Loading...
HomeMy WebLinkAbout04/08/09 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 9, 2004, in the San Antonio Room of the Lions Center East, located at 9191 Baseline, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Davies, Filippi, Howdyshell, Sakala, Viricel, Williams and Wimberly. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. OFFICIALS Administration of Oath of Office — Oath of Office will be administered to new appointee Bruce Bowne. Mayor Alexander administered the Oath of Office to Bruce Bowne. Member Leal arrived at 6:04 p.m. Member Bowne presented an oral report on his background. C. CONSENT CALENDAR Cl. Approval of PAL Campaign Account Statements for May and June, 2004. Member Davies requested more detail on deposits made into the PAL Campaign. President Williams stated that this would be brought up at the next Steering Committee. Member Howdyshell requested clarification on what pledges come in. Also a listing of the expenditures. President Williams stated that this would be brought up at the next Steering Committee. MOTION: Moved by Member Davies to approve the PAL Campaign Account Statements for May and June, 2004, with the understanding that the Steering Committee works to add additional Library Foundation Board Minutes August 9, 2004 Page 2 information into these reports to provide more substance,seconded by Member Howdyshell,motion carried, 10-0-1 (with Carrasco absent). C2. Approval of Library Foundation Treasurer's Report for July, 2004 MOTION: Moved by Member Davies to approve the Library Foundation Treasurer's Report for July, 2004, seconded by Member Leal, motion carried, 10-0-1 (with Carrasco absent). C3. Approval of Minutes: May 10(Bowne,Howdyshell,Leal and Sakala abstained)and July 12 (Akahoshi, Bowne, Viricel and Wimberly abstained), 2004. MOTION: Moved by Member Viricel to approve the Minutes of May 10, 2004, seconded by Member Wimberly, motion carried, 6-0-0-4 (with Carrasco absent). MOTION: Moved by Member Howdyshell to approve the Minutes of July 12, 2004, seconded by Member Leal, motion carried, 6-0-0-4 (with Carrasco absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral update on the Victoria Gardens Cultural Center Project. D2. Review and discussion of Rancho Cucamonga Cultural Center Donor Recognition Program. Deborah Clark, Library Director, reviewed the Donor Recognition Program with the Board. E. BOARD BUSINESS E1. PAL Campaign Reports: a) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams stated that due to the absence of members the meeting was cancelled. Library Foundation Board Minutes August 9, 2004 Page 3 i) Approval of Sponsorship Approval Policy. Report attached. Presented by President Williams. Deborah Clark, Library Director, reviewed the Sponsorship Approval Policy with the Board. Member Howdyshell inquired citing page 23,about the wording of the sponsorship levels,she asked if wording should be changed to "Contributions up to$4,999 with the next level starting at$5,000?" Staff will make changes. President Williams asked for clarification on amounts to be set as the Minimum Gift on the Donor Recognition Program. Member Wimberly stated that the Children's Story Room should be set at $500,000. President Williams stated that the guidelines need to address one donor giving a gift covering multiple spaces. President Williams also stated that the guidelines need to address the idea of exclusivity,one entity purchasing rights for the entire project. Member Viricel stated that exclusivity should require an ongoing price tag. Member Wimberly suggested $150,000 for the Library Young Adult Center. Library Foundation members requested the Back to Basics Learning Center be set at a minimum of $100,000. Staff will bring to the next meeting the Children's Library Carousel along with dimensions and footage. The amount will be on hold until the Board decides. Member Howdyshell stated that going back to the Sponsorship Approval Policy, there needs to be clarification on the following points, policy does not address exclusivity,proprietor rights and does not address multiple sponsors. MOTION: Moved by Member Wimberly to approve the Sponsorship Approval Policy with the corrections made and with the questions answered by staff, seconded by Member Howdyshell, motion carried, 10-0-1 (with Carrasco absent). President Williams stated that the Donor Recognition Program changes would go back to the steering committee. Library Foundation Board Minutes August 9, 2004 Page 4 b) Library Foundation Members Campaign Activities i) Telethon 2004 Analysis and List of Unfulfilled Pledges. Report attached. Presented by staff. Deborah Clark,Library Director,went through the list of non respondent donors starting on page 28 of the Board packet. Deborah Clark,Library Director, asked for volunteers to contact donors on their outstanding pledges. Deborah Clark, Library Director, stated that staff would be providing information packets to the members on their selections. ii) Approval of participation in the Robinsons*May Charity Shopping Day. Oral report by Vice President Leal. Member Leal gave an oral presentation on the Robinson's May Charity Shopping Day with the Board,a program that allows local charities to sell tickets to the Robinson's opening for$5 per ticket. MOTION: Moved by Member Davies to approve Robinson's May Charity Shopping Day Fundraiser, seconded by Member Sakala, motion carried, 10-0-1 (with Carrasco absent). Member Leal asked for volunteers to work the shifts on Tuesday, October 26,at the Robinson's May Charity Shopping Day. Members Akahoshi, Howdyshell and Wimberly volunteered. Member Filippi left at 7:20 p.m. iii) Approval of Sponsorship of Volunteers for the Mark Christopher Charity Classic Golf Tournament. Report attached, presented by staff. Deborah Clark,Library Director, reviewed the Mark Christopher Charity classic Golf Tournament with the Board. MOTION: Moved by Member Leal to approve sponsorship of 20 volunteers to assist the Mark Christopher Charity Classic Golf Tournament,seconded by Member Akahoshi,motion carried,9-0-3 (with Carrasco and Filippi absent). Members Akahoshi, Leal, Williams and Wimberly volunteered to work. iv) Oral report by each Member: contacts made, stories to share, etc. Library Foundation Board Minutes August 9, 2004 Page 5 Oral updates were presented by each Member. Member Howdyshell asked for a presentation on the grants that are being applied for. E2. Next meeting date for the Library Foundation Board. The next Library Foundation Board meeting will be on Monday, September 13,2004 at 6 p.m.in the, Tri-communities Room at City Hall. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. G. COMMUNICATIONS FROM THE PUBLIC None received. H. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn to Monday, September 13, 2004, seconded by Member Howdyshell, motion carried, 9-0-2 (with Carrasco and Filippi absent). The meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 13, 2004