HomeMy WebLinkAbout02/06/17 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
June 17, 2002, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m.
Present were Boardmembers Balchak, Beasley, Bradshaw, Davies, Filippi and Pachon.
Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also
present.
B. CONSENT CALENDAR
Bl. Approval of minutes: March 4 (Davies abstained) and June 3, 2002.
The minutes for April 29 will be held over to the next meeting due to the lack of a quorum for
approval.
MOTION: Moved by Boardmember Bradshaw to approve the minutes for March 4, seconded by
Boardmember Beasley, motion carried, 5-0-3-1 (with Stark, Viricel and Williams absent).
MOTION: Moved by Boardmember Bradshaw to approve the minutes for June 3, seconded by
Boardmember Davies, motion carried, 6-0-3 (with Stark, Viricel and Williams absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Victoria Gardens Branch Library.
a) Update on the status of the project.
Deborah Clark, Library Director, gave an oral report on the status of the Victoria Gardens Branch
Library.
Boardmember Viricel arrived at 6:12 p.m.
MOTION: Moved by Boardmember Davies to approve the minutes for April 29, seconded by
Boardmember Balchak, motion carried, 5-0-1-2 (with Williams absent) (Beasley and Filippi
abstained).
Library Foundation Board Minutes
June 17, 2002
Page 2
D. BOARD BUSINESS
D1. Telethon 2002. Oral reports and discussion.
a. Status of Collections.
i) Report available at the meeting.
Deborah Clark, Library Director, reviewed the report of the unpaid pledges with the Library
Foundation Board.
b. Recognition Events
i) Thank You Party
ii) Council recognition
(1) Who
(2) When
Deborah Clark, Library Director Manager, presented an oral report on the Thank you Party for
Friday, June 2151.
Deborah Clark,Library Director, stated there was Council Recognition for the schools and the hosts
on June 5. Council Recognition for businesses will be planned for the end of the campaign.
D2. Donor Wall Recognition
a. Updated list of individuals and organizations eligible fordonorwall recognition attached.
Deborah Clark, Library Director, reviewed the staff report on Donor Wall recognition.
Boardmembers volunteered to contact donors on the list for plaque information.
D3. Establish Goals for 2002/2003. Report attached.
After discussion by the Boardmembers,the Board directed staff to contact the State Library fora list
of consultants who have worked specifically with Library Foundation Boards; then to proceed with
obtaining three (3) proposals for planning, structuring a board development process. A figure of
$7,500 was budgeted by the Board.
MOTION: Moved by Boardmember Filippi for staff to obtain three (3) bids, seconded by
Boardmember Davies, motion carried, 7-0-2 (with Stark and Williams absent).
Library Foundation Board Minutes
June 17, 2002
Page 3
D4. Review of preliminary Proposed Budget for 2002/2003. Report attached. Additional
information available at the meeting.
Deborah Clark, Library Director, reviewed the proposed budget with the Board.
MOTION: Moved by Boardmember Fillipi for staff to return the proposed budget to the next
meeting with recommended changes,seconded by Boardmember Davies,motion carried,7-0-2(with
Stark and Williams absent).
D5. Insurance for Library Foundation Boardmembers. This item was requested by Boardmember
Davies. President Pachon will provide an update.
President Pachon stated the Library Foundation Boardmembers are covered under the city's
Director's and Officers Insurance which provides coverage for liability insurance.
D6. Determination of date for the next meeting.
The next meeting for the Library Foundation Board will be on Monday,July 22,2002,at City Hall in
the Tri-communities Room at 6 p.m.
MOTION: Moved by Boardmember Davies to amend the agenda and add Election of Officers,
seconded by Boardmember Filippi, motion carried, 7-0-2 (with Stark and Williams absent).
President Pachon opened the floor for nominations for the office of President of the Library
Foundation Board.
MOTION: Moved by Boardmember Davies to re-elect Paula Pachon as President, seconded by
Boardmember Filippi, motion carried, 7-0-2 (with Stark and Williams absent).
President Pachon opened the floor for nominations for the office of Secretary of the Library
Foundation Board.
MOTION: Moved by Boardmember Bradshaw to re-elect Rebecca Davies as Secretary,seconded by
Boardmember Beasley, motion carried, 7-0-2 (with Stark and Williams absent).
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Finance Subcommittee
E2. Consultant
E3. Budget
E4. Donor Wall Progress
Library Foundation Board Minutes
June 17, 2002
Page 4
E5. Sacramento Conference
E6. Telethon Wrap-up
ET Debrief of Telethon Thank you Party
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Filippi, seconded by Boardmember Beasley to adjourn to
Monday, July 22, at 6 p.m., motion carried, 7-0-2 (with Stark and Williams absent). The meeting
adjourned at 7:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: August 19, 2002