Loading...
HomeMy WebLinkAbout04/04/05 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. April 5, 2004 Thomas Room Lions Center East 9191 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Vice President Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Member Paula Pachon, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library (of Rancho Cucamonga. Acting in that capacity, on at % vim iYI I posted a true and correct correct copy of the meeting agenda dated 4y� ?(X� at 1A�96-6 ' -73(�s A �c1►;lOakl Rancho Cucamonga. Aw-y qe. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: & -' Vivian Garcia, dministrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA APRIL 5, 2004 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco , Davies_ Filippi , Howdyshell , Leal Pachon_, Viricel , Williams_ and Wimberly_ B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: December 8, 2003 and March 8, 2004 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. J) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. c) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. d) Pal Campaign Events i) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Distribution of Posters ii. Update from Committees LIBRARY FOUNDATION BOARD AGENDA APRIL 59 2004 2, RANCHO CUCAMONGA 1. School/Youth Committee: Count the results of the fundraising! 2. Telethon Production Committee: oral report. 3. Establishment of future Committee meetings. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING, This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 1, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: April 5, 2004 TO: President and Members of the Library Foundation Board FROW Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of December 8, 2003 and March 8, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the meeting of the Board of Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. QRespectfully submitted, p Deborah Kay Cla k Library Director �RAFf u Odi aWrod COMMUNITY FOUNDATION AND LIBRARY FOUNDATION MINUTES OF THE DECEMBER 8, 2003, JOINT SPECIAL MEETING A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Community Foundation and Rancho Cucamonga Library Foundation was held on Monday, December 8, 2003, at the Lions West Community Center, located at 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. by Chairman Mize and President Williams. Present were: Community Foundation Board Members: Bowne, Buquet (who arrived at 6:15 p.m.), Carlson, Cohen, Dutton, Parker and Mize. Absent: Arreguin, Biebrich, Metel and Younger. Library Foundation Board Members: Akahoshi (who arrived at 6:10 p.m.), Carrasco, Davies, Filippi, Howdyshell, Pachon, Viricel, Williams and Wimberly. Absent: Leal and Mitchell. Staff: Kevin McArdle, Community Services Director; Deborah Clark, Library Director; Francie Martindale, Community Services Marketing Manager; Paula Pachon, Management Analyst III; Vivian Garcia, Administrative Secretary and Melissa Morales, Senior Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. C. FOUNDATION BUSINESS 1. The update on the Victoria Gardens Cultural Center Project was presented by Director McArdle. He reported that the parking structure bids are to be opened tomorrow with construction estimated to begin January 5, 2004. He noted that additional construction bids are anticipated to be awarded in January and completion of the project is still projected for July 2005. A question was raised concerning the status of the exterior/interior designs and Director McArdle responded that staff and the consultants have been meeting regarding the matter and some decisions have been made. The report was received and filed and no other action taken. 2. Update and discussion was opened regarding the Victoria Gardens Cultural Center's PAL — Promoting Arts and Literacy Campaign. Director McArdle referenced staffs December 8th report which listed the items to be discussed that evening. These items included: status regarding Honorary PAL Committee Members; update on PAL Campaign pledge totals; discussion of PAL pledges/donations and associated campaigns; update on PAL software implementation; update.on PAL holiday marketing efforts; review of PAL resource materials, discussion regarding the telethon/construction kick-off event and coordination/status of pending solicitation efforts by the Board Members. ecem er 6, LIBRARY FOUNDATION Status regarding Honorary PAL Committee Members — A list of potential honorary Committee Members was distributed. Director McArdle indicated that the Cultural Center's marketing firm is also working on a list of potential celebrities to serve on the committee and quotes are being created for their use. Update on PAL Campaign pledge totals - Management Analyst Pachon reported that $1,170,000 has been pledged to date. Discussion of PAL pledges/donations and associated campaigns — Director McArdle reported on-going discussions with the Lewis Family concerning their potential sponsorship. He also distributed an updated list of sponsorship benefits and PAL information sheet. Analyst Pachon informed the Members that all checks received are receipted within a week. Update on PAL software implementation - Director Clark reported that the new software system "Raiser's Edge" had been recently implemented and staff was working on inputting campaign information. Update on PAL holiday marketing efforts — Marketing Manager Martindale updated the Board on recent marketing efforts including creation of a Cultural Center web-site, book covers, and gift opportunities flyer. Brief discussion was held regarding other methods for marketing including car door magnets. Review of PAL resource materials - Manager Martindale displayed all of the various resources available to the Board Members for their fundraising use. These include videos, CDs, brochures and pamphlets. A list of the resources available will be e-mailed to Members. Discussion regarding the telethon/construction kick-off event— Director Clark described plans for the upcoming telethon which will be combined with the Cultural Center's groundbreaking event. The event is tentatively scheduled for April 17`h She asked that any Members with celebrity contacts to let her know. Coordination/status of pending solicitation efforts by the Board Members — Treasurer Davies gave her update on the brick campaign sub- committee's efforts to solicit every class in each of the local schools. Member Howdyshell spoke of her solicitation efforts with fellow real estate brokers and agents. Secretary Carlson requested an update on donations through United Way. She suggested that the telethon advertise the option to contribute through United Way. Member Carrasco spoke of her efforts with the City of San Bernardino to add the PAL Campaign to their United Way contribution list. Following their discussion, no other action was taken. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H. ADJOURNMENT The special joint Community Foundation and Library Foundation meeting was officially adjourned at 7:03 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: January 13, 2003 6-0-5 (Absent: Arreguin, Biebrich, Cohen, Dutton and Younger) ecem er 6, 2UU7 LIBRARY FOUNDATION CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 8, 2004, in the Thomas Room of the Lions Center East, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Davies, Howdyshell, Leal, Viricel, Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of Minutes: February 9, 2004 (Viricel abstained). B2. Receive and file Treasurer's Report for the month of February, 2004. MOTION: Moved by Member Leal to approve the consent calendar, seconded by Member Akahoshi, motion carried, 6-0-3-1 (with Carrasco, Filippi and Pachon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. D. BOARD BUSINESS D1. Resignation of Member Wanda Mitchell and Discussion of Replacement. Letter attached. Oral discussion conducted by President Williams. Library Foundation Board Minutes March 8, 2004 Page 2 President Williams discussed the resignation of Member Mitchell with the Board and recommended pursing recruitment of Ron Sakala, Vineyard Bank, to fill the vacancy. The Board agreed and directed staff to follow up. Member Pachon arrived at 6:10 p.m. D2. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Deborah Clark, Library Director, reviewed updated contributions with the Board on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. Member Wimberly presented an oral report on the meeting to the Members. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Member Carrasco arrived at 6:20 p.m. Oral updates were presented by each Member. d) PAL Campaign Events i) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Telethon timeline updated and attached. 2. Telethon goals and fundraising targets: report available at the meeting. 3. Oral report on solicitations sent. Robert Karatsu, Library Services Manager, reviewed the Telethon timeline with the Board. Deborah Clark, Library Director reviewed Telethon goals and fundraising targets report with the Board. Library Foundation Board Minutes March 8, 2004 Page 3 ii. Update from Committees 1. School/Youth Committee: Update on presentations. 2. Telethon Production Committee: oral report. 3. Prospect ID Committee: Prospects list attached for review. 4. Telethon Marketing Committee: Marketing Program available at the meeting. 5. Establishment of future Committee meetings. Member Davies updated the Board on the School/Youth Committee activities. Member Leal updated the Board on the Telethon Production Committee. Member Howdyshell gave an oral report on the Prospect ID Committee. Reviewed attached list. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Howdyshell to adjourn to Monday, April 5, 2004, seconded by Member Davies, motion carried, 9-0-1 (with Filippi absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, April 5, adjourned said meeting to Monday, May 10, 2004, at the hour of 6:00 p.m., at a location to be determined. Said adjournment was passed by the following vote: AYES: Filippi, Howdyshell, Leal, Pachon, Viricel, Williams and Wimberly. NOES: None ABSENT: Akahoshi, Carrasco and Davies ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library April 5, 2004