti
January 12, 1998 Barnett and Morrison
March 17 Barnett and Pachon
July 13 Beasley, Brown and Valenti
September 14 Brown, Davies and Morrison
October 14 Brown
November 16 Beasley, Barnett, Morrison and Valenti
January 11, 1999 Barnett and Morrison
February 8 0
March 1 Beasley, Barnett and Brown
May 11 Brown and Morrison
September 13 0
October 1 1 Davies and Morrison
November 8 Morrison
January 24, 2000 Beasley, Stark and Warshaw
February 7 Morrison
February 28 Beasley, Stark and Williams
March 6 Beasley, Davies and Morrison
March 13 Morrison, Stark and Williams
March 20 Beasley and Morrison
August 14 Stark
September 11 0
October 16 Filippi and Stark
November 13 Beasley, Davies and Warshaw
January 8, 2001 Beasley and Warshaw
March 12, 2001 Beasley, Bradshaw, Filippi, Stark and
Warshaw.
April 9, 2001 Beasley, Bradshaw, Davies, Stark,
Warshaw
�3
CIT'':0FRNCHOCUCNN6A ID : 9094772846 NAY 10101 0 : 95 N0 . 001 F -111
COMMISSIONS
CITY OF RANCHO CUCAMONGA
As of August 30, 2000
LIBRARY BOARD OF TRUSTEES
Donna Bradshaw, 13908 Annandale Lane, 91739 899-0935(H) 08-04-99 to 05-30-02
Ravenel Wimberly, 13605 Jeremy CL, 91739 899.1300(H) 08-03-00 to 06-30.03
(818) 354-4869 (0)
Robert Howdyshell, 11210 Reflection Dr, 91737(Pres) 941-8612 (H) 05-30-00 to 06-30-03
955-4936 (0)
955.4948 (Fax)
Edward Swistock, 6759 Vanderbilt PI., 91701 944-5287 (H) 07-01-98 to 06-30-01
483-2272 (0)
463-2291 (Fax)
Joyce Womack, 5366 Evening Canyon Way, 91737 980-76_46 (H) 08-04-99 to 06-30-02
48d�-SDT0-0)
LIBRARY FOUNDATION
Patricia Beasley, 14090 Crescenta Way, 91739 (Sec) 899-0198 (H) 08-04-99 to 06-30-02
Rebecca Davies, 6239 Archibald Ave., 91737-3570 989-4765 (H) 09-11-00 to 06-30-03
989-3714 (0)
Gino Filippi, 970 Terrace Dr., Upland 91784 981-3322 (H) 08-14-00 to 06-30-03
386-8917 (0)
Paula Pachon, 11248 Terra Vista Pkwy#84, 91730(Pres) 945-0036(H) 09-17.97 to 06-30-01
477-276D(0)
Amy Warshaw, 12346 Daisy Ct, 91739 899-2131 (H) 08-04.99 to 06-30-02
357-5888(0)
Ron Stark, 5830 Emerald St., 91701 476-7470 (H) 11-03-99 to 06-30-02
989-4060 (0)
Anne Viricel, 10133 Shinon Dr., 91737 945-5551 (H) 09-11-00 to 06-30-03
386-8917 (0)
Paul Williams, 7251 Amethyst St, 91701 980-5336(H)
"Serves as Member of the Friends of the R.G. Public Library
Donna Bradshaw, 139DB Annadale Lane, 91739 899-0935 (H)
'Serves as Library Board of Trustees liaison to the Library Foundation
05-10-01 12 : 25 RECEIVED FROM :9094772846 P . 01
BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
ARTICLE I - NAME AND ADDRESS
Section 1. The name of this association shall be the Rancho Cucamonga Public
Library Foundation, hereinafter referred to as the "Foundation'.
Section 2: The address of the principal executive office of the Foundation shall be
located at Rancho Cucamonga Public Library, 7368 Archibald, Rancho Cucamonga, California,
or at such other place as the Board of Directors hereafter may designate.
ARTICLE II - PURPOSES AND LIMITATIONS
Section 1. The purpose of the Foundation is to establish a permanent endowment
fund to assist the government of the City of Rancho Cucamonga through the Rancho Cucamonga
Public Library, hereinafter referred to as the "library", in improving the quality of library services
to the citizens of the City of Rancho Cucamonga.
Section 2. The Foundation is organized, and at all times shall be operated,
exclusively for the benefit of, to perform the function of, and to carry out the purposes of, the
Library, within the meaning of 509(a) (3) (A) of the Internal Revenue Code of 1954, as amended,
the Regulations thereunder, and the corresponding provision of any applicable future United
States Internal Revenue Law and Regulations, such Code and Regulations hereinafter
collectively referred to as the "Code".
Section 3. In carrying out such propose, the Foundation shall not, in any manner, be
utilized to discharge the obligation of the City of Rancho Cucamonga, hereinafter to be referred
to as the "City", to bear the expenses of financing the routine operation, maintenance or repair of
the Library. The support, promotion and advancement of the Library afforded by this
Foundation is in addition to, and supplementary to, any budgeting program sponsored by the
City, and the use of this Foundation in the routine operation, maintenance or repair of the Library
shall be a violation of the purposes herein expressed. If the Board of Directors is of the opinion
that the City causes the terms of the Foundation to be violated by causing income of the
Foundation to be used for routine operation, maintenance or repair of the Library, then the Board
of Directors may direct that the income be used for the benefit of library organizations that are
not under the jurisdiction of the City. These organizations must be charitable organizations
under Section 501(c)(3) of the Code and must be consistent with the purpose of the Foundation.
ARTICLE III - MEETINGS
Section 1. All meetings, regular and special shall be notified, posted and conducted
in every way consistent with the requirements set forth in the Brown Act.
Section 2. The Board of Directors of the Foundation shall hold an annual meeting in
the month of June at such time and place designated by the Board.
/S
Section 3. Adoption of a budget for the upcoming fiscal year shall occur at the annual
meeting.
Section 4. Special meetings may be called at any time by a majority of the Board.
Written notice, stating the time and place of any special meeting and its purpose shall be given to
each member of the Board at least four days before such meeting.
Section 5. A majority of the Board constitutes a quorum.
ARTICLE IV - MEMBERSHIP AND SHARES
Section 1. The corporation shall have no membership.
Section 2. The corporation shall not have or issue shares of stock and shall declare no
dividends.
Section 3. No part of the Foundation shall inure to the benefit of any private
individual, and no part of the direct or indirect activities of this Foundation shall consist of
carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, or
intervening in (including the publication or distribution of statements), any political campaign on
behalf of any candidate for public office. Notwithstanding any other provision hereof, this
Foundation shall not conduct or carry on any activities not permitted to be conducted or carried
on by an organization exempt under Section 501 (c) (3) of the Code or by an organization
contributions to which are deductible under Section 170 (c) (2) of such Code.
ARTICLE V - BOARD OF DIRECTORS
Section 1. The total number constituting the Board of Directors shall be nine (9).
Section 2. The Library Director shall serve as an ex officio member of the Board.
Section 3. One (1) member of the Board of Directors shall be the elected
President of the Library Board of Trustees or his/her designee from the Library Board of
Trustees.
Section 4. One (1) member of the Board of Directors shall be filled by a member of
the Friends of the Rancho Cucamonga Public Library, appointed by the President of that
organization.
Section 5. Seven (7) members of the Board of Directors shall be filled by individuals
through an application and selection process and must be approved by the Library Board of
Trustees and appointed by the City Council.
Section 6. The terms shall be four(4) years. Directors may be reappointed for an
additional four year term, after which they may not be reappointed until an intervening one year
period. All vacancies occurring because of the expiration of terms or for other reasons will be
filled by the appointing body.
Section 7. The members of the first board appointed shall so classify themselves by
lot that two of their number shall go out of office at the end of the current fiscal year, three at the
end of one year thereafter, two at the end of two years thereafter, and two at the end of three
years thereafter.
Section 8. Directors missing three consecutive meetings, without good cause, may be
replaced by a majority vote of the remaining Directors on the Board and the appointing body
asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be
removed at any time by a majority vote of the entire council.
Section 9. All terms as prescribed in this Article shall commence with the
organizational meeting of the Board of Directors and shall expire at the date of the annual
meeting in June.
Section 10. Any change in the number and qualifications of members of the Board of
Directors shall be made only by amendment to these Bylaws.
ARTICLE VI - OFFICERS
Section 1. The Board shall elect a President and a Secretary at the annual meeting.
Their terms of office are one year.
Section 2. Officers may be removed from office for cause by a majority of the
Foundation Board at any meeting.
Section 3. The President shall preside at all meetings of the Board and have
responsibility for general supervision of its activities.
Section 4. The President, with assistance from the Library Director and the
Investment Trustee; shall present a budget for approval of the Board at the annual meeting.
Section 5. Disbursement of money in excess of$500, unless specifically budgeted at
the annual meeting, requires the signature of either the President or the Secretary.
Section 6. The Secretary shall give notice to all members and shall maintain a
permanent set of minutes to all meetings and shall preside at meetings in the absence of the
President.
ARTICLE VII - POWERS
Section 1. The decisions and acts of a majority of the members of the Board of
Directors qualified and serving shall constitute an exercise of the Foundation powers and
/7
discretions conferred upon the Board of Directors and the decisions and acts of such majority of
the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board
of Directors.
Section 2. The Board of Directors may adopt rules of procedures which shall not be
inconsistent with the terms of this Foundation.
Section 3. A simple majority of the Board may amend the Bylaws at any meeting.
However, no such amendment or modification shall alter the intention of the Donors that this
Foundation be operated exclusively for charitable, literary and educational purposes, and in a
manner which shall make this Foundation tax exempt and the donations to it deductible from
taxable income to the extent allowed by the provisions of the Code and other applicable
legislation and regulations as they now exist or as they may hereafter be amended. Every
amendment or modification of these bylaws shall be in writing, shall be signed by a majority of
the Board of Directors then serving and shall be delivered to each of the members of the Board
then in office and to the Investment Trustee then in office.
ARTICLE VIII - COMPENSATION AND EXPENSES
Section 1. The Board of Directors shall serve without compensation.
ARTICLE IX - INVESTMENT TRUSTEE
Section 1. The Finance Director of the City of Rancho Cucamonga shall serve as the
Investment Trustee for the Foundation. He/she shall have the powers and authority set out in
Section 2.
Section 2. The powers of the Investment Trustee shall be limited to investment of the
Foundation property and shall have the following discretionary powers:
(a) To hold the principal and all money or property given to the Trustee to invest and
reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires
its retention and/or use for a specific project.
(b) To invest and reinvest the principal and undistributed income of the Foundation
funds on deposit with the Trustee in such property, real, personal or mixed and in such manner as
it shall deem proper for the growth of capital and the production of income, and from time to
time to change investments as he/she shall deem advisable; to invest in or retain any stocks,
shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or
personal or real property (including without limitation any interest in or obligations of any
corporation, association, business trust, investment trust, common trust fund or investment
company) although some or all of the property so acquired or retained is of a kind or size which
but for this express authority would not be considered proper and although all of the Foundation
funds are invested in the securities of one company. No principal or income, however, shall be
loaned, directly or indirectly, to the hlvestment Trustee or any member of the Board or to anyone
else, corporate or otherwise, who has at any time made a contribution to this Foundation, nor to
anyone except on the basis of an adequate interest charge and with adequate security.
(c) To sell, lease, or exchange any personal, mixed, or real property, at public auction or
by private contact, for such consideration and on such terms as to credit or otherwise, an to make
such contracts and enter into such undertakings relating to the Foundation property, as it
considers advisable, whether or not such leases or contracts may extend beyond the duration of
the Foundation.
(d) To borrow money for such periods, at such rates of interest, and upon such terms as it
considers advisable, and as security for such loans to mortgage or pledge any real or personal
property with or without power of sale; to acquire or hold any real or personal property, subject
to any mortgage or hold any real or personal property, subject to any mortgage or pledge on or of
property acquired or held by this Foundation.
(e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases,
covenants, contracts, promissory notes, releases, and other instruments, sealed or unsealed,
incident to any transaction in which it engages.
(f) To vote, to give proxies, to participate in the reorganization, merger or consolidation
of any concern or in the reorganization, merger or consolidation of any concern or in the sale,
lease, disposition, or distribution of its assets; to join with other security holders in acting
through a committee, depositary, voting trustees, or otherwise and in this connection to delegate
authority to such committee, depositary, or trustees and to deposit securities with them or
transfer securities to them; to pay assessments levied on securities or to exercise subscription
rights in respect of securities.
(g) To hold Foundation property without indication of fiduciary capacity but only in the
name of a registered nominee, provided the Foundation property is at all times identified as such
on the books of the Foundation fund; to keep any or all of the Foundation property or funds in
any place or places in the United States of America.
ARTICLE X - ACCOUNTING
Section 1. The Investment Trustee shall render an accounting of the investment
transactions concerning the Foundation to the Board of Directors at least annually. No person or
entity other than the Board of Directors may require an accounting or bring any action against the
Investment Trustees with respect to the Foundation. The Investment Trustee may at any time
initiate legal action or proceedings for the settlement of its accounts and, except as otherwise
required by law, the only necessary party defendant to such action or proceedings shall be the
Board of Directors.
Section 2. The fiscal year of the Foundation shall be from July 1 through June 30th.
Section 3. The Board of Directors shall make a report annually of its uses of the
Foundation and shall distribute copies thereof to all members at the regular annual meeting held
/q
in .lune.
ARTICLE XI - LIABILITY OF TRUSTEES/DIRECTORS
Section 1. No Investment Trustee or member of the Board of Directors shall be
answerable for loss in investments made in good faith. No Investment Trustee or member of the
Board of Directors shall be liable for the acts or omissions of any other member of the Board, or
of any accountant, agent, counsel or custodian selected with reasonable care. Each Investment
Trustee or member of the Board shall be fully protected in acting upon any instrument,
certificate, or paper, believed by him/her to be genuine and to be signed or presented by the
proper person or persons and no Investment Trustee or member of the Board shall be under any
duty to make any investigation or inquiry as to any statement contained in any such writing but
may accept the same as conclusive evidence of the truth and accuracy of the statement therein
contained.
ARTICLE XII - FOUNDATION
Section 1. The Board of Directors may receive donations from the Donors or from any
other source in cash or in other property acceptable to them. All donations so received shall be
deposited with an Investment Trustee by the Board of Directors and thereafter held, managed,
administered and disposed of by the Investment Trustee and the Board of Directors pursuant to
the terms of the Agreement. The Board of Directors may accept donations which restrict their
uses and purposes, provided such restrictions are within the uses and purposes set forth in Article
II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise
specifically required, the Board of Directors may mingle such restricted donations with other
assets of the Foundation.
ARTICLE X111 - USE OF THE FOUNDATION
Section 1. The Board of Directors shall have power to apply the Foundation for the
purposes set forth in Article Il. In Furtherance thereof, the Board of Directors shall have the
power and authority and is directed to distribute the distributable income of the Foundation as
they may determine, to the uses and purposes set forth in Article 11.
Section 2. Unless the restricted donation provides otherwise, as used in Section 1,
"distributable income" means the total holdings of the Foundation, principle and interest, less
$2,500 which will serve as the minimum holding of the Foundation.
ARTICLE XIV - TERM OF FOUNDATION
Section 1. The Foundation shall continue in perpetuity; it may however, at any time be
wound up and the assets distributed with the assent of two-thirds of the Board of Directors, the
Library Board of Trustees and the Rancho Cucamonga City Council. Upon any such winding
up, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as
are consistent with the purpose of the Foundation.
20
NOTICE OF ADJOURNED MEETING
Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held
Monday, May 14,2001, adjourned said meeting to Monday,June 11,2001,at the hour of 6:00 p.m.,
in the Conference Room at Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho
Cucamonga, California. Said adjournment was passed by the following vote:
AYES: Beasley, Bradshaw, Davies, Filippi, Pachon, Viricel and Williams
NOES: None
ABSEN"r: Stark and Warshaw
ABSTAIN: None
Vivian Garcia, Library Administrative Secretary
Rancho Cucamonga Public Library
May 15, 2001