HomeMy WebLinkAbout2010/02/03 - MinutesFebruary 3, 2010
RANCHO CUCAMONGA
REDEVELOPMENT AGENCY, FIRE DISTRICT AND CITY COUNCIL
CLOSED SESSION MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council, Fire District and Redevelopment Agency held a closed session
on Wednesday, February 3, 2010, in the Tapia Room of the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by
Chairman/PresidenUMayor Donald J. Kurth.
Present were Agencymembers/Boardmembers/Councilmembers: Diane Williams, Sam Spagnolo, Vice
Chairman/Vice PresidenUMayor Pro Tem L. Dennis Michael and Chairman/PresidenUMayor Donald J.
Kurth. Agencymember/Boardmember/Counalmember Rex Gutierrez was absent
Also present were. Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant
City Manager and Linda D. Daniels, Deputy City Manager/Economic and Community Development.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM S
Chairman/Mayor Donald J. Kurth announced the closed session item:
LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54954.2 TO GIVE JOHN
GILLISON, ASSISTANT CITY MANAGER, DIRECTION IN REGARDS TO THE MEET AND
CONFER PROCESS -RDA, FIRE & CITY
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM S
No one was present to comment on the closed session items.
D. CONDUCT OF CLOSED SESSION
Closed session began at 6:00 p.m.
E. CITY MANAGER ANNOUNCEMENTS
No announcements were made.
F. RECESS
The closed session adjourned at 6:45 p.m. with no action taken.
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February 3, 2010 -Page 1 of 8
G. REGULAR MEETING
CALL TO ORDER - 7:00 P. M. .'
COUNCIL CHAMBERS
The meeting of the Rancho Cucamonga Redevelopment Agency, Fire Protection District, and City
Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive,
Rancho Cucamonga, California. Chairman/PresidenUMayor Donald J Kurth called the meeting to
order at 7:01 p.m.
Present were Agencymembers/Boardmembers/Councilmembers: Diane Williams, Sam Spagnolo, Vice
Chairman/Vice PresidenUMayor Pro Tem L. Dennis Michael and Chairman/PresidenUMayor Donald J.
Kurth. Agencymember/Boardmember/Councilmember Rex Gutierrez arrived at 7:10 p.m.
Also present were: Jack Lam, City Manager; James Markman, City Attorney; John Gillison, Assistant
City Manager; Linda Daniels, Deputy City Manager/Economic and Community Development; Joe
Cusimano, Police Chief; James Troyer, Planning Director; Mark Steuer, Director of Engineering
Services; Trang Huynh, Building & Safety Official; Kevin McArdle, Community Services Director; Bill
Wittkopf, Public Works Services Director; Joe Pulcinella, Animal Services Director; Janice Reynolds,
City Clerk; Debra McKay, Records Manager/Assistant City Clerk and Shirr'I Griffin, Deputy City Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS
H1. Presentation of a Proclamation Declaring February 2010 as "Hearts for Arts" Month in Rancho
Cucamonga.
Mayor Kurth presented a proclamation to Thomas Galindo, Chairman of the Community Foundation,
declaring February 2010 as "Hearts for Arts' Month.
H2. Shelter Pet Project, a national campaign to promote pet adoption from animal shelters.
Joe Pulcinella, Animal Services Director, reported on the Shelter Pet Project.
H3. Administration of Oaths of Office to Francisco Oaxaca, newly-appointed Planning
Commission/Historic Preservation Commissioner, and Jeremy Kahn, newly-appointed
Community Foundation Board Member.
Janice Reynolds, City Clerk, administered the Oath of Office to Francisco Oaxaca and Jeremy Kahn.
I. PUBLIC COMMUNICATIONS
11. John Lyons congratulated the Mayor on his adoption of Daisy Grace Kurth. He cauticned bicycle
riders to watch out for debris fields generated by the recent rains on the bicycle trails. Mr. Lyons
referenced Item J3 and inquired if a left hand turn lane is planned.
12. Ed Dietl congratulated Mr. Oaxaca for his appointment to the Planning/Historical Preservation
Commission. He applauded the completion of the General Plan, noted that a good potion of it
addresses historic preservation and hoped that more emphasis would be placed on historic structures
in the City.
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February 3, 2010 -Page 2 of 8
J. CONSENT CALENDAR-REDEVELOPMENT AGENCY
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Agency at one time without discussion. Any item may be removed by
an Agencymember for discussion.
J1. Approval of Minutes January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial)
January 20, 2010 (Special Meeting -Planning Commission Interviews)
January 20, 2010 (Regular Meeting)
J2. Approval of Check Register dated January 13 through January 27, 2010, for the total amount of
$1, 649, 933.03.
J3 Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the
Church Street Parkway Landscape from Rochester Avenue to Hyssop Drive to be funded from
Redevelopment Agency Funds and Federal Aid Program ARRA Funds
RESOLUTION NO. RA 10-002
A RESOLUTION OF THE RANCHO CUCAMONGA REDEVELOPMENT
AGENCY, RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS
AND SPECIFICATIONS FOR THE CHURCH STREET PARKWAY
LANDSCAPE FROM ROCHESTER AVENUE TO HYSSOP DRIVE, IN SAID
CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO
ADVERTISE TO RECEIVE BIDS
J4. Approval of a Directional Guide Sign policy.
MOTION: Moved by Michael, seconded by Gutierrez, to approve the staff recommendations in the staff
reports contained within the Consent Calendar. Motion carried 5-0.
K. CONSENT CALENDAR -FIRE PROTECTION DISTRICT
The following Consent Calendar items are expected to be routine and non-controversial. They will be
acted upon by the Fire Board at one time without discussion. Any item may be removed by a
Boardmember for discussion.
K1. Approval of Minutes' January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial)
January 20, 2010 (Special Meeting -Planning Commission Interviews)
January 20, 2010 (Regular Meeting)
K2. Approval of Check Register dated January 13 through January 27, 2010, for the total amount of
$604,602.26
K3. Approval to adopt a Resolution declaring results of a Special Election in Community Facilities
District No. 88-1, Annexation No. 88-09-1 and ordering the annexation of such property to
Community Facilities District No. 88-1 (Robert Lemelin - APN 0201-0431-63).
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February 3, 2010 -Page 3 of 8
RESOLUTION NO. FD 10-005
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA,
CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY
FACILITIES DISTRICT NO. 88-1, DECLARING THE RESULTS OF A
SPECIAL ELECTION IN COMMUNITY FACILITIES DISTRICT NO. 88-1,
ANNEXATION NO. 88-09-1 AND ORDERING THE ANNEXATION OF
SUCH PROPERTY TO COMMUNITY FACILITIES DISTRICT NO. 88-1
MOTION: Moved by Spagnolo, seconded by Michael, to approve the staff recommendations in the staff
reports contained within the Consent Calendar. Motion carried 5-0.
L. CONSENT CALENDAR-CITY COUNCIL
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Council at one time without discussion. Any item may be removed
by a Councilmember for discussion.
L1. Approval of Minutes: January 19, 2010 (Special Meeting - 2009/10 Mid Year Financial)
January 20, 2010 (Special Meeting -Planning Commission Interviews)
January 20, 2010 (Regular Meeting)
L2. Approval of Check Register dated January 13 through January 27 and payroll ending January
27, 2010, for the total amount of $3,636,064.81.
L3. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the
Church Street Parkway Landscape from Rochester Avenue to Hyssop Drive to be funded from
Redevelopment Agency Funds and Federal Aid Program ARRA Funds.
RESOLUTION NO. 10-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR THE CHURCH STREET PARKWAY LANDSCAPE
FROM ROCHESTER AVENUE TO HYSSOP DRIVE, IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO
RECEIVE BIDS
L4. Approval to award for the replacement of play equipment from Landscape Structures, Inc. for
the Kenyon Park Tot Lot and the Milliken Park Tot Lot, utilizing US Communities Contract No.
040377.09; and authorize the expenditure of $176,094 49 plus a 2% contingency to be funded
from Account No. 1120305-5650/1738120-0 (Park Development) and $117,413.49 plus a 2%
contingency to be funded from Account No. 1120305-5650/1739120-0
L5. Approval of a resolution and a letter of support for the Southern California Association of
Governments' transportation planning grant application for the Metro Gold Line Phase 2C
Alternatives Analysis Study.
RESOLUTION NO. 10-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING A LETTER OF SUPPORT
FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS'
TRANSPORTATION PLANNING GRANT APPLICATION FOR THE METRO
GOLD LINE PHASE 2C ALTERNATIVES ANALYSIS STUDY
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February 3, 2010 -Page 4 of 8
L6. Authorization to appropriate $86,000 from the Etiwanda Drainage Fund Balance (Fund 116)
into 1116303-5650/1542116-0 for bridge deck maintenance, and approval of contract
amendment 1 (CO OS-181) with Aufbau Corporation of Rancho Cucamonga for the creation of
the plans, technical and standard specifications and estimates for various bridge deck
maintenance work within the City in the amount of $141,900 ($129,000 contract amount plus a
10% contingency of $12,900) to be funded from Acct. No. 1112303-5650/1542112-0 (Drainage
Fac/General) and $12,100 ($11,000 contract amount plus a 10% contingency of $1,100) to be
funded from Acct No 1116303-5650/1542116-0 (Etiwanda Drainage).
L7. Approval to release of Faithful Performance Bond No 105139678 retained in lieu of
Maintenance Guarantee Bond in the amount of $446,520.25, for the Milliken Avenue
Pavement Rehabilitation from 7th Street to Arrow Route improvements, Contract No 08-155.
MOTION: Moved by Michael, seconded by Williams, to approve the staff recommendation in the staff
report. Motion carried 5-0
M. ADVERTISED PUBLIC HEARINGS
CITY COUNCIL
The following items have been advertised and/or posted as public hearings as required by
law. The Mayor will open the meeting to receive public testimony.
M1.
RESOLUTION NO. 10-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES, FEES, AND
CHARGES PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF
CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL
CODE
Jack Lam, City Manager, presented the staff report.
Mayor Kurth opened the public hearing As no one wished to speak, Mayor Kurth closed the public
heanng.
MOTION: Moved by Michael, seconded by Williams, to adopt Resolution No. 10-023 amending electric
rates, fees and charges. Motion carried 5-0.
N. CITY MANAGER'S STAFF REPORTS
The following items have no legal publication or posting requirements
N1. REVIEW OF PROPOSED REVISIONS TO LANDSCAPE MAINTENANCE DISTRICT NO'S 6
AND 8
John Gillison, Assistant City Manager, and Bill Wittkopf, Public Works Services Director; presented
the staff report.
In response to Mayor Kurth, Mr. Gillison presented background information as to why the revisions
were necessary. As these Landscape Maintenance Districts were formed many years ago, the rising
costs of maintaining the Districts have outpaced the revenue generated from assessments. In
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February 3, 2010 -Page 5 of 8
accordance with Proposition 218, an assessment ballot process was held proposing replacement
assessment districts and new assessment rates. On December 2, 2009, the City Council took final
testimony on the proposed districts and rates and at the conclusion of the public hearing the ballots
were counted. Landscape Maintenance District 6 and 8 received a majority protest ballot and did not
pass. At that meeting, staff was directed to return with a report discussing the options available to these
two districts to adjust their expenditures to remain within the annual revenues collected.
In response to Mayor Pro Tem Michael, Mr. Gillison addressed the cost savings measures that have
been taken. He also noted that it has been many years since the assessments were adjusted and
confirmed that neither of these districts had a provision for automatic CPI increases.
Mr. Wittkopf discussed Option 1 for Landscape Maintenance District 6 with the City Council. In
response to Councilmember Gutierrez, Mr. Wittkopf addressed the areas within the district that have
been identified for possible decommissioning. In response to Mayor Kurth, it was noted that no areas
will be decommissioned yet as Option 1 proposes to re-bid the contract Once the bids are received„ if
necessary, staff would identify specific areas within the district that can be decommissioned to reduce
contract maintenance costs as necessary so that the district can operate within the established budget.
In response to Mayor Pro Tem Michael, Mr. Wittkopf addressed the proposed lengthening of the
pruning cycle for the entire tree inventory. Mayor Kurth wondered if the property owners had
anticipated the decrease in maintenance and the possible decommissioning. Mr. Gillison indicated to
Mayor Kurth that it was not fully known why many property owners chose not to support the proposed
assessment. Councilmember Gutierrez identified the poor economy and loss of jobs as being a factor.
Councilmember Gutierrez noted the large parkway in Landscape Maintenance District 6 and inquired if
cost savings could be accomplished by the use of volunteers. Councilmember Spagnolo inquired about
the use of river rock instead of bark. In response, Mr. Wittkopf stated that there was a higher capital
cost to place river rock, noting that the district can not afford this cost.
In response to Councilmember Spagnolo, the timeline was discussed Mr. Wittkopf stressed that turf
areas would not be decommissioned. During the summer months, there may be times when the turf
would be stressed due to reduction of irrigation. Also discussed was the proposed lengthening of the
pruning cycle to 20 years. Councilmember Gutierrez noted the need to hold a meeting with the
community to discuss this matter. Mr. Gillison concurred but wanted to bring specific information to the
community meeting. Mayor Pro Tem Michael suggested that a community meeting be held, the re-bid
could occur and then a report could be provided to the City Council.
In response to Councilmember Spagnolo, Option 2 was discussed. It was noted that the proposed work
crew was adequate, though there may be times that the crew would need to catch up with the
necessary tasks. In response to Councilmember Williams, Mr. Wittkopf indicated that the sprinklers
would be capped in the decommissioned areas, the plant material would be allowed to die off naturally
and then the area would be replaced with bark Mr. Gillison stated that these actions could easily be
reversed if the property owners decide at a later date to approve a revised assessment in this district.
The Assistant City Manager stated that last year the residents in these districts were told that periodic
community meetings would be held in the future. As there are 11 assessment districts, he expected that
the meetings would be scheduled in a 2-3 year cycle and that an annual newsletter would be
generated.
Councilmember Spagnolo stated the need to make the district sustainable. It was reported that the
current landscaping contract has a 30 day termination clause.
In response to Councilmember Gutierrez, Jeff Barnes, Parks Maintenance Superintendent, addressed
the use of an in-house Lead Maintenance Worker with a 4-person Work Release Crew. It was noted
that the existing landscape maintenance contract would be canceled. Councilmember Gutierrez
supported Option 2 as it provided more flexibility.
Mayor Pro Tem Michael inquired if the landscaping could be re-bid while at the same time analyzing the
cost of the in-house crew. This way, an option could be selected which resulted in the least amount of
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February 3, 2010 -Page 6 of 8
decommissioning. Discussion was held on the time it would take to perform all of these actions. Mr.
Gillison noted that staff could move forward with both options simultaneously, analyze the results and
then return back with a recommendation. In the meantime, Mr. Gillison noted that the landscaping could
be maintained in this District at Level C until the end of the fiscal year.
MOTION: Moved by Michael, seconded by Gutierrez, to direct staff to move forward with Option 1 and
Option 2 simultaneously within Landscape Maintenance District 6, and return back to the City Council
within 45 days. Motion carried 5-0.
Bill Wittkopf, Public Works Services Director; presented the staff report for Landscape Maintenance
District 8. In response to Mayor Kurth, it was reported that weed abatement was included in the budget.
MOTION: Moved by Williams, seconded by Michael, to direct staff to move forward with Option
1 within Landscape Maintenance District 8. Motion carried 5-Q.
O. COUNCIL BUSINESS
The following items have been requested by the City Council for discussion
01. CUCAMONGA VALLEY WATER DISTRICT TOUR WITH THE HISTORIC PRESERVATION
SUBCOMMITTEE (PowerPoint Presentation)
Candyce Burnett, Senior Planner, and Director James Curatalo from the Cucamonga Valley
Water District, presented pictures and information from the Cucamonga Valley Water
District's tour.
02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per
Councilmember.)
03. LEGISLATIVE AND REGIONAL UPDATES (Oral)
Councilmember Spagnolo reported that he joined Councilmember Williams in attending the
grand opening of the Census facility in Chino Hills. Workers are still needed and further
information can be found on their Internet site. Councilmember Spagnolo provided a legislative
update, noting that the Governor and Legislature have failed to make any significant progress
on the State's budget. He announced the projection that the State would run out of cash in two
months. Councilmember Spagnolo indicated that the League of California Cities is spearheading
a ballot initiative to protect local revenues and invited the community's support.
Councilmember Gutierrez noted that with this economy, people are learning to do without and
recognizing the value of family and friends. He congratulated Mayor Kurth on the adoption of his
daughter, Daisy Grace Kurth.
Mayor Pro Tem Michael reported on the Council's review of the budget last week. While revenues are
down in the City as in surrounding areas, a commitment has been made to trim 1.2 Million in this year's
budget. Mayor Pro Tem Michael noted that the City's workforce is down 11% through attrition
management. He noted that the State is threatening to take $3.7 Million from Omnitrans, which
provides transportation services to the region.
Councilmember Williams indicated that Fresh and Easy opened two new stores in the City. Best Buy
moved to a new location and opened their new store. She stated that the City of Montclair had recently
opened a wonderful youth center. Councilmember Williams indicated that February was Organ Donor
Month.
Mayor Kurth commented that he had presented the State of the City address last week, noting that the
City is still strong due to careful planning and strict fiscal discipline. He announced that the City's bond
rating was recently raised to AA. Lastly, Mayor Kurth gave thanks for his new daughter, Daisy Grace
Kurth.
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February 3, 2010 -Page 7 of 8
P. IDENT[FICATION OF ITEMS FOR NEXT MEETING
No items were identified.
Q. ADJOURNMENT
Mayor Kurth adjourned the meeting at 9:25 p.m.
Respectfullppy s-u~b/milted,
1/ 3-- U ~La~-\
Debrta L. McKay, MMC
Assistant City Clerk/Records Manager
Approved: February 17, 2010
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