HomeMy WebLinkAbout04/07/12 (Min) Special Library Fnd Board r
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting ofthe Rancho Cucamonga Public Library Foundation Board was held on Monday,
July 12, 2004, in the Zinfandel Room of the Rancho Cucamonga Senior Center, located at 9791
Arrow Route,Rancho Cucamonga,California. The meeting was called to order at 5:09 p.m. Present
were Members Davies, Filippi, Howdyshell, Leal and Williams.
Mayor Bill Alexander, Deborah Clark, Library Director and Vivian Garcia, Senior Administrative
Secretary, were also present.
B. OFFICIALS
Administration of Oath of Office — Oath of Office will be administered to new appointee Ron
Sakala.
Mayor Alexander administered the Oath of Office to Ron Sakala.
C. CONSENT CALENDAR
Cl. Approval of Financial Statement for June, 2004.
MOTION: Moved by Member Davies to approve the Library Foundation Bank Account for May
and June as presented at the meeting on July 12,seconded by Member Howdyshell,motion carried,
6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and Wimberly absent).
C2. Approval of Minutes: May 10, 2004.
Due to lack of quorum, unable to pass.
D. LIBRARY DIRECTOR'S STAFF REPORTS
Dl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,
Library Director.
Library Foundation Board Minutes
July 12, 2004
Page 2
Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center
Proj ect.
Deborah Clark, Library Director, stated that staff would notify Members when the bid open
would occur.
Deborah Clark, Library Director, stated that staff would arrange for a tour of the Victoria
Gardens Mall for the Members.
E. BOARD BUSINESS
El. Approval of Proposed Bylaw Change: Article Six, Section Two: Terms of Office.
Recommendation to amend Bylaws to allow Officers to serve a maximum of two years. Report
attached. Presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the policy with the Board.
MOTION: Moved by Member Sakala to approve the Bylaw Change for Terms of Office to be
consistent with City Council direction limiting office holder of chair/president to two terms,
seconded by Member Leal, motion carried, 6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and
Wimberly absent).
E2. Election of Officers. This is the time and place for the annual election of Officers. The
offices to fill are President and Vice President. Current President Paul Williams will preside.
President Williams opened the floor for nominations for President.
Member Sakala nominated Paul Williams as President.
Member Davies seconded the nomination.
MOTION: Moved by Member Sakala for Paul Williams to serve as President of the Library
Foundation Board, seconded by Member Davies, motion carried, 6-0-5 (with Akahoshi, Carrasco,
Pachon, Viricel and Wimberly absent).
President Williams opened the floor for nominations for Vice President.
Member Davies nominated Ruth Leal for Vice President.
Member Filippi seconded the nomination.
Library Foundation Board Minutes
July 12, 2004
Page 3
MOTION: Moved by Member Davies for Ruth Leal to serve as Vice President of the Library
Foundation Board, seconded by Member Filippi, motion carried, 6-0-5 (with Akahoshi, Carrasco,
Pachon, Viricel and Wimberly absent).
E3. Review and Approval of the Library Foundation's Fiscal Year 2004/05 Budget. Report
presented by Library Director Deborah Clark.
Deborah Clark, Library Director, reviewed the budget with the Board.
MOTION: Moved by Member Filippi to approve the Library Foundation's Fiscal Year 2004/05
Budget, seconded by Member Davies, motion carried, 6-0-5 (with Akahoshi, Carrasco, Pachon,
Viricel and Wimberly absent).
E4. Acceptance of Resignation of Paula Pachon. Letter of resignation attached.
President Williams reviewed Member Pachon's resignation with the Board.
Member Davies stated that the Library Foundation Board sincerely appreciated her dedicated eight
years of service on the Board.
E5. Report from Orientation Sub-committee. Oral report by Member Howdyshell.
Member Howdyshell stated that the sub-committee decided to create an instructional notebook for
new members identifying parameters, commitment time and obligations.
Member Howdyshell went through a sample notebook Member Sakala had received with the Library
Foundation Board. Once the sub-committee approves the notebook,staff will put together notebooks
for all the members.
E6. Recommendation to create a Historical Sub-committee. Oral report and discussion led by
President Williams.
President Williams stated he would to create a Historical Sub-committee to start compiling
information, pictures, press clippings, etc. of accomplishments and fund raisers done by the Library .
Foundation Board.
MOTION: Moved by Member Davies to approve creation of a Historical Sub-committee,seconded
by Member Howdyshell, motion carried, 6-0-4 (with Akahoshi, Carrasco, Viricel and Wimberly
absent).
President Williams asked for volunteers to serve on the Historical Sub-committee.
Library Foundation Board Minutes
July 12, 2004
Page 4
Members Davies and Filippi volunteered.
Member Leal stated she would help with information on the past Telethons.
E7. PAL Campaign Reports:
a) PAL Campaign Account Update: Oral report by staff.
Previously done.
b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director
Wimberly.
President Williams presented an oral report to the Board on the PAL Campaign meetings.
C) Library Foundation Members Campaign Activities
i) Oral report by each Member: contacts, made, stories to share, etc.
Oral updates were presented by Members.
Member Davies stated that the School Sub-committee 'Bucks for Books" collection had earned
$28,670 to date for the PAL Campaign.
E8. Next meeting date for the Library Foundation Board.
The Board will be meeting on Monday, August 9, 2004 at 6 p.m. Location to be determined.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None were discussed.
G. COMMUNICATIONS FROM THE PUBLIC
None received.
Library Foundation Board Minutes
July 12, 2004
Page 5
H. ADJOURNMENT
MOTION: Moved by Member Sakala to adjourn to Monday, August 9, 2004, seconded by
Member Leal, motion carried, 6-0-4 (with Akahoshi, Carrasco, Viricel and Wimberly absent). The
meeting adjourned at 6:05 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: August 9, 2004