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HomeMy WebLinkAbout02/01/14 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. January 14, 2002 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Sue Balchak, Boardmember Patricia Beasley, Boardmember Donna Bradshaw, Boardmember Rebecca Davies, Secretary Gino Filippi, Boardmember Anne Viricel, Boardmember Ron Stark, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ,ya^^ • /o/ aoc7t , at a PIYI I posted a true and correct copy of the meeting agenda dated at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Page Library Foundation Board Agenda Adjourned Meeting,January 14,2002 A. CALL TO ORDER Roll Call: Pachon , Balchak Beasley Bradshaw. Davies , Filippi , Stark and Viricel B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: December 3, 2001. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Kidsmobile: Update by staff. Oral report. 2) Victoria Gardens Branch Library a) Update on Status of Project 3) Lewis Donation of Apartment Rental: Oral report from Subcommittee on terms of rental and selected tenant. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Donor Wall. A report on the donors eligible for donor wall recognition who have not yet responded will be available at the meeting. 2) Telethon 2002. Oral reports. a) Committees i) Report from Youth and School Subcommittee: Boardmember Davies reporting. b) Telethon Timeline and Checklist: requested by President Pachon, available at the meeting. Rancho Cucamonga Public Library Page 2 Library Foundation Board Agenda Adjourned Meeting,January 14,2002 i rary oun inVacancies: oral update from sta . a) Status of appointment to vacant position. Oral report by Deborah Clark, Library Director. b) Request from Boardmember Anne Viricel for an excused leave from attending Monday meetings from February through April. Oral report by Boardmember Viricel. 4) Winery Holiday Event Attendance List: available at the meeting. 5) Determination of date for next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 10, 2002, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H 0 C U C A M 0 N G A P u B b i c L 1 15 Q A Q Y Staff Report DATE: January 14, 2002 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of December 3, 2001. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular Meeting of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. spectfully submitted, C1 rk Deborah Kaye Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 3, 2001, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Boardmembers Beasley, Bradshaw, Davies, Filippi, Pachon and Williams. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Vivian Garcia, Senior Administrative Secretary, were also present. ****** B. CONSENT CALENDAR Bl. Approval of minutes: October 22, 2001 (Boardmember Davies abstained). MOTION: Moved by Boardmember Williams, seconded by Boardmember Beasley to approve the consent calendar, motion carried, 5-0-0-1 (with Stark, Viricel and Warshaw absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Kidsmobile: Update by staff. Oral report. Robert Karatsu, Library Services Manager, stated that the Kidsmobile was back on the road and everyone is excited to have it back in operation. The RFP for the new Bookmobile should be out during the week of December 5th. C2. Victoria Gardens Branch Library: Power Point presentation at the meeting. Deborah Clark,Library Director and Robert Karatsu,Library Services Manager,presented a power point presentation on the proposed Victoria Gardens Branch Library to the Board. Boardmember Viricel arrived at 6:18 p.m. C3. Buy.com Tournament: Library Foundation Board Minutes December 3, 2001 Page 2 Deborah Clark, Library Director, stated that the Tournament is donating $5,000 in proceeds to the Rancho Cucamonga Public Library Foundation. D. BOARD BUSINESS D1. Donor Wall. A report on the donors eligible for donor wall recognition who have yet not responded will be available at the meeting. Deborah Clark, Library Director, reviewed the report with the Board and agreed to bring it back at the next meeting with contact information. D2. Telethon 2002. Oral reports. a. Winery Kickoff Event: debrief of the event. Deborah Clark, Library Director, stated that there were approximately 180 attendees at the event. Staff had received 199 RSVP's. The raffle made $357,tickets made$1405 and the wine made$29. The Board thanked Boardmember Filippi for the use of the facility for the event. Everyone commented on how beautiful and festive the Winery looked. Boardmember Williams stated that the Friends had donated$100 in desserts and$60 in chicken for the event. Boardmember Filippi asked staff to send thank you letters along with a copy of the program to Chianti and Cask&Cleaver Restaurants for their donations to the Holiday Kickoff event on Friday, November 30. The Board expressed that the music provided by the harpists was beautiful and perfect for the event. The Board asked that next year the school Principals and Superintendents be invited. b. Committees i) Report from Youth and School Subcommittee: Boardmember Davies reporting. Boardmember Davies updated the Board. Robert Karatsu, Library Services Manager, presented the new promotion video tape to the Board. 3 Library Foundation Board Minutes December 3, 2001 Page 3 All the Boardmembers will receive a copy. Boardmember Viricel requested three copies. ii) Report from Marketing Subcommittee: Boardmember Viricel reporting. Boardmember Viricel updated the Board. c. Telethon Timeline and Checklist: requested by President Pachon, available at the meeting. Deborah Clark, Library Director,stated that staff would have the Telethon Timeline and Checklist at the next meeting. D3. Library Foundation Vacancies: oral update from staff. a. Acceptance of resignation: Amy J. Warshaw. Deborah Clark, Library Director, stated that staff had received a letter of resignation from Boardmember Amy Warshaw. Boardmember Filippi left at 7:13 p.m. D4. Donation from Lewis Homes Operating Company of an apartment rental. Report attached. Deborah Clark, Library Director,asked for volunteers for a subcommittee to help with rental of the the apartment. After discussion, Boardmembers Williams and Beasley volunteered. MOTION: Moved by Boardmember Davies, seconded by Boardmember Viricel to give the authority to the subcommittee to establish the amount of rent and to select a tenant for the apartment, motion carried, 6-0-2 (with Filippi and Stark absent). D5. Determination of date for the next meeting. The next meeting for the Library Foundation Board will be on Monday, January 14, 2002 at City Hall in the Tri-communities Room at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon 2002 Library Foundation Board Minutes December 3, 2001 Page 4 E2. Telethon Subcommittees E3. Winery Holiday List Breakdown on attendance E4. Timeline for Telethon E5. Apartment Subcommittee E6. Donor Wall List F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Williams,seconded by Boardmember Bradshaw to adjourn to Monday, January 14 at 6 p.m., motion carried, 6-0-2 (with Filippi and Stark absent). The meeting adjourned at 7:30 p.m. Respectfully submitted, V� 4�, Vivian Garcia Administrative Secretary Approved: s NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday,January 14,2002,adjourned said meeting to Monday,February 4,2002,at the hour of 6:00 p.m., in the Tri-communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Balchak, Beasley, Bradshaw, Davies, Pachon, Filippi, Stark and Viricel NOES: None ABSENT: None ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 15, 2002