The URL can be used to link to this page

Home My WebLink About04/08/09 (Agn) Library Fnd Board 11 . ; LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. August 9, 2004 San Antonio Room Lions East 9191 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Stefani Carrasco, Member Rebecca Davies, Member Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Vice President Ron Sakala, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho, / Cucamonga. Acting in that capacity, on LA sf �i ate, at y IfM ,I posted a true and correct copy of the meeting agenda dated { , , a007 at X509—Ci vie c ,�-9v Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on a '7' at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: Vivian Garcia, Administrative Secretary City of Rancho Cucamonga - i LIBRARY FOUNDATION BOARD AGENDA AUGUST 9, 2004 1 RANCHO CUCAMONOA A. CALL TO ORDER 1. Roll Call: Akahoshi , Carrasco Davies Filippi , Howdyshell Leal Sakala , Viricel , Williams_ and Wimberly B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Bruce Bowne. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of PAL Campaign Account Statements for May and June, 2004. 2. Approval of Library Foundation Treasurer's Report for July, 2004. 3. Approval of Minutes: May 10 and July 12, 2004 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. LIBRARY FOUNDATION BOARD AGENDA AUGUST 9, 2004 2 RANCHO CUCAMONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. i) Approval of Sponsorship Approval Policy. Report attached. Presented by President Williams. b) Library Foundation Members Campaign Activities i) Telethon 2004 Analysis and List of Unfulfilled Pledges. Report attached. Presented by staff. ii) Approval of participation in the Robinsons'May Charity Shopping Day. Oral report by Vice President Leal. iii) Approval of Sponsorship of Volunteers for the Mark Christopher Charity Classic Golf Tournament. Report attached, presented by staff. iv) Oral report by each Member: contacts made, stories to share, etc. 2. Next meeting date for the Library Foundation Board. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 5, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. LIBRARY FOUNDATION BOARD AGENDA AUGUST 9, 2004 1 RANCHO CUCAMONGA A. CALL TO"ORDER 1. Roll Call: Akahoshi , Carrasco Davies Filippi , Howdyshell Leal Sakala , Viricel , Williams and Wimberly B.,, '0FFICIALS ". Administration of Oath of Office — Oath of Office will be administered to new appointee Bruce Bowne. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of PAL Campaign Account Statements for May and June, 1 2004. 2. Approval of Library Foundation Treasurer's Report for July, 2004. 7 3. Approval of Minutes: May 10 and July 12, 2004 10 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. LIBRARY FOUNDATION BOARD AGENDA AUGUST 9, 2004 2 RANCHO CUCAMONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. i) Approval of Sponsorship Approval Policy. Report 22 attached. Presented by President Williams. b) Library Foundation Members Campaign Activities i) Telethon 2004 Analysis and List of Unfulfilled 26 Pledges. Report attached. Presented by staff. ii) Approval of participation in the Robinsons'May Charity Shopping Day. Oral report by Vice President Leal. iii) Approval of Sponsorship of Volunteers for the 34 Mark Christopher Charity Classic Golf Tournament. Report attached, presented by staff. iv) Oral report by each Member: contacts made, stories to share, etc. 2. Next meeting date for the Library Foundation Board. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general .public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 5, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report . DATE: August 9, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF PAL CAMPAIGN ACCOUNT STATEMENTS RECOMMENDATION: That the Foundation Board review and approve the attached Pal Campaign Account Statements for May and June, 2004. BACKGROUND: The attached account information is created by the City of Rancho Cucamonga's Finance Department and reviewed by the PAL Campaign Coordinator, Paula Pachon, with Community Services. FISCAL IMPACT: No direct impact. (Sin I \ Deborah Kaye Cla Library Director z PAL CASH REPORT MAY 2004 Beginning Cash Balance $ 245,244.97 ,r Deposits 5/10/2004 175.00 5/19/2004 200.73 5/27/2004 181.00 556.73 Bank Service Fee (270.47) Less Checks #1987 (839.99) Costar Int. - PAL Bears Balance #1988 (260.76) Sir Speedy-Copies of Cultural Center (1,100.75) Ending Cash Balance $ 244,430.48 Checking Account Balance $ 244,430.48 Less Outstanding Checks - Adjusted Bank Balance $ 244,430.48 a Bankof America H = BANK OF AMERICA, N.A. Account Number P.O. BOX 27128 01 01 102215 Etl 2 CONCORD, CA 94520 Last Statement: 04/30/2004 This Statement: 05/28/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION _ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 1 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 05/01/2004 - 05/28/2004 Statement Beginning Balance 245,244.97 Number of Deposits/Credits 3 Amount of Deposits/Credits 556.73 Number of Checks 2 Amount of Checks 1,100.75 Number of Other Debits 1 Amount of Other Debits 270.47 — Statement Ending Balance 244,430.48 Number of Enclosures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 05/11 175.00 CA VAULT DEPOSIT 152107160081091 05/20 200.73 CA VAULT DEPOSIT 152107360211136 05/28 181 .00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341490396483 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004149039648304052822 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1987, 839.99 05/21 7560296658 1988 260.76 05/24 7560156330 Other Debits Date Customer Bank Posted Reference Amount Description Reference 05/03 270.47 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 41246281558 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004124628155804050327 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 04/30 245,244.97 225,244.97 05/20 245,350.23 245,319.01 05/03 244,974.50 243,774.50 05/21 244,510.24 244,479.02 05/04 244,974.50 244,974.50 05/24 244,249.48 244,249.11 05/11 245,149.50 244,974.50 05/25 244,249 .48 244,249.48 05/12 245,149 .50 245,149.50 05/28 244,430 .48 244,430.48 3 PAL CASH REPORT JUNE 2004 Beginning Cash Balance $ 244,430.48 . Deposits 6/2/2004 210.25 6/2/2004 315.00 6/2/2004 6,410.26 6/2/2004 225.00 6/2/2004 725.00 6/8/2004 10,150.00 6/9/2004 99.78 6/10/2004 118.28 _ 6/16/2004 1,396.45 6/14/2004 2,190.00 6/22/2004 1,200.00 6/23/2004 140.00 6/23/2004 150.00 6/24/2004 105.10 23,435.12 Bank Service Fee (42.11) Returned Checks (105.00) Less Checks - Ending Cash Balance $ 267,718.49 Checking Account Balance $ 267,718.49 Less Outstanding Checks - Adjusted Bank Balance $ 267,718.49 7 BankofAmeric��' H BANK OF AMERICA, N.A. ' Account Number P.O. BOX 27128 01 01 34687 E# 0 CONCORD, CA 94520 Last Statement: 05/28/2004 This Statement: 06/30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P . O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary'Information Statement Period 05/29/2004 - 06/30/2004 Statement Beginning Balance 244,430.48 Number of Deposits/Credits 17 Amount of Deposits/Credits 23,435. 12 Number of Checks 0 Amount of Checks .00 Number of Other Debits 3 Amount of Other Debits 147. 11 Statement Ending Balance 267,718.49 Number of Enclosures 0 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Description Reference 06/01 210.25 CA VAULT DEPOSIT 152107160127585 06/01 225.00 CA VAULT DEPOSIT 152107160127597 06/01 315.00 CA VAULT DEPOSIT 152107160127573 06/01 725.00 CA VAULT DEPOSIT 152107160127590 06/01 6,410.26 CA VAULT DEPOSIT 152107160127567 06/09 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341610445051 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004161044505104060922 06/09 10,000. 00 CA VAULT DEPOSIT 152106260337008 06/10 46 . 00 CA VAULT DEPOSIT 152106260200250 06/11 72.28 CA VAULT DEPOSIT 408907560310162 06/11 99.78 CA VAULT DEPOSIT 408907560310164 06/17 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533341693384465 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004169338446504061722 06/21 1,246.45 CA NIGHT DEPOSIT 152105960321375 06/21 2,190. 00 CA NIGHT DEPOSIT 152105960321389 06/23 140.00 CA VAULT DEPOSIT 152106160009945 06/23 1,200.00 CA VAULT DEPOSIT 152106160009940 06/24 105.10 CA VAULT DEPOSIT 152106760021946 06/24 150. 00 CA VAULT DEPOSIT 152106760021949 Withdrawals and Debits Other Debits Date Customer Bank Posted Reference Amount Description Reference 06/01 42. 11 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 41535025516 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004153502551604060127 06/03 80. 00 Return Item Chargeback 07810008295 DEPOSITED ITEM RETURNED 06/24 25. 00 Return Item Chargeback 07810005966 DEPOSITED ITEM RETURNED BankofAmerica �' H BANK OF AMERICA, N.A. ' Account Number 11111111111110 P.O. BOX 27128 01 01 34688 E# 0 CONCORD, CA 94520 Last Statement: 05/28/2004 This Statement: 06/30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION Page 2 of 2 NON-PROFIT CHECKING Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 05/28 244,430.48 244,430.48 06/17 262,711 .94 262,711 .94 06/01 252,273.88 246,093.62 06/21 266,148.39 263,736.94 06/02 252,273.88 246,293.62 06/22 266,148.39 265,537.04 06/03 252,193.88 251,893.88 06/23 267,488.39 265,841.94 06/04 252,193.88 252,193.88 06/24 267,718.49 267,588.71 06/09 , 262,343.88 252,343.88 06/25 267,718.49 267,618.49 06/10 262,389.88 252,389.88 06/28 267,718.49 267,718.49 06/11 262,561 .94 262,561 .94 06/30 267,718.49 267,718.49 T H E C I T Y O F RANCIIO CU CAM ONCA Staff Report DATE: August 9, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report— July 2004 CASH REPORT BEGINNING MTD MTD ENDING July, 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $34,282.27 $913.51 20.00 $35,175.78 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $2,000.00 $2,000.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $164,282.27 $913.51 20.00 $165,175.78 Rancho Cucamonga Public Library Foundation z Jul-04 Beginning Balance $164,282.27 Deposits 7/6/2004 750.00 7/15/2004 10.00 7/27/2004 140.00 900.00 Interest 13.51 Less Checks #1194 (20.00) Secretay of State - Filing Fee $165,175.78 Statement Ending Balance 165,195.78 Less O/S checks (20.00) Adjusted Bank Balance $ 165,175.78 S Bankof America Your Bank of America Business Interest 0628 P Checking Statement E 0-3 - Statement Period: June 29 through July 28, 2004 Account Number: IMMINNOW Priority Customer Service RANCHO CUCAMONGA PUBLIC LIBRARY FOU Call: 1.800.678.1433 10500 CIVIC CENTER OR Online: www.bankofamerica.com RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America Riverside Main Office - PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 - Bank of America appreciates your Our free Online Banking service allows you to check account balances, business and we enjoy serving you. transfer funds, pay bills and more. Enroll at www.bankofamerica.com. O Summary of Your Business Interest Checking Account Beginning Balance on 06/29/04 $164,270.27 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 912.00 Interest paid year-to-date - $95.76 + 13.51 Number of 24 Hour Customer Service Calls 0 Interest Paid Self-Service - - Ending Balance $165,195.78 Assisted 0 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Bank of America News Bank of America is a proud sponsor of the U.S. Olympic Team and its pursuit of higher standards, and will continue to support Team USA through the 2008 Games in Beijing. This summer in Athens, Bank of America will make it possible for athletes and their families to experience the Olympics first-hand through our Bank of America Hometown Hopefuls program. Earn airline miles, travel and vacation rewards, merchandise, hotel and restaurant discounts and much more. Plus benefits, services and protections designed for your business. Select the Bank of America Business Credit Card that's right for your bbusiness.p Visit www.bankofamerica.com/introlrate or visit your nearest banking center to apply. Taking a summer vacation? Don't forget your American Express Traveler's Cheques. They are backed by American Express 24/7/365 Customer Service & Support, including refunds usually within 24 hours, plus credit card and passport replacement assistance. Visit www.bankofamerica.com or stop by any Bank of America banking center to purchase some today! Continued on next page California Page 1 of 0116740,001.T21 I Req H RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: June 29 through July 28, 2004 Account Number: 06285-22199 ❑ Deposits Number Date Posted Amount Number Date Posted Amount 06/29 $ 12.00 07/27 140.00 9ti:akigr.�r 07/06 750.00 Total of 4 deposits $912.OD 07/15 10.00 ❑ Account Activity Date Pasted Description Reference Number Amount .Interest Paid 07/28 Interest Paid from 06/29/04 Through 07/28/04 $13.51 ❑ Daily Balance Date Amount Date Amount Date 7Amon06/29 $ 164:282.27 07/15 165,042.27 07/28 16 07/06 _ 165,032.27 07/27 165,182.27 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement.................................. .....$165,195.78 ................................................................................... • Add interest paid to your checkbook register........................................:.................................................................... ................ 13.51 0116740.002.T2t California Page 2 of 3 R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: August 9, 2004 TO: President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of May 10 and July 12, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, / (00/ rAl� Deborah Kaye -I rk Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 10, 2004, in the Thomas Room of the Lions Center East, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Davies, Filippi, Viricel, Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR BI. Approval of Financial Statement for March and April, 2004. B2. Approval of Minutes: April 5, 2004. MOTION: Moved by Member Filippi to approve the consent calendar, seconded by Member Wimberly, motion carried, 6-0-4 (with Carrasco, Howdyshell, Leal and Pachon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. Member Pachon arrived at 6:20 p.m. D. BOARD BUSINESS D1. Consideration of proposal to expand Library Foundation Board by two additional members as allowed in Bylaws. Discussion lead by President Williams. Library Foundation Board Minutes May 10, 2004 Page 2 President Williams opened the discussion to expand the Foundation Board an additional two members. MOTION: Moved by Member Filippi to add two new members to the Library Foundation Board, seconded by Member Davies,motion carried,6-0-3-1 (with Carrasco,Howdyshell and Leal absent). D2. Creation of Subcommittee to create Library Foundation Board orientation package. Oral report by President Williams. President Williams stated that he would like volunteers to create an orientation package for new Library Foundation Members. Members Viricel, Howdyshell, Davies and Wimberly volunteered. D3. PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Deborah Clark, Library Director, reviewed updated contributions with the Board on the PAL Campaign. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Wimberly stated that the meeting had been re-scheduled. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Oral updates were presented by each Member. D4. Next meeting date for the Library Foundation Board. After discussion, the Board decided to meet on Monday, July 12, 2004 at 6 p.m. Location to be determined. l� Library Foundation Board Minutes May 10, 2004 Page 3 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Creation of a Historical Committee for the Library Foundation Board. F. COMMUNICATIONS FROM THE PUBLIC None received. G ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn to Monday, July 12, 2004, seconded by Member Akahoshi,motion carried,7-0-3(with Carrasco,Howdyshell and Leal absent). The meeting adjourned at 6:45 p.m. Respectfully submitted, Vivian Garcia Garcia Administrative Secretary Approved: �3 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 12, 2004, in the Zinfandel Room of the Rancho Cucamonga Senior Center, located at 9791 Arrow Route,Rancho Cucamonga,California. The meeting was called to order at 5:09 p.m. Present were Members Davies, Filippi, Howdyshell, Leal and Williams. Mayor Bill Alexander, Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Ron Sakala. Mayor Alexander administered the Oath of Office to Ron Sakala. C. CONSENT CALENDAR Cl. Approval of Financial Statement for June, 2004. MOTION: Moved by Member Davies to approve the Library Foundation Bank Account for May and June as presented at the meeting on July 12, seconded by Member Howdyshell,motion carried, 6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and Wimberly absent). C2. Approval of Minutes: May 10, 2004. Due to lack of quorum, unable to pass. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Library Foundation Board Minutes July 12, 2004 Page 2 Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Proj ect. Deborah Clark, Library Director, stated that staff would notify Members when the bid open would occur. Deborah Clark, Library Director, stated that staff would arrange for a tour of the Victoria Gardens Mall for the Members. E. BOARD BUSINESS E1. Approval of Proposed Bylaw Change: Article Six, Section Two: Terms of Office. Recommendation to amend Bylaws to allow Officers to serve a maximum of two years. Report attached. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the policy with the Board. MOTION: Moved by Member Sakala to approve the Bylaw Change for Terms of Office to be consistent with City Council direction limiting office holder of chair/president to two terms, seconded by Member Leal, motion carried, 6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and Wimberly absent). E2. Election of Officers. This is the time and place for the annual election of Officers. The offices to fill are President and Vice President. Current President Paul Williams will preside. President Williams opened the floor for nominations for President. Member Sakala nominated Paul Williams as President. Member Davies seconded the nomination. MOTION: Moved by Member Sakala for Paul Williams to serve as President of the Library Foundation Board, seconded by Member Davies, motion carried, 6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and Wimberly absent). President Williams opened the floor for nominations for Vice President. Member Davies nominated Ruth Leal for Vice President. Member Filippi seconded the nomination. Library Foundation Board Minutes July 12, 2004 Page 3 MOTION: Moved by Member Davies for Ruth Leal to serve as Vice President of the Library Foundation Board, seconded by Member Filippi, motion carred, 6-0-5 (with Akahoshi, Carrasco, Pachon, Viricel and Wimberly absent). E3. Review and Approval of the Library Foundation's Fiscal Year 2004/05 Budget. Report presented by Library Director Deborah Clark. Deborah Clark, Library Director, reviewed the budget with the Board. MOTION: Moved by Member Filippi to approve the Library Foundation's Fiscal Year 2004/05 Budget, seconded by Member Davies, motion carried, 6-0-5 (with Akaboshi, Carrasco, Pachon, Viricel and Wimberly absent). E4. Acceptance of Resignation of Paula Pachon. Letter of resignation attached. President Williams reviewed Member Pachon's resignation with the Board. Member Davies stated that the Library Foundation Board sincerely appreciated her dedicated eight years of service on the Board. E5. Report from Orientation Sub-committee. Oral report by Member Howdyshell. Member Howdyshell stated that the sub-committee decided to create an instructional notebook for new members identifying parameters, commitment time and obligations. Member Howdyshell went through a sample notebook Member Sakala had received with the Library Foundation Board. Once the sub-committee approves the notebook,staff will put together notebooks for all the members. E6. Recommendation to create a Historical Sub-committee. Oral report and discussion led by President Williams. President Williams stated he would to create a Historical Sub-committee to start compiling information,pictures,press clippings, etc. of accomplishments and fund raisers done by the Library Foundation Board. MOTION: Moved by Member Davies to approve creation of a Historical Sub-committee,seconded by Member Howdyshell, motion carried, 6-0-4 (with Akahoshi, Carrasco, Viricel and Wimberly absent). President Williams asked for volunteers to serve on the Historical Sub-committee. Library Foundation Board Minutes July 12, 2004 Page 4 Members Davies and Filippi volunteered. Member Leal stated she would help with information on the past Telethons. ET PAL Campaign Reports: a) PAL Campaign Account Update: Oral report by staff. Previously done. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams presented an oral report to the Board on the PAL Campaign meetings. C) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts, made, stories to share, etc. Oral updates were presented by Members. Member Davies stated that the School Sub-committee 'Bucks for Books" collection had earned $28,670 to date for the PAL Campaign. E8. Next meeting date for the Library Foundation Board. The Board will be meeting on Monday, August 9, 2004 at 6 p.m. Location to be determined. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING None were discussed. G. COMMUNICATIONS FROM THE PUBLIC None received. Library Foundation Board Minutes July 12, 2004 Page 5 H. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn to Monday, August 9, 2004, seconded by Member Leal, motion carried, 6-0-4(with Akahoshi, Carrasco,Viricel and Wimberly absent). The meeting adjourned at 6:05 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA JOINT MEETING OF THE COMMUNITY FOUNDATION and RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special joint meeting of the Community Foundation and the Rancho Cucamonga Public Library Foundation Board was held on Monday, July 12, 2004, in the Zinfandel Room of the Rancho Cucamonga Senior Center, located at 9791 Arrow Route, Rancho Cucamonga, California. The meeting was called to order at 6:15 p.m. Present for the Community Foundation were Members Buquet, Mize, Parker and Vilardo. Present for the Library Foundation were Members Davies, Filippi, Howdyshell, Leal, Sakala and Williams. Kevin McArdle, Community Services Director, Paula Pachon, Management Analyst III, Francie Palmer, Marketing Manager,Melissa Morales,Sr.Administration Secretary,Deborah Clark,Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. COMMUNICATIONS FROM THE PUBLIC None received. C. FOUNDATION BUSINESS Cl. Update on the Victoria Gardens Cultural Center Project. Kevin McArdle, Community Services Director, gave an oral update on the Victoria Gardens Cultural Center Project. C2. Approval of Promoting Arts and Literacy (PAL) Campaign Budget for Fiscal Year 2004- 2005. Kevin McArdle, Community Services Director, reviewed the revised PAL Campaign Budget for Fiscal Year 2004-2005 which was passed out at the meeting with the Boards. Member Williams stated that there might not be a fundraiser with the Sam Maloof Partnership. He reviewed his information with the Boards. ,y Library Foundation Board Minutes July 12, 2004 Page 2 Member Davies recommended deletion of the Sam Maloof Partnership from the 2004/2005 PAL Campaign Operating Budget. Member Filippi inquired about the budget for the GALA. Kevin McArdle,Community Services Director, stated that there would be a different approach to the GALA planned for January than for the previous GALA's. Member Davies asked if he could tell them about the new approach. Kevin McArdle, Community Services Director, stated that the GALA would be held in January. There would not be a dinner,but a reception and a no host bar. The GALA would be held as a thank you to donors and to invite new prospective donors. In addition to the donors, there would be approximately 300 tickets available to sell to the public for the event. There would be professional entertainment,the Fab Four. Available at the GALA would be bricks,library stacks and theatre seats to purchase at the new Cultural Center and Library. Member Filippi inquired about the location for the event. Kevin McArdle, Community Services Director, stated that this would be held in two large rooms at the new Senior Center. Member Leal left at 6:40 p.m. Member Leal return at 6:41 p.m. Member Howdyshell recommended that when events are being planned, the demographics of the Rancho Cucamonga area need to be considered. Member Vilardo suggested that when the new Victoria Gardens Mall opens in October, there be a Kiosk informing the public about the Cultural Center which will open later in 2006. MOTION: Moved by Member Davies to accept the PAL Campaign Budget for Fiscal Year 2004- 2005 with the removal of the Sam Maloof Partnership,seconded by Member Howdyshell, motion carried, 6-0-4 (with Akahoshi, Carrasco, Viricel and Wimberly absent). C3. Approval of updated Donor Recognition Program for the Cultural Center. Kevin McArdle, Community Services Director, reviewed a revised Donor Recognition Program which was handed out at the meeting to the Members. Member Mize left at 7:06 p.m. h o�� Library Foundation Board Minutes July 12, 2004 Page 3 Member Mize returned at 7:07 p.m. After discussion of the highlighted items, the following motion was made. MOTION: Moved by Member Howdyshell to move the Children's Story Room to the category where Donors are recognized with a special plaque and to lower the minimum gift to$100,000; and to move the Library to the category where Donors are recognized with a special plaque and to retain the minimum gift at$1 million,seconded by Member Sakala,motion carried,6-0-4(with Akahoshi, Carrasco, Viricel and Wimberly absent). C4. General discussion and idea sharing regarding potential PAL donor prospects. Kevin McArdle,Community Services Director,asked Members to review any PAL donor prospects they are work with. The Members discussed their PAL donors. D. ADJOURNMENT MOTION: Moved by Member Filippi to adjourn,seconded by Member Howdyshell,motion carred, 6-0-4(with Akahoshi,Carrasco,Viricel and Wimberly absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: al R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: August 9, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF SPONSORSHIP APPROVAL POLICY RECOMMENDATION: That the Foundation Board review and approve the attached policy covering the process of approving sponsorships for elements of the Victoria Gardens Cultural Center. BACKGROUND: The attached policy reflects past discussions and concerns about the sponsorship opportunities available through the Victoria Gardens Cultural Center. This policy is intended to create a process by which potential donors and naming opportunities are reviewed and approved. FISCAL IMPACT: No direct impact. Si erely, Deborah Kaye Cl Ark Library Director Rancho Cucamonga Community and Library Foundations "Promoting Arts and Literacy Campaign" Sponsorship Approval Policy PURPOSE: The two Foundations have combined efforts in a joint Campaign to raise funds for the programming and operation of the future Cultural Center facility. This Campaign will include the solicitation of major contributions from Corporations and Foundations, as well as donations from community groups and individuals. A Donors' Recognition Program has been.developed that includes naming rights opportunities, facility presentation options, amenity plaque options and donor wall listings. The purpose of this policy is to define what levels of approval are required for sponsorships and certain guidelines that must be considered during the solicitation and approval processes. APPROVAL REOUIREMENTS: The following chart identifies the various levels of potential sponsorships and the approval level that is required at each level. In general, the higher value sponsorships require a higher level of approval due to the increasing level of public exposure, signage and possibly even naming rights options. Since the Cultural Center will be a public building owned and operated by the City of Rancho Cucamonga, it is necessary that policy maker approvals be obtained to insure compliance with the guidelines identified below. Following is a listing of the various sponsorship levels and required approvals: (Attached is a chart that more specifically details the sponsorship categories and associated benefits) • Individual Appeals (Bricks, Playhouse seats, Library stacks, Library tables/chairs, Library books/magazines, Family Tile Wall, etc.) Approval requirements: Approval of inscription information by Department Director • Contributions up to $5,000 (For contributions under $5,000, not meeting the amount required for Spotlight Donor categories) Approval requirements: Approval of inscription information by Department Director • Spotlight Donors — Pearl and Sapphire Levels (For contributions between $5,000 to $24,999) Approval requirements: Coordination with and approval by Department Director prior to securing donation �3 • Spotlight Donors — Ruby and Emerald Levels (For contributions between $25,000 to $99,000) Approval requirements: Coordination with and approval by 1) Department Director; and 2) PAL Campaign Cabinet prior to securing donation • Spotlight Donors —Diamond Level (For contributions of$100,000 and up) Approval requirements: Coordination with and approval by 1) Department Director; 2) PAL Campaign Cabinet; and 3) City Council prior to securing donation SPONSORSHIP APPROVAL GUIDELINES: It is important that all approved sponsors for the Cultural Center meet certain guidelines to insure that the sponsor's purpose, mission and objectives are consistent with the values and mission of the Cultural Center and the City of Rancho Cucamonga. In considering the solicitation and subsequent approval of a potential sponsor, the following guidelines must be met: 1. The primary mission of the Cultural Center is to provide programs and services aimed at families and youth. All potential sponsors, and all wording on donor recognition/individual appeal plaques must encourage wholesome and healthy family- oriented values. In considering potential sponsorships, consideration should be given to issues such as: a. Sponsorships should not be considered that would promote unhealthy lifestyles, including, but not limited to tobacco products, alcoholic beverages, etc. b. Sponsorships should not be considered which would promote groups, programs or products that would not reasonably be considered as supporting positive family values and/or positive youth development. c. Sponsorships should not be considered from any donor whose purpose or conduct would reasonably demean the reputation, image or good-will of the Cultural Center. 2. Sponsorships, and wording on donor recognition/individual appeal plaques, should not be considered which could place the staff, Foundations, City Council or the City in any potential or perceived conflict of interest. 3. Sponsorships should only be approved with corporations, organizations or individuals who wish to contribute, based solely on their support of the mission and objectives of the Cultural Center. While acknowledgement of the sponsor's official business, name and/or affiliation is important for positive appreciation, the donor recognition program, including wording used on donor recognition/individual appeal plaques, shall not be allowed for marketing or advertisement of specific products, projects, campaigns, etc. The exception to this guideline would be in limited circumstances when the Cultural Center, or the PAL Campaign, specifically solicits and permits a designated product to be "the official product of the Cultural Center". yy 4. Potential sponsorships should be evaluated in terms of their possible negative impact on soliciting and obtaining additional sponsors in the future. Sponsors should not be considered if such approval would likely result in a significant reduction in future sponsors for the Cultural Center. 1.ICOMMSERVICouncil&BoardsICommunityFoundationlStaff Reports12o041PAL approval policy 6.8.04.doe as R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: August 9, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: TELETHON 2004 ANALYSIS AND LIST OF UNFULFILLED PLEDGES RECOMMENDATION: That the Foundation Board review the attached analysis of the performance of the last telethon and review and divide the attached list of outstanding pledges to personally contact each of the potential donors. BACKGROUND: The attached report reflects the performance of the Telethon 2004 as a fundraising event. Also attached is a list of those names that the donor base program lists as "unfulfilled pledges". Staff paper work shows these outstanding pledges as unfulfilled. Personal contact with thepotential donor is necessary to determine if these are, indeed, outstanding and if the donor intends to fulfill the pledge. FISCAL IMPACT: Approximately $34,830 in pledges are outstanding. Sincerely, I Deborah Kaye Cl r Library Director oZ� 8/4/2004 Appeal Performance Analysis Page 1 Telethon 2004 Appeal No. Sols Gifts Total Given Avg/Gift Goal Cost/Gift % Resp Donors Total Cost Avg/Donor Over(Under) Cost/Donor PAL-Telethon 2004 1,000 289 $124,863.89 $432.05 $150,000.00 $177.94 27.70 % 277 $51,424.81 $450.77 ($25,136.11) $185.65 GRAND TOTALS: 1,000 289 $124,863.89 $432.05 $150,000.00 $177.94 27.70 % 277 $51,424.81 $450.77 ($25,136.11) $185.65 Actual Counts: 289 $432.05 $177.94 277 $450.77 $185.65 A Total of I Appeal(s) Listed 8/4/2004 Telethon 2004 Outstanding Pledges Page 1 Constituent Name Gift Date Type Amount Fund Reference First Pay Due John Brinkman 04/17/2004 PL S1 $50.00 PAL-General 04/17/2004 5209 Orchard Street Montclair, CA 91763 (909)482-0062 Annette Brown 04/18/2004 PL S1 $100.00 PAL-General by(00--) 04/18/2004 12674 Coral Tree Road _ n Rancho Cucamonga,CA 91739 Charlotte Carrari 04/14/2004 PL Sl $5,000.00 PAL-Books 04/14/2004 4934 Delphin Place Rancho Cucamonga,CA 91737 t Q,yyL s (909)980-4761 Jacquie Cox 04/17/2004 PL S1 $150.00 PAL-General 04/17/2004 7811 Klusman ��b I Ca,4-L Rancho Cucamonga,CA 91730 (909)969-4397 I Dick Dahler 04/13/2004 PL S1 $5,000.00 PAL-General �Q(L� 1 I l I *S 04/13/2004 10535 Foothill Blvd.,#490 Rancho Cucamonga,CA 91730 (90)9484380 Ext,107 Casey Davis 04/17/2004 PL Sl $25.00 PAL-General 04/17/2004 9875 Bolero Court Rancho Cucamonga,CA 91730 (909)292-7305 Cassidy Davis 04/17/2004 PL S1 $25.00 PAL-General 04/17/2004 9875 Bolero Drive Rancho Cucamonga,CA 91730 (909)980-8402 Martin Dickey 04/18/2004 PL S1 $2,000.00 PAL-General 04/18/2004 9051 Azurite Rancho Cucamonga,CA 91730 (909)987-2811 �joQ 8/4/2004 Telethon 2004 Outstanding Pledges Paget Constituent Name Gift Date Type Amount Fund Reference First Pay Due Draper Mortuary 04/12/2004 PL Sl $1,000.00 PAL-General pb i 04/12/2004 811 N. Mountain Ave. YL'Jl Ontario,CA 91762 Kathy Fommer 04/18/2004 PL Sl $60.00 PAL-General 04/18/2004 4895 Montreal Drive Fontana,CA 92336 (909)899-3254 David Francoso 04/16/2004 PL S1 $30.00 PAL-General 04/27/2004 12708 Altura Rancho Cucamonga, CA 91739 (909) 899-9153 Friends of the Rancho Cucamonga Public Li 04/17/2004 PL SI $20,000.00 PAL-General �Q� 04/17/2004 7368 Archibald Rancho Cucamonga,CA 91730 Jim Frost 04/18/2004 PL S1 $20.00 PAL-General 04/18/2004 12996 Victoria Etiwanda,CA 91739 Yvette Herrera 04/17/2004 PL S1 $20.00 PAL-General 04/17/2004 10935 Terra Vista Parkway#120 Rancho Cucamonga,CA 91730 (909)987-1158 Glenn Killingsworth 04/17/2004 PL S1 $25.00 PAL-General 04/17/2004 9068 Sunflower Street Alta Loma,CA 91737 Kim LaBiagra 04/17/2004 PL S1 $50.00 PAL-General 04/17/2004 7619 Haven Avenue#C Rancho Cucamonga,CA 91730 (909)483-5576 Jack Lam 04/16/2004 PL Sl $25.00 PAL-General 04/16/2004 6153 Holly Oak Dr. Rancho Cucamonga, CA 91701 (909)989-7291 Q> 8/4/2004 Telethon 2004 Outstanding Pledges Page 3 Constituent Name Gift Date Type Amount Fund Reference First Pay Due Susan Lopresti 04/17/2004 PLS 1 $200.00 PAL-General 04/17/2004 11971 Stegmeir Drive Rancho Cucamonga,CA 91739 (909)944-6325 Kara McLeod 04/17/2004 PL S1 $50.00 PAL-General 04/17/2004 13558 Sutter Court Fontana,CA 92336 (909)899-3087 Cinda Mocabee 04/18/2004 PL S1 $150.00 PAL-General 04/18/2004 5708 Saphire Street Alta Loma, CA 91701 (909)989-3625 Kelli Odom 04/17/2004 PL Sl $150.00 PAL-General 04/17/2004 10930 Terra Vista#111 Rancho Cucamonga,CA 91730 (909)989-0066 Kurt Panlaatz 04/17/2004 PL Sl $150.00 PAL-General 04/17/2004 P.O.Box 3 Rancho Cucamonga,CA 91739 (909)463-3140 Lee Patterson 04/17/2004 PL S1 $35.00 PAL-General 04/17/2004 107 S.Acacia Street San Dimas, CA 91773 (909) 541-1880 Judy Pierre 04/17/2004 PL Sl $100.00 PAL-General 04/17/2004 10490 Alta Loma Drive Alta Loma, CA 91737 (909)989-3549 Samantha Roberts 04/18/2004 PL S1 $30.00 PAL-General 04/18/2004 11000 Charleston Street Alta Loma,CA 91701 (909)941-8973 8/4/2004 Telethon 2004 Outstanding Pledges Page Constituent Name Gift Date Type Amount Fund Reference First Pay Due Brian Santana 04/17/2004 PL S1 $150.00 PAL-General 04/17/2004 P.O. Box 4521 Rancho Cucamonga,CA 91729 (909)920-5491 Jean Smith 04/18/2004 PL S1 $25.00 PAL-General 04/18/2004 2225 East Pumalo Street,#222 San Bernardino,CA 92404 (909)425-8825 Loretta Soltero 04/18/2004 PL S1 $150.00 PAL-General 04/18/2004 13435 Crocker Court Fontana,CA 92336 (909) 899-4926 Cathy Spang 04/17/2004 PL S1 $25.00 PAL-General 04/17/2004 8220 Onyx Court Rancho Cucamonga,CA 91730 (909)476-7648 Tatyanna Willis 04/16/2004 PL S1 $25.00 PAL-General 04/28/2004 8478 Comet Rancho Cucamonga,CA 91730 Nicole Wood 04/17/2004 PLS1 $10.00 PAL-General 04/17/2004 1700 East Day Street,Apt. 1212 San Bernardino,CA 92346 (909)864-1545 31 Constituent(s)listed Total: $34,830.00 City of Rancho Cucamonga Page 1 8/4/2004 First Name Last Name Preferred City, State Benefit Benefit Comments Total Ontario,CA Rancho Cucamonga,CA John Brinkman Montclair,CA Magic Word or Special Gift Offer Rubio's(5 meals) $0.00 John Brinkman Montclair,CA Bottle of Wine or Guinnesss Book of World Records $20.00 John Brinkman Montclair,CA Library Book Dedication $0.00 Annette Brown Rancho Cucamonga, CA One Bottle of Fine Wine $12.00 Annette Brown Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Annette Brown Rancho Cucamonga,CA Library Book Dedication $0.00 Charlotte Carrari Rancho Cucamonga,CA Jacquie Cox Rancho Cucamonga,CA Engraved Brick $0.00 Jacquie Cox Rancho Cucamonga,CA Magic Word or Special Gift Offer Cask'n Cleaver $25.00 Jacquie Cox Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Jacquie Cox Rancho Cucamonga,CA One Bottle of Fine Wine $12.00 Jacquie Cox Rancho Cucamonga,CA Library Book Dedication $0.00 Dick jDahler Rancho Cucamonga, CA Casey Davis Rancho Cucamonga,CA Library Book Dedication $0.00 Cassidy Davis Rancho Cucamonga,CA Magic Word or Special Gift Offer Two combo plates from Salsitas $10.00 Cassidy Davis Rancho Cucamonga,CA Library Book Dedication $0.00 Martin Dickey Rancho Cucamonga,CA Kathy Fommer Fontana,CA Magic Word or Special Gift Offer Honey Baked Ham $35.00 Kathy Fommer Fontana,CA Bottle of Wine or Guinnesss Book of World Records $0.00 Kathy Fommer Fontana,CA Library Book Dedication $0.00 David Francoso Rancho Cucamonga,CA Magic Word or Special Gift Offer Two passes to Scandia $20.00 David Francoso Rancho Cucamonga,CA Library Book Dedication $0.00 Jim Frost Etiwanda,CA Yvette Herrera Rancho Cucamonga,CA Glenn Killingswortl,Alta Loma,CA Library Book Dedication $0.00 Kim LaBiagra Rancho Cucamonga,CA Magic Word or Special Gift Offer Vons $20.00 Kim LaBiagra Rancho Cucamonga,CA Bottle of Wine or Guinnesss Book of World Records $0.00 Kim LaBiagra Rancho Cucamonga,CA Library Book Dedication $0.00 Jack Lam Rancho Cucamonga,CA Magic Word or Special Gift Offer Two combo plates Salsitas $10.00 Jack Lam Rancho Cucamonga,CA Library Book Dedication $0.00 Susan Lopresti Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Susan Lopresti Rancho Cucamonga,CA Engraved Brick $0.00 Susan Lopresti Rancho Cucamonga,CA Library Book Dedication $0.00 Susan Lopresti Rancho Cucamonga,CA One Bottle of Fine Wine $12.00 Kara McLeod Fontana,CA Bottle of Wine or Guinnesss Book of World Records $15.00 Kara McLeod Fontana,CA Library Book Dedication $0.00 Kara McLeod Fontana,CA Magic Word or Special Gift Offer Claim Jumper $25.00 Cinda Mocabee Alta Loma,CA Engraved Brick $0.00 Cinda Mocabee Alta Loma,CA One Bottle of Fine Wine $10.00 Cinda Mocabee Alta Loma,CA 2004 Guinness Book of World Records $20.00 Cinda Mocabee Alta Loma,CA Bottle of Wine or Guinnesss Book of World Records $0.00 Kelli Odom Rancho Cucamonga,CA Engraved Brick $0.00 Kelli Odom Rancho Cucamonga,CA Magic Word or Special Gift Offer Claim Jumper $25.00 Kelli Odom Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Kelli Odom Rancho Cucamonga,CA One Bottle of Fine Wine $12.00 Kelli Odom Rancho Cucamonga,CA Library Book Dedication $0.00 Kurt Pankratz Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Kurt Pankratz Rancho Cucamonga,CA Engraved Brick $0.00 Kurt Pankratz Rancho Cucamonga,CA Library Book Dedication $0.00 Kurt Pankratz Rancho Cucamonga,CA One Bottle of Fine Wine $12.00 Lee Patterson San Dimas,CA Library Book Dedication $0.00 Judy Piette Alta Loma,CA Magic Word or Special Gift Offer Six hamburgers from In'n Out $10.00 Judy Piette Alta Loma,CA 2004 Guinness Book of World Records $27.95 Judy Piette Alta Loma,CA One Bottle of Fine Wine $12.00 Judy Piette Alta Loma,CA Library Book Dedication $0.00 Samantha. Roberts Alta Loma,CA Magic Word or Special Gift Offer Legend's $20.00 Samantha Roberts Alta Loma,CA Library Book Dedication $0.00 City of Rancho Cucamonga Page 2 8/4/2004 First Name Last Name Preferred City,State Benefit Benefit Comments Total Brian Santana Rancho Cucamonga,CA 2004 Guinness Book of World Records $27.95 Brian Santana Rancho Cucamonga,CA Engraved Brick $0.00 Brian Santana Rancho Cucamonga,CA Library Book Dedication $0.00 Brian Santana Rancho Cucamonga,CA One Bottle of Fine Wine $12.00 Jean Smith San Bernardino,CA Library Book Dedication $0.00 Loretta Soltero Fontana,CA Engraved Brick $0.00 Loretta Soltero Fontana,CA Magic Word or Special Gift Offer Two lunches at Chevy's $20.00 Loretta Soltero Fontana,CA 2004 Guinness Book of World Records $27.95 Loretta Soltero Fontana,CA One Bottle of Fine Wine $12.00 Loretta Soltero Fontana,CA Library Book Dedication $0.00 Cathy Spang Rancho Cucamonga,CA Library Book Dedication $0.00 Tatyanna Willis Rancho Cucamonga,CA Library Book Dedication $0.00 Nicole Wood San Bernardino,CA 33 R A N C H O C U C A M O N G A P U B L I C L 15 R AD Y Staff Report DATE: August 9, 2004 TO: President Williams and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: SPONSORSHIP OF VOLUNTEERS FOR THE MARK CHRISTOPHER CHARITY CLASSIC RECOMMENDATION: To approve sponsorship for 20 volunteers to assist with the upcoming Mark Christopher Charity Classic Presented by Adelphia scheduled for September 27-October 3, 2004, at the Empire Lakes Golf Course. BACKGROUND: Over the past four years, the Mark Christopher Charity Classic (formerly called the Nike Open, the Buy.Com golf tournament and the State Farm Open) provided a donation to the Library Foundation of $5,000, in exchange for supporting the event through the provision of volunteers to assist with a wide variety of tasks associated with the event. Volunteers for the Open are required to pay a fee to participate. This year the fee is $40.00 per individual (up $1 over last year). This fee helps to offset a small portion of the actual costs of the event so that the Tournament charities, e.g., the Rancho Cucamonga Community Foundation, Rancho Cucamonga Public Library Foundation, Loma Linda University'Children's Hospital, Assistance League of Upland and the Feed the Hungry, Shelter the Homeless will benefit as much as possible. Staff recommends that the Library Foundation Board approve sponsoring 20 volunteers, at an approximate cost of$40.00 per volunteer, in support of the State Farm Open. FISCAL IMPACT: The cost to underwrite twenty volunteers is eight hundred dollars ($800.00) and is budgeted as a line item under the PAL Campaign budget. Sin erely, eborah Kaye Clark, Library Director VOLUNTEER APPLICATION U Nationwide _� Tour LAST NAME FIRST NAME ADDRESS CITY STATE ZIP CODE PHONE (DAY) (EVENING) FAX/EMAIL * I have volunteered—years for this event. COMMITTEE SELECTION: Volunteer Committee Preference: Please review the individual volunteer committee descr prions in this brochure. Some of the committees listed require more physical activity than others. Take careful consideration when making your selection. If you are an experienced volunteer and/or have administrative skills, you are encouraged to volunteer as a chairperson. L 2. 3•, ❑ I WOULD LIKE TO BE A CHAIRPERSON ❑ CHARITY OR CLUB AFFILIATION Indicate days and/or hours you can volunteer: DAY Sun 9/26 Mon 9/27 Tues 9/28 Wed 9/29 Thurs 9/3o Fri io/i Sat 10/2 Sun 10/3 Mon so/4 HOURS Are you available to volunteer weekdays or weekends before or after the tournament?. ❑ Yes,Call me with details UNIFORM: See details listed under"Volunteer Information." $ 40.00 Men's Shirt Size (Circle One) M L XL XXL Women's Shin Size (Circle One) S M L XL Cap or Visor(One size fits all) ❑ Limit (1) additional Volunteer Shirt (same size only) @ $25.00 each C1 Limit (1) Windjacket (men's sizing) @ $45.00 each (circle size): M L XL XXL FORM OF PAYMENT: ❑ Mastercard O Check Enclosed (Payable to: MCCC) •VISA ❑ Check Number: 0 Other Q Cash Received Credit Card Number Expiration Date Total Amount Signature TOURNAMENT OFFICE: Mailing MARK CHRISTOPHER CHARITY CLASSIC Phone: 909.948.5565 Address: 9559 Center Avenue,Suite I Fax: 909.948.5572 Rancho Cucamonga,CA 91730 Email: mccclassic®aol.com OFFICE USE ONLY APPLICATION UNIFORM RECEIVED BY: DATE: REVIEWED BY: COMMITTEE DESCRIPTIONS VOLUNTEER INFORMATION Following are the descriptions of volunteer committees IE you have ever volunteered for a PGA TOUR event or for the Mark Christopher Charity Classic, presented any other golf tournament,you already know about the - Charity C I a I s c Adelphia. Chairpersons are also needed in these areas: integrity of donating your time to its success.You are part • of a team,which directly impacts the dollars to be raised Administration: Answer phone, provide office for our local charities. And, if you have never volunteered support and perform various duties. before,now is your opportunity to join in on a most Adeflphl • Charity Auction: Organize and set-up unique volunteer experience. For the golf fan, there is no auction logistics. better way to get close to the action of a TOUR event. If you are not a golfer, there are plenty of ways to put your • Construction: Pre and post assistance with roping, talents to use. The only prerequisite is a commitment to staking, general course set-up and tear-down. improving the community. Take a look at the volunteer committee descriptions and decide which role will benefit r • Course Marshal: Maintain spectator control on the most from your skills. Our event is your event. Do not 019 golf course. miss out on your chance to play a very important part in • Credentials: Check credentials at hospitality areas, the community and support our local charities. �SEPT 27-OCT 3,200/ skyboxes and other areas. WHATARETHE REQUIREMENTS OFA VOLUNTEER? EMPIRE LAKES r • Course Ecology: Assist with conservation and ecology GOLF COURSE gY Volunteers must work two days minimum;however, RANCHO CUCAMONGA,CMRORNIA of golf course. appreciate all efforts to work additional days. Please appear e • Distribution Support: Ice, water, snacks and appear for your shift on time and keep us informed of he pairing guides distribution to various locations any schedule changes that may affect your availability. on golf course. Also note any physical requirements that may affect your ability to perform an assignment. If you have • Greenside Scorer: Record player scores at an assigned supervisory or management experience,please consider C green and communicate to scoring control. a chairperson position. • Parking: Assist with parking and directions. WHY IS THERE A FEE FOR MY VOLUNTEER UNIFORM? • Promotions: Assist with various tournament - Each volunteer will receive the following package: 01f promotions prior to tournament week. • Shirt with Tournament Logo • Cap with Tournament Logo \ • Scoring Tents: Assist players with verification of • Meals Provided to Volunteers on Duty scorecards. Distribute completed scorecards to • Personalized Volunteer Grounds Badge scoring central, main scoreboard and media room. • Week-long Volunteer Parking Pass ~ • Scoring Central: Communicate with greenside scorers Additional Season Passes for Family/Friends to confirm scores. Monitor scoreboards and verify all • Commemorative Tournament Lapel Pin scores to PGA TOUR Officials. • Insulated Lunch Bag 'r • Volunteer Appreciation Party/Prizes on Sunday • Ticket Sales/Will Call: Sell tickets to.patrons during • Mark Christopher Auto Center Discount Card tournament. Distribute tickets/credentials left by VALUE OVER$200.00 - `JUNG 8,9C players, sponsors and tournament patrons. Your payment of$40.00.helps offset a small portion of • Transportation: Assist with transporting players and the actual cost so that the tournament charities will sponsors to and from airport and hotels. Tournament benefit as much as possible. cars provided. s ko • Volunteer Hospitality:Assist in providing Mark Christopher Chanty Classic food,beverage and distribution of information Presented by Adelphia �• to volunteers. 9559 CENTER AVENUE, SUITE"I" • Walking Scorers: Walk with player groups and record RANCHO CUCAMONGA,CA 91730 ® Nationwide scores and statistics. PHONE: (909)948-5565 FAX: (909)948-5572 - — TCUF EMAIL: mccclassic@aol.com - PGATOUR.COM NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday,August 9,adjourned said meeting to Monday, September 13,2004,at the hour of 6:00 p.m., at City Hall. Said adjournment was passed by the following vote: AYES: Akahoshi, Bowne, Davies, Howdyshell, Leal, Sakala, Viricel, Williams and Wimberly. NOES: None ABSENT: Carrasco and Filippi ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library August 10, 2004