The URL can be used to link to this page

Home My WebLink About01/09/10 (Special Agn) Lib Fnd Board �3m LIBRARY FOUNDATION BOARD F' AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. September 10, 2001 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gino Filippi, Boardmember Anne Viricel, Boardmember Ron Stark, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on at ` m I posted a true and correct copy of the meeting agenda dated e ��, a o°� at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: V LllL Vivian Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Page 1 Library Foundation Board Agenda Special Meeting,September 10,2001 A. CALL TO ORDER Roll Call: Pachon , Beasley , Bradshaw , Davies , Filippi , Stark Viricel , Warshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: June 11,July 9 and August 13, 2001. 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Project REACH and the Kidsmobile: Update by staff. Oral report. 2) Volunteers to participate in the Buy.Com golf Tournament. Update and request for 9 participation. Presented by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Telethon 2002. Oral reports. a) Winery Kickoff Event. b) Committees i) Report from Youth and School Subcommittee: Boardmember Davies reporting. c) Telethon Hosts: discussion of options from staff. 2) Library Foundation Vacancies: oral update from staff. 3) Determination of date for next meeting. Rancho Cucamonga Public Library Page 2 Library Foundation Board Agenda Special Meeting,September 10,2001 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 6, 2001, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. T H E C I T Y O F R A N C 11 0 CUCAMONGA Staff Report DATE: September 10, 2001 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of June 11, July 9 and August 13, 2001. BACKGROUND/ANALYSIS Attached please find the minutes for the regular meetings of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia FISCAL IMPACT None. Res ectfully submitted, Deborah Kaye C r Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,June 11,2001, in the Storytime Room of the Rancho Cucamonga Public Library,located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. Present were Boardmembers Beasley, Bradshaw, Davies, Filippi, Pachon and Viricel. Deborah Clark,Library Director,Renee Tobin, Senior Librarian and Vivian Garcia,Administrative Secretary, were also present. B. CONSENT CALENDAR Bl. Approval of minutes: May 14, 2001. MOTION: Moved by Boardmember Filippi, seconded by Boardmember Bradshaw to approve the minutes, motion carried, 6-0-3 (with Stark, Warshaw and Williams absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Approval of Proposed Budget for 2001/1002. Presented by Deborah Kaye Clark, Library Director. Deborah Clark, Library Director, reviewed an amended Budget for 2001 and a proposed budget fundraiser to the Library Foundation Board. C2. Project REACH and the Kidsmobile. Update by staff. Renee Tobin, Senior Librarian, presented an oral report on the Kidsmobile to the Library Foundation Board. C3. Donor Wall Update: oral report by staff. Deborah Clark,Library Director, stated that if the Boardmembers had used the stairs in reaching the second floor,they had a chance to view the Donor Wall. Exclusive Emages has generously done the engraving for the plaques on the Donor Wall at no charge to the Library. 02 Library Foundation Board Minutes June 11, 2001 Page 2 D. BOARD BUSINESS D1. Election of Officers. Conducted by President Paula Pachon President Boardmember Davies nominated Paula Pachon. Seconded by Boardmember Bradshaw. Motion carried 6-0-3 with Stark, Warshaw and Williams absent. Secretary Boardmember Bradshaw nominated Rebecca Davies. Seconded by Boardmember Beasley. Motion carried 6-0-3 with Stark, Warshaw and Williams absent. D2. Telethon 2002 a. Discussion of potential projects. After discussion, the Library Foundation Boardmembers selected raising money for purchase of materials for a branch library as this year's Telethon Project. MOTION: Moved by Boardmember Bradshaw, seconded by Boardmember Filippi the project of raising funds for materials for a new branch library with the approval of the City Manager, motion carried, 6-0-3 (with Stark, Warshaw and Williams absent). b. Discussion of Winery Kickoff event. After discussion, the Library Foundation Boardmembers agreed to Friday,November 30, 2001 for the Holiday Kickoff for Telethon 2002. D3. Determination of date for the next meeting. The Library Foundation Board decided to meet at City Hall in the Tri-communities Room on Monday, July 9"' at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Update on attendance of Boardmembers E2. Bylaws 3 Library Foundation Board Minutes June 11, 2001 Page 3 E3. Telethon 2002 E4. Holiday Event (parking issue) E5. Kidsmobile Update F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Bradshaw, seconded by Boardmember Davies to adjourn to Monday, July 9 at 6 p.m. at the City of Rancho Cucamonga, motion carried, 6-0-3 (with Stark, Warshaw and Williams absent). The meeting adjourned at 7:05 p.m. Respectfully su mitted, V wt " Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 9, 2001, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Boardmembers Beasley, Filippi, Pachon, Viricel, Warshaw and Williams. Deborah Clark, Library Director, Renee Tobin, Senior Librarian and Vivian Garcia,Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of minutes: June 11, 2001 Minutes to be returned at next meeting. Unable to pass. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Project REACH and the Kidsmobile: Oral update by staff. Renee Tobin, Senior Librarian, reviewed the summer schedule of the Kidsmobile with the Library Foundation Board. President Pachon on behalf of the Library Foundation Board congratulated staff on how smoothly the operation and scheduling of the Kidsmobile was proceeding. C2. Approval of request to fund 20 volunteers to participate in the Buy.com Golf Tournament. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the Buy.com Golf Tournament with the Library Foundation Board. MOTION: Moved by Boardmember Williams, seconded by Boardmember Beasley to approve funding of twenty(20)volunteers to participate in the Buy.com Golf Tournament,motion carried,7- 0-2 (with Bradshaw and Stark absent). Library Foundation Board Minutes July 9, 2001 Page 2 D. BOARD BUSINESS DI. Review of Boardmember Attendance. Report presented by Deborah Clark,Library Director. Deborah Clark, Library Director reviewed attendance of the Boardmembers. President Pachon stated that regular attendance of the Library Foundation Boardmembers is appreciated by the other members. D2. Approval of Change of Bylaws: Report presented by Deborah Clark, Library Director. MOTION: Moved by Boardmember Williams, seconded by Boardmember Davies to approve the removal of underlined wording on Page 11, Section 6,eliminating the requirement for Directors to be off the Board after serving two (2)terms, motion carried,7-0-2(with Bradshaw and Stark absent). D3. Telethon 2002 a. Discussion of Winery Kickoff event and parking issues. The Library Foundation Board requested staff to contact the Fire Explorers for help with parking during the Holiday Kickoff event on Friday,November 30. Also,to find out about using a generator for lighting of the parking lot and use of a flashing traffic arrow board. b. Discussion and suggestions for celebrity Trivia Challenge Hosts. The following were suggested: "Vic Slick," Station 99.9 FM, "Mark & Kim," 103.5 FM, Danny B., 98.7 FM and Huell Houser c. Timeline for Telethon 2002 milestones. Oral report by staff. Deborah Clark, Library Director, reviewed the timeline and Telethon subcommittees with the Library Foundation Board. After discussion, the "Executive" and "Canister" subcommittees were eliminated. The following Boardmembers volunteered to the listed subcommittees: Youth Talent Subcommittee Rebecca Davies Professional Entertainment/ Celebrity Guests Subcommittee Patricia Beasley, Paula Pachon Marketing and Publicity Committee Anne Viricel, Amy Warshaw, Paula Pachon Library Foundation Board Minutes July 9, 2001 Page 3 School Involvement Subcommittee Rebecca Davies Gift Solicitation Gino Filippi, Patricia Beasley, Anne Viricel President Pachon requested staff to develop and present monthly a check list on the individual responsibility of the boardmembers for the Telethon. D3. Determination of date for the next meeting. The Library Foundation Board decided to meet at City Hall in the Tri-communities Room on Monday, August 13" at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2002 — Goals & Objectives E2. Telethon Subcommittees F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Filippi to adjourn to Monday,August 13 at 6 p.m., motion carried,7-0-2(with Bradshaw and Stark absent). The meeting adjourned at 6:58 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, August 13, 2001, at 6:00 p.m. in the Tri-Communities Room at the City of Rancho Cucamonga Public Library, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, �_ Vivian Garcia Administrative Secretary Approved: VOLUNTEER NOTES VOLUNTEER INFORMATION `N,,ANDEMPIREOpEN If you have ever volunteered for a PGA TOUR event or any other COMMITTEE ASSIGNED: golf tournament,you already know about the integrity of O donating your time to its success.You are part of a team,which CHAIRPERSON: directly impacts the dollars to be raised for our local charities. And,if you have never volunteered before,now is your rte' CHAIRPERSON PHONE: opportunity to join in on a most unique volunteer experience. For the golf fan,there is no better way to get close to the action of a TOUR event. If you are not a golfer,there are plenty of ways to put your talents to use.The only prerequisite is a commitment to LU d, improving the community.Take a look at the volunteer committee description and decide which role will benefit from your skills the most.Our event is"your"event. Do not miss out on your chance to play a very important part in the community and support our local charities. La WHAT ARE THE REQUIREMENTS OF A VOLUNTEER? BUXOM M G Volunteers must work two days minimum;however,we INLAND EMPIRE OPEN �•/ appreciate all efforts to work additional days. Please appear for September 24-30, 2003 �• your shift on time and keep us informed of any schedule changes EMPIRE LAKES GOLF COURSE that may affect your availability.Also note any physical RANCHO CUCAMONGA,CALIFORNIA requirements that may affect your ability to perform an assignment. If you have supervisory or management experience, please consider a Chairperson position. r� WHY IS THERE A FEE FOR MY VOLUNTEER UNIFORM? Each volunteer will receive the following package: • One PGA TOUR Apparel Shirt with Tournament logo. • One PGA TOUR Apparel Cap with Tournament logo • Meals provided volunteers on duty O • Personalized Volunteer Grounds Badge • Week-long Volunteer Parking Pass • Four additional Season Passes for family/friends • Commemorative Tournament Lapel Pin • Lunch Carry-all (New for 2001) • Volunteer Appreciation Party/Prizes on Sunday VALUE OVER$200.00 Your payment of$39.00 helps offset a small portion of the actual ( } cost so that the Tournament charities will benefit as much as possible. �( `N,J.ND EMPIRE OPEN BUY.COM INLAND EMPIRE OPEN 7201 HAVEN AVENUE, SUITE E-310 194 RANCHO CUCAMONGA,CA 91701 R J PHONE: (909) 948-5565 J • 1��i' EMPIRE LAKES FAX: (909) 948-5572 EMAIL: inlandempireopen@aol.com Official PGA TOUR Event COMMITTEE DESCRIPTIONS 0 R w p O W I v 6 p Following are the descriptions of volunteer committees for the U! 0 A W BUY.COM Inland Empire Open. Chairpersons are also needed in Ww F°- —y I these areas: O o �+ 1 Z u u 1 Administration:Answer phones,provide office support and v a } Z I perform various duties. Z Q gl / x to D J Z I • Charity Auction: Organize and set-up auction logistics. EO G W T JO V n F 1 • Construction:Assist with roping,staking,and general course G urn m = a W W I set-up. O 0. o U w T in m Q 1 Course Marshal: Maintain spectator control on the golf course. CLN E = a 1 0 0 N00 X 1 • Credentials: Check credentials at hospitality areas,skyboxes CK X' 3 I and other areas. o v ce l7 1 > Z 1 Course Ecology:Assist with conservation and ecology of Q u `p n X ❑ 1 golf course. Z W W O � u 00i "� v � 1 • Distribution Support Ice,water,snacks and pairing guides W -- xV O 1 distribution to various locations on golf course. i E K Z 3" o j � o u O xx J m o A O Greenside Scorer: Record player scores at an assigned green Q LL v 3 J E W X X v and communicate to scoring control. N LL G 4 O ❑ U c ,t LL 3 > 3 R 1 Parking:Assist with parking and directions. V o V v a o o X .0 00- 1 V) > H N XJ ❑ T..i N 41 v ,� O M � a C ,� G Promotions:Assist with various tournament promotions prior vG m W W o W U ° v 1 to tournament week. .s o v C 0 o a O ry y ',� U y • Scoring"lents:Assist players with verification of scorecards. u o N Fe E "r a 0 1 Distribute completed score cards to scoring central, main G scoreboard and media room. Z o x „ Ch " (dj O a 1 W .5 i-. oo ❑ v p, w q Q O Scoring Central: Communicate with greenside scorers to I°. s y` w a. } confirm scores. Monitor scoreboards and verify all scores to ,t o O o a G v PGA TOUR Officials, v o v a, � O ? Wa: R a 0 f" O u > p 1 • Ticket Sales/Will Call: Sell tickets to patrons during W z u o N < ` V A : Q 1 tournament. Distribute tickets/credentials left by players, O �, o = ,� a. O o a I sponsors and tournament patrons. Z uJ p, AXm a ? CUm ❑ ZV 1 Transportation:Assist with transporting plaers andsponsorsl Wu u 0 `o n c N V CL 1 to and from airport and hotels.Tournament cars provided. W0.'@ W J T r X 'v 3 o m 1 Volunteer Hospitality:Assist in providing food,beverage and � O ,� U o C q @ ;� ;� u Z. 1 distribution of information to volunteers. v HUoE O f f �La °' o xu ❑ ❑ O 2 W W y E E V O s to < a C 3 u V d 1 • Walking Scorers: Walk with player groups and record scores Z ,_ m 3 v c 1 and statistics. Q c Ln _ Oo o, > W v V V1 Z o U 'D J Q U a V > X Ela > > ❑ U 1