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Home My WebLink About04/05/10 (Agn) Library Fnd Board (2) LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. May 10, 2004 Thomas Room Lions Center East 9191 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Vice President Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Member Paula Pachon, Member Anne Viricel, Member Ravenel Wimberly, Member iA,ra(y Fa,,,laflon DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the .Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on Tkay 7 at I posted a true and correct copy of the meeting , )J ^ , � agenda dated IvN /O, 0247 at 3u� c —T� C ut�4� Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ryoo at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: (/ ""' Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MAY 109 2004 1 RANCHO C:UCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco , Davies_ Filippi , Howdyshell Leal Pachon_, Viricel , Williams and Wimberly_ B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Financial Statement for March and April, 2004 2. Approval of Minutes: April 5, 2004 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration of proposal to expand Library Foundation Board by two additional members as allowed in Bylaws listed below. Discussion lead by President Williams. SECTION 2: NUMBER "The total number constituting the Board of Directors shall be no less than 9 and no more than 21." LIBRARY FOUNDATION BOARD AGENDA MAY 109 2004 2 RANCHO CUCAMONGA 2. Creation of Subcommittee to create Library Foundation Board orientation package. Oral report by President Williams. 3. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. c) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made, stories to share, etc. 4. Next meeting date for the Library Foundation Board. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT Adjourn to joint meeting of the Rancho Cucamonga Library Foundation and the Rancho Cucamonga Library Board of Trustees. I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, May 7, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. R A N C H O C U C A M O N G A PUBLIC LI DQAQY Staff Report DATE: May 10, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of April 5, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the meeting of the Board of Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Z ee/ctfully submitted, L�rah Kay rk Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 5, 2004, in the Thomas Room of the Lions Center East, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Members Filippi, Howdyshell, Viricel, Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR Member Pachon arrived at 6:05 p.m. B1. Approval of Minutes: December 8, 2003 and March 8, 2004 (Filippi abstained). B2. Receive and file Treasurer's Report for the month of February, 2004. MOTION: Moved by Member Pachon to approve the consent calendar, seconded by Member Wimberly, motion carried, 5-0-4-1 (with Akahoshi, Carrasco, Davies and Leal absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. D. BOARD BUSINESS D I. PAL Campaign Reports: Library Foundation Board Minutes March 8, 2004 Page 2 a) PAL Campaign Account Update: Oral report by staff. Deborah Clark, Library Director, reviewed updated contributions with the Board on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams stated that there had not been a meeting. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Member Leal arrived at 6:24 p.m. Oral updates were presented by each Member. d) PAL Campaign Events i) Library Telethon: Oral reports and/or discussion. i. Update from Administration 1. Distribution of Posters. Deborah Clark, Library Director reviewed the posters with the Board. Robert Karatsu, Library Services Manager, reviewed the Telethon schedule with the Board. ii. Update from Committees 1. School/Youth Committee: Count the results of the fundraising! 2. Telethon Production Committee: oral report. 3. Establishment of future Committee meetings. Deborah Clark, Library Director, reviewed the school pick-ups that were made on Friday, April 2. The total amount collected was $23,678. The School/Youth Committee did an outstanding job in organizing the whole process this year. More money is expected to be collected from other schools next week. Library Foundation Board Minutes March 8, 2004 Page 3 Member Leal updated the Board on the Telethon Hosts and Magic Word donations. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon E2. Creation of a Committee for and Informational Packet on the Library Foundation Board. F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Howdyshell to adjourn to Monday, May 10, 2004, seconded by Member Filippi,motion carried, 7-0-3 (with Akahoshi, Carrasco and Davies absent). The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: yy4 13y4. T H E C I T Y O F RAeCno CuCAM0NGA Staff Report DATE: May 10, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report —April 2004 CASH REPORT BEGINNING MTD MTD ENDING April, 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $59,420.24 $927.44 $60,347.68 Mervyn's Children's Program Fund 865.00 865.00 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $2,000.00 $2,000.00 PAL Campaign $21,618.38 ($5,315.29) ($26,933.67) Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $210,173.62 $927.44 ($5,315.29) $162,549.01 Rancho Cucamonga Public Library Foundation Apr-04 Beginning Balance $166,936.86 Deposits 4/12/2004 750.00 _ 4/20/2004 106.00 4/22/2004 57.81 913.81 Interest 13.63 Less Checks #1183 (337.88) San Bernardino County Sun-Delivery Charges #1184 (200.00) Jason Bradley-Piano,Telethon #1185 (80.00) Empire Piano Services-Piano Tuning #1186 (200.00) Daniel Bridston-Piano,Telethon #1187 (2,761.00) Arty Productions-Telethon Sound System #1188 - (Check Voided) #1189 (636.64) Five Star Catering-Telethon Catering #1190 (280.15) Wallflowers Event D6cor Specialists-Balloons,Telethon #1191 (636.64) Five Star Catering-Telethon Catering #1192 (12.69) Jacquie Cox-Rmb.Velcro,Telethon #1193 (170.29) Joseph Filippi Winery-Champagne, Gilfry Reception (5,315.29) 162,549.01 Statement Ending Balance 163,368.63 Less O/S checks #1191 (636.64) #1192 (12.69) #1193 (170.29) (819.62) Adjusted Bank Balance $ 162,549.01 Bank of America. %j Your Bank of America Business Interest — 0628 P Checking Statement _ E 8-3 Statement Period: _ March 30 through April 28, 2004 — Account Number: RANCHO .000AMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.678.1433 RANCHO CUCAMONGA CA91729 Online: www.bankofame.rica.com Written Inquiries Bank of America Riverside Main Office — PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 Our free Online Banking service allows you to check account balances, Bank of America appreciates your — transfer funds, pay bills and more. Enroll at www.bankofamerica.com. business and we enjoy,serving you. ❑ Summary of Your Business Interest Checking Account Beginning Balance an 03/30/04 $167,110.86 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 989.81 Interest paid year-to-date - $54.99 Total Checks, Withdrawals, Number of checks paid 8 Transfers, Account Fees -4,745.67 Number of 24 Hour Customer Service Calls Interest Paid + 13.63 Self-Service 0 Assisted 0 Ending Balance $163,368.63 ❑ Important Information About Your Account . Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Continued on next page 0007889.001.221 California Page 1 of 3 R.IdW P., Bank of America.%j RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: March 30 through April 28, 2004 Account Number: ❑ Bank of America News - Great news!We've extended our cutoff time on deposits and payments until the end of businessdayat most CA banking centers. This applies Mon-Fri excluding holidays. For banking centers open until 7pm, the cutoff time is now bpm. Check with your local banking center for more information. As a reminder, some deposits may be subject to holds. If you, or someone you know, sends money to Mexico, sign up for the SafeSend Transfer Card today. You can transfer money 24/7. The money gets there in less than 6 minutes. Your family can access their funds at a RED/PLUS ATM or use the card for purchases wherever VISA is accepted.To sign up, call 1-866-723-3736 or visit your neighborhood Bank of America. Watch the Bank of America Colonial, May 20-23, on USA and CBS; when defending champion, Kenny Perry, will compete for the $5.3 million purse and try to become the only champion other than Ben Hogan to win back-to-back titles at the Colonial. You can also purchase your tickets online at bankofamericacolonial.pgatour.com. EARN AWARD TRAVEL FAST- CALL 1.800.360.5080; -Earn Mileage Plan Miles for purchases your business makes, -5,000 bonus miles after your first purchase, -Low intro APR on purchases and balance transfers for 6 months. APPLY FOR THE ALASKA AIRLINES VISA(R) BUSINESS CARD TODAY. ❑ Deposits Number Date Posted - Amount Number Data Posted Amount 03/30 _ $ 65.00 -04/20 - 106.00 03/31 - 11.00 04/22 57.81 04/12 750.00 Total of deposits $989.81 ❑ Checks Paid ' Gap in check sequence Date Paid Number Amount Date Paid Number Amount 04/28 1,182 $ 250.00 04/19 1187 2,761.00 04/15 '1183. 337.88 04/21 ' 1189 636.64 04/23 1184 200.00 04/21 1190 280.15 04/20 1185 80.00Totalof8 Checks,Paid 04/26 1186 200.00 ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 04/28 Interest Paid from 03/30/04 Through 04/28/04 $13.63 ❑ Dally Balance Date Amount Date Amount Date Amount 03/30 $ 167,175.86 04/19 164,837.98 04/23 163,805.00 03/31 167,186.86 04/20 164,863.98 04/26 - - 163,605.00 04/12 167,936.86 04/21 163,947.19 04/28 163,368.63 04/15 167,598.98 04/22 164,005.00 Continued on next page - 00071189.002.221 California Page 2 of 3 RecyclM Pepe Bank ofAmerica. RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: March 30 through April 28, 2004 Account Number: O Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement........................................................................................................:.................$163,368.63 • Add interest paid to your checkbook register..................................................................................................................:..........13.63 0007889.003.221 California Page 3 of 3 R.ry,I.vet T H E C I T Y O F R A N C H O C U C A M O N G A Staff Report DATE: May 10, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report— March 2004 CASH REPORT BEGINNING MTD MTD ENDING March, 2004 • CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $58,579.21 $841.03 $59,420.24 Mervyn's Children's Program Fund 865.00 865.00 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $2,000.00 $2,000.00 PAL Campaign ($21.368.38) 250.00 ($21,618.38) Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $166.345.83 $841.03 250.00 $166,936.86 Rancho Cucamonga Public Library Foundation Mar-04 Beginning Balance $166,345.83 Deposits 3/15/2004 750.00 3/30/2004 65.00 3/31/2004 11.00 Interest 15.03 Less Checks #1182 (250.00) Little Bear Productions $166,936.86 Statement Ending Balance 167,110.86 Deposits in Transit 65.00 11.00 Less O/S checks #1182 (250.00) Adjusted Bank Balance 166,936.86 Bankof America.l%�j•' Your Bank of America Business Interest _ 0628 P Checking Statement E 0-2 Statement Period: February 26 through March 29, 2004 Account.Numbe. RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER DR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Online: www.bankafamerica.com Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 — Our free Online Banking service allows you to check account balances, Bank of America appreciates your transfer funds, pay bills and more. Enroll at www.bankafamerica.com. business and we enjoy serving you. . ❑ Summary of Your Business Interest Checking Account Beginning Balance on 02/26/04 $166,345.83 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 750.00 , Interest paid year-to-date $41.36 Interest Paid + 15.03 Number of 24 Hour Customer Service Calls Self-Service 0 Ending Balance $167,110.86 Assisted - 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. Total interest paid to your account in 2003 : $281.48 ❑ Deposits Number Date Posted Amount 03/15 $750.00 ❑ Account Activity Date Posted Description Reference Number Amount Interest Paid 03/29 1 Interest Paid from 02/26/04 Through 03/29/04 $15.03 ❑ Daily Balance Date Amount Dale Amount - Date Amount 03/15 $ 167,095.83 03/29 167,110.86 Continued on next page 0109857.001.721 California Page 1 of 2 RacyGeE Pepe NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, May 10, adjourned said meeting to Monday, July 12, 2004, at the hour of 6:00 p.m., at a location to be determined. Said adjournment was passed by the following vote: AYES: Akahoshi, Davies, Filippi, Pachon, Viricel, Williams and Wimberly. NOES: None ABSENT: Carrasco, Howdyshell and Leal ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library May 11, 2004