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HomeMy WebLinkAbout03/02/10 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 10, 2003, in the Tri-Communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Boardmembers Akahoshi, Bradshaw, Carrasco,Davies,Filippi, Leal, Mitchell, Viricel and Williams. Deborah Clark, Library Director and Rose Manela, Literacy Supervisor, were also present. B. CONSENT CALENDAR Bl. Approval of Minutes: January 13, 2003. MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Viricel. Motion carried, 9-0-2 (with Cotter and Pachon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Victoria Gardens Branch Library a) Update on Status of Project and Grant application. Oral report by staff. Deborah Clark, Library Director, updated the Board on the status of the Victoria Gardens Branch Library. Boardmember Pachon arrived at 6:05 p.m. C2. Mid Year Budget Adjustment. Report available at the meeting. Presented by Library Director Deborah K. Clark. MOTION: Moved by Boardm6mber Davies to approve the budget, seconded by Boardmember Williams. Motion carried, 10-0-1 (with Cotter absent). Library Foundation Board Minutes February 10, 2003 Page 2 D. BOARD BUSINESS D1. Board Development process and creation of Strategic Plan. a) Secretary Rebecca Davies will lead discussion on outcome of the joint meeting. b) Review of the schedule for Community Foundation's Board Development process and discussion of whether Library Foundation wishes to participate as part of this process. Oral presentation by staff with background documents attached. C) If appropriate, appointment of Steering Committee to plan course of collaboration between the Library Foundation and the Community Foundation. Oral report from Board President and Library Staff. Secretary Rebecca Davies reviewed with the Board the items discussed at the joint meeting. MOTION: Moved by Boardmember Williams for the Rancho Cucamonga Library Foundation Board to collaborate with the Rancho Cucamonga Community Foundation regarding the Cultural Center Project, seconded by Boardmember Filippi. Motion carried, 9-0-1-1 (with Cotter absent). Boardmember Pachon resigned as President of the Library Foundation Board. Discussion as to whether the Brown Act permitted placing the item of election for President on the agenda as an emergency item took place. Staff expressed the belief that the item could be added with a four-fifths vote. Floor was opened for nominations for President. Boardmember Davies nominated Paul Williams as President. The election for President was closed. A vote was taken for Paul Williams for the position of President of the Library Foundation Board. Vote was 9-0-1-1 with Boardmember Williams abstaining and Boardmember Cotter absent. The meeting was turned over to President Williams. Deborah Clark, Library Director, reviewed the schedule for Community Foundation's Board Development process with the Board. Library Foundation Board Minutes February 10, 2003 Page 3 MOTION: Moved by Boardmember Davies to request the services of Gene House as a consultant to facilitate Library Foundation Board Development and implementation of collaborative effort with the Community Foundation, seconded by Boardmember Filippi. Motion carried, 9-0-1-1 (with Cotter absent). Deborah Clark, Library Director, staff suggests that the Board request volunteers for a Steering Committee. Boardmember Williams asked for volunteers for the Steering Committee. Boardmembers Williams and Viricel volunteered. Boardmember Leal volunteered as the first alternate. Boardmember Bradshaw volunteered as the second alternate. D2.Status on Bylaws review. Oral report by Chair of the Bylaws Committee, Secretary Davies. Boardmember Davies stated that she and Boardmember Bradshaw and Viricel along with Deborah Clark, Library Director, reviewed the Bylaws. A few changes were made. The City Attorney will now review the Bylaws. After his review, the Bylaws will return for the Board's review. D3.Determination of date for the next meeting. To be determined. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Victoria Gardens Branch Library E2. Elections for President E3. Status of Direct Mail Solicitation E4. Subcommittee for Fundraising E5. Bylaws Review E6. Joint Meeting with Community Foundation Board F. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes February 10, 2003 Page 4 G. ADJOURNMENT MOTION: Moved by Boardmember Bradshaw, seconded by Boardmember Filippi to adjourn, motion carred, 10-0-1 (with Cotter absent). The meeting adjourned at 7:05 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 3, 2003