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Home My WebLink About01/10/22 (Agn) Lib Fnd Board y ' LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. October 22, 2001 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Boardmember Donna Bradshaw, Boardmember Rebecca Davies, Secretary Gino Filippi, Boardmember Anne Viricel, Boardmember Ron Stark, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at ;� M I posted a true and correct copy of the meeting agenda dated oZa � 02 cc) at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: VivianGarcia,Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Page 1 Library Foundation Board Agenda Special Meeting,October 22,2001 A. CALL TO ORDER Roll Call: Pachon Beasley Bradshaw Davies , Filippi , Viricel ,Warshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: July 9 and September 10,2001. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Project REACH and the Kidsmobile: Update by staff. Oral report. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Telethon 2002. Oral reports. a) Winery Kickoff Event. b) Committees i) Report from Youth and School Subcommittee: Boardmember Davies reporting. ii) Report from Marketing Subcommittee: Boardmember Viricel reporting. c) Telethon Hosts: whose on and when. d) Telethon Timeline and Checklist: requested by President Pachon, available at the meeting. 2) Library Foundation Vacancies: oral update from staff. 3) Determination of date for next meeting. Rancho Cucamonga Public Library Page 2 Library Foundation Board Agenda ` Special Meeting,October 22,2001 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, October 19, 2001, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A P U D L I C L11) BARY Staff Report DATE: October 22, 2001 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of July 9 and September 10, 2001. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular Meeting of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. spectfully submitted, Deborah Ka lar oa-c Library Director i CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,July 9, 2001, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:05 p.m. Present were Boardmembers Beasley, Filippi, Pachon, Viricel, Warshaw and Williams. Deborah Clark,Library Director, Renee Tobin, Senior Librarian and Vivian Garcia,Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of minutes: June 11, 2001 Minutes to be returned at next meeting. Unable to pass. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Project REACH and the Kidsmobile: Oral update by staff. Renee Tobin, Senior Librarian, reviewed the summer schedule of the Kidsmobile with the Library Foundation Board. President Pachon on behalf of the Library Foundation Board congratulated staff on how smoothly the operation and scheduling of the Kidsmobile was proceeding. C2. Approval of request to fund 20 volunteers to participate in the Buy.com Golf Tournament. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the Buy.com Golf Tournament with the Library Foundation Board. MOTION: Moved by Boardmcmber Williams, seconded by Boardmember Beasley to approve funding of twenty(20)volunteers to participate in the Buy.com Golf Tournament,motion carried, 7- 0-2 (with Bradshaw and Stark absent). Library Foundation Board Minutes July 9, 2001 Page 2 D. BOARD BUSINESS DI. Review of Boardmember Attendance. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director reviewed attendance of the Boardmembers. President Pachon stated that regular attendance of the Library Foundation Boardmembers is appreciated by the other members. D2. Approval of Change of Bylaws: Report presented by Deborah Clark, Library Director. MOTION: Moved by Boardmember Williams, seconded by Boardmember Davies to approve the removal of underlined wording on Page 11, Section 6, eliminating the requirement for Directors to be off the Board after serving two(2)terns,motion carried,7-0-2(with Bradshaw and Stark absent). D3. Telethon 2002 a. Discussion of Winery Kickoff event and parking issues. The Library Foundation Board requested staff to contact the Fire Explorers for help with parking during the Holiday Kickoff event on Friday,November 30. Also,to find out about using a generator for lighting of the parking lot and use of a flashing traffic arrow board. b. Discussion and suggestions for celebrity Trivia Challenge Hosts. The following were suggested: "Vic Slick," Station 99.9 FM, "Mark & Kim," 103.5 FM, Danny B., 98.7 FM and I-luell Houser c. Timeline for Telethon 2002 milestones. Oral report by staff. Deborah Clark, Library Director, reviewed the timeline and Telethon subcommittees with the Library Foundation Board. After discussion, the "Executive" and "Canister" subcommittees were eliminated. The following Boardmembers volunteered to the listed subcommittees: Youth Talent Subcommittee Rebecca Davies Professional Entertainment/ Celebrity Guests Subcommittee Patricia Beasley, Paula Pachon Marketing and Publicity Committee Anne Viricel, Amy Warshaw, Paula Pachon 3 Library Foundation Board Minutes July 9, 2001 Page 3 School Involvement Subcommittee Rebecca Davies Gift Solicitation Gino Filippi, Patricia Beasley, Anne Viricel President Pachon requested staff to develop and present monthly a check list on the individual responsibility of the boardmembers for the Telethon. D3. Determination of date for the next meeting. The Library Foundation Board decided to meet at City Hall in the Tri-communities Room on Monday, August 13" at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2002 — Goals & Objectives E2. Telethon Subcommittees F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Filippi to adjourn to Monday,August 13 at 6 p.m., motion carried,7-0-2(with Bradshaw and Stark absent). The meeting adjourned at 6:58 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 10, 2001, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Boardmembers Beasley, Bradshaw, Davies, Pachon, Viricel and Williams. Deborah Clark, Library Director and Rose Manela, Literacy Supervisor, were also present. B. CONSENT CALENDAR B1. Approval of minutes: June 11, 2001. MOTION: Moved by Boardmember Davies, seconded by Boardmember Beasley to approve minutes of June 11. 2001,motion carried, 5-0-1-3 (Williams abstained)(Filippi, Stark and Warshaw absent). Minutes for July 9 to be returned at next meeting. Unable to pass. Minutes for August 13, 2001. MOTION: Moved by Boardmember Bradshaw, seconded by Boardmember Williams to approve minutes of August 13, 2001, motion carried, 6-0-3 (Filippi, Stark and Warshaw absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Project REACH and the Kidsmobile: Update by staff. Oral report. Deborah Clark, Library Director, updated the Board on the status of the Bookmobile still under repair at Complete Coach Works in Riverside. Boardmember Davies asked if it was possible for staff to send out a letter to schools to let them know when the Bookmobile is back? Deborah Clark, Library Director,stated that as soon as staff has a firm date of the bookmobile return, she will send out letters to all donors as well as schools. S Library Foundation Board Minutes September 10, 2001 Page 2 C2. Volunteers to participate in the Buy.Com Golf "Tournament. Update and request for participation. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, requested volunteers for the Buy.com Golf Tournament. D. BOARD BUSINESS Dl. Telethon 2002. Oral reports. a. Winery Kickoff Event. Deborah Clark, Library Director, stated staff had arranged to have the large message board, the generator for the lighting in the parking lot and the Fire Explorers to help with parking. Deborah Clark, Library Director,stated staff will be contacting a harp group for seasonal music to be played during the event. Deborah Clark, Library Director,stated Karye Hood,coordinator of the book reading club will help with getting authors for book sales at the event. Deborah Clark, Library Director, stated she has added a subcommittee group, Winery Kickoff event, consisting of Boardmember Filippi and two staff members. If anyone else would like to be added, please contact her. i b. Committees i) Report from Youth and School Subcommittee: Boardmember Davies reporting. Boardmember Davies gave an oral report on what the subcommittee has accomplished. ` c. Telethon Hosts: discussion of options from staff. Deborah Clark, Library Director,reviewed with the Library Foundation Board options for hosts for the Telethon. For Example, Riverside Public Library's Trivia host, Christopher Nance. Deborah Clark, Library Director, asked the Library Foundation Board if they wanted to pay for professional talent. After discussion, the Library Foundation decided to move the following. Library Foundation Board Minutes September 10, 2001 Page 3 MOTION: Moved by Boardmember Davies, seconded by Boardmember Viricel for staff to call Christopher Nance to see if he was available to host the Trivia Challenge, motion carried, 6-0-3 (with Filippi, Stark and Warshaw absent). D2. Library Foundation Vacancies: oral update from staff. Deborah Clark, Library Director, updated the Foundation Board on the status of recruiting for Library Foundation Boardmembers. D3. Determination of date for the next meeting. The Library Foundation Board decided to meet at City Hall in the Tri-communities Room on Monday, October 22 at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2002 E2. Telethon Subcommittees E3. Bookmobile Update F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Bradshaw to adjourn to Monday,October 22 at 6 p.m.,motion carried, 6-0-3 (with Filippi, Stark and Warshaw absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, October 22, 2001, adjourned said meeting to Monday, December 3, 2001, at the hour of 6:00 p.m., in the Tri-communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Bradshaw, Davies, Filippi, Pachon and Williams NOES: None ABSENT: Stark, Viricel and Warshaw ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library October 23, 2001