HomeMy WebLinkAbout02/08/19 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
August 19,2002,in the Tri-communities Room of the City of Rancho Cucamonga,located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m.
Present were Boardmembers Balchak, Bradshaw, Davies, Filippi, Pachon and Williams.
Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also
present.
B. ANNOUNCEMENTS AND PRESENTATIONS
Presentation on the Chaffey College Foundation Telethon by Bob Balzer, Past President of the
Chaffey College Foundation and Publisher of the Inland Valley Daily Bulletin.
Deborah Clark, Library Director, introduced Bob Balzer to the Library Foundation Board.
Bob Balzer, Past President of the Chaffey College Foundation, gave an oral report on the Telethon
that Chaffey College will be holding October 12, 13 and 14 to clarify how the event came about and
to assure the Library Foundation Board of his continued support of the Library Telethon.
C. CONSENT CALENDAR
C1. Approval of minutes: June 17, 2002 (Williams abstained).
MOTION: Moved by Boardmember Davies to approve the minutes for June 17, seconded by
Boardmember Filippi, motion carried, 5-0-1-1 (with Viricel absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Victoria Gardens Branch Library.
a) Update on status of the project.
Library Foundation Board Minutes
August 19, 2002
Page 2
Deborah Clark, Library Director, gave an oral report on the status of the Victoria Gardens Branch
Library.
E. BOARD BUSINESS
El. Telethon 2002. Oral reports and discussion.
a. Status of Collections.
i) List of Pledges Unaccounted for: Report attached.
Deborah Clark,Library Director, reviewed the list of unpaid pledges with the Board and the Board
divided the list to begin personal phone calls to delinquent donors.
b. Recognition Events
i) Council recognition
(1) Who—Business Major Sponsors
(2) When — September 18th
Deborah Clark,Library Director,asked the Board to confirm September 18"'for Council recognition
for Business Major Sponsors. The Board approved the date.
E2. Donor Wall Recognition
a. Updated list of individuals and organizations eligible for donor wall recognition attached.
Deborah Clark, Library Director, reviewed the staff report on Donor Wall recognition. The Board
divided the list to begin personal phone calls to solicit information.
E3. Establish Goals for 2002/2003.
a) Foundation Board Development and creation of strategic plan. Oral report by Library
Director Deborah K. Clark.
Deborah Clark, Library Director, explained that a Request for Quotation went out to four training
providers. President Pachon and Secretary Davies agreed to work as a subcommittee to analyze
proposals.
Library Foundation Board Minutes
August 19, 2002
Page 3
E4. Review of preliminary Proposed Budget for 2002/2003. Report attached. Additional
information available at the meeting. Presented by Library Director Deborah Clark.
Deborah Clark, Library Director, reviewed an updated report with the Board.
MOTION: Moved by Boardmember Williams to approve the proposed budget for 2002/2003,
seconded by Boardmember Bradshaw, motion carried, 6-0-1 (with Viricel absent).
E5. Sponsorship of volunteers for the State Farm Open. Report attached. Presented by Paula
Pachon, President.
President Pachon discussed with the Library Foundation Boardmembers the Golf Tournament
sponsored by State Farm. She also stated volunteers are needed to help with the event. State Farm
has donated $5,000 each year to the Library Foundation from this event.
MOTION: Moved by Boardmember Williams to approve sponsoring twenty(20) volunteers at an
approximate cost of$39 per volunteer in support of the State Farm Open,seconded by Boardmember
Balchak, motion carried, 6-0-1 (with Viricel absent).
E6. Holiday Winery Event: Discussion on possible event.
After discussion, the Board recommended Friday, November 22 as a date for the Holiday Winery
Event. Boardmember Filippi will check the calendar for the Winery and let Deborah Clark know if
the date would work.
ET Current vacancies on the Foundation Board and recruitment update. Presented by Deborah
Clark, Library Director.
Deborah Clark, Library Director, stated that there were two openings for the Library Foundation
Board. Applications are available in the City Clerk's office and are due on September 3, 2002.
E8. Determination of date for the next meeting.
The next meeting for the Library Foundation Board will be on Monday, September 16,2002, at City
Hall in the Tri-communities Room at 6 p.m.
Library Foundation Board Minutes
August 19, 2002
Page 4
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Fl. Holiday Winery Event
F2. Telethon 2002
F3. Foundation Board Vacancies
F4. Donor Wall Progress
F5. State Farm Open
G. COMMUNICATIONS FROM THE PUBLIC
None received.
H. ADJOURNMENT
MOTION: Moved by Boardmember Williams, seconded by Boardmember Balchak to adjourn to
Monday, September 16, at 6 p.m., motion carried, 6-0-1 (with Viricel absent). The meeting
adjourned at 7:22 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 14, 2002