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HomeMy WebLinkAbout2010/02/03 - MinutesFebruary 3, 2010 RANCHO CUCAMONGA REDEVELOPMENT AGENCY, FIRE DISTRICT AND CITY COUNCIL CLOSED SESSION MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council, Fire District and Redevelopment Agency held a closed session on Wednesday, February 3, 2010, in the Tapia Room of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by Chairman/PresidenUMayor Donald J. Kurth. Present were Agencymembers/Boardmembers/Councilmembers: Diane Williams, Sam Spagnolo, Vice Chairman/Vice PresidenUMayor Pro Tem L. Dennis Michael and Chairman/PresidenUMayor Donald J. Kurth. Agencymember/Boardmember/Counalmember Rex Gutierrez was absent Also present were. Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant City Manager and Linda D. Daniels, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM S Chairman/Mayor Donald J. Kurth announced the closed session item: LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54954.2 TO GIVE JOHN GILLISON, ASSISTANT CITY MANAGER, DIRECTION IN REGARDS TO THE MEET AND CONFER PROCESS -RDA, FIRE & CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM S No one was present to comment on the closed session items. D. CONDUCT OF CLOSED SESSION Closed session began at 6:00 p.m. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECESS The closed session adjourned at 6:45 p.m. with no action taken. Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 1 of 8 G. REGULAR MEETING CALL TO ORDER - 7:00 P. M. .' COUNCIL CHAMBERS The meeting of the Rancho Cucamonga Redevelopment Agency, Fire Protection District, and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Chairman/PresidenUMayor Donald J Kurth called the meeting to order at 7:01 p.m. Present were Agencymembers/Boardmembers/Councilmembers: Diane Williams, Sam Spagnolo, Vice Chairman/Vice PresidenUMayor Pro Tem L. Dennis Michael and Chairman/PresidenUMayor Donald J. Kurth. Agencymember/Boardmember/Councilmember Rex Gutierrez arrived at 7:10 p.m. Also present were: Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant City Manager; Linda Daniels, Deputy City Manager/Economic and Community Development; Joe Cusimano, Police Chief; James Troyer, Planning Director; Mark Steuer, Director of Engineering Services; Trang Huynh, Building & Safety Official; Kevin McArdle, Community Services Director; Bill Wittkopf, Public Works Services Director; Joe Pulcinella, Animal Services Director; Janice Reynolds, City Clerk; Debra McKay, Records Manager/Assistant City Clerk and Shirr'I Griffin, Deputy City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of a Proclamation Declaring February 2010 as "Hearts for Arts" Month in Rancho Cucamonga. Mayor Kurth presented a proclamation to Thomas Galindo, Chairman of the Community Foundation, declaring February 2010 as "Hearts for Arts' Month. H2. Shelter Pet Project, a national campaign to promote pet adoption from animal shelters. Joe Pulcinella, Animal Services Director, reported on the Shelter Pet Project. H3. Administration of Oaths of Office to Francisco Oaxaca, newly-appointed Planning Commission/Historic Preservation Commissioner, and Jeremy Kahn, newly-appointed Community Foundation Board Member. Janice Reynolds, City Clerk, administered the Oath of Office to Francisco Oaxaca and Jeremy Kahn. I. PUBLIC COMMUNICATIONS 11. John Lyons congratulated the Mayor on his adoption of Daisy Grace Kurth. He cauticned bicycle riders to watch out for debris fields generated by the recent rains on the bicycle trails. Mr. Lyons referenced Item J3 and inquired if a left hand turn lane is planned. 12. Ed Dietl congratulated Mr. Oaxaca for his appointment to the Planning/Historical Preservation Commission. He applauded the completion of the General Plan, noted that a good potion of it addresses historic preservation and hoped that more emphasis would be placed on historic structures in the City. Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 2 of 8 J. CONSENT CALENDAR-REDEVELOPMENT AGENCY The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Agency at one time without discussion. Any item may be removed by an Agencymember for discussion. J1. Approval of Minutes January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial) January 20, 2010 (Special Meeting -Planning Commission Interviews) January 20, 2010 (Regular Meeting) J2. Approval of Check Register dated January 13 through January 27, 2010, for the total amount of $1, 649, 933.03. J3 Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the Church Street Parkway Landscape from Rochester Avenue to Hyssop Drive to be funded from Redevelopment Agency Funds and Federal Aid Program ARRA Funds RESOLUTION NO. RA 10-002 A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY, RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CHURCH STREET PARKWAY LANDSCAPE FROM ROCHESTER AVENUE TO HYSSOP DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS J4. Approval of a Directional Guide Sign policy. MOTION: Moved by Michael, seconded by Gutierrez, to approve the staff recommendations in the staff reports contained within the Consent Calendar. Motion carried 5-0. K. CONSENT CALENDAR -FIRE PROTECTION DISTRICT The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board at one time without discussion. Any item may be removed by a Boardmember for discussion. K1. Approval of Minutes' January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial) January 20, 2010 (Special Meeting -Planning Commission Interviews) January 20, 2010 (Regular Meeting) K2. Approval of Check Register dated January 13 through January 27, 2010, for the total amount of $604,602.26 K3. Approval to adopt a Resolution declaring results of a Special Election in Community Facilities District No. 88-1, Annexation No. 88-09-1 and ordering the annexation of such property to Community Facilities District No. 88-1 (Robert Lemelin - APN 0201-0431-63). Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 3 of 8 RESOLUTION NO. FD 10-005 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 88-1, DECLARING THE RESULTS OF A SPECIAL ELECTION IN COMMUNITY FACILITIES DISTRICT NO. 88-1, ANNEXATION NO. 88-09-1 AND ORDERING THE ANNEXATION OF SUCH PROPERTY TO COMMUNITY FACILITIES DISTRICT NO. 88-1 MOTION: Moved by Spagnolo, seconded by Michael, to approve the staff recommendations in the staff reports contained within the Consent Calendar. Motion carried 5-0. L. CONSENT CALENDAR-CITY COUNCIL The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember for discussion. L1. Approval of Minutes: January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial) January 20, 2010 (Special Meeting -Planning Commission Interviews) January 20, 2010 (Regular Meeting) L2. Approval of Check Register dated January 13 through January 27 and payroll ending January 27, 2010, for the total amount of $3,636,064.81. L3. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the Church Street Parkway Landscape from Rochester Avenue to Hyssop Drive to be funded from Redevelopment Agency Funds and Federal Aid Program ARRA Funds. RESOLUTION NO. 10-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CHURCH STREET PARKWAY LANDSCAPE FROM ROCHESTER AVENUE TO HYSSOP DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L4. Approval to award for the replacement of play equipment from Landscape Structures, Inc. for the Kenyon Park Tot Lot and the Milliken Park Tot Lot, utilizing US Communities Contract No. 040377.09; and authorize the expenditure of $176,094 49 plus a 2% contingency to be funded from Account No. 1120305-5650/1738120-0 (Park Development) and $117,413.49 plus a 2% contingency to be funded from Account No. 1120305-5650/1739120-0 L5. Approval of a resolution and a letter of support for the Southern California Association of Governments' transportation planning grant application for the Metro Gold Line Phase 2C Alternatives Analysis Study. RESOLUTION NO. 10-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A LETTER OF SUPPORT FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS' TRANSPORTATION PLANNING GRANT APPLICATION FOR THE METRO GOLD LINE PHASE 2C ALTERNATIVES ANALYSIS STUDY Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 4 of 8 L6. Authorization to appropriate $86,000 from the Etiwanda Drainage Fund Balance (Fund 116) into 1116303-5650/1542116-0 for bridge deck maintenance, and approval of contract amendment 1 (CO OS-181) with Aufbau Corporation of Rancho Cucamonga for the creation of the plans, technical and standard specifications and estimates for various bridge deck maintenance work within the City in the amount of $141,900 ($129,000 contract amount plus a 10% contingency of $12,900) to be funded from Acct. No. 1112303-5650/1542112-0 (Drainage Fac/General) and $12,100 ($11,000 contract amount plus a 10% contingency of $1,100) to be funded from Acct No 1116303-5650/1542116-0 (Etiwanda Drainage). L7. Approval to release of Faithful Performance Bond No 105139678 retained in lieu of Maintenance Guarantee Bond in the amount of $446,520.25, for the Milliken Avenue Pavement Rehabilitation from 7th Street to Arrow Route improvements, Contract No 08-155. MOTION: Moved by Michael, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0 M. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. M1. RESOLUTION NO. 10-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES, FEES, AND CHARGES PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL CODE Jack Lam, City Manager, presented the staff report. Mayor Kurth opened the public hearing As no one wished to speak, Mayor Kurth closed the public heanng. MOTION: Moved by Michael, seconded by Williams, to adopt Resolution No. 10-023 amending electric rates, fees and charges. Motion carried 5-0. N. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements N1. REVIEW OF PROPOSED REVISIONS TO LANDSCAPE MAINTENANCE DISTRICT NO'S 6 AND 8 John Gillison, Assistant City Manager, and Bill Wittkopf, Public Works Services Director; presented the staff report. In response to Mayor Kurth, Mr. Gillison presented background information as to why the revisions were necessary. As these Landscape Maintenance Districts were formed many years ago, the rising costs of maintaining the Districts have outpaced the revenue generated from assessments. In Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 5 of 8 accordance with Proposition 218, an assessment ballot process was held proposing replacement assessment districts and new assessment rates. On December 2, 2009, the City Council took final testimony on the proposed districts and rates and at the conclusion of the public hearing the ballots were counted. Landscape Maintenance District 6 and 8 received a majority protest ballot and did not pass. At that meeting, staff was directed to return with a report discussing the options available to these two districts to adjust their expenditures to remain within the annual revenues collected. In response to Mayor Pro Tem Michael, Mr. Gillison addressed the cost savings measures that have been taken. He also noted that it has been many years since the assessments were adjusted and confirmed that neither of these districts had a provision for automatic CPI increases. Mr. Wittkopf discussed Option 1 for Landscape Maintenance District 6 with the City Council. In response to Councilmember Gutierrez, Mr. Wittkopf addressed the areas within the district that have been identified for possible decommissioning. In response to Mayor Kurth, it was noted that no areas will be decommissioned yet as Option 1 proposes to re-bid the contract Once the bids are received„ if necessary, staff would identify specific areas within the district that can be decommissioned to reduce contract maintenance costs as necessary so that the district can operate within the established budget. In response to Mayor Pro Tem Michael, Mr. Wittkopf addressed the proposed lengthening of the pruning cycle for the entire tree inventory. Mayor Kurth wondered if the property owners had anticipated the decrease in maintenance and the possible decommissioning. Mr. Gillison indicated to Mayor Kurth that it was not fully known why many property owners chose not to support the proposed assessment. Councilmember Gutierrez identified the poor economy and loss of jobs as being a factor. Councilmember Gutierrez noted the large parkway in Landscape Maintenance District 6 and inquired if cost savings could be accomplished by the use of volunteers. Councilmember Spagnolo inquired about the use of river rock instead of bark. In response, Mr. Wittkopf stated that there was a higher capital cost to place river rock, noting that the district can not afford this cost. In response to Councilmember Spagnolo, the timeline was discussed Mr. Wittkopf stressed that turf areas would not be decommissioned. During the summer months, there may be times when the turf would be stressed due to reduction of irrigation. Also discussed was the proposed lengthening of the pruning cycle to 20 years. Councilmember Gutierrez noted the need to hold a meeting with the community to discuss this matter. Mr. Gillison concurred but wanted to bring specific information to the community meeting. Mayor Pro Tem Michael suggested that a community meeting be held, the re-bid could occur and then a report could be provided to the City Council. In response to Councilmember Spagnolo, Option 2 was discussed. It was noted that the proposed work crew was adequate, though there may be times that the crew would need to catch up with the necessary tasks. In response to Councilmember Williams, Mr. Wittkopf indicated that the sprinklers would be capped in the decommissioned areas, the plant material would be allowed to die off naturally and then the area would be replaced with bark Mr. Gillison stated that these actions could easily be reversed if the property owners decide at a later date to approve a revised assessment in this district. The Assistant City Manager stated that last year the residents in these districts were told that periodic community meetings would be held in the future. As there are 11 assessment districts, he expected that the meetings would be scheduled in a 2-3 year cycle and that an annual newsletter would be generated. Councilmember Spagnolo stated the need to make the district sustainable. It was reported that the current landscaping contract has a 30 day termination clause. In response to Councilmember Gutierrez, Jeff Barnes, Parks Maintenance Superintendent, addressed the use of an in-house Lead Maintenance Worker with a 4-person Work Release Crew. It was noted that the existing landscape maintenance contract would be canceled. Councilmember Gutierrez supported Option 2 as it provided more flexibility. Mayor Pro Tem Michael inquired if the landscaping could be re-bid while at the same time analyzing the cost of the in-house crew. This way, an option could be selected which resulted in the least amount of Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 6 of 8 decommissioning. Discussion was held on the time it would take to perform all of these actions. Mr. Gillison noted that staff could move forward with both options simultaneously, analyze the results and then return back with a recommendation. In the meantime, Mr. Gillison noted that the landscaping could be maintained in this District at Level C until the end of the fiscal year. MOTION: Moved by Michael, seconded by Gutierrez, to direct staff to move forward with Option 1 and Option 2 simultaneously within Landscape Maintenance District 6, and return back to the City Council within 45 days. Motion carried 5-0. Bill Wittkopf, Public Works Services Director; presented the staff report for Landscape Maintenance District 8. In response to Mayor Kurth, it was reported that weed abatement was included in the budget. MOTION: Moved by Williams, seconded by Michael, to direct staff to move forward with Option 1 within Landscape Maintenance District 8. Motion carried 5-Q. O. COUNCIL BUSINESS The following items have been requested by the City Council for discussion 01. CUCAMONGA VALLEY WATER DISTRICT TOUR WITH THE HISTORIC PRESERVATION SUBCOMMITTEE (PowerPoint Presentation) Candyce Burnett, Senior Planner, and Director James Curatalo from the Cucamonga Valley Water District, presented pictures and information from the Cucamonga Valley Water District's tour. 02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Councilmember.) 03. LEGISLATIVE AND REGIONAL UPDATES (Oral) Councilmember Spagnolo reported that he joined Councilmember Williams in attending the grand opening of the Census facility in Chino Hills. Workers are still needed and further information can be found on their Internet site. Councilmember Spagnolo provided a legislative update, noting that the Governor and Legislature have failed to make any significant progress on the State's budget. He announced the projection that the State would run out of cash in two months. Councilmember Spagnolo indicated that the League of California Cities is spearheading a ballot initiative to protect local revenues and invited the community's support. Councilmember Gutierrez noted that with this economy, people are learning to do without and recognizing the value of family and friends. He congratulated Mayor Kurth on the adoption of his daughter, Daisy Grace Kurth. Mayor Pro Tem Michael reported on the Council's review of the budget last week. While revenues are down in the City as in surrounding areas, a commitment has been made to trim 1.2 Million in this year's budget. Mayor Pro Tem Michael noted that the City's workforce is down 11% through attrition management. He noted that the State is threatening to take $3.7 Million from Omnitrans, which provides transportation services to the region. Councilmember Williams indicated that Fresh and Easy opened two new stores in the City. Best Buy moved to a new location and opened their new store. She stated that the City of Montclair had recently opened a wonderful youth center. Councilmember Williams indicated that February was Organ Donor Month. Mayor Kurth commented that he had presented the State of the City address last week, noting that the City is still strong due to careful planning and strict fiscal discipline. He announced that the City's bond rating was recently raised to AA. Lastly, Mayor Kurth gave thanks for his new daughter, Daisy Grace Kurth. Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 7 of 8 P. IDENT[FICATION OF ITEMS FOR NEXT MEETING No items were identified. Q. ADJOURNMENT Mayor Kurth adjourned the meeting at 9:25 p.m. Respectfullppy s-u~b/milted, 1/ 3-- U ~La~-\ Debrta L. McKay, MMC Assistant City Clerk/Records Manager Approved: February 17, 2010 Redevelopment Agency, Fire Protection District, City Council Minutes February 3, 2010 -Page 8 of 8