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Home My WebLink About03/08/11 (Special Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. August 11, 2003 Thomas Room Lions Center East 9161 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem , Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Vice President Gino Filippi, Member Ruth Leal, Member Wanda Mitchell, Member Paula Pachon, Member Anne Viricel, Member Ravenel Wimberly, Member LIBRARY FOUNDATION BOARD AGENDA AUGUST 11, 2003 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco , Davies Filippi , Leal , Mitchell , Pachon Viricel , Williams and Wimberly_ B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointees Rebecca Davies, Gino Filippi and Anne Viricel. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 10 and July 14, 2003. 1 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. 2. Cash Flow Report: Report attached. 9 LIBRARY FOUNDATION BOARD AGENDA AUGUST 11, 2003 2 RANCHO CUCAMONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. b) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. ii) Additional tools or suggested materials to aid Members in their presentations. 2. Library Foundation Committees: Discussion of committee structure, led 10 by President Williams. Report attached. 3. Library Telethon Event: Discussion and update items a) Telethon Date: oral update by Staff. b) Selection of Hosts: update by members of subcommittee on 11 host selection. Notes from subcommittee meeting attached. 4. Holiday Winery Event. Oral report from Winery Event subcommittee. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. IF G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. LIBRARY FOUNDATION BOARD AGENDA AUGUST 11, 2003 3 RANCHO CUCAMONGA H. ADJOURNMENT,, 1, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, August 8, 2003, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. M R A N C H O C U C A M O N G A PUBLIC Ll BQAQY Staff Report DATE: August 11, 2003 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of June 10 and July 14, 2003. BACKGROUND/ANALYSIS Attached, please find the minutes for the Meeting(s) of the Library Foundation Board listed above, taken by Library Assistant Rose Manela and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. R pectfully moj� u NQ Deborah Kaye Clark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Tuesday, June 10, 2003, in the Rains Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:07 p.m. Present were Members Davies, Filippi, Leal, Viricel, Williams and Wimberly. Deborah Clark, Library Director and Rose Manela, Literacy Supervisor, were also present. B. CONSENT CALENDAR Member Mitchell arrived at 5:10 p.m. B1. Approval of Minutes: May 12, 2003 (Filippi abstained). MOTION: Moved by Member Davies to approve the minutes, seconded by Member Wimberly. Motion carried, 5-0-3-1 (with Akahoshi, Carrasco and Pachon absent). Member Akahoshi arrived at 5:15 p.m. B2. Receive and file Treasurer's Report for the month of May, 2003. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that an announcement on the ground breaking should be in the next few weeks. D. BOARD BUSINESS Dl. Approval of Updated Bylaws: Oral report by Rebecca Davies, Chair of Bylaws Committee. a2 Library Foundation Board Minutes June 10, 2003 Page 2 Member Davies reviewed the Bylaws with the Board. MOTION: Moved by Member Akahoshi to approve the Bylaws, seconded by Member Filippi, motion carried, 8-0-2 (with Carrasco and Pachon absent). D2. Election of Officers for Library Foundation for 2003/04 Fiscal Year. MOTION: Moved by Member Davies to elect Paul Williams as President, seconded by Member Akahoshi, motion carried, 8-0-2 (with Carrasco and Pachon absent). MOTION: Moved by Member Filippi to elect Rebecca Davies as Vice President, seconded by Member Viricel, motion carried, 8-0-2 (with Carrasco and Pachon absent). MOTION: Moved by Member Wimberly to close the nominations, seconded by Member Filippi, motion carried, 8-0-2 (with Carrasco and Pachon absent). Member Carrasco arrived at 5:28 p.m. D3. Review and approval of the Library Foundation's Fiscal Year 2003/04 Annual Budget. MOTION: Moved by Member Akahoshi to hold this item over to the next meeting, seconded by Member Filippi, motion carried, 9-0-1 (with Pachon absent). D4. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. b) Library Foundation Members Campaign Activities i) Donor prospects for each Foundation Member Oral report by Members of contacts made, stories to share, etc. President Williams shared his presentations with the Board. Member Wimberly shared his "ask" with the Board. Member Carrasco has sent out her letters. D5.Library Telethon: Oral report by and/or discussion. a) Selection of Dates b) Selection of Hosts 3 Library Foundation Board Minutes June 10, 2003 Page 3 C) Foundation Member involvement in event through committees. Committee list attached for review and/or alteration. MOTION: Moved by Member Viricel to hold this item to the next meeting, seconded by Member Mitchell, motion carried, 9-0-1 (with Pachon absent). D6. Holiday Winery Event. How this annual event will fit into the overall campaign. Oral report and discussion conducted by President Williams and Member Filippi. President Williams asked for volunteers for a subcommittee. Members Filippi, Leal, Mitchell and Viricel, volunteered. A tentative date of Friday, December 5`" was established. D7. Meeting location during City Hall construction project. Oral report by Vivian Garcia, Department Secretary. Rose Manela, Literacy Supervisor, reviewed the dates and locations with the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. PAL reports E2. Telethon 2004 E3. 2003/04 Annual Budget E4. Holiday Event F. COMMUNICATIONS FROM THE PUBLIC None received. `7 Library Foundation Board Minutes June 10, 2003 Page 4 G. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn, seconded by Member Wimberly,motion carred, 9-0-1 (with Pachon absent). The meeting adjourned at 5:57 p.m. Respectfully submitted, • �W��,�R-cGcQ� Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 14, 2003, in the Rains Room of the Lions Center East, located at 9161 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Carrasco, Davies, Mitchell, Pachon, Viricel, Williams and Wimberly. Deborah Clark, Library Director and Rose Manela, Literacy Supervisor, were also present. B. CONSENT CALENDAR Bl. Approval of Minutes: June 10, 2003. Unable to make a motion, due to lack of a quorum for the minutes. B2. Receive and file Treasurer's Report for the month of May, 2003. MOTION: Moved by Member Wimberly to receive and file Treasurer's Report for the month of June,2003, seconded by Member Carrasco,motion carried, 7-0-3 (with Akahoshi,Filippi and Leal absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the Victoria Gardens Cultural Center Project. Member Akahoshi arrived at 6:10 p.m. D. BOARD BUSINESS D1. Review and approval of the Library Foundation's Fiscal Year 2003/04 Annual Budget. Library Foundation Board Minutes July 14, 2003 Page 2 MOTION: Moved by Member Pachon to approve the Library Foundation's Fiscal Year 2003/04 Annual budget, seconded by Member Wimberly, motion carried, 8-0-2 (with Filippi and Leal absent). D2. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. b) Library Foundation Members Campaign Activities i) Donor prospects for each Foundation Member Oral report by Members of contacts made, stories to share, etc. Oral reports were given by each Member present. D3. Library Telethon: Oral report by and/or discussion. a) Selection of Dates b) Selection of Hosts C) Foundation Member involvement in event through committees. Committee list attached for review and/or alteration. Members Williams and Mitchell volunteered for selection of hosts committee. They will be asking Member Leal to help. Members Akahoshi, Davies and Womack volunteered for the schools committee. D4. Holiday Winery Event. How this annual event will fit into the overall campaign. Oral report and discussion conducted by President Williams and Member Filippi. Since Member Filippi is absent, item will be held to the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2004 E2. Holiday Event Library Foundation Board Minutes July 14, 2003 Page 3 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Mitchell to adjourn, seconded by Member Akahoshi,motion carried, 8-0-2 (with Filippi and Leal absent). The meeting adjourned at 7:25 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: g T H E C I T Y O F R A N C H O C U C A M 0 N C A Staff Report DATE: August 11, 2003 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye C*yO03rary Director SUBJECT: Cash Report — J CASH REPORT BEGINNING MTD MTD ENDING July, 2003 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $56,056.93 $767.27 ($2.123.66) $54,700.54 Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $12.000.00 ($10.000.00) $2,000.00 PAL Campaign ($20.000.00) ($20,000.00) Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $176,056.93 $767.27 ($12,123.66) $164,700.54 RECONCILIATION Checking Account Balance 6/25/03 $184,700.54 - Less PAL Campaign ($20,000.00) $164,700.54 T H E C I T Y O F P A N C II O C U C A M O N G A Staff Report DATE: August 11 , 2003 TO: President Williams and the Library Foundation Board of Directors FROM: Deborah Kaye Clark, Library Director SUBJECT: LIBRARY FOUNDATION SUBCOMMITTEES RECOMMENDATION: It is recommended that the Library Foundation Board consider the establishment of several long term subcommittees to pursue specific goals during the PAL campaign. Examples of several that might be established are listed below. BACKGROUND/ANALYSIS: During the period of collaboration with the Community Foundation on the PAL Campaign, it will be useful to establish subcommittees which can meet more frequently, without the rigorous processes required by the Brown Act, to carry out the goals of the Foundation. The following committees are recommended for discussion: School/Youth Committee Marketing Committee Telethon Production Committee Special Events Committee United Way Campaign Committee These committees are proposed to be broader in scope than simply dealing with the Telethon event, and each subcommittee will be required to develop their goals and objectives for the year. Discussion of these committees or alternate structure is requested by President Williams. terelyG2�� n� Deborah Kaye Clark, Library Director POSSIBLE HOSTS — GUESTS — EMCEES FOR 2004 TELETHON: Celebrity: Rod Gilfry— Los Angeles Opera Star— has performed for telethon before — local (Rancho Cucamonga) excellent host or emcee. Dedicated supporter of library. Susan Anton —Actress — participated in 2001 Gala as celebrity guest speaker— local (from Yucaipa) — very witty; spontaneous (may have to pay for her) Chris Little — KFI radio news-guy— local (Rancho Cucamonga) — did children's trivia contest in 2001 — very good with the children Joe Lyons— Radio station 1510 (40's-50's music; does "Lunch with Lyons') show is gaining listenership — local (Ontario; radio station in RC) long time supporter of the library and has helped with prior telethons — can do emcee; announcing; hosting or interviewing. Bo and Scott from KFRG radio — Have wide following and have been very supportive of all events in RC. Have done free promotional interviews in the past. Trever Penick — RC native son now with O-Town band —they just released a new single so may be willing to be emcee or host to his band and then the band perform. His parents and younger sister still live in RC. Quakes fans from the 90's remember him as the dancing trash-guy. Local People Who Do A Good Job With A Microphone: Debbie Cantor— Frequent local emcee for Heart Assn, Chamber events (Grape Harvest), etc. Knows lots of local people —witty and at ease — goes by nickname "Crazy Deb". John Mannerino — Has performed as host/emcee on prior telethons — local (RC) Dusty Taylor— Has performed as hostess/emcee with John Mannerino on prioir telethons— Orange County. Sharon Neault—At ease on stage for Chamber events —well known in community (baby due in January so should be available for telethon) Ron Stark— Has performed as emcee on prior telethons. Joe Trezza — Local optometrist—very well known in local Rotary — at ease on stage — witty— possibly good for adult trivia (if no conflict because of Rotary entry). Otherwise, good to do an interview for large check donation. Jeff Wymer- Quakes' on-field announcer - very good for interviews — at ease—witty - maybe good for adult trivia contest— has a big following with Quakes' fans. Local People Who Do A Good Job With A Microphone: (continued) Chuck Keagle — Owner of Sycamore Inn and Cask n Cleaver— at ease on stage — possibly good for an interview of perhaps Gino Fililppi or Bill Anthony to discuss wine. A frequent wine judge for area-wide wine competitions. Lt. Paul Kellner— R.C. deputy — popular among local sheriffs as auctioneer—witty — almost 'slapstick humor' — beloved by parents and kids alike as participant in DARE graduations. Possible Local Talent Organizations: (Researching names of individuals) Local theater group performing artists — Have the more gregarious ones interview other artists —especially focusing on the future of theater in RC. T & R Talent Radio Disney RGGI "Talented and Exceptional Youth" —the principle owner/operator of that organization is a vivacious lady with enthusiasm. She would have a following of her students' families. VIP's for Interviews: Assemblyman Bob Dutton — Interviewed by John Mannerino as John is one of his field reps. Supervisor Paul Biane — Paul should be invited to host a segment if he choses as he is a major supporter of the cultural center. Otherwise, he should be interviewed. Sam Maloof— Have Diane Williams invite him to appear to be interviewed, she is a member of the Sam and Alfreda.Maloof Foundation board. Congressman David Dreier— Senator Jim Brulte -