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HomeMy WebLinkAbout04/09/13 (Min) Library Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 13,2004,in the Training Room of the City Hall,located at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:12 p.m. Present were Members Akahoshi, Bowen, Davies, Filippi, Leal, Sakala, Williams and Wimberly. Deborah Clark, Library Director, was also present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report, August, 2004. MOTION: Moved by Member Davies to approve,seconded by Member Sakala,motion carried,8-0- 2 (with Howdyshell and Viricel absent). B2. Approval of Minutes: May 10 (Bowen, Leal and Sakala abstained) and August 9, 2004. MOTION: Moved by Member Davies to approve the minutes of May 10,seconded by Member Leal, motion carried, 5-0-2-3 (with Howdyshell and Viricel absent). MOTION: Moved by Member Akahoshi to approve the minutes of August 9,seconded by Member Leal, motion carried, 8-0-2 (with Howdyshell and Viricel absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Grant Application Process. Attached,please find a list of grants currently being pursued by PAL Campaign staff. Deborah Clark, Library Director, stated that the Cultural Center Grant Plan spreadsheet would be changed to a different format for the next meeting to increase readability. C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Library Foundation Board Minutes September 13, 2004 Page 2 Deborah Clark, Library Director, stated staff attended the first construction meeting of the team. Earth is being moved. The project has started construction. Staff will be meeting with the architects and Forest City staff to finalize what the barricade will look like. Staff will bring renderings, if available, to the next meeting. Deborah Clark, Library Director, stated that there would be a construction kick-off event (ground breaking ceremony) on Saturday, November 6, in the morning and asked Foundation Members to calendar the date. D. BOARD BUSINESS D1. Resignation of Member Carrasco and discussion of recruitment for replacement. President Williams stated that he was sorry to receive the resignation notice from Stephani Carrasco, adding that she is an energetic young woman and he would miss her enthusiasm. MOTION: Moved by Member Davies to accept her resignation with regrets and best wishes in her new endeavors, seconded by Member Sakala, motion carried, 8-0-2 (with Howdyshell and Viricel absent). D2. PAL Campaign Reports: a) PAL Campaign Account Update: Available at the meeting. Deborah Clark, Library Director, reviewed the cash report for July, 2004. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams gave an oral report on the meeting,stating that the new PAL Campaign Cabinet resulted in the first meeting of 100 percent attendance. He further stated that the meeting went well, with full discussion of the issues. Member Viricel arrived at 6:27 p.m. C) Library Foundation Members Campaign Activities i) Update on Robinson's May Shopping Day event: Ruth Leal to provide oral report. Library Foundation Board Minutes September 13, 2004 Page 3 Member Leal gave an oral update on the fundraiser, noting the date of October 26 and tickets were moving well at $5 a piece. ii) Update on Concert Under the Stars. Ruth Leal to provide oral report. Member Leal updated the Board on "Concert Under the Stars", an area wide fundraiser provided by the Haffif Foundation with assistance from the Inland Valley Daily Bulletin. Tickets are on sale for $50 each. iii) Oral report by each member: contacts made, stories to share, etc. President Williams gave an oral report on his contacts. Member Leal gave an oral report on her contacts. Member Davies gave an oral report on her presentations. Member Davies gave an oral report on the school subcommittee and their activities. d) Events i) Macy's Charity Event. New opportunity. Presentation by President Williams and staff. Deborah Clark, Library Director, presented an oral report on Macy's Charity Event with the Board, explaining that the date for the event is Monday, October 25,`h and that all income of the event will be dedicated to Children's Books. She then stated that further details will be available at a later date. ii) Winery Event: start up of Committee, discussion of event and selection of date for committee meeting. Deborah Clark, Library Director, gave an oral report on the Winery Event. The date is Friday, December 3. Staff will be contacting the event committee to set up a meeting. President Williams stated the Event Members were Filippi, Howdyshell and Viricel. He asked for volunteers. Members Bowen and Sakala volunteered. D3. Next meeting date for the Library Foundation Board. Library Foundation Board Minutes September 13, 2004 Page 4 The next Library Foundation Board meeting will be on Monday, October 11, 2004 at 6 p.m. in the Training Room at City Hall. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Sakala to adjourn to Monday, October 11, 2004, seconded by Member Leal,motion carried,9-0-1 (with Howdyshell absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 11, 2004