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HomeMy WebLinkAbout04/02/09 (Agn) Library Fnd Board . ; LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. February 9, 2004 Thomas Room Lions Center East 9161 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Vice President Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Member Wanda Mitchell, Member Paula Pachon, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on �0' f at I posted a true and correct copy of the meeting/ agenda dated 02� A/ atm �41� ��g e, Rancho Cucamonga. I declare under penalty of perjury that the .foregoing is true and correct and that this declaration was executed on _ 3p OY at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 9, 2004 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco , Davies , Filippi , Howdyshell , Leal , Mitchell , Pachon_, Viricel , Williams and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: November 10, 2003, and January 12, 2004 2. Receive and file Treasurer's Report for the months of January, 2004 (available at the meeting). C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. a. Construction Kick-off: Oral report by Deborah Clark, Library Director. 2. MyCause.com: What is it and what does it offer? Oral report by Robert Karatsu, Library Services Manager. 3. Construction Kick-off: Oral report by Deborah Clark, Library Director. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 9, 2004 2 RANCHO CUCAMONGA D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. c) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. d) Pal Campaign Events i) Holiday Event: Requested by Member for discussion. ii) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Telethon timeline attached 2. Oral report on solicitations sent ii. Update from Committees 1. School/Youth Committee: Update on presentations. 2. Telethon Production Committee: Jan. 29, 2004 3. Prospect ID Committee: 4. Establishment of future Committee meetings. 2. Senior Center Fundraiser: Requested by Member for discussion. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 9, 2004 3 RANCHO CUCAMONGA - G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday,January 30, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,January 12,2004,in the Thomas Room of the Lions Center East,located at 9161 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Akahoshi, Carrasco, Filippi, Howdyshell, Leal, Mitchell, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Receive and file Treasurer's Report for the months of November and December, 2003. MOTION: Moved by Member Wimberly to approve the consent calendar, seconded by Member Akahoshi, motion carried, 8-0-3 (with Davies, Pachon and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. Member Davies arrived at 6:05 p.m. D. BOARD BUSINESS D1. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Library Foundation Board Minutes January 12, 2004 Page 2 Deborah Clark, Library Director, gave an oral update on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams stated the meeting had been cancelled. Member Pachon arrived at 6:16 p.m. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Oral reports were given by each Member. ii) Additional tools or suggested materials to aid Members in their presentations. d) PAL Campaign Events i) Winery Event: Oral update from Special Events Committee. Financial report attached. Member Filippi gave an oral report to the Board. Member Filippi left at 6:22 p.m. Deborah Clark, Library Director, reviewed the budget sheets for the event with the Board. ii) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Telethon timeline attached. Deborah Clark, Library Director, reviewed the Telethon timeline with the Board. ii. Update from Committees 1. School/Youth Committee: Update on presentations. 2. Telethon Production Committee: Dec. 4, 2003. 3. Special Joint Meeting of Marketing and Prospect ID Committee: Jan. 3, 2004. 4. Establishment of future Committee meetings. Library Foundation Board Minutes January 12, 2004 Page 3 Each Committee gave an oral report to the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Marketing Bricks, Tables, etc. E2. Prospect List F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Pachon to adjourn to Monday, February 9, 2004, seconded by Member Leal, motion carried, 9-0-1 (with Filippi absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,November 10,2003,in the Opici Room of the Lions Center West,located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Present were Members Davies, Filippi, Howdyshell, Mitchell, Pachon, Viricel, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of Minutes: October 13, 2003 (Mitchell abstained). B2. Receive and file Treasurer's Report for the month of October, 2003. MOTION: Moved by Member Davies to approve the consent calendar, seconded by Member Filippi, motion carried, 7-0-3-1 (with Akahoshi, Carrasco and Leal absent). President Williams stated that Member Filippi would like to report on the Winery Event early on the agenda since he had another event to attend. Member Filippi presented an oral report on the Holiday Winery Event to the Board. Member Filippi left at 6:15 p.m. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. Library Foundation Board Minutes January 12, 2004 Page 2 D. BOARD BUSINESS D1. Library Foundation committees: Updated list attached. Deborah Clark, Library Director, reviewed the list with the Board. D2. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Member Pachon gave an oral update on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams stated the meeting had been cancelled. He will update the Board at the next meeting. c) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. Oral reports were given by each Member. ii) Additional tools or suggested materials to aid Members in their presentations. Member Davies stated that the PAL video was an excellent tool. The tape was very well done. d) PAL Campaign Events i) GALA Update: Oral report by Member Pachon. Member Pachon presented an oral report on the GALA. ii) Winery Event: Update from Special Events Committee. iii) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Telethon timeline attached. Deborah Clark, Library Director, reviewed the Telethon timeline with the Board. Library Foundation Board Minutes January 12, 2004 Page 3 ii. Update from Committees 1. School/Youth Committee: October 13, 2003. Member Davies updated the board on the School/Youth Committee activities. 2. Telethon Production Committee: October 30, 2003. President Williams stated their next meeting would be on November 20 at 1:30 p.m. 3. Establishment of future Committee meetings. No future meetings were established. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Holiday Event E2. Senior Center Fundraiser. E3. Construction Kick-off F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Davies to adjourn to Monday, December 8, 2003, seconded by Member Howdyshell,motion carried, 7-0-4(with Akahoshi,Carrasco,Filippi and Leal absent). The meeting adjourned at 7:23 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary MyCausexom My Boobs for " Music y AAyC oycouse.com Change the W©Irldl January 22,2004 Rancho Cucamonga Public Library Foundation 7368 Archibald Rancho Cucamonga, CA 91730-0000 Dear Rancho Cucamonga Public Library Foundation: MyCause.com is enclosing a check for$11.08 for Rancho.Cucamonga Public Library Foundation. Please, do not add MyCause to your mailing list. MyCause.com allows customers to choose from thousands of organizations to receive a percentage of their expenditures when they shop with leading Internet retailers affiliated with MyCause.com. MyCause tracks the funds specified for each organization. MyCause.com donates the full amount raised for an organization when the funds raised for that organization amount to $10.00 or more at the end of a calendar quarter. Since we do not require any invasive registration from our customers, we cannot provide information on who has chosen to support Rancho Cucamonga Public Library Foundation through MyCause.com. This donation is directly from MyCause.com, LLC, but it is due to our customers' wishes and purchases that we are able to make this donation. You can visit us at http://www.MyCause.com. You can visit the specific page for Rancho Cucamonga Public Library Foundation on MyCause at: http://www.mycause.com/egi-bin/chariiypage?330709250 and click "Tips for Organizations" to learn about building support through MyCause. If you are interested in further information about MyCause, visit us online. Please, contact us if you have any questions or comments. We'd be happy to hear from you. Sincerely, Ji Brendan Wyly Co-Founder, MyCause.com, LLC comment@MyCause.com MyCause.com, LLC• 212 S. Hill Tern, Ithaca,NY 14850-5606• 607-279-9206•fax: 206-457-6481