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Home My WebLink About04/11/08 (Agn) Library Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. November 8, 2004 Training Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Foundation Members Paul Williams, President Teresa Akahoshi, Member Bruce Bowne, Member Rebecca Davies, Member Gino Filippi, Member Frances Howdyshell, Member Ruth Leal, Vice President Ron Sakala, Member Anne Viricel, Member Ravenel Wimberly, Member DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows : I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on fUyl)• /, a�7 at Ctpl , ,I posted a true and correct copy of the meeting agenda dated NVV. q-1 a-W7 at eve, Rancho Cucamonga. U G t-,kl,°L-. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y: e;'do-� Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 8, 2004 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Davies Filippi , Howdyshell , Leal Sakala , Viricel , Williams and Wimberly_. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report, October, 2004. 1 2. Approval of Minutes: October 11, 2004. 6 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on the Ground Breaking Ceremony: Oral report by Staff. 2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Account Update: Available at the meeting. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. c) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. i) Wells Fargo ask. Update by Frances Howdyshell. LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 8, 2004 2 RANCHO CUCAMONGA iii) Oral report by each Member: contacts made, stories to share, etc. d) Events i) Macy's Charity Event. Financial report available at the meeting. ii) Robinson's May Shopping Day event: Financial report available at the meeting. iii) Osh Kosh B'Gosh: Upcoming Charity Event. Oral report by staff. iv) Winery Event: i. Report from Committee meeting. Chair to report. ii. Fundraising goals and expenditure report for 11 the event attached for discussion and approval/amendment. 2. Next meeting date for the Library Foundation Board. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, November 4, 2004, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. Ire, T H E C I T Y O F RASCuo CuCArt0NGA Staff Report DATE: November 8, 2004 TO: President Williams and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report — October 2004 CASH REPORT BEGINNING MTD MTD ENDING October, 2004 CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $37,598.00 $1,126.33 706.06 $38,018.27 Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,000.00 $83,000.00 Adult Literacy $5,415.00 $5,415.00 Operating Reserve Fund $5,000.00 $5,000.00 TOTAL $171,013.00 $1,126.33 706.06 $171,433.27 Revenues Received: Interest Earned: $ 13.58 General Fund Rental Check: $ 751 .00 General Fund Corporate Donation: $ 300.00 General Fund Personal Donations: $ 61 .75 General Fund Page 2 November 8, 2004 Expenditures: For the 10th Anniversary Celebration: $706.06 Reimb. stationary $ 84.77 General Fund Commemorative Pins $668.05 General Fund a Rancho Cucamonga Public Library Foundation OCTOBER 2004 Beginning Balance $171,013.00 Deposits 10/12/2004 751.00 10/18/2004 10.00 10/18/2004 51.75 10/21/2004 300.00 1,112.75 Interest 13.58 Less Checks #1198 (38.01) Michelle Perera - Rmb. 10th Anniversary Exp. #1199 (668.05) Action Images - 10th Anniversary Pins (706.06) $ 171,433.27 Statement Ending Balance $ 171,471.28 Less O/S Checks #1198 (38.01) Adjusted Bank Balance $ 171,433.27 3 Bankof America 4%� H Your Bank of America Business Interest — 0628 P Checking Statement _ E 3-3 Statement Period: September 29 through October 27, 2004 Account Number: RANCHO CUCAMONGA PUBLIC LIBRARY FOU Priority Customer Service 10500 CIVIC CENTER OR Call: 1.800.678.1433 RANCHO CUCAMONGA CA 91729 Written Inquiries Bank of America Riverside Main Office PO Box 37176 San Francisco, CA 94137-0001 Customer since 1977 — Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankafamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 09/29/04 $169,091.43 Annual Percentage Yield earned this period 0.10% Total Deposits and Other Credits + 3,220.12 Interest paid year-to-date $137.76 Total Checks, Withdrawals, Number of checks paid 3 Transfers, Account Fees -853.85 Number of 24 Hour Customer Service Calls Interest Paid + 13.58 Self-Service 0 Assisted 0 Ending Balance $171,471.28 ❑ Important Information About Your Account Based on the minimum balance you've maintained in this account, your monthly service charge has been waived. ❑ Bank of America News You could win up to $50,000 by paying your bills. Register at www.bankofamerica.com, and for every bill you pay online with Online Banking and Bill Pay through November 30, you'll be entered for a chance to win. For complete rules and to enter, visit www.bankofamerica.com/bilipaysweeps. No purchase necessary. Void where prohibited. Must be 18 to enter. Reminder: our goal is to authorize more purchases made with your ATM or Check Card, even if a purchase may create an overdraft on your account. If we authorize your card purchase at a time when you do not have enough available funds to cover the purchase, an insufficient funds fee may apply. Please see the Business Schedule of Fees for fee details. L Continued on next page 0007969.001.221 California Page 1 of 3 Recyded Paper FL RANCHO CUCAMONGA PUBLIC LIBRARY FOU Statement Period: tem through October 27, 2004 Account Number: ❑ Deposits c Number Date Posted jAmount - Number Date Posted Amount 09/29 10/18 10.00 09/29 10/18 51.75 09/29 210/21 300.00 10/12 Total of 7 deposits $3,220.12 ❑ Checks Paid " Gap in check sequence Date Paid Number Amount Date Paid Number Amount 09/30 1196 $ 125.80 10/22 ' 1199 668.05 10/05 1197 60.00 Total of 3 Checks Paid - $853.85 ❑ Account Activity ra,.e Description Reference Number AmountInterest Paid Interest Paid from 09/29/04 Through 10/27/04 $13.58 ❑ Daily Balance Date Amount Date Amount Date Amount 09/29 $ 171,198.80 10/12 171.764.00 10/22 171,457.70 09/30 171,073.00 10/18 171,825.75 10/27 171,471.28 10/05 171,013. 10 10/21 172,125.75 ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement..........................................................................................................................$171,471.28 • Add interest paid to your checkbook register.............................................................................................................................13.58 ❑ FACTS - FDIC Insured Account Disclosure Information On 10/28/04, a new federal law will become effective that will change the way some checks are processed. The law is called the "Check Clearing for the 21st Century Act," also known as "Check 21.' Please refer to www.bankofamerica.com/smalibusiness for detailed information about this new law. S oo02060.002.221 California Page 2 of 3 f R A N C H O C U C A M O N G A Puni, ic LIBRARY Staff Report DATE: November 8, 2004 TO: President and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of October 11, 2004. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Re pectfully submitted, Deborah Kaye rk Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 11, 2004, in the Training Room of the City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Bowne, Davies, Filippi, Howdyshell, Leal, Viricel, Williams and Wimberly. Deborah Clark, Library Director, and Vivian Garcia, Administrative Secretary, were also present. B. CONSENT CALENDAR 131. Approval of Library Foundation Treasurer's Report, September, 2004. Member Davies pulled this item for discussion. Deborah Clark, Library Director, reviewed a revised September Treasurer's Report with the Board. MOTION: Moved by Member Davies to approve,seconded by Member Wimberly,motion carred, 9-0-1 (with Sakala absent). B2. Approval of Minutes: September 13, 2004 (Howdyshell abstained). MOTION: Moved by Member Viricel to approve the minutes, seconded by Member Akahoshi, motion carried, 8-0-1-1 (with Sakala absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Grant Application. Attached, please find a copy of a grant submitted to the CCHE (California Cultural and Historical Endowment) available for your review. Deborah Clark, Library Director, reviewed the grant with the Board. C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library Director. Library Foundation Board Minutes October 11, 2004 Page 2 Deborah Clark,Library Director, stated that the groundbreaking invitations were scheduled to go out soon to all Members. "Act 1, Scene 1", was the name selected for the ground breaking event. The groundbreaking will be held on Saturday, November 6 in the morning. D. BOARD BUSINESS DI. PAL Campaign Reports: a) PAL Campaign Account Update: Attached. Deborah Clark, Library Director, reviewed the cash report for September, 2004, with the Board. b) PAL Campaign Cabinet Meetings. Oral report by President Williams and Director Wimberly. President Williams stated that the Cabinet changed their meeting date to avoid conflicting with City Council subcommittee meeting times. Their next meeting will be this coming Wednesday(October 13). Therefore,he will provide the Board with an update of Campaign Cabinet activities next month. C) Library Foundation Members Campaign Activities i) Bank of American ask. Update by staff. Deborah Clark, Library Director, gave an oral report.on the Bank of America "ask" to the Board. ii) Wells Fargo ask. Update by Member Howdyshell. Member Howdyshell updated the Board on the Wells Fargo "ask".I iii) Oral report by each member: contacts made, stories to share, etc. Member Akahoshi reviewed her ask with Citibank. She also will be sharing a presentation with her orthodontist on Thursday. Member Davies stated she had collected $50 for an outstanding pledge. She stated that the school sub committee will be meeting to tie up loose ends from the Telethon 2004 campaign. Member Davies stated that Ruth Musser Middle School is interested in holding a Read In the spring of 2005. The school subcommittee will talk more about offering this program to other schools. 8 Library Foundation Board Minutes October 11, 2004 Page 3 Member Davies stated that she really enjoyed the 10`h Anniversary party. She stated that those who had worked on the scrapbook had done a great job. She also really liked the 10`h Anniversary Pin which was given out. d) Events i) Macy's Charity Event. Update by staff. Deborah Clark,Library Director, stated that Macy's Charity Event benefiting the PAL Campaign by supporting Children's Books, will be held on Monday, October 25 from 6 to 9 p.m. Invitations will be mailed to our donor list this week. ii) Update on Robinson's May Shopping Day event: Member Leal to provide oral report. Member Leal gave an oral update on the Robinson's May Shopping Day event with the Board. iii) Update on Concert Under the Stars. President Williams to provide oral report. President Williams stated that the event was very well done. He enjoyed the evening that he attended and emphasized that the Library Foundation should consider participation in the Concert event in a major way next year, when there are not conflicting Mall events requiring the time and attention of Board Members. iv) Winery Event: Report from Committee meeting. Chair to report. Member Filippi reviewed with the Board the minutes from the Subcommittee meeting of October 7, 2004. D2. Resolution LFB04-001 establishing meeting dates for the Library Foundation Board. MOTION: Moved by Member Davies to accept Resolution LFB04-001 establishing the second Monday of each month at 6 p.m. as the Regular meeting date of the Library Foundation Board, seconded by Member Howdyshell, motion carried, 9-0-1 (with Sakala absent). D3. Next meeting date for the Library Foundation Board. The next Library Foundation Board meeting will be on Monday,November 8, 2004 at 6 p.m. in the Training Room at City Hall. Library Foundation Board Minutes October 11, 2004 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING None received. F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Monday, November 8, 2004, seconded by Member Leal, motion carried, 9-0-1 (with Sakala absent). The meeting adjourned at 7:10 p.m. Respectfully subirritted, Vivian Garcia Administrative Secretary Approved: /0 11/42004 Winery Open House Event Page Summary of Proposed Goals and Expenditures Appeal ID: PAL-Winery Evt 04 Description: Winery Event 2004 Goal: $ 5,500.00 Start date: 11/1/2004 End date: 12/31/2004 No. Solicited: 1,200 Default Campaign: PAL Campaign(PAL Campaign) Default Fund: PAL-Books(PAL-Book Fund) Total Expenses: $ 1,550.00 Packages: Raffle (Raffle during Winery Event) Admission(Admission to Event) Wine Tasting,etc. (Wine tasting and other small fundraising attempts) Notes: Event will be based on a USO Theme and will combine elements of 1940's history with holiday cheer. Entertainment by Carla Fiore(Andrews Sisters Act) 11/4/2004 Appeal Cost Breakdown Page 1 Appeal ID Description Expense Description . Comment Date Amount PAL - Winery Evt Winery Event 2004 Food, Supplies Plates $50.00 Food, Supplies Flatware $50.00 Printing&Postage Invitations $200.00 Staging Costs Light Towers $350.00 Staging Costs Table Rental $200.00 Food, Supplies Desserts $0.00 Food, Supplies Table Decorations $200.00 Performance Reimbursements Carla Fiore $500.00 PAL-Winery Evt 04 Total: $1,550.00 CRANDTt1TALS: $1,550.00 A Total of 1 Appeal(s)Listed