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HomeMy WebLinkAbout01/06/11 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD a AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. June 11, 2001 Story Room Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gino Filippi, Boardmember Ron Stark, Boardmember Anne Viricel, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at : 3Q I posted a true and correct copy of the meeting agenda dated wine l�{ c�CL/ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga .,. Rancho Cucamonga Public Library Page 1 Library Foundation Board Agenda Adjourned Meeting,June 11,2001 A. CALL TO ORDER Roll Call: Pachon , Beasley , Bradshaw , Davies , Filippi , Stark Viricel , Warshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: May 14, 2001. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Approval Of Proposed Budget for 2001/2002. Report will be available at the meeting. Presented by Deborah Kaye Clark, Library Director. 2) Project REACH and the Kidsmobile: Update by staff. 3) Donor Wall update: Oral report by staff. I). BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Election of Officers. Conducted by President Paula Pachon. President Secretary Powers and responsibilities of each Officer are outlined in the Bylaws, Article VI, Sections I through 6, attached. Gavel will be passed to newly elected President. 2) Telethon 2002. a) Discussion of potential projects. b) Discussion of Winery Kickoff event 3) Determination of date for next meeting. Rancho Cucamonga Public Library Page 2 Library Foundation Board Agenda 0 Adjourned Meeting,June 11,2001 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, June 5, 2001, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. r R A N C H O C U C A M O N G A PU15LIC L1IS RARY Staff Report DATE: June 11, 2001 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of May 14, 2001. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular Meeting of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Deborah Kaye C Library Director CITY OF RANCHO CUCAMONGA RANCI-10 CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,May 14, 2001, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:03 p.m. Present were Boardmembers Beasley,Bradshaw,Davies, Filippi,Pachon,Viricel and Williams. Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of minutes: January 8 (Beasley abstained), February 12, March 12 (Beasley, Bradshaw and Filippi abstained) and April 9, 2001 (Beasley and Davies abstained). MOTION: Moved by Boardmember Williams, seconded by Boardmember Filippi to approve the minutes, motion carried, 7-0-2 (with Stark and Warshaw absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. National Library Week events. Deborah Clark,Library Director,presented an oral report on the events during the month of March to the Foundation Board. C2. Trivia Challenge Weekend: oral update and staffs evaluation of the event. Deborah Clark, Library Director, reviewed the Trivia Challenge with the Foundation Board and discussed the results of a staff analysis of the event. D. BOARD BUSINESS D1. Donor Wall Update a) Staff will review proposals for protecting the Donor Wall from scratches, mars or vandalism. Library Foundation Board Minutes May 14, 2001 Page 2 Deborah Clark, Library Director, reviewed staffs recommendation with the Library Foundation Board, which was to solicit bids for covering the wall with an acrylic shield. D2. Attendance at Board Meetings. Report attached and presented by Library Director,Deborah Kaye Clark. After discussion, the Foundation Board asked staff to send letters to Boardmembers who have not been attending to see if they are still interested in being part of the Board. The Board will also re- visit the Bylaws(Article 5 and Section 6)to determine if they wish to change the current requirement limiting terms. The Board decided to have dinner together after the meeting on Monday,June 11,as a purely social event to help them get to know one another better. D3. Status of"Bucks for Books" campaign. Deborah Clark,Library Director, stated that over$19,715 had been received in the campaign to date. D4. Telethon 2002: Approval of proposed dates for the event, March 22, 23 and 24"', 2002. Deborah Clark, Library Director, reviewed the staff s ideas for the next Telethon with the Library Foundation Board emphasizing more taped performances,professional radio and television hosting and recommended approval of March 22, 23 and 24, 2002, for the next Telethon dates. MOTION: Moved by Boardmember Williams, seconded by Boardmember Bradshaw to accept staffs recommendations, motion carried, 7-0-2 (with Stark and Warshaw absent). E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Election of Officers E2. Budget E3. Project for Telethon 2002 EA. Date for Holiday Event E5. Two Month Absence of Foundation Meetings E6. Kidsmobile— Schools Visited Library Foundation Board Minutes May 14, 2001 Page 3 E7. Update on New Branch F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Davies to adjourn to Monday,June 1 I at 6 p.m. at Rancho Cucamonga Public Library,motion carried, 7-0-2 (with Stark and Warshaw absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, fnJLO-- 5�`'4� Vivian Garcia Administrative Secretary Approved: Section 7. The members of the first board appointed shall so classify themselves by lot that two of their number shall go out of office at the end of the current fiscal year, three at the end of one year thereafter, two at the end of two years thereafter, and two at the end of three years thereafter. Section 8. Directors missing three consecutive meetings, without good cause, may be replaced by a majority vote of the remaining Directors on the Board and the appointing body asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire council. Section 9. All terms as prescribed in this Article shall commence with the organizational meeting of the Board of Directors and shall expire at the date of the annual meeting in June. Section 10. Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to these Bylaws. ARTICLE VI - OFFICERS Section 1. The Board shall elect a President and a Secretary at the annual meeting. Their terms of office are one year. Section 2. Officers may be removed from office for cause by a majority of the Foundation Board at any meeting. Section 3. The President shall preside at all meetings of the Board and have responsibility for general supervision of its activities. Section 4. The President, with assistance from the Library Director and the Investment Trustee, shall present a budget for approval of the Board at the annual meeting. Section 5. Disbursement of money in excess of$500,unless specifically budgeted at the annual meeting, requires the signature of either the President or the Secretary. Section 6. The Secretary shall give notice to all members and shall maintain a permanent set of minutes to all meetings and shall preside at meetings in the absence of the President. ARTICLE VII - POWERS Section 1. The decisions and acts of a majority of the members of the Board of Directors qualified and serving shall constitute an exercise of the Foundation powers and discretions conferred upon the Board of Directors and the decisions and acts of such majority of the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board of Directors. Section 2. The Board of Directors may adopt rules of procedures which shall not be inconsistent with the terms of this Foundation. S NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday,June 11,2001,adjourned said meeting to Monday,July 9,2001,at the hour of 6:00 p.m.,in the Tri-communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Bradshaw, Davies, Filippi, Pachon and Viricel NOES: None ABSENT: Stark, Williams and Warshaw ABSTAIN: None V uliA^-�Gt�G'-e� Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library June 12, 2001