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HomeMy WebLinkAbout02/09/16 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 16,2002,in the Story Room of the Rancho Cucamonga Public Library,located at 7368 Archibald Avenue,Rancho Cucamonga,California. The meeting was called to order at 6:05 p.m. Present were Boardmembers Bradshaw, Davies, Pachon, Viricel and Williams. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of minutes: July 22, 2002 MOTION: Moved by Boardmember Davies to approve the minutes for July 22, seconded by Boardmember Bradshaw, motion carried, 5-0-2 (with Balchak and Filippi absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Victoria Gardens Branch Library. a) Update on Status of the Project and Grant Application. Oral report by staff. Deborah Clark, Library Director, stated that the grant application for the Victoria Gardens Branch Library passed the initial screening process, and no questions or requests had been asked of staff from the State. Staff will have new elevations of the Branch at the next meeting. The opening is planned for Spring of 2005. C2. Status of the new Bookmobile. Oral report presented by Deborah Clark, Library Director. Deborah Clark,Library Director, stated staff had heard from the OBS Company contracted to build the new bookmobile. They should be receiving the shell for the new bookmobile by October 25. Once they receive the shell, it will take approximately 90 to 100 days for completion of the bookmobile. Then they will drive the Bookmobile from Ohio to Rancho Cucamonga. This should take about 5 days. n Library Foundation Board Minutes September 16, 2002 Page 2 C3. Update of State Farm Open. Oral report by President Pachon. President Pachon passed out to the Library Foundation Board passes for the State Farm Open Golf Tournament which runs from September 23 to 29. She stated that the Library had six volunteers. The State Farm Open has donated to the Library Foundation $5,000 each year they have had the tournament in Rancho Cucamonga. D. BOARD BUSINESS D1. Telethon 2002. Oral reports and discussion. a. Status of Collections. i) Update on Pledges Unaccounted for. Deborah Clark,Library Director,reviewed the list of unpaid pledges with the Board. Staff will have a final balance sheet for Telethon 2002 at the next meeting. D2. Donor Wall Recognition a. Director update on results of gathering plate information. Oral report from Director. Deborah Clark,Library Director,reviewed the names of donors recently engraved and placed on the Donor Wall. Staff will have a list updating the outstanding donors at the next meeting. D3. Provide Board Development process and creation of Strategic Plan. a) Update on potential development providers. Report attached. Deborah Clark,Library Director, updated the Library Foundation Board on potential development providers. D4. Holiday Winery Event: Discussion of event scheduled to be held Friday, November 22, 2002. Deborah Clark, Library Director, stated Reference Librarian Karye Hood was working on having various authors for the event. She asked if the Foundation Board if they would like a pianist or a harp group to play during the event. She requested a subcommittee to be set-up to help with the event. Library Foundation Board Minutes September 16, 2002 Page 3 Boardmembers Bradshaw and Viricel volunteered along with Boardmember Filippi to join the group. D5. Current vacancies on the Foundation Board and recruitment update. Presented by Deborah Clark, Library Director. Deborah Clark,Library Director, updated the Library Foundation Board on the process and stated the due date for applications had been extended to October 3, 2002. D6. Sacramento Workshop: Highlights on workshop presented by Boardmember Balchak. Due to the absence of Boardmember Balchak, the item will be held over to the next meeting. D7. Determination of date for the next meeting. The next meeting for the Library Foundation Board will be on Monday, October 14, 2002, at City Hall in the Tri-communities Room at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Update on the stops of the Bookmobile E2. Telethon 2002 E3. Donor Wall Recognition E4. Board Development Update E5. Holiday Event E6. Foundation Board Recruitment ET Sacramento Workshop E8. Victoria Gardens Branch Library Update E9. Budget Update. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes September 16, 2002 Page 4 G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Viricel to adjourn to Monday, October 14, at 6 p.m.,motion carried, 5-0-2 (with Viricel absent). The meeting adjourned at 7:22 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 14, 2002