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Home My WebLink About2007/05/09 - Agenda PacketTHE CITY OF RANCHO CUCAMONGA PLANNING COMMISSION AGENDA C~AMONGA MAY 9, 2007 - 7:00 PM Rancho Cucamonga Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, California I. CALL TO ORDER Roll Call Chairman Stewart Vice Chairman Fletcher Macias Vacant Munoz II. ANNOUNCEMENTS III. APPROVAL OF MINUTES Meeting Minutes from April 25, 2007 IV. CONSENT CALENDAR The following Consent Calendarrtems are expected to be routine and non-controversial They w-11 be acted on by the Commission atone time without discussion If anyone has concern over any item, it should be removed for discussion. V. PUBLIC HEARINGS The following items are public hearings rn which concerned individuals may voice their opinion of the related project Please wait to be recognized by the Chairman and address the Commission by stating your name and address All such opinions shall be limited to 5 minutes per individual for each project Please sign in after speaking • 1 of d _ PLANNING COMMISSION AGENDA MAY 9, 2007 RANCHO G'UCAMONGA A DRC2006-00444 -CITY OF RANCHO CUCAMONGA - A request to amend the Victoria Community Plan Land Use Map and applicable text sections from High Density Residential to Mixed Use for consistency with the existing General Plan on 14 33 acres of land (commonly known as the Joseph Filippi Winery), located at 12467 Base Line Road -APN. 0227- 161-10, 0227-161-24 and 1089-581-04 Related files Landmark Alteration DRC2007-00150 and Development Agreement DRC2005- 00361. Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration. CONTINUED FROM APRIL 11, 2007 B. ENVIRONMENTAL ASSESSMENT AND DEVELOPMENT AGREEMENT AND MASTER PLAN DRC2005-00361 - PITASSI ARCHITECTS - A proposal to develop a master plan and development agreement to guide the development of the 14 33 acres of land (commonly known as the Joseph Filippi Winery) located at 12467 Base Line Road -APN. 0227- 161-10, 0227-161-24 and 1089-581-04 Related files Victoria Community Plan Amendment DRC2006-00444 and Landmark Alteration DRC2007- 00150 Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration CONTINUED FROM APRIL 11, 2007 C MODIFICATION OF CONDITIONAL USE PERMIT NO 85-37 - DRC2007- 00134 - EI POLLO LOCO - A request to expand the floor area of the existing fast food restaurant by approximately 1,091 square feet, m the Deer Creek Shopping Center m the General Commercial (GC) District, located at 7746 Haven Avenue, APN 1077-401-31 The Planning Department staff has determined that the project ~s categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines The project qualifies as a Class 1 exemption, under State CEQA Guidelines Section 15301 (e) 2, Existing Facilities. REQUEST FOR CONTINUANCE VI. DIRECTOR'S REPORTS D. 2008 GENERAL PLAN UPDATE VII. PUBLIC COMMENTS This ~s the time and place for the general public to address the comm~ss~on Items to be discussed here are those that do not already appear on this agenda • • • 2 of 4 • • PLANNING COMMISSION AGENDA MAY 9, 2007 RANCHO CUCAMONGA VIII. COMMISSION BUSINESS/COMMENTS IX. ADJOURNMENT The Planning Commission has adopted Administrative Regulations that set an 11 00 p m adjournment time If items go beyond that time, they shall be heard only with the consent of the Commission 1, Lors J Schrader, Planning Commrssron Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on May 3, 2007, at least 72 hours poor to the meeting per Government Code Section 54964 2 at 10500 C-vrc Center Dnve, Rancho Cucamonga •-..G If you need special assistance or accommodations to participate in this meeting, please contact the Planning Department at (909) 477-2750 Notification of 48 hours pnor to the meeting will enable the City to make reasonable arrangements to ensure accessibility Listening devices are available for the heanng impaired INFORMATION FOR THE PUBLIC TO ADDRESS THE PLANNING COMMISSION The Planning Commission encourages free expression of all points of view To allow all persons to speak, given the length of the agenda, please keep your remarks beef If others have already expressed your position, you may simply indicate that you agree with a previous speaker If appropriate, a spokesperson may present the views of your entire group To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience The public may address the Planning Commission on any agenda item To address the Planning Commission, please come forward to the podium located at the center of the staff table State your name for the record and speak into the microphone After speaking, please sign in on the clipboard located next to the speaker's podium It is important to list your name, address and the agenda item letter your comments refer to Comments are generally limited to 5 minutes per individual 3 of 4 PLANNING COMMISSION AGENDA RANCHO MAY 9, 2007 cUCAMONGA If you wish to speak concerning an item not on the agenda, you may do so under "Public Comments " There is opportunity to speak under this section prior to the end of the agenda Any handouts for the Planning Commission should be given to the Planning Commission Secretary for distribution to the Commissioners All requests for items to be placed on a Planning Commission agenda must be in writing The deadline for submitting these items is 6 00 p m. Tuesday, one week prior to the meeting The Planning Commission Secretary receives all such items AVAILABILITY OF STAFF REPORTS Copies of the staff reports or other documentation to each agenda item are on file in the offices of the Planning Department, City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California 91730 These documents are available for public inspections during regular business hours, Monday through Thursday, 7 00 a m to 6 00 p m ,except for legal City holidays APPEALS Any interested party who disagrees with the City Planning Commission decision may appeal the Commission's decision to the City Council within 10 calendar days Any appeal filed must be directed to the City Clerk's Office and must be accompanied by a fee of $1,747 for maps and $1,842 for all other decisions of the Commission (Fees are established and governed by the City Council) Please turn off all cellular phones and pagers while the meeting is in session. Copies of the Planning Commission agendas and minutes can be found at http:/lwww.ci.rancho-cucamonga.ca.us • • • 4of4 • Vicinity Map Planning Commission May 9, 2007 ~~--~~ • a N Meeting Location: City Hall 10500 Civic Center Drive Stiff Report DATE' May 9, 2007 TO Chairman and Members of the Planning Commission FROM James R Troyer, AICP, Planning Director BY Lawrence J Henderson, AICP, Principal Planner SUBJECT' ENVIRONMENTAL ASSESSMENT AND VICTORIA COMMUNITY PLAN AMENDMENT DRC2006-00444 -CITY OF RANCHO CUCAMONGA - A request to amend the Victoria Community Plan Land Use Map and applicable text sections from High Density Residential to Mixed-Use for consistency with the existing General Plan on 14 33 acres of land (commonly known as the Joseph Filippi Winery), located at 12467 Base Line Road - APN 0227-161-10, 0227-161-24, and 1089-581-04 Related Files Development Agreement DRC2005-00361 and Landmark Alteration DRC2007-00150 Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration Continued • from April 11, 2007 DEVELOPMENT AGREEMENT AND MASTER PLAN DRC2005-00361 - PITASSI ARCHITECTS INC - A proposal to develop a master plan and development agreement to guide the development of the 14 33 acres of land (commonly known as the Joseph Filippi Winery), located at 12467 Base Line Road - APN: 0227-161-10, 0227-161-24 and 1089-581-04 Related Files' Victoria Community Plan Amendment DRC2006-00444 and Landmark Alteration DRC2007-00150 Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration Continued from April 11, 2007 ENVIRONMENTAL ASSESSMENT LANDMARK ALTERATION DRC2007-00150 -PITASSI ARCHITECTS INC. - A Landmark Alteration request to allow exterior modifications for architectural enhancements to the Historic Ellena-Regina Winery on 14 33 acres of land (commonly known as the Joseph Filippi Winery), located at 12467 Base Line Road - APN 0227-161-10, 0227-161-24, and 1089-581-04 Related Files Development Agreement DRC2005-00361 and Victoria Community Plan Amendment DRC2006-0444 Staff has prepared a Mitigated Negative Declaration of environmental impacts for consideration Continued from April 11, 2007 BACKGROUND These items were continued from the public hearing on April 11, 2007 in order for the applicant and the Etiwanda School District to resolve the issue of school impacts relative to the proposed development of 30 artist work/Ilive lofts A letter dated April 10, 2007 from the Etiwanda School District is attached for reference (Exhibit A) Since the previous meeting, the school district provided additional correspondence dated April 16, 2007 attached for reference (Exhibit B), which appears to modify the • ITEM A & B PLANNING COMMISSION STAFF REPORT DRC2006-00444, DRC2005-00361, AND DRC2007-00150 May 9, 2007 Page 2 position of the district to require the standard School Fees of approximately $6,024 per unit at the time of Building Permit issuance. In addition, the City Attorney, Redevelopment Agency and Planning Staff are reviewing the development agreement with the current lease agreement for consistency. Time may be needed to resolve any conflicts or provide clarifications prior to the items being brought to the Planning Commission for review CORRESPONDENCE: This item was advertised as a public hearing for the prior hearing on April 11, 2007 in the Inland Valley Daily Bulletin newspaper, the property was posted, and notices were mailed to all property owners within a 660-foot radius of the project site RECOMMENDATION. Staff recommends continuing the Victoria Community Plan Amendment DRC2006-00444, Development Agreement and Master Plan DRC2005-00361, and Landmark Alteration DRC2007-00117 to an unspecified date until the lease/development agreement issues can be resolved Respectfully submitted, ~~ James R Troyer, AICP Planning Director JRT LH\ge Attachments Exhibit A - Etiwanda School District Letter dated April 2, 2007 Exhibit B - Etiwanda School District Letter dated April 16, 2007 • • • A & B 2 Shawn Judson, Ed. D. ' Supennl~ndent Board of Trustees Douglas M. Claflin Brynna Cadman Assistant Superintendent of Business Services Rebecca M. Lawrence Etiwa d Cathime Fort Assistant Superintendent of InstructionlPupil Servces Heidt M. Soehnel n a Davtd W Long ssistant Superintendent of Personnel Ivia Kordich dministrator of Speaal Programs 1883 Mark H Murphy Cecilia L Solono 6061 East Avenue, Etiwanda, California 91739 www etrwanda k12 ca us (909) 899-2451 FAX (909) 899-9463 ld - a~~~3~~~ VIA CERTIFIED MAIL, ~N~~,Nd RETURN RECEIPT REQUESTED L®Q~' ~ ~ ~a~ ~ Apri12, 2007 d~~®~d`~~~ City of Rancho Cucamonga Planning Division P.O. Box 807 10500 Civic Center Drive Rancho Cucamonga, CA 91729 Attention: Larry Henderson Planner Re: Victoria Planned Communit Amendment DRC2006-00444 Jose h Fili i Wine Y ~ P PP rY) Dear Mr. Henderson: The Etiwanda School District is responding to the City's notice of March 19, 2007 on the above project. Anticipated Student Generation From the Proiect The project lies entirely within the Etiwanda School District. It is our understanding that the project is presently planned to consist of 30 live/work artist lofts on 14.13 acres, located 12467 Baseline Road, in the High Density Residential District. The project will impact the District by generating new students at all grade levels. Student generation factors for new multi-family attached units for the District are: Grade Level K-5: .1899 Grade Level 6-8 0805 Total: .2704 Therefore, it is anticipated that this project will generate 5.7 K-5 students and 2.42 students in grades 6-8. EXHi~fT A A & B 3 CITY OF Rk6JCH0 CUCk(f0(JGA ~a~R 10 206 Impact on the District's Facilities RECEfVED - PLANrJIN€~ The District currently operates eleven elementary and four intermediate schools with a current enrollment m excess of 12,042 students. The existing schools that would serve this project are already at or above capacity and will not be able to accommodate all of the students expected to be generated from this project in addition to students to be generated from other projects within the District in the next five years. The District's current enrollment capacity is only 10,023. The District's current cost of providing new grade K-8 facilities is $16,843 per new single-family detached dwelling unit. The District is authorized to collect $2.90 per square foot of assessable space on new residential construction pursuant to Government Code sections 65995, 65995.5 and 65995 6, pursuant to a resolution to that effect. However, for an average single family detached residential unit of 2,497 square feet, the amount raised from fees would be $7,241 as opposed to the actual cost of school facilities of $16,843. It is clear that the $2.90 per square foot fee will not provide nearly enough funds for the District to provide the necessary school facilities The District's current estimated costs for elementary and intermediate schools are as follows: Elementary School: $20,258,800 (800 students) Intermediate School: $40,228,000 (1,300 students) The cost of the school facilities necessary to serve this project can therefore be estimated as follows: Elementary School: (5.7 x 25,324 per student) _ $144,346.80 Intermediate School. (2.42 x 30,945 per student) _ $74,886.90 Interim Housing and Central Administrative Support: ($1,101. x 5.7 (elem.); $1,261 x 2.42 (Int.)) _ $9.327.32 Total: $228,561.02 Dividing this amount by the 30 units results in a full mitigation amount for elementary and intermediate school facilities of $7,618.70 per dwelling unit in this project, or $6.74 per square foot for an average 2,497 square foot home Compared to the full mitigation need for $16,843 per dwelling unit, the statutory school facility fee of $2.90 per square foot generates only $7,241 on an average new single-family detached home of 2,497 square feet. This covers only .43 percent of the full impact. Commercial and industrial school facility fees of $0 29 per square foot fund only about six percent of the remaining unfunded impact of development. The District has few alternatives to requesting full mitigation from the developers of residential projects. All other District funds are fully committed to maintaining current operation. • EhN~muta Schoo(Districl Crry of Rancho Cucamonga/Joseph Fidppr Gf'mery 4-2-07 page 2 A & B 4 Shawn Judson, Ed.D. Supenntendent Douglas M. Claflin Assistant Supenntendent of Business Services Rebecca M Lawrence Assistant Supenntendent of InstructionlPupil Services Heidi M. Soehnel sistant Supenntendent of Personnel via Kordich Administrator of Speaal Programs 6061 East Avenue, Etlwanda, California 91739 www etiwa~zda k12 ca us (909) 899-2451 FAX (909) 899-9463 April 16, 2007 Peter J Pitassi, AIA President Pitassi Architects, Inc 8439 White Oak Ave, Sulte 105 Rancho Cucamonga, CA 91730 Subject. Victoria Planned Community Amendment DRC2006-00444 (Joseph Filippi Winery) Dear Mr. Pitassi, Board of Trustees Brynna Cadman Cathhne Fort Davitl W Long Mark H Murphy Cealla L Solono CfTY OF RANCHO CUCAMONGA ~ECEBl~lEO - PLA~E~E~lC Thank you for providing the additional information concerning the development proposed for the Filippi Winery. Our attorney has reviewed Exhibit C of the amendment as it relates to the Artist Live /Work • Loft definition Government Code section 65995 1 limits the situations in which senior citizen housing can qualify for the commercial and industrial school facility fee rate to specific types of facilities Section 2, paragraph (a) of Exhibit C indicates that, "No person may lease or occupy an artist live/work loft unless he or she is an artist producing art on the Site or is a member of that artist's immediate family or living unit " This does not limit the occupancy to senior citizens. Therefore, a student could be a member of the artist's immediate family or living unit Because the law is not specific for anything other than senior citizen housing, we can not make an exception for this type of housing Other multifamily developments in our district would have the right to request and be granted the commercial / industrial fees for their future projects. The live /work lofts have living quarters of approximately 1131 sq feet The current level II and per unit fee total approximately $6024 per unit with an increase expected in May 2007. These fees can be paid in advance or at the time of permit. It will be a pleasure to have these artist lofts in our district If you have any questions please feel free to contact me Sincere) glas M Claflin sistant Superintendent of Business Services c Shawn Judson Gino Filippi Larry Henderson James Troyer EXHIBIT B A& B 5 ., s ~~~ y~ 'J 1 k t T II _ ~._ I T Y _O F ._~r~,;J,. ~i_~... ~,.~h..~L.... ,i ~;~ ,'e 4i.~ w_~.~sww r'~(','~ .~n+4.~wr~ ~~ _i:S~.....:k: RANCHO C U C A M O N G A Staff Report DATE May 9, 2007 TO Chairman and Members of the Planning Commission FROM James R Troyer, AICP, Planning Director BY Daniel Correa, Planning Technician SUBJECT MODIFICATION OF CONDITIONAL USE PERMIT NO 85-37 - DRC2007-00134 - EI POLLO LOCO - A request to expand the floor area of the existing fast food restaurant by approximately 1,091 square feet, in the Deer Creek Shopping Center in the General Commercial (GC) District, located at 7746 Haven Avenue - APN 1077-401-31 Staff has determined that the project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines The project qualifies as a Class 1 exemption, under State CEQA Guidelines Section 15301 (e) 2, Existing Facilities Related Files CUP 87-69 (modified) REQUEST FOR CONTINUANCE BACKGROUND Because of exterior work to the EI Polio Loco fast food restaurant, staff has determined that the proposed exterior alteration and renovation should be presented to the Design Review Committee (DRC) prior to being presented to the Planning Commission for action RECOMMENDATION Staff recommends the aforesaid project Modification Conditional Use Permit DRC2007-00134 to be continued to an unspecified date to allow time for review by the Design Review Committee Respectfully submitted, l j~ -- l t r '' '~~~ James R Troyer AICP, Planning Director JRT DC/rlc • ITEM C T H E C I T Y O F R A N C K O C U C A M O N G A Stiff Report DATE May 9, 2007 TO. Chairman and Members of the Planning Commission FROM James R Troyer, AICP, Planning Director BY' Candyce Burnett, Senior Planner SUBJECT 2008 GENERAL PLAN UPDATE BACKGROUND On February 12, 2007 the City Council and Planning Commission held a joint meeting to discuss the General Plan Update which is one of the City Council goals During that session staff received comments from both the City Council and Planning Commission regarding topics that should be • addressed in the update On April 5, 2007 staff released the Request for Proposals (RFP) for the General Plan Update and Supplemental Environmental Impact Report (EIR) The RFP is attached as Exhibit A PURPOSE The General Plan is, in effect, the "Constitution" for development in our community Consequently, it is used as the basic frame of reference in making development and conservation decisions within our planning area, whether they involve public or private lands All policies within our plan are important. They are to be applied when the following kinds of decisions are contemplated • Budget allocations that impact the physical development in our planning area, • Review of proposed private development projects, • Review of proposed public projects, including acquisition or disposal of public lands, • Proposals by other levels of government that would affect our community, • Position-taking on proposed legislation affecting our community, • Position-taking regarding regional planning activities affecting our community, and • Proposed programs or actions to implement our General Plan, in addition to those described above Policy is expressed in this plan in both mapped and written form. The maps depict the geographic application of policy and express the desired pattern of development and conservation that define Item D GENERAL PLAN UPDATE STAFF REPORT PLANNING COMMISSION May 9, 2007 Page 2 our community Written policy expresses decision-making guidance related to what is depicted on the maps or, if the subject is not mapped, as a guide to certain decision points defined by the policy Additional diagrams and illustrations are included to further assist m interpretation of policy and application to specific situations Therefore, the City has, as a matter of policy, always believed in regular and timely updates to the General Plan. In this case, a technical update is contemplated since it has been 5 years from our last comprehensive update, and a 5 to 6 year peraod for a General Plan update is needed given the maturing nature of our City Also each city and county is required by law to revise its housing element at least every 5 years (§65588(6)) Deadlines for housing element revisions are defined m statute In our case, the State and the Southern California Association of Governments have provided an extension that will require our update to be completed by July 1, 2008, therefore, the technical update may be able to incorporate and integrate this mandatory element It is also important to note that the Office of Planning and Research (OPR) is required to notify a city or county when its General Plan has not been revised within 8 years If a city or county has not revised its general plan within 10 years, OPR must also notify the Attorney General This notification does not necessarily mean the plan is out of date, but may serve as a reminder to comprehensively review the General Plan if the city or county has not already done so • In order to get the planning update process on track, a work program has been established with . realistic milestones for completion of its varaous stages (i e., data gathering, workshops, draft plan completion, environmental documentation, etc) The draft work program has set a projected completion date for the update PROJECT DESCRIPTION: • Update the General Plan in conformance with changes to Federal, State, County, and Special Distract requirements • Amend the General Plan to correct errors or clarafications of existing policies and requirements of the City, including maps, charts, exhibits, and tables. • Include policy on Healthy Cities and A632 (Anti-global warming law) • Update the Development Code for consistency with the General Plan update BUDGET The previous 2001 General Plan Update, which was a comprehensive and complete overhaul including a new EIR cost $ 463,351 Additional Special Studies totaled $ 170,428 for a grand total of $633, 779 Our assumption is that this would be a technical update to the existing General Plan, with the housing element being prepared in-house, and out sourcing the update and the EIR With this in mind staff developed a budget of $500,000 ($350,000 GP and $150,000 EIR) to cover the cost of the General Plan Update Additional funds for new or updated special studies would be provided D-2 GENERAL PLAN UPDATE STAFF REPORT PLANNING COMMISSION May 9, 2007 • Page 3 through the AB 1600 account Additionally, the plan is to negotiate with the selected consultant for the Development Code Update which would also be funded through the AB 1600 account Based on preliminary comments from consulting firms who received the RFP, it appears that our budget for preparing the update is low The estimated budget can be further defined as part of the Final Scope of Work prepared through the RFP process and once the details are developed (including cost) staff would bang this item back to the City Council for review The RFP process will allow us to adjust the budget during the spring of 2007 SCHEDULE• An 18-month to 24-month schedule starting on May 1, 2007, is recommended If we proceed with this schedule, the housing element will need to be prepared separately from the General Plan Update (due July 1, 2008) A detailed schedule is attached BASIC COMPONENTS. 1. General Ptan Update Program Initiation -City Staff directed -The initiation of the General Plan Update would involve defining key players roles, identifying agencies, organizations and individuals to include in workshops, etc and selecting an EIR consultant 2 Public Participation Process -Consultant 3. General Plan Update Preparations -Staff/Consultant 4 Environmental Review -Consultant- A supplemental report will be needed, unless significant impacts are added beyond the technical amendments contemplated herein It is recommended that this activity be contracted to an outside consultant. 5 General Plan Adoption Process -Staff/Consultant- 6 Program Administration -Staff/Consultant 7 Special Studies -Staff/Consultant RECOMMENDATION Staff recommends that the Planning Commission receive the staff report and make comment as needed and retain for future reference. Respectfully submitted, ~~ James R. Troyer, AICP Planning Director JRT Is • Attachments Exhibit A - Request For Proposal Exhibit B - Schedule D-3 RA c io CLJCAMONCA DATE: May 3, 2007 INTRODUCTION: GENERAL PLAN UPDATE REQUEST FOR PROPOSALS The City of Rancho Cucamonga is seeking proposals for firms interested m providing professional consulting services for the Technical Update to the previously adopted 2001 General Plan and EIR City Policy is to keep our General Plan up to date and usable for making informed decisions about the development and the programs for our citizens The update must include specific public participation opportunities, meet all legal requirements, and be user friendly with the most current access processes and methods available. BACKGROUND: The City of Rancho Cucamonga is a City full of history with historic events including Native American habitation, Abraham Lincoln signing into existence a post office at the base of Red Hill in 1864, and the many years of the cultivating of citrus and wineries The community developed as three communities Alta Loma, Cucamonga, and Etiwanda. The City of Rancho Cucamonga formed in 1977 and the three communities joined together Today Rancho Cucamonga encompasses a total planning area of approximately 50 square miles with approximately 10 acres located within our Sphere of Influence The predominant commercial activity is along the Foothill Boulevard corridor, accented by clusters of the • shopping centers throughout the community Additionally, the City welcomed the development of the Victoria Gardens Lifestyle Center on the east edge of the City The City is served by several mayor freeways and m close proximity to the Ontario International Airport The General Plan was updated in 2001 and created a new vision for our community based on the rapid growth that was and still is occurring. This vision was to keep a family center, enhance the sense of community, sustain a memorable place, cherish our legacy, design a quality environment, maintain a strong economy, and more The City is shifting from a rapid Growth City to a Mature City and the community issues associated with this shift need to be identified and molded into a new community vision for the City Throughout the General Plan Update process the City of Rancho Cucamonga staff will provide direction to the consultant A General Plan Project Manager/EIR Manager will be identified and will work with the consultant in every aspect of the General Plan Update SCOPE OF WORK: The selected consultant(s) will be required to create and administer, in conjunction with the City's' staff, the General Plan Update program Consultant(s) will participate in the City's staff meetings to be held a minimum of once a month and submit a monthly progress reports to the City All proposals submitted should describe the process for achieving the scope of work detailed • below Alternative ideas, programs, formats, and any other suggestions are encouraged in the proposals Proposals should also include a preliminary schedule for achieving each milestone of the updated process Page 1 of 7 =4 .._ GENERAL PLAN UPDATE RANQFIO REQUEST FOR PROPOSALS G'UCAMONCu1 A. B. C. Project Initiation Consultants will review all existing documents related to, and necessary for the General Plan update All applicable changes to State and Federal Law since the last update must be identified Consultant(s) will work with the City to initiate a meeting with all applicable staff members to accomplish the following• • Review changes or corrections to the General Plan received to date from the various Departments • Define Key player roles and a process that will be followed to accomplish the update • Identify contact agencies, organizations, and individuals • Refine scope of work and schedule • Establish product review procedures • Establish a strategy to ensure consistency of the General Plan Update with any ongoing projects or programs to minimize the conflicts or errors • Determine the extent of the revisions to the General Plan maps and exhibits with all the applicable Departments and make any necessary corrections. • Define the public participation process Public Participation Process The City of Rancho Cucamonga is transitioning from a "Growing City" to a "Mature City " With this in mind, the consultant(s) will initiate a community outreach program to identify and define the community visions and the goals through public workshops, meetings, and interviews with key City personnel, the community leaders, and the community service providers The results of the outreach program will be included in a General Plan Update issue report to be presented to the Parks and Recreation Commission and the Planning Commission for recommendations to the City Council The recommendations will be presented to the City Council General Plan Update The consultant shall conduct a comprehensive land use survey, created m GIS format, compatible with the City's GIS system The City can provide the GIS data layers and the information that we have available for this survey Additionally, all maps and the exhibits shall be modified as needed The General Plan update shall include a modification of the vision statement, if identified, and all the existing components of the City's General Plan (with the exception of the Housing element to be completed in-house) including, but not limited to, the following sections Page 2 of 7 GENERAL PLAN UPDATE • RANGFfU REQUEST FOR PROPOSALS CIJCAMONGA 1. Land Use • Land Use • Circulation • Public Facilities • Community Design • Economic Development 2. Environmental Resources • Land Resources • Water Resources • Plant and Animal Resources • Open Space • Energy • Implementation 3. Public Health and Safety • Geological Hazards • Seismicity • Flood Hazards • Fire hazards • Noise • Air Quality • Cnme Prevention • Emergency Services • Miscellaneous Hazards (Wind, Eucalyptus Windrows, Etc ) 4. Implementation • Measures • Consistency between General Plan and Implementation Actions Page 3 of 7 1 GENERAL PLAN UPDATE jZANCEIU REQUEST FOR PROPOSALS G'IJUAMONUA Funding Sources Integration into City Budget and Capital Improvement Program 5. Historic Preservation Although not a separate element in the General Plan, Historic Preservation plays an important part in the City's character and the special consideration should be given to the Historic Preservation and how it relates to the Community Updated policies toward defining Historic Preservation needs to be identified and articulated in the General Plan Update 6. Sustainable Development/Green Building The consultant(s) shall provide methods of developing sustainable design/Green Buildings and the Healthy Communities as a General Plan theme and include regulations pertaining to Global Warming (AB32) 7. Specific Plans The City currently has 6 Specific Plans. Theses should be analyzed for consistency with the General Plan and the community's vision for those areas. 8. Economic Development The City is recommending inclusion of Economic Development policy goals and the objectives in the General Plan Update It is important that the growth of viable businesses and the industry is facilitated through the General Plan D. Special Studies The consultant(s) shall provide special studies to update or provide new or recently completed studies as needed and incorporate the information into applicable sections of the General Plan as follows These special studies may include, but are not limited to Traffic Study 2 Noise 3 Fire Strategic Plan 4 Sensitive Habitat or species mapping 5 To the extent the City has adopted the existing policies relative to State and Federal mandates including but not limited to, Americans with Disabilities Act, NPDES/DAMP/ROWD, and the clean cities program 6 Determine the Status of the vacant surplus properties throughout the City and Sphere of Influence currently under government agency control Indicate any possible changes in the land use because of future agency surplus of the land Page 4 of 7 GENERAL PLAN UPDATE RANaeio REQUEST FOR PROPOSALS cUCAMONGA 7 Special Planning studies for the selected areas of the City (for example the west end of Rancho Cucamonga along Foothill Boulevard) 8 Fire Services Master Plan Update 9 Police Services Master Plan Update 10 Hazardous Materials Analysis 11 Library Services Master Plan Update 12 Parks and Recreation Master Plan Update 13 Utilities Analysis. 14 Flood Hazards Analysis 15 Public Opinion Survey E. Environmental Review At the minimum, a supplemental report will be needed unless significant impacts are added beyond the technical amendments contemplated herein The EIR shall be prepared m accordance with the latest procedural and the substantive requirements of the • California Environmental Quality Act (CEQA) The consultant shall be responsible for all steps m preparing the document (Initial Study, Notice of Preparation, Notice of Completion, Notice of Determination, Statement of Overriding Considerations [if necessary], Facts and Findings, and Response to Comments). The EIR shall include a technical appendix with all the supporting documentation F. General Plan Adoption Process The consultant(s) will be required to assist in the General Plan adoption process This process includes a total of four public hearings, two Planning Commission hearings, and two City Council hearings The consultant will compile the findings for the General Plan adoption and the environmental document Input from the City Attorney's Office must be incorporated In addition, the consultant will provide both the hard-bound and electronic versions of the final General Plan for publication and distribution G. Deliverables The proposal shall include a list of deliverables All submitted material shall include one unbound original for the reproduction purposes 1 Draft and Final Studies 5 copies of each study 2 Administrative Draft, and the revised Administrative Draft 5 copies 3 Draft EIR for the public distribution 50 copies, 1 unbound copy and 50 electronic copies (CD-ROM) Page 5 of 7 ,t~ A-% GENERAL PLAN UPDATE jZANC:F10 REQUEST FOR PROPOSALS ~;UCAMONGA 4 Diagrams and the maps for inclusion in the General Plan: 25 copies, 10 Electronic Copies (CD-ROM) m Microsoft Word, Arcview 3 11/9 0, or PDF version 5. Final General Plan and the Environmental Impact Report 50 copies, 1 unbound copy, and 50 electronic copies (CD-ROM) The completed Environmental Impact Report (EIR) text, tables, charts, and maps must be user friendly and be in a compatible format to the City's software The EIR shall encompass the existing City boundaries, the current Sphere-of-Influence, and the Fire District boundaries The EIR maps shall be coordinated with the City's Planning Department and the Geographic Information System (GIS) staff and be formatted in compliance with the existing City software requirements (ARCVIEW). All deliverables shall be deemed the property of the City. H. Development Code Update The City's Development Code was adopted in November of 2003 Since that time, there have been numerous amendments to the Development Code as inconsistencies with the General Plan were identified or as changes in the community necessitated code updates Additionally, the City has been working on General Plan/Development Code consistency update to the current General Plan PROPOSAL SUBMISSION AND EVALUATION: AMOUNT BUDGETED: $500,000 CONTRACT TYPE: Fixed Fee -Plus Actual Amount of the other expenses, the professional service contract, with the payment schedule based upon scheduled project completion and the City's acceptance of work. QUALIFICATION: The consultant shall submit Relevant professional qualifications -your firm's experience m completing general plan updates Management qualification -Resumes for the key personnel who will be assigned to the General Plan Update Relevant project experience -Names, addresses, and the telephone numbers of three California clients that your firm has prepared general plan updates for Logistic capabilities, special terms and conditions -Name the sub-consultants you will retain EVALUATION: Each proposal will be evaluated by the City based on the following criteria Conciseness and clarity 2. Professional qualifications and the capability of the consultant team that is assigned to the project Page 6 of 7 GENERAL PLAN UPDATE R,,~;~F,~ REQUEST FOR PROPOSALS cUCAMCNGA 3 Ability of the consultant firm to commit the personnel and the time necessary to complete the project m the time frame (18 months) outlined in this RFQ 4 Experience with similar type projects 5 Demonstration of a clear understanding of the Project and the work to be preformed 6 Competitive cost Those firms that closely meet the City's needs shall be invited to make a presentation and be interviewed INSURANCE REQUIREMENT: The consultant selected will be required to provide the City with the Certificates of Insurance for Compensation, Commercial General Liability or Comprehensive broad-form General Public Liability (occurrence), Comprehensive Automobile Liability, and the Professional Errors and the Omissions Liability and shall not commence work until it has been obtained PROFESSIONAL SERVICE AGREEMENT: A copy of the City's standard form for the Professional Service Agreement (generic) is attached for the consultant's review This form is subject to change with the consideration by the City Attorney and the Risk Manager SUBMISSION DIRECTIONS: Firms interested in responding to this request must submit • 10 copies of their response to the City of Rancho Cucamonga Planning Department, no later than 5 00 PM on May 10, 2007 Responses submitted after this prescribed date and time will not be considered Please address all responses and inquires to Candyce Burnett, Senior Planner Planning Department, City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91729-0807 cburnett(a~ci rancho Cucamonga ca us (909) 477-2750 ext 4308 (909) 477-2847 (Fax) • Page 7 of 7 w J 0 W U W a [t L. 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