HomeMy WebLinkAbout02/04/29 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,April 29, 2002, in the Tri-communities Room of the City of Rancho Cucamonga, located at
10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:08
p.m. Present were Boardmembers Balchak, Bradshaw, Davies, Pachon, Viricel and Williams.
Mayor Pro Tem Diane Williams,Library Board President Robert Howdyshell,Library Boardmember
Joyce Womack,Members of the School Subcommittee,Deborah Clark,Library Director and Vivian
Garcia, Senior Administrative Secretary, were also present.
B. CONSENT CALENDAR
Bl. Approval of minutes: March 4 and March 18, 2002 (Viricel abstained)
The minutes for March 4 will be held over to the next meeting due to the lack of a quorum for
approval.
Boardmember Davies requested the following word changes to the minutes of March 18: the tea to
recognize the work of the School Subcommittee was held at the Library, not the home of
Boardmember Bradshaw.
MOTION: Moved by Boardmember Davies with changes,seconded by Boardmember Williams to
approve the minutes for March 18, motion carried, 5-0-3-1 (with Beasley, Filippi and Stark absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Victoria Gardens Branch Library.
a) Update on the status of the project.
Deborah Clark, Library Director, gave an oral report on the status of the Victoria Gardens Branch
Library.
Library Foundation Board Minutes
April 29, 2002
Page 2
D. BOARD BUSINESS
D1. Telethon 2002. Oral reports and discussion.
a. Status of Collections.
i) Report attached.
Deborah Clark,Library Director,reviewed the status of the collections with the Library Foundation
Board.
b. Debrief
i) Surveys attached
ii) Discussion from staff, Foundation Members and Visitors.
Deborah Clark, Library Director Manager, the Library Foundation Boardmembers, Library
Boardmembers and the School Subcommittee members discussed the surveys. Staff will be
compiling the survey information in a report once all surveys have been received.
c. Gift Availability
i) When they will be available.
ii) How they will be delivered/or picked up.
Deborah Clark, Library Director, stated that once donors have fulfilled IRS requirements and
responded to staff regarding what incentives they want, staff will order the items and have them
available for pick-up at the thank you party.
Deborah Clark,Library Director,asked the Library Foundation Boardmembers if they would like to
deliver items not picked up.
The Library Foundation Boardmembers agreed to deliver items to donors after the party.
d. Recognition Events
i) Thank You Party
(1) Date
(2) Location
Library Foundation Board Minutes
Apri 129, 2002
Page 3
The Library Foundation Boardmembers decided the Telethon 2002 Thank You Party will be held on
Friday, June 20, at the Library at 7 p.m.
President Pachon asked for volunteers for a subcommittee to help with the party.
Boardmembers Pachon, Viricel and Davies volunteered.
ii) Council Recognition
(1) Who
(2) When
The Library Foundation Boardmembers decided to recognize the Hosts, Donors ($500 and above),
Subcommittees and the Business Donors at the City Council meeting on May 15. The schools will
be recognized on the June 5 City Council meeting.
D2. Donor Wall Recognition
a. Staff recommends that the Library Foundation Boardmembers focus on contacting all
eligible donors after the 2002 Telethon campaign is closed, during June.
President Pachon asked for the Donor Wall Recognition to be held over until the June meeting.
D3. Determination of date for the next meeting.
The next meeting for the Library Foundation Board will be on Monday,June 3, 2002,at City Hall in
the Tri-communities Room at 6 p.m.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Donor Wall Recognition
E2. Budget Analysis for the Telethon
E3. Budget
E4. Election of Officers
E5. Bylaws — Revised Amendment—Term Limits
E6. Insurance for the Library Foundation Boardmembers
Library Foundation Board Minutes
April 29, 2002
Page 4
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Bradshaw to adjourn to
Monday, June 3 at 6 p.m., motion carried, 6-0-3 (with Beasley, Filippi and Stark absent). The
meeting adjourned at 7:30 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: June 17, 2002